STORES/HSQ/RCF

TENDER DOCUMENT
Tender No: 12241538 Closing Date/Time: 04/02/2025 14:30

PCMM acting for and on behalf of The President of India invites E-Tenders against Tender No 12241538
Closing Date/Time 04/02/2025 14:30 Hrs. Bidders will be able to submit their original/revised bids upto
closing date and time only. Manual offers are not allowed against this tender, and any such manual offer
received shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 12241538 Tender Type Open - Indigenous
Evaluation Criteria Itemwise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference
No Not Applicable
Required Date Time
Tendering Section P 12
Inspection Agency TPI Agency Publishing Date / Time 03/01/2025 16:14
Bidding to be Done on IREPS
Procure From
No Approving Agency Not Applicable
Approved Sources
Closing Date Time 04/02/2025 14:30
Validity of Offer (
90 Ranking Order for Bids Lowest to Highest
Days)
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 2000000.00

Tender Title FOUR TYPES NON-AC WINDOWS FOR LHB COACHES.

2. ITEM DETAILS

S.No. PL Code Item Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) Type NonStock For Eval Agency Agency Allowed Rate
GST(Y/N)
1 33560389 Goods (Y) Stock --- Yes TPI Agency INR
Description :EMERGENGY WIDER WINDOW FOR LHB SCN COACHES (SIZE 1460 X 700, WITH SLIDING
SHUTTERS), as per Drawing: LS54125 Alt e. PACKING INSTRUCTION : PI113 VER.2.0 OR PI193 VER.1.0.
[ Warranty Period: 30 Months after the date of delivery ] ]
Consignee FURNISHING DEPOT, RCF Punjab 1355.00 Numbers
Inspection
Stage Inspection Not Required
Details

2 33560390 Goods (Y) Stock --- Yes TPI Agency INR

Description :WIDER WINDOW FOR LHB SCN COACHES (SIZE 1460 X 700, WITH SLIDING SHUTTERS),
as per Drawing: LS54124 Alt e. PACKING INSTRUCTION : PI113 VER.2.0 OR PI193 VER.1.0. [ Warranty
Period: 30 Months after the date of delivery ] ]
Consignee FURNISHING DEPOT, RCF Punjab 5041.00 Numbers
Inspection
Stage Inspection Not Required
Details

3 33561280 Goods (Y) Stock --- Yes TPI Agency INR

Description :BODYSIDE WINDOW ARRGT., as per Drawing: LJ54101 ALT b,COLOUR OF WINDOW GUID
E & WINDOW BARS IS BLACK. PACKING INSTRUCTION : PI113 VER.2.0 OR PI193 VER.1.0. [ Warranty
Period: 30 Months after the date of delivery ] ]
Consignee FURNISHING DEPOT, RCF Punjab 4131.00 Numbers
Inspection
Stage Inspection Not Required
Details

4 33564152 Goods (Y) Stock --- Yes TPI Agency INR

Description :EMERGENCY OPENABLE WINDOW, as per Drawing: LJ54125 ALT b,COLOUR OF WINDOW
GUIDE & WINDOW BARS IS BLACK. PACKING INSTRUCTION : PI113 VER.2.0 OR PI193 VER.1.0. [ Warra
nty Period: 30 Months after the date of delivery ] ]
Consignee FURNISHING DEPOT, RCF Punjab 1216.00 Numbers

Page 1 of 8 Run Date/Time: 03/01/2025 16:14:29

 STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12241538 Closing Date/Time: 04/02/2025 14:30

Inspection
Stage Inspection Not Required
Details

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Commencement : Within 1 Days of issue of Contract, Approx 50% quantity
Completion : On or before 30-SEP-25 supplied from
01.04.25 to
30.06.25. Approx
50% quantity
supplied from
01.07.25 to
30.09.25.

Payment Terms

S.No Description
Payment Terms
1 95% payment against inspection certificate issued by the nominated inspection agency as specified
in the contract, and proof of dispatch/delivery of the material to consignee, and balance 5% after
receipt, inspection and acceptance of the goods by the consignee. In case of despatch by rail,
unqualified Railway Receipt/Parcel Way Bill will be taken as the proof of despatch. In case of despatch
by other means such as road transport, receipted challan signed by the gazetted officer at
consignee's end will be taken as proof of delivery.

