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Format Letter

The document outlines the format and structure for both formal and informal letters. It details the components of each type, including sender and receiver addresses, salutations, body content, and signing off. Additionally, it highlights language features specific to formal and informal letters, such as tone and tense usage.

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Iqra Orangzaib - 97110/TCHR/ERWP
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385 views2 pages

Format Letter

The document outlines the format and structure for both formal and informal letters. It details the components of each type, including sender and receiver addresses, salutations, body content, and signing off. Additionally, it highlights language features specific to formal and informal letters, such as tone and tense usage.

Uploaded by

Iqra Orangzaib - 97110/TCHR/ERWP
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Formal Letter Format

Block writing : Every paragraph starts from the left margin. A Line is left between two
paragraphs.
Structure :
1- Sender’s Address ( three lines House no, Street no
Colony/area
City)
……………………….
2- Date : 12th November’ 2024
……………
3- Receiver’s name
Receiver’s post/ designation
Receiver’s address
Office no, street
area/colony
City
……………..
4- Salutation : Dear Sir/ Madam
…………………………………..
5-Subject : Purpose of writing
……………………………..
6-Body of the Letter
A- Background and purpose of writing
B- Main topic
C- Suggestion
D- Closing : I will be thankful/ obliged / hope to be dealt favourably etc
7- Signing off :
Yours faithfully/ Sincerely
Name
Signature
Language Features
Formal tone
No greetings.
Relevant to the topic
Present tense
1st and 2nd person
Passive voice form of sentences(mostly)
……………………………………………………..
Features of Informal letter
written to friends , family and relatives
structure
1- sender’s address ( in three lines
house no, Street House 234, Street 56
Colony name Civil lines
City Rawalpindi
2- date ; 12th november 2024
leave a line
3- Salutation ( dear friend/ name/ relation…..)
leave line
4- Body of the letter
a- greeting ( Hello/ Asalam-o- alaikum/ Hi……,
b- 1st para : Well being (I hope this letter finds you in the best of your
health and spirits)
share some general news( exams are going on, weather is getting cold)
background of the topic.
leave a line
c- 2nd para : main topic
d- 3rd para : suggestions
Closing : Pay my regards to everyone at home. Reply soon
e- Signing Off : Yours sincerely
Signature
Name.
Language Feature
1- 1st and 2nd person
2- Tense : Main is present ( past : previous, Future : planning)
3- Conjunctions : Connecters. ( Flow and coherence)
and, as, however, meanwhile, therefore, yet, neither , nor, subsequently, to
conclude, time firstly, afterwards
hence.
4- Informal tone : Friendly tone , action words. active voice sentence ( direct
action is expressed).
5- Relevant and appropriate vocabulary.

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