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Technical Report Writing Notes

The document provides guidelines for effective presentation delivery, emphasizing planning, structure, and audience engagement. It also covers reading skills such as skimming and scanning, as well as the format of a memorandum for internal communication. Additionally, it outlines the interview process and types, highlighting preparation and professional conduct.

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javariarana777
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11 views2 pages

Technical Report Writing Notes

The document provides guidelines for effective presentation delivery, emphasizing planning, structure, and audience engagement. It also covers reading skills such as skimming and scanning, as well as the format of a memorandum for internal communication. Additionally, it outlines the interview process and types, highlighting preparation and professional conduct.

Uploaded by

javariarana777
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Technical Report Writing Notes

How to Deliver an Effective Presentation

Process:
1. Plan your presentation: Understand your topic and audience.
2. Create a clear structure: Introduction, Main Points, Conclusion.
3. Use visuals: Slides, charts, or videos to support your points.
4. Practice: Rehearse multiple times to improve confidence.
5. Deliver confidently: Speak clearly and engage with your audience.

Stage Fright:
1. Prepare well to boost confidence.
2. Take deep breaths to stay calm.
3. Focus on the message, not the fear.
4. Engage with the audience to feel more comfortable.
5. Start with a strong opening to gain momentum.

Tips:
• Speak clearly and at a moderate pace.
• Maintain eye contact with the audience.
• Use hand gestures to emphasize points.
• Keep slides simple and avoid too much text.
• Be prepared for questions and answer confidently.

Reading Skills

Skimming:
Skimming means reading quickly to get the main idea. It is useful when looking for general
information in books, articles, or reports.

Scanning:
Scanning means looking for specific information in a text. It is useful when searching for
names, dates, or keywords.

Memorandum
A memorandum (memo) is a short document used for internal communication in offices. It
includes:

1. Heading (To, From, Date, Subject)


2. Introduction (Purpose of the memo)
3. Main Body (Details)
4. Conclusion (Action required or summary)
Speaking Skills
Good speaking skills help in clear communication. Tips include:
• Speak confidently and clearly.
• Use appropriate tone and volume.
• Maintain eye contact and good posture.
• Listen actively to respond effectively.

Interview

Process:
1. Preparation: Research the company and practice answers.
2. Introduction: Greet the interviewer confidently.
3. Questioning: Answer clearly and stay professional.
4. Closing: Thank the interviewer and ask questions if needed.
5. Follow-up: Send a thank-you email after the interview.

Types:
1. Face-to-Face Interview: Traditional in-person meeting.
2. Phone Interview: Conducted over a call.
3. Video Interview: Online via platforms like Zoom.
4. Group Interview: Multiple candidates interviewed together.
5. Panel Interview: Multiple interviewers questioning one candidate.

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