STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 14241062 Closing Date/Time: 24/05/2024 14:30
CMM acting for and on behalf of The President of India invites E-Tenders against Tender No 14241062 Closing
Date/Time 24/05/2024 14:30 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only.
Manual offers are not allowed against this tender, and any such manual offer received shall be ignored.
1. NIT HEADER
Bidding type Two Stage Reverse Auction Template Normal
Contract type Goods Contract Category Expenditure
Tender No 14241062 Tender Type Open - Indigenous
Evaluation Criteria Itemwise Bidding System Two Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section 14
Inspection Agency TPI Agency Publishing Date / Time 24/04/2024 12:17
Bidding to be Done on IREPS
Procure From Approved
Yes Approving Agency RCF
Sources
Closing Date Time 24/05/2024 14:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 2000000.00
Initial Financial Offer Auto Elimination rules For all vendors
Yes
Required applicable (Bulk/developmental)
Initial Cooling Off Period Subsequent Cooling Off
02:00 00:30
(HH:MM) Period (HH:MM)
Succesive Lots Closing
30 Minimum Decrement (%) 0.20
Interval (Min.)
Vendor Categories Bulk/Developmental Item Category General
Allow Next Bid Lower
Current Lowest Bid (Subject to Min. Decrement)
Than
Tender Title PVC FLOORING ROLL
2. ITEM DETAILS
S.No. PL Code Item Type Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock For Eval Agency Agency Allowed Rate
1 75613438 Goods (Y) Stock --- Yes TPI INR
Agency
Description :PVC FLOORING ROLL 2X1850X14000MM, COLOUR AS PER SAMPLE NO. NACFLG-02, as p
er Drawing/Specification: RDSO/2006/CG-12 REVISION 1 WITH AMENDMENT SLIP NO.3 OF AUGUST 2016
WITH PVC WELDING ELECTRODE DIA 4MM=12MTRS PER ROLL. [ Warranty Period: 72 Months after the d
ate of delivery ]
Consignee FURNISHING DEPOT, RCF Punjab 5066.00 Numbers
3. T AND C
F.O.R
Description
Destination
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STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 14241062 Closing Date/Time: 24/05/2024 14:30
Delivery Period
Description Delivery /Completion Rate of Supply
For all items Commencement : On or after 01-FEB-25, Completion : On or before 40% OF THE
30-JUN-25 ORDERED
QUANTITY: FROM
01/02/2025 TO
31/03/2025 BALANCE
30% OF THE
ORDERED
QUANTITY: 01/04/25
TO 15/05/25
BALANCE 30% OF
THE ORDERED
QUANTITY: 16/05/25
TO 30/06/25
Payment Terms
S.No Description
Payment Terms
1 95% payment against inspection certificate issued by the nominated inspection agency as specified in the
contract, and proof of dispatch/delivery of the material to consignee, and balance 5% after receipt, inspection and
acceptance of the goods by the consignee. In case of despatch by rail, unqualified Railway Receipt/Parcel Way
Bill will be taken as the proof of despatch. In case of despatch by other means such as road transport, receipted
challan signed by the gazetted officer at consignee's end will be taken as proof of delivery.
Statutory Variation Clause
S.No Description
1 SVC Clause Applicable , however if firm invoices the goods at GST Rate or HSN Number which is different from
that incorporated in the purchase order, payment shall be made as per GST Rate which is lower of the GST Rate
incorporated in the purchase order or Billed. For which firm would be required to adjust basic price to the extent
required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order.
On reduction of rate of tax on supply of goods and services, the benefit of input Tax Credit (ITC), shall be passed
on the recipient by way of reduction in prices.
Option Clause
S.No Description
1 The purchaser shall be entitled to vary the order quantity up to + 30% anytime within the delivery period (including
extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender
quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so
ordered on the basis of his original offer. The purchaser shall be entitled to exercise + 30% option clause in one
or more than one installment as long as the total variation in quantity does not exceed the limit of 30% of ordered
quantity.
Standard Governing Conditions
S.No Description
1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of
IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.
