Notice Writing

Name of the Organization/Institute

(space)
NOTICE
01 August 2024

Heading/Topic
(space)
Body of Notice –
• Proper beginning – This is to inform all the members/students…
• What – Event/Purpose
• For Whom – Specific group
• When – time/date
• Where – venue
• Deadline – last date
• One line about the theme of the notice
• For further details contact the undersigned
(space)
Name
Designation/Post

Points to Remember:

1. Formal and polite language

2. Use of indirect speech
3. Avoid the usage of 1st person and 2nd person (I/We and You)
4. Use third person
5. Should be well under 50 words – short, compact and precise
6. Should be in a box

➢ You are Pradeep /Asha, the President of the Dramatic Club of your school. The new session has begun and it is time to
add more actors in the Dramatic Club. Write a notice in about 50 words, inviting the students to join the Dramatic Club
of your school. Invent necessary details.

The Indian School

NOTICE
01 August 2024

Join the Dramatic Club

This is to inform all the budding actors of the school that the registrations for the Dramatic Club are open now. All
the interested students should give their names to:

Teacher Name: Mr Bharat

Room No: 408
Last date of registration: 27 Aug 2024

It is a great opportunity for all the budding actors to nurture and improve their talent. For any further details, please
contact the undersigned.

Pradeep /Asha
President
Dramatic Club
 Formal Invitation

Formal Invitations are sent to relatives, friends, acquaintances, members of an organization etc. on social
occasions.

Important Points to Remember

1. formal invitations are written in the third person - ‘Mr. and Mrs. S. Radhakrishnan request the pleasure of the company’
2. each main point is given in different line, with different font and character of letters.
3. the name(s) of the host(s) issuing the invitation
4. the standard expression ’request the pleasure of the company of...'
5. the purpose and occasion for the invitation
6. the time and date of the event
7. the venue of the event
8. name of the Chief Guest (In case a VIP is to be invited at any official function, his/her name appears
prominently)
9. the date of issuing the invitation is NOT mentioned
10. no punctuation is required at the end of a line
11. there is no signature of the writer at the end of the invitation.
12. the simple present tense is used
13. invitation has to be written in a box
14. no abbreviations are to be used – except the abbreviation RSVP (Responder s'il vous plait) which means 'Please
Reply' is put at the bottom.
15. in official invitations, time by which the guests are to be seated, may be given

❖ You are a student of Sacred Heart Convent School, New Delhi. The school is holding its Annual Function
at 5:00 p.m. on September 5, 2022. The Education Minister of the state has agreed to be the Chief Guest.
Design an invitation card to be sent to the parents and other invitees.
❖ You are Dhruv/Deepa. Your father Shri D.K. Garg wants you to draft an invitation to be
sent to friends and relatives on the occasion of your elder sister's marriage reception.
Prepare the invitation giving necessary details.

Formal Invitation Type 2 – Letter Style (usually written for inviting people over as chief guests or asking a
favour like inauguration, etc.)

➢ You are Miraj, the Head Boy of DPS Gurgaon. Your school is holding an inter-school T-20 cricket
championship next month. Write a formal invitation to Shri Suni Gavaskar, the legendary cricketer, to
inaugurate the championship.

DPS
Gurgaon

August 15, 2022

Shri Sunil Gavaskar

2/27 Lodhi Road
New Delhi

Subject: Inauguration of Cricket Championship

Sir

Our school is holding an inter-school T-20 cricket championship next month from October 15, 2022
to October 20, 2022. All the schools of the Delhi are likely to participate. Your presence in our midst
will act as a catalyst and inspire us. You are requested to inaugurate the championship on October 15, 2022
in our school cricket ground.

Kindly confirm your benign presence by August 25, 2022.

 Yours sincerely
Miraj
Head Boy

Formal Replies – Acceptance and Refusal of parties/events

Important Points to Remember

1. acknowledge the invitation - expression of gratitude for the invite (could include an appreciation of the
initiative can also be included)
2. be brief and specific
3. use third person
4. not to be signed at the end
5. when accepting the invitation, confirm about relevant details such as date, time, etc. Venue need not be
confirmed
6. if declining the invitation, give reason(s) for declining the invitation
7. also convey your best wishes for the function
8. give date and address at top-left hand corner

❖ You are Mr. L.K. Gupta of 7, Park Avenue, Delhi. Draft a reply accepting an invitation to attend a house
warming party hosted by your colleague, Mr. S.K. Sharma.
August 31, 2022

7, Park Avenue
New Delhi

Dear Sir
Mr. and Mrs. L.K. Gupta express their kind gratitude to Mr. and Mrs. S.K. Sharma for their cordial
invitation to the house-warming party on September 10, 2022 at 11 a.m. They are delighted to
accept the invitation. It is their great pleasure to attend the function.

