Liturgical Commission
Altar Server Coordinator Position Description
Reports To:
Liturgical Commission Chair
Ministry Purpose / Objective:
To prepare the altar for the celebration of the liturgy and assist the Presider during the
liturgy.
General Responsibilities of All Ministry Coordinators:
• Discerns God’s message in one’s own life regarding stewardship of Time, Talent and
Treasure.
• Is familiar with ministry guidelines and General Parish Procedures, especially facility
usage.
• Confirms with the Office Manager regarding availability and usage needs before
scheduling any activities or events that utilize the De Sales Faith Formation Center or
the church facilities.
• Contacts Business Manager to fill out Facility Access/Magnetic Lock Fob Record &
Agreement for assignment of Access Fob when utilizing the De Sales Faith
Formation Center or the church facilities.
• Maintains updated participant records including phone numbers and email addresses
provided by the Parish Secretary usually twice a year.
• Recruits new ministry members, using bulletin announcements, Gathering Area
Monitor, etc.
• Confirms with parish secretary that volunteer is a registered member of Immaculate
Conception before an individual joins the ministry.
• Responds to inquiries from prospective ministers, (verbal, email, telephone, Time &
Talent sheets, interest sheet on back of registration form) regarding the ministry
within ten business days.
• Maintains accurate records to provide ministry specific input for (see templates):
o Quarterly Stewardship Bulletin Report
o Annual Stewardship Report
o Prepare documentation for this ministry’s budget
o Ministry Strengths and Areas of Growth
o Ministry successes
• Writes and submits bulletin articles and when appropriate, a thank you for the
bulletin, especially after special events, giving a full accounting of number of
participants, items collected, etc.
• Keeps the Commission Chair advised of needs, issues, and positive experiences so
they can be incorporated into the planning process.
• Presents ministry in a positive light at all times.
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Responsibilities of Altar Server Coordinator:
Conducts training for all new Altar Servers according to the guidelines set forth by
the Liturgical Commission.
Maintains appropriate robe presentation: clean, pressed, etc.
Maintains accurate and up to date contact information for all ministry members
Communicates new or changed procedures to all Altar Servers.
Updates list of Altar Servers for activity status changes to be submitted for quarterly
calendar.
Collaborates with Pastor on issues concerning continuing Altar Server absences.
Serves as a member of the Liturgical Commission.
Special Activities:
• Hosts an orientation/training session for new ministers.
• Annual parish Leadership training.
• Commissions/Stewardship weekends.
Meetings:
• All Commission meetings.
• Training/Update Sessions.
• Annual formation session for all lay ministers.
Time Commitment and Frequency:
Time to be allotted to the Following Tasks: Average Time (may vary):
• Administration. 1 hours/month
• Email Correspondence. ½ hour/month
• Planning / Implementing Changes Varies
Expected Length of Commitment:
Two years, and may be extended by one year with a maximum term of three years.
Qualifications Required of All Ministry Coordinators:
• Practices the Catholic faith through regular attendance at liturgy and reception of the
Sacraments.
• Is familiar with General Parish Procedures and scheduling procedures.
• Demonstrates interest in the parish community, the staff, and volunteering in ICC.
• Organizational and Communication skills.
• Regular access to email.
Additional Qualifications Required:
Has received the Sacraments of Initiation: Baptism, Eucharist, and Confirmation.
Complete and return the Diocese of Raleigh Application for Volunteers, submit to a
criminal background check, and attend Safe Environment Training.
Familiarity with the liturgy.
Rapport with children.
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Altar Server Coordinator Resource(s): Assistant Coordinator
Assists the Coordinator and prepares to take over his/her responsibilities at the end of
coordinator’s term.
Is familiar with General Parish Procedures and scheduling procedures.
Attends orientations for new ministers (to get to know them).
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Liturgical Commission
Altar Server Coordinator Task List
General Tasks for All Coordinators:
Recruits new members.
Maintains updated participant records including phone numbers and email addresses
provided by the Parish Secretary usually twice a year.
Conducts training sessions during the course of the year.
o Ensures training dates and times are on the parish calendar.
Confirms with the Office Manager regarding availability and usage needs before
scheduling any activities or events that utilize the De Sales Faith Formation Center or
the church facilities.
Contacts Business Manager to fill out Facility Access/Magnetic Lock Fob Record &
Agreement for assignment of Access Fob when utilizing the De Sales Faith
Formation Center or the church facilities.
Reviews and updates ministry guidelines yearly.
Performs regular ministry duties in accordance with the Ministry, Parish, and any
Diocesan Guidelines.
Additional Tasks:
Maintains altar servers’ robes on a regular basis. Informs Director of Liturgy if any
robes are in need of repair or replacement.
Ensures altar servers are present for funerals and other special liturgies.
Advises servers of needs for special liturgies.
Reviews and revises ministry guidelines yearly.
Evaluates the ministry yearly, (What worked well? What didn’t work well? What
needs to be done differently).
Conduct training sessions as needed with potential Altar Servers and parents.
Cleans Altar Servers robes on a regular basis.
Advise servers of special needs during special times.
Advise parish secretary of changes to Altar Servers list and times of requested
serving.
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