Disclosure of Information under Article 4 (1) (b) of the Right to Information Act, 2005 in respect of Regional Passport

Office, Kolkata

1. Organisation and Function

S. No. Item Details of disclosure Information

1.1 Particulars of its organisation, (i) Name and address of the Regional Passport Office,
functions and duties Organization 1st Floor, Road No. 4, Brabourne Road, Kolkata – 700001,
[Section 4(1)(b)(i)] West Bengal.
(ii) Head of the organization Shri Ashish Middha
Regional Passport Officer
(iii) Vision, Mission and Key To deliver passport services to citizens in a timely transparent,
objectives more accessible reliable manner and in a comfortable
environment through streamlined processes and committed,
trained and motivated workforce.

(iv) Function and duties This office deals with the issuance of passport/travel
document to the citizen of India living in 35 Police Districts
of West Bengal, 8 Police Districts of Tripura, 6 Police
Districts of Sikkim and 3 Police District in Andaman and
Nicobar Island.

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1.2 Power and duties of its officers (i) Powers and duties of officers Regional Passport Officer is designated as Head of the Office
and employees (administrative, financial and judicial) for the smooth running of the office; financial powers as per
[Section 4(1) (b)(ii)] GFR have been delegated to him. The financial powers of
employees of Passport Office have been detailed in
delegation of financial Power Rule, 1978 and subsequent
orders issued in reference to the delegation of financial
Power rules. These powers may be seen at annexure of
delegation of financial rules and Passport rules. Other powers
of the Passport Officer and officials of Passport Office are
derived from the Passport Act. This Act and rules are
available on the MEA's website www.passportindia.gov.in.
The duties of officers and officials flow from the Passport
Act and Passport Rules website www.passportindia.gov.in.
Procedure to be followed in the decision making process,
including channels of supervision and authority

(ii) Rules/orders under which powers and CCS (CCA) Rules, CCS (Conduct) Rules, General Provident
duty are derived Fund Rules, Leave Travel Concession Rules, General
Financial Rules, 2005 Delegation of Financial Power Rules,
House Building Advance Rules, CCS (Revised Pay) Rules,
1997, Central Treasury Rules, Medical Attendance Rules. In
addition various Manuals/Circulars etc., issued by Ministry
are enforced.
1.3 Procedure followed in decision (i) Process of decision making Identify The Regional Passport Office, Kolkata follows the procedure
making process key decision making points indicated in Passport Manual 2020 (Restricted) for decision
[Section 4(1)(b)(iii)] (ii) Final decision making authority making in issuance of passports. The officers from the
(iii) Related provisions, acts, rules etc. Superintendent to Regional Passport Officer level have been
(iv) Time limit for taking a decisions, if designated as Passport Issuing Authority (PIA) for issuance
any of passport and take decisions/actions with the help of
(v) Channel of supervision and Assistant Superintendents, Sr. Passport Assistants and Jr.
accountability Passport Assistants posted in the section in accordance with
Passport Act, Passport Rules and Passport Manual.

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1.4 Norms for discharge of (i) Nature of functions/ services offered This office functions and discharges the services to citizens as
functions (ii) Norms/ standards for functions/ enumerated in the Citizens’ Charter available on
[Section 4(1)(b)(iv)] service delivery www.passportindia.gov.in
(iii) Process by which these services can
be accessed
(iv) Time-limit for achieving the targets
(v) Process of redress of grievances

1.5 Rules, regulations, instructions (i) Title and nature of the record/ manual Passport Act and Passport Rules:
manual and records for /instruction.
These are already available on the MEA's website
discharging functions
(ii) List of Rules, regulations, instructions http://www.mea.gov.in. In addition, the Passport Office also
[Section 4(1)(b)(v)]
manuals and records. utilizes the relevant rules, regulations and orders of the
(iii) Acts/ Rules manuals etc. Government of India, such as Civil Service Conduct Rules,
Central Civil Service Leave Travel Concession Rules,
Central Service Leave Rules. Civil Service Pension Rules,
Provident Fund Rules, General Financial Rules, Fundamental
and Supplementary Rules etc. These rules are already in the
public domain as printed publications and online versions
available on their respective ministries. The rules,
regulations, instructions, manuals and records held by it
under its control as used by its employees for discharging its
functions. In the discharge of its functions, the Regional
Passport Office, Kolkata uses various Central Acts, Rules,
Codes, Regulations, etc. It also uses various judgments of the
Supreme Court of India and High Courts. In so far as the
administrative side is concerned it uses the following Rules
in the discharge of its functions:- Medical Attendance Rules,
CCS (CCA) Rules, CCS (Conduct) Rules, General Provident
Fund Rules, Leave Travel Concession Rules, General
Financial Rules, 2005, Delegation of Financial Power Rules,
House Building Advance Rules, CCS (Revised Pay) Rules,
1997, Central Treasury Rules. In addition various
Manuals/Circulars etc., issued by our Ministry are also used.
Statement of the categories of documents that are held by the
Ministry or under its control. Regional Passport Office,
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 Kolkata holds the following documents:- Copies of Reports
released by Ministry, Parliament Questions related to
Passport Office sent by Ministry of External Affairs,
Correspondence with Ministry/other organizations,
departments, state government letters/e-mails from
individuals seeking information etc.

