EPC&C NITROGEN PLANT OF GT-2022 PROJECT AT ASC REFINERY
PROJECT COMUNICATION MANAGEMENT
Rev. 1
PLAN
T07-GEN-IN 25-08-2022
Attachment 1: Communication Matrix
DETAIL INTERNAL AND/OR COMMUNICATOR METODOLOGÍA O COMMUNICATION
INFORMATION CONTENIDO FORMAT EXTERNAL RECEPTOR
LEVEL RESPONSIBLE TECNOLOGÍA FREQUENCY
Data and communication about Project INTERNAL AND Owner, Sponsor, PMO Manager and Digital document
Project Kick-off Medium PROJECT MANAGER Only once
starting of the project Charter EXTERNAL Area Manager (PDF) via e-mail
Scope INTERNAL AND Owner, Sponsor, PMO Manager and Digital document
Project Kick-off Preliminary Project Scope data High PROJECT MANAGER Only once
Statement EXTERNAL Area Manager (PDF) via e-mail
Project detailed Planification: INTERNAL AND Digital document
Scope, Delivery Schedule, Cost, EXTERNAL (PDF) via e-mail
Owner, Sponsor, PMO Manager and
Project Planning Quality, HHRR, GS, Project Plan Very High PROJECT MANAGER Only once
Area Manager
Communications, Risk and
Procurement
Actual Status (EVM), Project INTERNAL AND Digital document
Progress (EVM), Targets, EXTERNAL (PDF) via e-mail
Project Status Performance High PROJECT MANAGER Owner, Sponsor and Area Managers Weekly
Schedule Time and Cost Forecast,
Report
Issues and pending topics
Status per items, forecast EXTERNAL Digital document
delivery date at workshop, (PDF) via e-mail
Project
Monthly Progress forecast arrival at site. NOI, IRC, OWNER, Sponsor, Area managers and
Monthly Medium PROJECT MANAGER Monthly
Report RN, MRR. Department Coordinators
report
Detailed Information about Minutes of INTERNAL Vessels, Static, Rotative, Piping, Digital document
Engineering Project ENGINEERING
Engineering Coordination weekly Meeting High Electricity, Instrumentation, SP3D, (PDF) via e-mail Weekly
Coordination meetings MANAGER
(MOM) Drafting
Detailed Information about Minutes of INTERNAL Procurement Manager and Digital document
Procurement Project PROCUREMENT
Procurement Coordination Meeting High Purchasing, Expediting, QC and (PDF) via e-mail Weekly
Coordination weekly meetings MANAGER
(MOM) Logistic Managers
Detailed Information about INTERNAL Construction, Commissioning & Start- Digital document
Minutes of
Construction Project Construction Coordination CONSTRUCTION Up Manager, Subcontracts (PDF) via e-mail
weekly meetings Meeting High Weekly
Coordination MANAGER Coordinator and Commissioning &
(MOM)
Start-Up Coordinator
Detail information of the develop Internal INTERNAL AND Digital document
Engineering Progress ENGINEERING OWNER, Sponsor, Area managers and
of the engineering: P&IDs, Engineering High EXTERNAL (PDF) via e-mail Weekly
Report isometrics, 3D model,…. MANAGER Department Coordinators
report
This document is property of LYNCE. Its reproduction without a written permission is strictly forbidden.
EPC&C NITROGEN PLANT OF GT-2022 PROJECT AT ASC REFINERY
PROJECT COMUNICATION MANAGEMENT
Rev. 1
PLAN
T07-GEN-IN 25-08-2022
Detail information of the INTERNAL AND PMO, Engineering Manager, Digital document
purchases of the project: PO EXTERNAL Construction Manager, Procurement (PDF) via e-mail
placed, PO pending to be Internal
Purchase Control PURCHASING Manager, Purchasing team, Expediting
awarded and it status, incoterm, Purchasing High Weekly
(PC) COORDINATOR coordinator, Inspection Coordinator,
delivery date,…. report
Logistic Coordinator, Documentation
Coordinator
Detail information about status INTERNAL AND Owner, PMO, Engineering Manager, Digital document
of fabrication of all items of the EXTERNAL Construction Manager, Procurement (PDF) via e-mail
project: material notified for Internal Manager, Purchasing coordinator,
Material Delivery inspection, material released, EXPEDITING
Expediting High Expediting team, Inspection Weekly
(MD) material shipped, forecast arrival COORDINATOR
report Coordinator, Logistic Coordinator,
at site,….