Yours truly

L.K. Gupta
❖ You are Vaidurya Jain of D-9/70, Geeta Colony, New Delhi. Draft a reply of refusal expressing your
inability to attend the birthday party hosted by your colleague, Aman Saroj for his daughter, Madhvi.

August 31 2022

D-9/70 Geeta Colony

New Delhi

Dear Sir

Mr Vaidurya Jain expresses his gratitude to Mr Aman Saroj for his cordial invitation to the birthday party of his
daughter, Madhvi. However, he regrets his inability to accept the invitation due to some urgent and
unavoidable assignment on the same day. He congratulates and conveys his heartiest wishes to Madhvi on the
occasion of her birthday.
 Yours truly
Vaidurya Jain

Formal Reply – For Solo Invitation

➢ Dr. Sudesh, an eminent educationist, a resident of N32, Sector 10, Dwarka, New Delhi is
invited to be one of the judges of an ‘Inter-School Declamation Competition’ to be held on
October 15, 2022 at 10:00 a.m. by Aarushi Choudhary, the President of the English
Literary Society, Delhi Public School, Dwarka Sector 12, New Delhi. On behalf of Dr.
Sudesh, write a letter to Aarushi Choudhary accepting the invitation.

Refusal of an invitation:

Informal Invitation

➢ Important Points to Remember:

1. It is written in the first person (I/We/You).
2. Avoid using 'He', ’She' and ’They’.
3. Note that an informal invitation has letter-type format
4. The sender's address is written as usual but the subject and receiver’s address are not mentioned.
5. The salutation is - Dear + Name.
6. The complimentary close is ’Yours sincerely'.
7. Write in warm and personalised style - vocabulary is less formal and more friendly.
8. Avoid writing unnecessary details.
9. Put it in a box.
10. Heading should be given as Informal Invitation.
11. Concluding statement should be given.
12. Details of the event should be complete.

➢ Mr. and Mrs. S. Aggarwal of B-23, Janakpuri, New Delhi, have decided to throw a party on the occasion
of their 25th wedding anniversary. Write an informal invitation for Mr. Krish Seth giving details of the
date, time and venue.

Informal Replies - Acceptance/Refusal

➢ Important Points to Remember:

1. The format of an informal reply is also like informal invitation (i.e. letter-type format)
2. The reply is written in the first person.
3. Acknowledge the invitation — Expression of gratitude for the invite (Could include an appreciation of the
initiative if you are invited a s guest to function for a social cause)
4. Be brief and specific
5. When accepting the invitation, confirm about relevant details such as date, time, etc. Venue need not be
confirmed.
6. If declining the invitation, give reason(s) for declining the invitation. Also convey your best wishes for the
function.
7. Make use of warm and simple language.
 Letter to the Editor

Write a letter to the Editor of The Times of India complaining about the nuisance created by the use of
loudspeakers in marriages and functions. You are Peehu/Piyush, a resident of Sector 15, Vasundhara
Enclave, New Delhi.

Sector 15
Vasundhara Enclave [Writer’s Address]
New Delhi
(one line space)

18 October 2024 [Date]

(one line space)

The Editor [Do not forget to write THE+EDITOR]

The Times of India [Address of the receiver]
New Delhi
(one line space)

Subject: nuisance created by the use of loudspeakers in marriages and functions

[This part contains the objective of writing the letter. It must be concise and can
be taken directly from the question.]
(one line space)

Ma’am/Sir
(one line space)

[The first paragraph is simply an extension of the subject]

Through the columns of your esteemed newspaper, I would like to draw the attention of the concerned
authorities towards the nuisance created by the use of loudspeakers in the late night marriages and functions.
(one line space)

[the middle paragraph must contain all the details and should be the longest – Divide the paragraph into
the details of the problem and the solutions required – treat this as a trick to crack letter to editor – every
letter to editor basically poses a problem to which solutions are needed. divide your second paragraph
into problems and solutions and you shall never have any problem]
Now-a-days, the use of loudspeakers at religious places, political gatherings, marriages etc. has become very
common sight. The organizers of these events do not bother to turn off the loudspeakers after the stipulated time
for their use is over. In a lot of cases, the use of loudspeakers continues till late in the night. This creates a lot of
nuisance and disturbance for a lot of people. From the studying young ones to the suffering old ones everyone
gets disturbed because of these loudspeakers. There must be strict punishments for those who violate the rules.
Also, there must a certain volume level that should not be exceeded.
(one line space)