The administrative side of the office maintains files relating to

the following:- Appointments, Personal files and service book
(including leave account) of its employees, Court related
litigation files, Continuation of temporary posts, Procurement
of stationary, furniture and other miscellaneous items,
Electricity and water bills, Circulars, Republic Day &
Independence Day celebrations, Purchase and distribution of
stationery items, Maintenance of Annual Performance
Appraisal Report, Other miscellaneous matters.

(iv) Transfer policy and transfer orders Transfer Policy and related matters are governed as per order
of CPV Division (MEA).
1.6 Categories of documents held (i) Categories of documents 1. Ordinary Passport Booklets.
by the authority under its 2. Official Passport Booklets.
control 3. Diplomatic Passport booklets.
[Section 4(1)(b) (vi)] (ii) Custodian of documents/categories Regional Passport Officer, Kolkata

1.7 Boards, Councils, Committees Name of Boards, Council, Committee etc. At the level of this office, one Rajbhasha Kriyanvayan Samiti
and other Bodies constituted as (Official Language Implementation Committee) consisting of
part of the Public Authority (10) members of this office has been constituted to review
[Section 4(1)(b)(viii)] progress in implementation of Rajbhasha in day to day work
of the office.

1.8 Directory of officers and (i) Name and designation The Name and Designation of the officials of RPO, Kolkata is
employees as per Annexure “A”.
[Section 4(1) (b) (ix)]
(ii) Telephone , fax and email ID The details of Telephone, Fax and Email-id is as below:
Phone No. 033-40071212
E-mail: [email protected]

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1.9 Monthly Remuneration (i) List of employees with Gross As per Annexure - B
received by officers & monthly remuneration
employees including system of
compensation
[Section 4(1) (b) (x)]
1.10 Name, designation and other (i) Name and designation of the public First Appellate Authority:-
particulars of public information officer (PIO), Assistant Shri Ashish Middha, IFS
information officers Public Information (s) & Appellate Regional Passport Officer,
Authority Regional Passport Office,
[Section 4(1) (b) (xvi)] 4, Brabourne Road, 1st Floor,
Kolkata 700001, West Bengal.
Phone No. 033-40071212
E-mail: [email protected]

Central Public Information Officer:-

Ms Mousumi Nath
(ii) Address, telephone numbers and Sr. Superintendent ,
email ID of each designated Regional Passport Office,
official. 4, Brabourne Road, 1st Floor,
Kolkata 700001, West Bengal.
Phone No. 033-40071212
E-mail: [email protected]

1.11 No. Of employees against No. of employees against whom

whom Disciplinary action has disciplinary action has been
been proposed/ taken (i) Pending for Minor penalty or major Nil
penalty proceedings
(Section 4(2))
(ii) Finalised for Minor penalty or
major penalty proceedings

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2. Budget and Programme

S.No. Item Details of disclosure Information

2.1 Budget allocated to (i) Total Budget for the public authority As Per Annexure - C
each agency including (ii) Budget for each agency and plan & programmes
all plans, proposed (iii) Proposed expenditures
expenditure and (iv) Revised budget for each agency, if any
reports on (v) Report on disbursements made and place where the related reports
disbursements made are available
etc.
[Section 4(1)(b)(xi)]
2.2 Foreign and domestic (i) Budget The Domestic tours undertaken by
tours the officials is as per their
(F. No. 1/8/2012- IR entitlements and the Budget for
dt. 11.9.2012) the same is mentioned in
Annexure –“C”
(ii) Information related to procurements The procurement of services is
a) Notice/tender enquires, and corrigenda if any thereon, done through CPP/GeM whereas
b) Details of the bids awarded comprising the names of the stores (Miscellaneous
suppliers of goods/ services being procured, items/stationary/IT products) are
c) The works contracts concluded – in any such combination of procured through GEM.
the above-and
d) The rate /rates and the total amount at which such procurement
or works contract is to be executed.