Warehouse Manager, Documentation
Coordinator
Detail information for the Internal INTERNAL AND Digital document
Inspection Control inspection done, inspection on EXTERNAL INSPECTION Owner, Inspection Team and (PDF) via e-mail
Inspection High Weekly
Log going and inspection 2 weeks COORDINATOR Procurement Manager
Report
look ahead
Detail information about INTERNAL AND Owner, PMO, Procurement Manager, Digital document
shipments Internal EXTERNAL Purchasing coordinator, Expediting (PDF) via e-mail
LOGISTIC
Shipping Control (SC) Shipping High coordinator, Inspection Coordinator, Weekly
COORDINATOR
report Logistic team, Documentation
Coordinator
Detail information of INTERNAL AND Owner, PMO, Construction Manager, Digital document
Construction and construction progress and EXTERNAL Purchasing coordinator, Expediting (PDF) via e-mail
commissioning activities Internal CONSTRUCTION
Commissioning High coordinator, Inspection Coordinator, Weekly
Construction MANAGER
Progress Report Logistic team, Documentation
Coordinator
Contact person for each area: INTERNAL AND
technical, commercial, EXTERNAL Owner, Procurement Manager,
Kick-off Purchasing Manager, Buyer,
Purchase Order Kick- expediting, inspection, logistic
Meeting Expediting Coordinator, Expeditor, Once per supplier
off Meeting (KOM) and documentation. Clarify- EXPEDITOR Digital document
Minutes of Medium Inspection Manager, Inspector per PO, when
Minutes of Meeting highlight key information of each RESPONSIBLE (PDF) via e-mail
Meeting Coordinator, Logistic Coordinator, apply
(MOM) area to start the PO. Shared the Logistics Specialist, Documentation
(KOM MOM)
project formats for the different Coordinator
topics of Procurement
Organization chart and contact Pre- INTERNAL AND
Once per supplier
Pre-Inspection details, verify purchase order and Inspection EXTERNAL INSPECTOR Digital document
High Owner and Inspection Manager per PO, when
Meeting (PIM) specification acknowledgement, Meeting COORDINATOR (PDF) via e-mail
apply
check sub-orders, material Minutes of
This document is property of LYNCE. Its reproduction without a written permission is strictly forbidden.
EPC&C NITROGEN PLANT OF GT-2022 PROJECT AT ASC REFINERY
PROJECT COMUNICATION MANAGEMENT
Rev. 1
PLAN
T07-GEN-IN 25-08-2022
traceability, confirm Meeting
manufacturing program, NOIs, (PIM MOM)
NCR, FQD, IRC
Organization chart, construction Construction INTERNAL AND
schedule, HSE specification, site Kick-off EXTERNAL Construction, Commissioning & Start- Once per
Construction Kick-off test procedures,… Meeting TECHNICIAN Up Manager, Subcontracts Digital document
High subcontract, when
Meeting Minutes of RESPONSIBLE Coordinator and Commissioning & (PDF) via e-mail
apply
Meeting Start-Up Coordinator
(CKM MOM)
INTERNAL PMO, Area Managers involved, Digital document
Minute of all the Information, Minutes of Departments Coordinators involved (PDF) via e-mail
Minutes of Meetings
comments, decisions taken or
(internal: project Meeting High ISSUE RESPONSIBLE Each meeting
any other relevant information
team) (MOM)
showed during any meeting hold
High INTERNAL AND External Stakeholder involved, PMO, Digital document
Minute of all the Information, Minutes of EXTERNAL Area Managers involved, Departments (PDF) via e-mail
Minutes of Meetings comments, decisions taken or Coordinators involved
Meeting ISSUE RESPONSIBLE Each meeting
(external) any other relevant information
(MOM)
showed during any meeting hold
High INTERNAL AND Digital document
NOTIFICATION OF
EXTERNAL (PDF) via e-mail
Status of changes required for Change CHANGE Owner and Change Control Team
Change Control Log Weekly
the project Control Log COORDINATOR (CCT)
(NOOC)
Production capability of the EXTERNAL
plant, energy consumption of the Digital document
plant, functional test result of (PDF) via e-mail
Final Service Report Final Report Medium PROJECT MANAGER Owner, PMO and Area Managers, Only once
each equipment and printed
certificate
INTERNAL AND Owner, Sponsor, PMO Manager and Digital document
EXTERNAL Area Manager (PDF) via e-mail
Data and communication about Project
Project Closure Medium PROJECT MANAGER Only once
closure of the project Closure
This document is property of LYNCE. Its reproduction without a written permission is strictly forbidden.