Statutory Variation Clause

S.No Description
1 SVC Clause Applicable: However if firm invoices the goods at GST Rate or HSN Number which is
different from that incorporated in the purchase order, payment shall be made as per GST Rate which
is lower of the GST Rate incorporated in the purchase order or Billed. For which firm would be
required to adjust basic price to the extent required by higher tax billed as per invoice to match the
all inclusive price as mentioned in the purchase order. On reduction of rate of tax on supply of goods
and services, the benefit of Input Tax Credit (ITC), shall be passed on the recipient by way of
reduction in prices.

Option Clause

S.No Description
1 The purchaser shall be entitled to vary the order quantity upto +30% anytime within the delivery
period (including extended delivery period) on the same terms and conditions. The increase in
quantity with respect to the tender quantity can be done even at the time of ordering and the
tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The
purchaser shall be entitled to exercise +30% option clause in one or more than one instalment as
long as the total variation in quantity does not exceed the limit of 30% of ordered quantity.

Railway Standard Fall Clause

S.No Description
1 Not to be included

Standard Governing Conditions

S.No Description
1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all Correction
Slips) of IRS conditions of Contract, and all other Terms and Conditions incorporated in the Tender
Documents.

4. ELIGIBILITY CONDITIONS

Page 2 of 8 Run Date/Time: 03/01/2025 16:14:29

 STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12241538 Closing Date/Time: 04/02/2025 14:30

Special Eligibility Criteria

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Eligibility Criteria For Window of Non Normal Applicable to Yes Yes Allowed
AC coaches Regular/Bulk order: all bidders (Mandatory)
The bidder shall meet the
requirements set out in RCF Bid
Document Ver- 14, Clause 2.13.6,
including all applicable corrigenda as
on the tender opening date. The
similar item shall be tendered
windows for LSCN or LGS coaches.

Developmental Order:
The bidder shall meet the
requirements set out in RCF Bid
Document Ver-14, Clause 2.13.6.1,
including all applicable corrigenda as
on the tender opening date. Firm
shall have ISO or IRIS certification.

NOTE: CCA/ FAI/ Prototype is

required if manufacture is
manufacturing tendered item for first
time.

Estimated Value for PL: 33560389 is

Rs. 1,52,75,457/-
Estimated Value for PL: 33560390 is
Rs. 6,00,13,105/-
Estimated Value for PL: 33561280 is
Rs. 3,24,47,393.91.
Estimated Value for PL: 33564152 is
Rs. 82,08,000/-/-
2 HAVE YOU SUBMITTED DOCUMENTS Normal Applicable to Yes Yes Allowed
REQUIRED IN SUPPORT OF MEETING all bidders (Optional)
ELIGIBILITY CRITERIA i.e PAST
PERFORMANCE AS PER PRESCRIBED
FORMAT AS REQUIRED UNDER
CLAUSE 2.13.6 OF BID DOCUMENT.
3 HAVE YOU SUBMITTED DOCUMENTS Normal Applicable to Yes Yes Allowed
REQUIRED IN SUPPORT OF MEETING all bidders (Optional)
ELIGIBILITY CRITERIA i.e IN HOUSE
KEY INFRASTRUCTURE FACILITIES AS
PER PRESCRIBED FORMAT AS
REQUIRED UNDER CLAUSE 2.13.6.1
OF BID DOCUMENT.

5. COMPLIANCE CONDITIONS

Check List

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 DRAWINGS ARE AVAILABLE AT Normal Applicable to No No Not Allowed
RCF/KAPURTHALA WEBSITE i.e. all bidders
https://rcf.indianrailways.gov.in

Commercial-Compliance

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading

Page 3 of 8 Run Date/Time: 03/01/2025 16:14:29

 STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12241538 Closing Date/Time: 04/02/2025 14:30

1 Please enter the percentage of local Normal Applicable to Yes Yes Allowed
content in the material being offered. all bidders (Optional)
Please enter 0 for fully imported
items, and 100 for fully indigenous
items. The definition and calculation
of local content shall be in
accordance with the Make in India
policy as incorporated in the tender
conditions.
2 VERIFICATION OF LOCAL CONTENT : Normal Applicable to Yes Yes Allowed
CHARTERED ACCOUNTANT all bidders (Mandatory)
CERTIFICATE FOR LOCAL CONTENT
VERIFICATION UNDER MAKE IN INDIA
POLICY IS MANDATORY ALONG WITH
OFFER AS PER PARA 2.28.3 (b) OF
BID DOCUMENT VERSION 14.0 OR
LATEST AS AVAILABLE ON THE
WEBSITE.
3 Please enter the percentage of local Normal Applicable to No Yes Allowed
content in the material being offered. all bidders (Optional)
Please enter 0 for fully imported
items, and 100 for fully indigenous
items. The definition and calculation
of local content shall be in
accordance with the Make in India
policy as incorporated in the tender
conditions.