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3. Publicity Band Public interface

S.No. Item Details of disclosure Information

3.1 Particulars for any Arrangement for consultations with or representation by the members of This office organises regular
arrangement for the public Adalats for communication of the
consultation with or (i) Relevant Acts, Rules, Forms and other documents which are changes made in the process of
representation by the normally accessed by citizens obtaining passports and does a
members of the public timely review of pendency of
in relation to the cases.
formulation of policy (ii) Arrangements for consultation with or representation by 200 online appointments are
or implementation a) Members of the public in policy formulation/ policy released on daily basis for the
there of implementation citizens to resolve their problems
b) Day & time allotted for visitors related to passport.
[Section 4(1)(b)(vii)] c) Contact details of Information & Facilitation Counter (IFC)
to provide publications frequently sought by RTI applicants
[F No 1/6/2011-IR dt.
15.04.2013]
3.3 Dissemination of Use of the most effective means of communication Updates are available on website.
information widely (i) Internet (website)
and in such form and
manner which is
easily accessible to
the public
[Section 4(3)]
3.4 Form of accessibility Information manual/handbook available in Available on Website
of information (i) Electronic format
manual/ handbook (ii) Printed format Do
[Section 4(1)(b)]

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4. Information as may be prescribed
S. No. Item Details of disclosure Information
4.1 Such other First Appellate Authority:-
information as may be (i) Name & details of Current CPIOs & FAAs Shri Ashish Middha
prescribed [F.No. Regional Passport Officer,
1/2/2016-IR dt. Regional Passport Office,
17.8.2016, F No. 4, Brabourne Road, 1st Floor,
1/6/2011-IR dt. Kolkata 700001, West Bengal.
15.4.2013] Phone No. 033-40071212
E-mail: [email protected]

Central Public Information Officer:-

Ms Mousumi Nath
Sr. Superintendent,
Regional Passport Office,
4, Brabourne Road, 1st Floor,
Kolkata 700001, West Bengal.
Phone No. 033-40071212
E-mail: [email protected]

**************

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 Annexure “A”
STAFF LIST OF RPO, KOLKATA AS ON 01.09.2024

Sl. No. Name

1. Shri Ashish Middha (IFS:2009), RPO
2. Shri Prasenjit Bose, DPO
3. Smt A S Nivedita, APO
4. Shri B S Rana, APO
5. Shri Manoj Kumar Roy, APO
6. Shri Rajkumar Saini, APO
7. Shri Gopal Malakar, Senior Superintendent
8. Shri Angshuman Datta, Senior Superintendent
9. Ms. Mousumi Nath, Senior Superintendent
10. Shri Joey Kar, Senior Superintendent
11. Shri Gagan Chandra Hansda, Senior Superintendent
12. Shri Saikat Ray, Senior Superintendent
13. Shri Som Nath Mitra, Senior Superintendent
14. Shri Gautam Sen, Senior Superintendent
15. Shri Biplab Mudi, Senior Superintendent
16. Shri Goutam Kumar Saha, Senior Superintendent (Ad-hoc)
17. Shri Partha Das, Senior Superintendent (Ad-hoc)
18. Smt Annada Das, Superintendent
19. Shri Goutam Bhattacharya, Superintendent
20. Shri Saradindu Bose, Superintendent
21. Shri Probodh Mazumdar, Superintendent
22. Shri Nirmal Kanti Dey, Superintendent
23. Shri Sudip Kumar Dey, Superintendent
24. Shri Sukanta Dey, Superintendent
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25. Shri Anil Kumar, STO
26. Shri Santosh Kumar Verma, JTO
27. Ms. Anni Kumari, JTO
28. Shri Amal Das, Assistant Superintendent
29. Shri Hariom Rawat, Assistant Superintendent
30. Shri Deb Ratan Das, Assistant Superintendent
31. Shri Manoranjan Barui, Assistant Superintendent
32. Shri Haradhan Dutta, Assistant Superintendent
33. Shri Anil Kumar Jha, Assistant Superintendent
34. Shri Dharmendra Kumar, Assistant Superintendent
35. Shri Shambhu Tirkey, Assistant Superintendent
36. Shri Gobinda Saha, Assistant Superintendent
37. Smt. Shilpi Kar, Assistant Superintendent
38. Shri Dipankar Mondal, Assistant Superintendent
39. Shri Manish Kumar Gupta, Steno
40. Shri Uttam Kumar Behera, SPA.
41. Shri Prabir Saha, SPA
42. Ms. Kiran Kumari, SPA
43. Shri Amit Kumar, SPA
44. Smt. Pranati Manna, SPA
45. Shri Bilas Kumar Naskar, SPA
46. Shri Ganapati Biswas, SPA
47. Shri Sanjib Saha, SPA
48. Shri Somnath Deb, SPA
49. Shri Nishith Baran Saha, SPA
50. Smt. Chhabi Dey Majumder, SPA
51. Shri Pradip Kumar Bairagi, SPA