[the last paragraph must express what message/solution should the editor convey to the concerned
authorities via columns of their newspaper – it should end with a hope that the message shall reach the
concerned authorities – NEVER ASK EDITOR TO PUBLISH YOUR LETTER]
I hope that the concerned authorities will look into this matter and put stricter rules in place ensuring that the
use of loudspeakers does not continue after the stipulated time is over. Their efforts in this regard would be
much appreciated by all.
(one line space)

Yours sincerely [Please don’t write your’s]

Peehu/Piyush
 Job Application (Covering Letter + Bio-Data)

Sender’s Address
(space)
July 4, 2022
(space)
The + Designation/Post of the Receiver
Company Name
City
(space)
Subject: Application for the post of _________
(space)
Sir/Ma’am
(space)
➢ Body of the covering letter:
• Para 1: Refer to the advertisement - ‘With reference to the advertisement published in the
(name of the newspaper), dated (date), I would like to apply for the post of (name of the post)
in your company/school/institution…

• Para 2: Reason for applying - any relevant reason of applying for the job e.g. -have recently
shifted to Delhi and have been looking for a suitable opportunity or looking for an upgrade -
Share your interest and competence level. Keywords that can be used in this paragraph can
be; young, dynamic, good communication skill, committed, qualified, etc.

• Para 3: Stating why you are a perfect candidate - A suitability statement, or personal
statement, is used to depict the reasons you believe yourself to be a suitable candidate for a
job role. + My Bio-Data is enclosed herewith for your perusal.
(space)
Yours Sincerely
Name
(space)
Enclosed: Bio-Data
 Bio-Data/Curriculum Vitae/ Résumé

Personal Details
Name:
Mother’s Name:
Father’s Name
DOB:
Address:
Phone No.:

Educational Qualifications
S No. Degree Board/University Year of Passing Percentage/Grad
e
1 X - All India Secondary CBSE 2006 75%
School Examination
(AISSE)
2 XII - All India Senior's CBSE 2008 74%
Secondary Certificate
Examination (AISSCE)
3 B.A. English (Hons) University of 2011 60%
Delhi

Certificates and Diplomas

• Certificate Course in MS Office
• Diploma in Team Management

Job Experience
• Worked as a Primary Teacher in Vishwa Public School from May 2012 to May 2015
• Worked as Junior English Editor in All India Radio from September 2015 to July 2018

References (in the format of Name, Designation, Institution Name)

• Mr. [Link], PGT English, DPS Rani Bagh, New Delhi
• Prof Malini Jain, Ramjas College, University of Delhi

Hobbies:
• Listening to Indian Classical Music
• Reading Fiction and Non-Fiction

Place: New Delhi

Date: 08/09/2021
CBSE SAMPLE PAPER MARKING SCHEME FOR JOB APPLICATION
 Report Writing

A report is a detailed account of an event that has taken place in the past. Reports can be written for: For Newspaper - For
Magazine

POINTS to Remember:

- Be brief and precise.

- Report an event in the order in which things happened.

-Should be always written in Past Tense.

Format for School Magazine (Usual Topic – School Events)

1. Heading
2. By Line ______________
3. 1st Para: What/Where/When/for Whom, who is invited
4. 2nd Para: Sequence of the event to be described
5. 3rd Para: Quote excerpts from Chief Guests Speech/Views of the audience and Conclusive statement

Format for Newspaper/Magazines Report

1. Headline
2. By Line _________________
3. Date
4. Place
5. 1st Para: Expansion of the headline
6. 2nd Para: Detailed description of the event/ happening.
7. Para 3: Remarks of the witness/people present at the event/ Action taken so far

Questions

1. Your School organised Van Mahotsav Day recently. Write a report to be published in the School Magazine in 125-
150 words. You are Suman of Class XII, Delhi Public School, Agra.

2. The construction sector is believed to be quite hazardous and has the maximum number of fatal work injuries. A
safety fair was organised by ‘Building Safely’, an NGO in Mysuru, Karnataka with the overarching theme pertaining
to the importance of worker safety in construction zones. You were asked to cover this event as the junior
correspondent of a local daily. Write a report covering this event in about 120-150 words. Support your ideas with
outline cues given below, to craft your newspaper report.

