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Consolidate Data in Excel - Step by Step Tutorial

The document provides a tutorial on how to use Excel's Consolidate feature to combine data from multiple worksheets into one. It outlines the steps to sum, count, or average data by selecting ranges from different workbooks while ensuring that the labels match. Additionally, it emphasizes the importance of checking options like Top row and Left column to accurately consolidate non-identical worksheets.

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adel.briggs34
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144 views6 pages

Consolidate Data in Excel - Step by Step Tutorial

The document provides a tutorial on how to use Excel's Consolidate feature to combine data from multiple worksheets into one. It outlines the steps to sum, count, or average data by selecting ranges from different workbooks while ensuring that the labels match. Additionally, it emphasizes the importance of checking options like Top row and Left column to accurately consolidate non-identical worksheets.

Uploaded by

adel.briggs34
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Excel Easy 

#1 Excel tutorial on the net

Consolidate Data in Excel


You can use Excel's Consolidate feature to consolidate your worksheets (located in
one workbook or multiple workbooks) into one worksheet. Below you can find the
workbooks of three districts.
Before you start: if your worksheets are identical, it's probably easier to create 3D-
references (if you have one workbook) or External References (if you have multiple
workbooks) to consolidate your data.

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As you can see, the worksheets are not identical. However, the beauty of the
Consolidate feature is that it can easily sum, count, average, etc this data by
looking at the labels. This is a lot easier than creating formulas.
1. Open all three workbooks.
2. Open a blank workbook. On the Data tab, in the Data Tools group, click
Consolidate.

3. Choose the Sum function to sum the data.


4. Click in the Reference box, select the range A1:E4 in the district1 workbook, and
click Add.
5. Repeat step 4 for the district2 and district3 workbook.

6. Check Top row, Left column and Create links to source data.
Note: if you don't check Top row and Left column, Excel sums all cells that have the
same position. For example, cell B2 (in district1.xlsx) + cell B2 (in district2.xlsx) +
cell B2 (in district3.xlsx). Because our worksheets are not identical, we want Excel
to sum cells that have the same labels. If you check Create links to source data,
Excel creates a link to your source data (your consolidated data will be updated if
your source data changes) and creates an outline.
7. Click OK.
Result:

hecnero
florencehc.com
cnerofl
Clinical Trial
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Chapter
Worksheets
Learn more, it's easy
Zoom
Split
Freeze Panes 
Group Worksheets
Consolidate
View Multiple Worksheets
Get Sheet Name
Comments
Spell Check
Unhide Sheets
Chart Sheet
Download Excel Files
district1.xlsx
district2.xlsx
district3.xlsx
consolidate.xlsx
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Consolidate • © 2010-2025
March 2025 Suggestions: FILTER function • Quick Analysis • Wildcards • Loop (VBA) • Split
Cells

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