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STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 14241062 Closing Date/Time: 24/05/2024 14:30
2 GREEN TRANSPORT POLICY:- I) SUPPLIERS SHALL NOT ENGAGE TRUCKS/ VEHICLES OF MORE
THAN 15 YEARS OLD FOR TRANSPORT OF GOODS TO RCF. II) ALL VEHICLES ENTERING INTO
FACTORY PREMISES SHOULD CARRY VALID PUC (POLLUTION UNDER CONTROL) CERTIFICATE
AND VALID INSURANCE POLICY. III) VEHICLES MAY UNDERGO SURPRISE CHECK BY RCF FOR
GENERAL CONDITIONS SUCH AS TYRE PRESSURE, TANKS etc. AND REPORT SUBMITTED TO
CONCERNED CMMs. IV) SUPPLIERS SHOULD ENSURE SPEED CONTROLLERS ARE INSTALLED IN
ALL NEW HEAVY VEHICLES. V) RTA NORMS SHOULD BE STRICTLY MAINTAINED FOR DRIVER'S
COMPETENCE.
4. ELIGIBILITY CONDITIONS
All documents uploaded and remarks / confirmation entered by the bidders against any eligibility condition
Important :
shall be opened as part of technical bid only
Special Eligibility Criteria
S.No. Description Confirmation Remarks Documents
Required Allowed Uploading
1 AS PER CLAUSE NO. 2.12.1 (a) and 2.12.2 to 2.12.6 OF BID Yes Yes Allowed
DOCUMENT VERSION 14.0 WITH ALL CORRIGENDUMS AND (Optional)
AMENDMENTS IF ANY ISSUED BEFORE TENDER CLOSING.
5. COMPLIANCE CONDITIONS
All documents uploaded and remarks / confirmation entered by the bidders against any compliance
Important :
condition shall be opened as part of technical bid only.
Commercial-Compliance
S.No. Description Confirmation Remarks Documents
Required Allowed Uploading
1 Please enter the percentage of local content in the material being offered. No Yes Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items. (Optional)
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.
General Instructions
S.No. Description Confirmation Remarks Documents
Required Allowed Uploading
1 THE BIDDER SHOULD INDICATE THE WEIGHT, SIZE AND VOLUME No No Not Allowed
OF EACH OF THE PACKAGES/CONTAINERS WITH THE DETAILS OF
THE MATERIALS PROPOSED TO BE PACKED IN SUCH PACKAGE
AND WEIGHT OF EACH ITEM. BASIS OF RATE SHALL ALSO BE
INDICATED IN THE BID.
Other Conditions
S.No. Description Confirmation Remarks Documents
Required Allowed Uploading
1 Inspection by Third party inspection agency. No No Not Allowed
2 QUANTITY SPLITTING : AS PER CLAUSE NO.2.17.2 OF BID Yes Yes Not Allowed
DOCUMENT VERSION 14 OR LATEST WITH ALL CORRIGENDUMS
AND AMENDMENTS IF ANY ISSUED BEFORE OPENING OF
TENDER.