3. Globally, the lack of basic first aid knowledge was found to be endangering many lives. A free one-day course to
teach people basic first aid was organised by ‘Lend a hand’, an NGO in Calicut, Kerala as a part of the World First-
Aid Day, 2022. You were asked to cover this event as the correspondent of a local daily. Write a report covering this
event in about 120-150 words. Support your ideas with outline cues given below, to craft your newspaper report.
Your Avni/Anuj of class X, DPS Chandigarh. Students of your school were taken on a picnic. Write a report
in about 120-150 words describing the experience.
Amazing School Picnic
By – Avni, X-A1
(space)
DPS, Chandigarh organized a picnic for its students last Saturday. The yellow school buses, fully packed with
students and teachers headed for Bliss Resort. The students were extremely excited to reach the destination. All the
students kept singing songs in the bus till they reached the venue.
(space)
Students were welcomed by the people by applying tilak on their foreheads. After entering the gate, all were served
soft drinks followed with breakfast of idli-chutney, poha and paranthas. The next event was a magic show which
all students looked forward to. The magician performed some amazing tricks which both students and teachers
enjoyed a lot. The next event was the DJ Dance. All students danced on the floor with great energy on the
thumping dance numbers. After the dance all took the students for a horse cart ride followed by a toy train ride
which the students enjoyed a lot. However, the most attractive activity of the picnic was the boat ride in the near
the Sukna Lake. After a tiring and fun packed day all headed for lunch. The dining hall was filled with the
fragrance of food. All relished the multi-cuisine food.
(space)
The school buses started homeward journey at about 5 p.m. At about 8 p.m. the buses entered the school campus.
The parents had already been waiting for their children. Everyone had a big smile on their faces indicating they had
had a great fun.

You are Madan/ Manisha, a staff reporter of The Indian Express. You have been asked to pay a visit to the
site of the bus-train accident at a railway crossing near Ghaziabad station. On the basis of the first-hand
information, write a report in about 120-150 words.

Train accident – 7 dead and 16 injured

By – Madan, Staff Reporter, The Indian Express
(space)
Ghaziabad, January 15: A horrific accident occurred yesterday at a railway crossing near Ghaziabad station.
Seven school children were killed and 16 injured when the Taj Express rammed into a school bus.
(space)
Eyewitnesses at the scene reported that the accident occurred at around 8:25 a.m. The crossing had been closed but
was opened by some railway personnel on the request of the bus driver who was in a hurry to get the students to
their school. As the dense fog had reduced visibility to almost zero, neither the bus driver nor the railway personnel
saw the approaching train. The bus attempted to cross the tracks, sneaking through the gate, when the train collided
with it in a horrific impact. The bus sustained severe damage, with its front end crushed, and debris scattered across
the tracks.
(space)
The families of the deceased would receive Rs. 5 lakhs each, while Rs. 1 lakh each would be provided to those who
were injured. The compensation was announced by the local administration in recognition of the loss and suffering
incurred by the families of the deceased, and to support the medical treatment of the injured.
 Article Writing

An article is usually an independent piece of writing found in newspapers or magazines. It is usually

informative in nature. The name of the writer is always mentioned with the article.
Format
➢ Title (at the centre before Para 1) : Should be Eye-catching + By Line (next line)
e.g: Colours of Rainbow
By – Adarsh Mehta

➢ Introduction – 1st Paragraph: make sure the reader knows what the article is about - Catch the reader’s
attention
➢ Body of the article – 2nd Paragraph: may include Merits/demerits, causes-results, effects, etc.
➢ Conclusion 3rd Paragraph: summarize in a nutshell and add your comments, opinion, criticism, etc – you
can also add a hope, warning, an appeal or a call for action

Points to Remember:
✓ ALWAYS WRITE IN 3RD PERSON (use of they, their, them, one, people, everyone, everybody, etc.) – DO
NOT USE 1ST PERSON (I, we, our, you, etc.)
✓ The purpose of writing the article should be clear.
✓ The title can be a single word, a phrase or even a sentence, which is catchy.
✓ The body of the article follows a structured approach.
✓ Think of the kind of readers expected to read the article and then attempt to write it.
✓ The vocabulary and grammar has to be specific to the topic and use of difficult and bombastic language
should be avoided.

❖ The Delhi administration has launched a campaign against the use of polythene bags. Write an article
on ‘Hazards of Polythene Bags’ in about 150 words for your school magazine.

Hazards of Polythene Bags

By- Aastha Mehta

Polythene bags have become very popular for carrying our shopping home. These bags are light, handy,
attractive and strong. Shopkeepers find them easy to store and customers regard them as beneficial too. But
they are a big threat to our environment.

Polythene bags have many adverse effects, for example, they are not biodegradable and produce noxious
gases when burnt. They choke the drains and provide breeding grounds to deadly germs. Animals and birds
mistake them for food and when they eat them, their digestive systems get disturbed. These bags never
decay and the fertility of the earth is lost due to their excessive use. Thus, the greenery of the earth is
hampered. The poisonous gases produced on burning the polythene bags cause serious diseases like
bronchitis, allergy, cancer, etc in human beings.

It is people’s responsibility to stop the use of polythene bags. People of Delhi must unite and must take an
active part in the anti-polythene campaign launched by the Delhi administration to completely the usage of
polythene bags.