General Instructions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 F.O.R : AT DESTINATION, RCF Normal Applicable to No No Not Allowed
KAPURTHALA. all bidders
2 CONSIGNEE: Dy. Normal Applicable to No No Not Allowed
CMM/DEPOT/FURNISHING AT RCF all bidders
KAPURTHALA
3 PRICE VARIATION CLAUSE : NOT Normal Applicable to No No Not Allowed
APPLICABLE all bidders
4 QUANTITY SPLITTING AS PER CLAUSE Normal Applicable to No No Not Allowed
NO. 2.17.2 OF BID DOCUMENT. all bidders

Other Conditions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Inspection by: TPI (THIRD PARTY Normal Applicable to No No Not Allowed
INSPECTION) Agency. all bidders

Page 4 of 8 Run Date/Time: 03/01/2025 16:14:29

 STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12241538 Closing Date/Time: 04/02/2025 14:30

2 PACKING INSTRUCTION : PI113 Normal Applicable to Yes Yes Allowed

VER.2.0 OR PI193 VER.1.0. : ALL all bidders (Optional)
TYPES OF FRP/ ALUMINIUM
WINDOWS: BIO-DEGRADABLE SELF
ADHESIVE PLASTIC LAMINATION
SHEET TO BE PROVIDED ON GLASS
EACH WINDOW TO BE PROPERLY
WRAPPED WITH BIODEGRADABLE
BUBBLE SHEET ALL AROUND WITH
PROPER TAPPING. THEN TO BE
PACKEDIN HDPE BAG WITH 3 NOS
SELF LOCKING STRAPS. A LIST
SHOULD BE PASTED ON EACH
PACKING SHOWING ORDER NO. , PL
NO., DESCRIPTION OF ITEM, DRG.
ITEM/SPEC.NO./SET LIST NO. WITH
VERSION, QTY. FIRMS NAME &
ADDRESS, DATE OF DESPATCH ETC.
OR PACKING INSTRUCTION: PI193
VER. 1.0. Returnable & Re-usable
Metallic Pallet (PI193 Ver.1.0) Item
should be supplied in Returnable &
Re-usable pallet made of Steel. The
Design of the pallet should be : *
Water and Fire proof. * Rust free. *
Having Good Strength to Weight
ratio. * Suitable for stacking in
several layers, Compatible with each
other when stacked. * Able to
withstand the rough handling of
common logistic systems such as
Fork Lifter, Cranes etc. * Able to
facilitate the storing, handling and
unloading with minimum labour and
time * Having the interior of the
pallet lined with suitable material (
like FRP) so as to prevent damage to
the item being transported. While
stacking the inside the pallet, there
should be minimum use of
disposable packing. * The Pallet
should have Firm's LOGO for
identification. Firm should also
indicate P.L. No., Description of item
on the Pallet. Note: 1. For packing
the individual item(s), the use of
material which are not environment
friendly such as
wood/polythene/plastic is prohibited,
however the environment friendly
plastic can be used. 2. The item
should be packed in such a way that
it should not rub during
transportation. The in-transit
damage, if any, shall be at cost of
the supplier. 3. The design to be got
approved by the Firm from CDE/RCF
before initiating manufacturing.
3 Warranty/ Guarantee : As per clause Normal Applicable to Yes Yes Allowed
no. 2.18 of Bid Document Version all bidders (Optional)
14.0 or latest with all corrigenda and
amendments if any issued before
opening.

Page 5 of 8 Run Date/Time: 03/01/2025 16:14:29

 STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12241538 Closing Date/Time: 04/02/2025 14:30