3 F.O.R : DESTINATION, AT RCF KAPURTHALA. Yes Yes Not Allowed
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STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 14241062 Closing Date/Time: 24/05/2024 14:30
4 Packing Instruction: PVC ROLLS SHOULD BE SUITABLY PACKED AND Yes Yes Not Allowed
ROLLED OVER HDPE CORE PIPE OF OUTER DIA 100MM (+/-5MM)
AND LENGTH OF HDPE CORE PIPE SHOULD BE AS PER THE
WIDTH OF PVC FLOORING ROLLS. PVC FLANGES OF PLUG
LENGTH 150MM (MIN.) SHOULD BE PLUGGED INTO BOTH THE
ENDS OF HDPE CORE PIPE. THE OVERALL CIRCUMFERENCE OF
PVC ROLLS SHOULD ENTIRELY BE COVERED WITH PVC FLANGES
FROM BOTH SIDES. THE STRENGTH OF HDPE CORE PIPE AND
FLANGES SHOULD BE SUFFICIENT TO WITHSTAND THE SUDDEN
LOAD OF PVC ROLLS DURING STACKING AND TRANSIT. IN CASE
OF PROCUREMENT IN SETS, ALL THE PVC ROLLS OF A COACH
SET SHOULD BE COLLECTIVELY PACKED IN A WOODEN BOX,
FURTHER TIED WITH SUITABLE NO. OF NYLON STRIPS. THE
SUPPLIER SHOULD ENSURE THE SAFE TRANSIT AND DELIVERY
OF MATERIAL UPTO THE CONSIGNEE BY ADOPTING SUITABLE
MODE OF TRANSPORT AND HANDLING. THE TRANSIT DAMAGE, IF
ANY, SHALL BE AT THE COST OF SUPPLIER. FOR QR CODING,
FOLLOWING INSTRUCTIONS IS TO BE CONSIDERED: 1. THE
INDIVIDUAL ROLLS AND THEIR PACKING SHALL CARRY A QR
CODE STICKER CONTAINING THE DETAILS AS LISTED BELOW: A.
NAME OF THE MANUFACTURER <MANUNAME> B. PURCHASE
ORDER NUMBER <PONO> C. PURCHASE ORDER DATE <PODT> D.
UNIQUE SERIAL NUMBER (OR LOT NUMBER FOR BULK ITEMS) OF
THE MANUFACTURER <MANUSNO> OR <MANULNO> E. DATE OF
MANUFACTURE <MANUDATE> F. DELIVERY CHALLAN NO.
<DELCHALNO> G. DELIVERY CHALLAN DATE <DELCHALDT 2. THE
QR CODE SHALL BE AS PER ISO/IEC 18004 MODEL2 AND THE DATA
SHALL BE AVAILABLE AS XML USING THE TAGS DETAILED ABOVE.
3. IN CASE THE ABOVE DETAILS ARE NOT AVAILABLE, OR THE QR
CODES ARE NOT READABLE, THE SUPPLIED MATERIAL IS LIABLE
TO BE REJECTED.
5 NOTE:-THIS IS A REVERSE AUCTION (R.A) TENDER WHICH WILL BE No No Not Allowed
GOVERNED BY REVERSE AUCTION CONDITIONS UPLOADED ON
IREPS WEBSITE AND AS PER PARA 2.29 OF BID DOCUMENT.
MINIMUM DECREMENT SHALL BE 0.20%.
6 It is, hereby confirmed that the item under tender/supply has not been Yes No Not Allowed
banned and firm has not been delisted from the registration on the grounds
of sub-standard quality of the item/product by any government authorities.
7 LOCAL CONTENT CERTIFICATE: FOR LOCAL CONTENT, BIDDERS Yes Yes Allowed
SHALL SUBMIT REQUIREED DOCUMENTS/CERTIFICATION FROM (Mandatory)
AUTHORITY AS SPECIFIED IN CLAUSE No. 2.28.3(B) OF BID
DOCUMENT VERSION 14.0 OR LATEST WITH CORRIGENDUMS AND
AMENDMENTS IF ANY, ISSUED BEFORE TENDER CLOSING.
Special Conditions
S.No. Description Confirmation Remarks Documents
Required Allowed Uploading
1 Bid document version 14.0 or latest with corrigendums and amendments if No No Not Allowed
any, issued before tender closing shall be applicable. Latest version of
RCF Stores department bid document along with all corrigendums and
amendments is available on IREPS website.
6. DOCUMENTS ATTACHED WITH TENDER
S.No. Document Name Document Description
1 3636902.pdf RDSO/2006/CG-12 REV.1
2 3636863.pdf Amendment Slip No. 3
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STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 14241062 Closing Date/Time: 24/05/2024 14:30
7. RESPONSIVENESS
S.No. Description
1 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.
The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address &
email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the
GST Jurisdictional assessing officer mentioned in Tenderer's bid
This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.
As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of
GFR regarding procurement through GeM.
Digitally Signed By
Dy.CMM/G ( RAJIV SINGH )
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