STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12221482 Closing Date/Time: 16/01/2023 14:30
PCMM acting for and on behalf of The President of India invites E-Tenders against Tender No 12221482 Closing
Date/Time 16/01/2023 14:30 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only.
Manual offers are not allowed against this tender, and any such manual offer received shall be ignored.
1. NIT HEADER
Bidding type Normal Tender Template Normal
Contract type Goods Contract Category Expenditure
Tender No 12221482 Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section P 12
Inspection Agency RITES Publishing Date / Time 19/12/2022 13:05
Bidding to be Done on IREPS
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 16/01/2023 14:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 740200.00
Tender Title SET OF HAND HOLD ARRANGEMENT WITH METRO TYPE HAND HOLDS 2 Types.
2. ITEM DETAILS
S.No. PL Code Item Type Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock For Eval Agency Agency Allowed Rate
1 31648381 Goods (Y) Stock --- Yes RITES INR
Description :SET OF HAND HOLD ARRANGEMENT WITH METRO TYPE HAND HOLDS FOR 3 PHASE
MEMU/DMC COACHES, as per Drawing: MPLHH3PDMC VERSION 0 [ Warranty Period: 30 Months after the
date of delivery]
Consignee FURNISHING DEPOT , RCF Punjab 58.00 Set
2 31648514 Goods (Y) Stock --- Yes RITES INR
Description :SET OF HAND HOLD ARRANGEMENT WITH METRO TYPE HAND HOLDS FOR 3 PHASE
MEMU/TC COACHES., as per Drawing: MPLHH3PMEMUTC VERSION 0 [ Warranty Period: 30 Months after
the date of delivery]
Consignee FURNISHING DEPOT , RCF Punjab 174.00 Set
3. T AND C
F.O.R
Description
Destination
Delivery Period
Description Delivery /Completion Rate of Supply
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STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12221482 Closing Date/Time: 16/01/2023 14:30
For all items Commencement : On or after 15-FEB-23, Completion : On or before Approx. 35% Qty:
31-AUG-23 From 15/02/23 to
31/03/23 Next Approx.
35% Qty: From
01/04/23 to 31/05/23
Next Approx. 30% Qty:
To be supplied from
01/06/23 to 31/08/23
Payment Terms
S.No Description
Payment Terms
1 A) 95% PAYMENT AGAINST INSPECTION CERTIFICATE ISSUED BY THE NOMINATED INSPECTION
AGENCY AS SPECIFIED IN THE CONTRACT,AND PROOF OF DISPATCH/DELIVERY OF THE MATERIAL
TO CONSIGNEE AND BALANCE 5% AFTER RECEIPT, INSPECTION AND ACCEPTANCE OF THE
GOODS BY THE CONSIGNEE. IN CASE OF DESPATCH BY RAIL,UNQUALIFIED RAILWAY
RECEIPT/PARCEL WAY BILL WILL BE TAKEN AS THE PROOF OF DESPATCH. INCASE OF DESPATCH
BY OTHER MEANS SUCH AS ROAD TRANSPORT,RECEIPTED CHALLAN SIGNED BY THE GAZETTED
OFFICER AT CONSIGNEE'S END WILL BE TAKEN AS PROOF OF DELIVERY.
Statutory Variation Clause
S.No Description
1 SVC Clause Applicable , however if firm invoices the goods at GST Rate or HSN Number which is different from
that incorporated in the purchase order, payment shall be made as per GST Rate which is lower of the GST Rate
incorporated in the purchase order or Billed. For which firm would be required to adjust basic price to the extent
required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order.
On reduction of rate of tax on supply of goods and services, the benefit of input Tax Credit (ITC), shall be passed
on the recipient by way of reduction in prices.
Option Clause
S.No Description
1 OPTION CLAUSE: THE PURCHASER SHALL BE ENTITLED TO VARY THE ORDER QUANTITY UPTO +
30% ANYTIME WITHIN THE DELIVERY PERIOD ( INCLUDING EXTENDED DELIVERY PERIOD ) ON THE
SAME TERMS AND CONDITIONS. THE INCREASE IN QUANTITY WITH RESPECT TO THE TENDER
QUANTITY CAN BE DONE EVEN AT THE TIME OF ORDERING AND THE TENDERER SHALL BE BOUND
TO ACCEPT THE QUNTITY SO ORDERED ON THE BASIS OF HIS ORIGINAL OFFER. THE PURCHASER
SHALL BE ENTITLED TO EXERCISE +30% OPTION CLAUSE IN ONE OR MORE THAN ONE
INSTALMENT AS LONG AS THE TOTAL VARIATION IN QUANTITY DOES NOT EXCEED THE LIMIT 30%
OF ORDERED QUANTITY.
Railway Standard Fall Clause
S.No Description
1 Not to be included
Standard Governing Conditions
S.No Description
1 STANDARD GOVERNING CONDITIONS: IRS CONDITIONS OF CONTRACT: THE CONTRACT SHALL BE
GOVERNED BY LATEST VERSION( ALONG WITH ALL CORRECTION SLIPS) OF IRS CONDITIONS OF
CONTRACT,AND ALL OTHER TERMS AND CONDITIONS INCORPORATED IN THE TENDER
DOCUMENTS.