4 GD CLAUSE : RAILWAYS RESERVES Normal Applicable to Yes Yes Not Allowed

THE RIGHTS TO CANCEL CONTRACT all bidders
AFTER EXPIRY OF THE
CONTRACTUAL DELIVERY PERIOD OF
THAT LOT BY IMPOSING GD @ 10%
OF THE OUTSTANDING OF THE
VALUE OF CONTRACT.
5 LIQUIDATED DAMAGES : RAILWAY Normal Applicable to Yes Yes Not Allowed
WILL RECOVER FROM THE all bidders
CONTRACTOR AS AGREED
LIQUIDATED DAMAGES AND NOT BY
WAY OF PENALTY, A SUM
EQUIVALENT TO 0.5% (HALF
PERCENT) OF THE PRICE OF ANY
STORES (INCLUDING ELEMENTS OF
TAXES, DUTIES, FREIGHT ETC.)
WHICH THE CONTRACTOR HAS
FAILED TO DELIVER WITHIN THE
PERIOD FIXED FOR DELIVERY IN THE
CONTRACT OR AS EXTENDED FOR
EACH WEEK OR PART OF A WEEK
DURING WHICH THE DELIVERY OF
SUCH STORES MAY BE IN ARREARS
WHERE DELIVERY THEREOF IS
ACCEPTED AFTER EXPIRY OF THE
AFORESAID PERIOD, SUBJECT TO A
MAXIMUM OF 10% (TEN PERCENT)
OF VALUE OF DELAYED SUPPLIES
AND THE SAME WILL NOT BE
WAIVED OFF EXCEPT IN CASES
WHERE DELAY IS ON ACCOUNT OF
RCF. NOTE:- THIS IS APPLICABLE FOR
TENDERS OPENED AFTER 31-MAR-
2019.
6 BID DOCUMENT VERSION 14 OR Normal Applicable to Yes No Not Allowed
LATEST ALONG WITH ALL all bidders
CORRIGENDA AND AMENDMENTS IF
ANY ISSUED BEFORE TENDER
CLOSING SHALL BE APPLICABLE.
lATEST VERSION OF BID DOCUMENT
ALONG WITH ALL CORRIGENDA &
AMENDEMENTS IF ANY AVAILABLE
ON IREPS WEBSITE.
7 SPECIAL CONDITION : EMD & Normal Applicable to Yes No Not Allowed
SECURITY DEPOSIT WILL BE all bidders
GOVERNED AS PER BID DOCUMENT
VERSION. 14 OR LATEST WITH ALL
CORRIGENDA AND AMENDMENTS IF
ANY ISSUED BEFORE OPENING OF
TENDER.

Special Conditions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading

Page 6 of 8 Run Date/Time: 03/01/2025 16:14:29

 STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12241538 Closing Date/Time: 04/02/2025 14:30

1 GREEN TRANSPORT POLICY:- I) Normal Applicable to No No Not Allowed

SUPPLIERS SHALL NOT ENGAGE all bidders
TRUCKS/ VEHICLES OF MORE THAN
15 YEARS OLD FOR TRANSPORT OF
GOODS TO RCF. II) ALL VEHICLES
ENTERING INTO FACTORY PREMISES
SHOULD CARRY VALID PUC
(POLLUTION UNDER CONTROL)
CERTIFICATE AND VALID INSURANCE
POLICY. III) VEHICLES MAY UNDERGO
SURPRISE CHECK BY RCF FOR
GENERAL CONDITIONS SUCH AS
TYRES PRESSURE, TANKS etc. AND
REPORT SUBMITTED TO CONCERNED
CMMs. IV) SUPPLIERS SHOULD
ENSURE SPEED CONTROLLERS ARE
INSTALLED IN ALL NEW HEAVY
VEHICLES. V) RTA NORMS SHOULD
BE STRICTLY MAINTAINED FOR
RIVER'S COMPETENCE.

Undertakings

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 NOTE :I) NOTWITHSTANDING THE Normal Applicable to No No Not Allowed
DELIVERY PERIOD AND/OR all bidders
SCHEDULE OFFERED BY THE
BIDDERS IN VARIANCE TO THE
ABOVE, THE PURCHASER RESERVE
THE RIGHT TO INCORPORATE THE
DELIVERY PERIOD AS PER THE
TENDER CONDITION AND
SUCCESSFUL TENDERERS ARE
EXPECTED TO ABIDE BY THE SAME."
II)IN THE EVENT OF FAILURE TO
SUPPLY THE ATERIAL WITHIN
CONTRACTED DP. PURCHASER HAS
THE DISCRETION EITHER TO EXTEND
THE DELIVERY PERIOD WITH USUAL
LIQUIDATED DAMAGES AND DENIAL
CLAUSE OR TO THE CANCEL THE
CONTRACT WITH GD @10%.
2 Tenderer is required to mentioned Normal Applicable to No No Not Allowed
make/brand and detailed all bidders
specification /catalogue of the
offered product.

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

No Document Attached

7. RESPONSIVENESS

S.No. Description
1 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,
Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by
Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter
no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate

Page 7 of 8 Run Date/Time: 03/01/2025 16:14:29

 STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12241538 Closing Date/Time: 04/02/2025 14:30

provisions of GFR regarding procurement through GeM.

Digitally Signed By

Dy.CMM/M ( PRIT PAL SINGH )

Page 8 of 8 Run Date/Time: 03/01/2025 16:14:29