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52. Shri Dinanath Yadav, SPA
53. Shri Goutam Hela, SPA
54. Smt. Manasi Das, SPA
55. Smt. Sampa Kar, SPA
56. Smt. Kaberi Paul, SPA
57. Shri Somenath Bera, SPA
58. Shri Laxman Prasad Ray, SPA
59. Shri Debashish Bhattacharjee, SPA
60. Smt. Jhuma Chakraborty, SPA
61. Smt. Kamala Saha, SPA
62. Shri Surojit Shaw, SPA
63. Smt Papri Mitra, SPA
64. Shri Navjeet Kumar, SPA
65. Shri Ravi Shankar Kumar, SPA
66. Smt. Nisha Kumari, SPA
67. Shri Subhash Shaw, SPA
68. Shri Kumar Deepak, SPA
69. Shri Sanjoy Dewan, SPA
70. Shri Pema Galjay Sherpa, SPA
71. Smt. Shubhra Roy, JPA
72. Smt. Chandana Ghosh, JPA
73. Smt. Pritha Biswas, JPA
74. Shri Harindra Paswan, SPA
75. Shri Debashis Sarkar, SPA
76. Shri Arun Saha, SPA
77. Shri Nitesh Das, SPA
78. Smt. Mantu Kundu, JPA
79. Shri Kumar Aditya Ranjan, JPA
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 80. Shri Sanjay Kumar, JPA
81. Shri Sahdev Prasad Gupta, JPA
82. Shri Rakesh Ranjan, JPA
83. Smt. Neha Kumari, JPA
84. Shri Rahul Kumar, JPA
85. Shri Sumit Kumar, JPA
86. Shri Santosh Kumar Bind, JPA
87. Smt. Shilpa Kumari, JPA
88. Shri Susanta Mondal, JPA
89. Smt. Anjali Bose, JPA
90. Shri Ashok Rabidas, Office Assistant
91. Shri Krishna Lal Sriwastav, Office Assistant
92. Shri Manoj Chakraborty, Office Assistant
93. Shri Ashish Sarkar, Office Assistant
94. Shri Birju Singh, MTS

# In addition to above, following outsourced employees are working with Regional Passport Office, Kolkata.

Sl. No. Name and Designation

1 Shri. Narotam Kumar Sah, DEO
2 Shri Abhishek Halder, DEO
3 Shri Somen Devnath, DEO
4 Shri Debabrata Biswas, DEO
5 Shri Subhankar Mondal, DEO
6 Shri Prithwish Chandra Roy, DEO
7 Shri Debansu Paul, DEO
8 Shri Suman Nath, DEO
9 Shri Sudip Dey, DEO
10 Shri Shuvankar Mondal, DEO

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 Annexure “B”
Details of monthly remuneration of Passport Office, Kolkata

SI.No Category of Officers/Officials Number of Employees Level

1. Regional Passport Officer 1 13
2. Deputy Passport Officer 1 11
3. Assistant Passport Officer 4 10
4. Sr. Superintendent 9 8
5. Sr. Superintendent (Ad-hoc) 2 8
6. Superintendent 7 7
7. Senior Translation Officer 1 7
8. Assistant Superintendent 11 6
9. Junior Translation Officer 2 6
11. Stenographer 1 4
12. Senior Passport Assistant 38 4
13. Junior Passport Assistant 12 2
14. Office Assistant 4 1
15. MTS (Non-Technical) 1 1
16. Chauffeur 0 4
Outsourced Employee
1. Data Entry Operators 10 -
2. MTS 00 -

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 Annexure “C”
Budget allocated to each agency, indicating particulars of all plans, proposed expenditures and reports
on disbursements made. Abstract of Budget estimates 2024-25 and expenditure:

BUDGET ESTIMATES
ACTUAL EXPENDITURE IN Rs.
2024-25 (AS ON 26.09.2024 )
HEAD OF ACCOUNT (In Rs.)
Salaries 46000000.00 25131228.00

Wages 0.00 0.00

Rewards 6000000.00 3610173.00

Medical Treatment 300000.00 193635.00

Allowances 37000000.00 23699203.00

Leave Travel Concession 600000.00 157737.00

Domestic Travel Expenses 7500000.00 3580650.00

Office Expenses 8000000.00 4512863.00

Rents, Rates and Taxes for Land and Buildings 8000000.00 4703896.00

Minor civil and electric works 100000.00 0.00

Professional Services 50000.00 13420.00

Other Revenue Expenditure 200000.00 179175.00

Swachhta Action Plan (SAP) - Office Expenses** 1100000.00 441190.00

Information Technology - Digital Equipment 3500000.00 318039.00

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Postal & Freight Charges for Travel documents - Office
25000000.00 13512830.00
Expenses (For RPOs/Pos only)

TOTAL 143350000.00 80054039.00

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