4. ELIGIBILITY CONDITIONS
Special Eligibility Criteria
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STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12221482 Closing Date/Time: 16/01/2023 14:30
S.No. Description Confirmation Remarks Documents
Required Allowed Uploading
1 ELIGIBILITY CRITERIA: For Regular/ Bulk Order: (i) The bidder shall meet Yes Yes Allowed
the requirements set out in RCF bid Document Ver-14 clause 2.13.1, (Optional)
2.13.2(a) & (b) to 2.13.5. The similar item shall mean any type of handhold
used for Passenger transport vehicles or Rolling stock. (Note: FAI shall be
required if the supplier is manufacturing the tendered item for the first time.)
For Development Order:(i) The bidder shall have adequate M&P and
infrastructure and shall submit list of M&P available with the firm along the
bid. (ii) The Bidder shall have valid ISO: 9001 for metal fabrication. Note:
CCA/QAP Audit/FAI shall be required if the supplier is manufacturing the
tendered item for the first time.
5. COMPLIANCE CONDITIONS
Check List
S.No. Description Confirmation Remarks Documents
Required Allowed Uploading
1 DRAWING ARE AVAILABLE AT https:rcf.indianrailways.gov.in/ No No Not Allowed
Commercial-Compliance
S.No. Description Confirmation Remarks Documents
Required Allowed Uploading
1 Please enter the percentage of local content in the material being offered. Yes Yes Not Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.
2 Please enter the percentage of local content in the material being offered. No Yes Not Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.
Other Conditions
S.No. Description Confirmation Remarks Documents
Required Allowed Uploading
1 RITES No No Not Allowed
2 NOTE :I) NOTWITHSTANDING THE DELIVERY PERIOD AND/OR Yes Yes Not Allowed
SCHEDULE OFFERED BY THE BIDDERS IN VARIANCE TO THE
ABOVE, THE PURCHASER RESERVE THE RIGHT TO
INCORPORATE THE DELIVERY PERIOD AS PER THE TENDER
CONDITION AND SUCCESSFUL TENDERERS ARE EXPECTED TO
ABIDE BY THE SAME." II)IN THE EVENT OF FAILURE TO SUPPLY
THE MATERIAL WITHIN CONTRACTED DP. PURCHASER HAS THE
DISCRETION EITHER TO EXTEND THE DELIVERY PERIOD WITH
USUAL LIQUIDATED DAMAGES AND DENIAL CLAUSE OR TO THE
CANCEL THE CONTRACT WITH GD @ 10%.
3 Warranty Clause: As per Clause No 2.18 of Bid Document. No No Not Allowed
4 Quantity Splitting: As per Clause No 2.17.2 of Bid document. No No Not Allowed
5 PACKING INSTRUCTION: Packing as per Standard packing. It should be Yes Yes Not Allowed
ensured that the item should not rub during Transportation;The item should
be packed with adequate strength. Transit damage if any shall be at the
cost of the supplier.
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STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12221482 Closing Date/Time: 16/01/2023 14:30
6 In case of MSE firm willing to claim the benefits under Public Procurement Yes Yes Allowed
Policy (Preference to MSE) order 2012, the firm should upload with their (Optional)
offer, the proof of their being MSE registered with any of the agencies
mentioned in para 1.15.1 of Bid document, failing which such offers will not
be liable for consideration of benefits detailed in para 1.15 of Bid document.
Tenderers shall upload valid documents as per MSE policy showing that
the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes
(ST)/women entrepreneurs to claim the benefit under these sub-
classification. For this purpose tenderers to submit details of share holding
pattern & controlling stakes with Scheduled castes (SC)/ Scheduled castes
(ST)/women entrepreneurs duly certified by CA, failing which it will be
presumed that they have no claim under this sub-classification.
Special Conditions
S.No. Description Confirmation Remarks Documents
Required Allowed Uploading
1 Latest version of Bid document, special condition of the tender, conditions No No Not Allowed
mentioned in the item specification and IRS conditions of the contract shall
be applicable to this tender.
2 Also refer Other condition as per schedule of requirement. No No Not Allowed
Undertakings
S.No. Description Confirmation Remarks Documents
Required Allowed Uploading
1 GREEN TRANSPORT POLICY:- I) SUPPLIERS SHALL NOT ENGAGE No No Not Allowed
TRUCKS/ VEHICLES OF MORE THAN 15 YEARS OLD FOR
TRANSPORT OF GOODS TO RCF. II) ALL VEHICLES ENTERING
INTO FACTORY PREMISES SHOULD CARRY VALID PUC
(POLLUTION UNDER CONTROL) CERTIFICATE AND VALID
INSURANCE POLICY. III) VEHICLES MAY UNDERGO SURPRISE
CHECK BY RCF FOR GENERAL CONDITIONS SUCH AS TYRES
PRESSURE, TANKS etc. AND REPORT SUBMITTED TO
CONCERNED CMMs. IV) SUPPLIERS SHOULD ENSURE SPEED
CONTROLLERS ARE INSTALLED IN ALL NEW HEAVY VEHICLES. V)
RTA NORMS SHOULD BE STRICTLY MAINTAINED FOR DRIVER'S
COMPETENCE.
6. DOCUMENTS ATTACHED WITH TENDER
S.No. Document Name Document Description
1 4021879.pdf Set Details PL No 31648514
2 4021858.pdf Set details PL No 31648381
7. RESPONSIVENESS
S.No. Description
1 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.
This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.
As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of
GFR regarding procurement through GeM.
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STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12221482 Closing Date/Time: 16/01/2023 14:30
Digitally Signed By
Dy.CMM/M ( CHHUTTAN LAL MEENA )
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