Introduction
As the name specifies “HOSTEL MANAGEMENT SYSTEM” is software
developed for managing various activities in the hostel. For the past few years
the number of educational institutions is increasing rapidly. Thereby the
number of hostels is also increasing for the accommodation of the students
studying in this institution. And hence there is a lot of strain on the person who
are running the hostel and software’s are not usually used in this context. This
particular project deals with the problems on managing a hostel and avoids the
problems which occur when carried manually.
Aim/Objective
The objective “Hostel Management System” is management of hostel actives
like admission to hostel, room assignment, and daily attendance etc. The
Hostel Management System is web based application which enables the
above mentioned activities. Thisparticular project
dealswiththeproblemsonmanagingahostelandavoidstheproblemswhichoccurwh
encarriedmanually
Need of the system
“Hostel Management System” is a web based and project it helps in easy
management of hostel and it uses for taking daily attendance of the Hostelites.
This system provides the following facilities:
Attendance Management
Back Up and Recovery of Data.
Committee Members Information
Leave Management
Less Human Errors
Present Wardens Information
Room Management
LITERATURE SURVEY
Literature survey involves a detailed study of existing system and limitations.
To overcome the limitations the requirement is reanalyzed and a new system
is proposed. The new proposed system should provide more facilities than
existing system by residing in same constraints.
2.1 Existing system
Forthepastfewyearsthenumberofeducationalinstitutionsisincreasingrapidly.Therebyt
henumberofhostelsisalsoincreasingfortheaccommodationofthestudentsstudyinginth
isinstitution.Andhencethereisalotofstrainonthepersonwhoarerunningthehosteland
software’sarenotusuallyusedinthiscontext.
Thisparticularprojectdealswiththeproblemsonmanagingahostelandavoidstheprobl
emswhichoccurwhencarriedmanuallyIdentificationofthedrawbacksoftheexistingsys
temleadstothedesigningofcomputerizedsystemthatwillbecompatibletotheexistings
ystemwiththesystemwhichismoreuserfriendlyandmoreGUI
oriented.Wecanimprovetheefficiencyofthesystem,thusovercomethefollowing
drawbacks oftheexistingsystem.
Morehumanerror.
Morestrengthandstrainofmanuallaborneeded
Repetitionofthesameprocedures.
Lowsecurity
Dataredundancy
difficulttohandle
difficulttoupdatedata
recordkeepingisdifficult
Proposed system
Identification of the drawbacks of the existing system leads to the designing
of computerized system that will be compatible to the existing system with the
system which is more user friendly and more GUI oriented. We can improve
the efficiency of the system, thus overcome the drawbacks of the existing
system.
1. Admin Panel
1. Admin Login
Admin can login through login form.
2. Admin Profile
Admin can manage his own profile. Admin can also change his password
3. Courses
Admin can create add course, edit courses and also delete the course
4. Rooms
Admin can create rooms and allots seater to particular rooms and assign the
fees.
5. Registration
Admin can create student profile and allot the rooms.
6. Manage the Registration
Admin can manage the all the student Profile. Take a print out of all profiles
and also delete the profile.
7. Complaints
Admin can manage the all the student complaints and take the appropriate
action.
8. Feedback
Admin can view the feedback given by students for the hostel.
9. Forgot Password
Admin can also retrieve the password if admin forgot the password.
User Panel
1. User Registration---- User can register through user registration form
2. User Login-- User can login through login form
3. Forgot Password—user can retrieve password through forgot password
link
4. User Dashboard
5. User Profile—User can manage own profile
6. Book Hostel – User can book hostel
7. Room Details- Booked Room Details
8. Complaint Registration: Student can lodge the complaint.
9. Registered Complaint: Student can check the registered complaint and
their status.
10.Feedback: Student give their feedback for hostel.
11.Change Password- User Can change own password
12.User access log- User can watch last login details
Software & Hardware requirements
Any Version of browser after Mozilla Firefox 4.0, Internet Explorer
6.0,chrome
Hardware requirements:
Any processor after Pentium 4.
Any version of Windows XP or later.
Processor speed: 2.0 GHz
RAM : 1GB
Hard disk: 40GB to 80 GB
Software requirements:
Database : MySQL
Server : Apache
Frontend : HTML
Scripting Language : JavaScript
Technology : PHP
Plan of work
Process Time From To
Required(Days)
Analysis 10 1-03-2025 10-03-2025
Design 20 11-03-2025 31-03-2025
Coding 30 01-04-2025 30-04-2025
Testing 15 1-05-2025 15-05-2025
Report 15 16-05-2025 30-05-2025
Total Days Required 90 01-03-2025 30-05-2025
Advantages:
Efficient Management: Automation of tasks such as room allocation, fee collection,
and visitor management simplifies the overall process.
Time-Saving: Manual work is reduced, saving time for both students and
administrators, allowing them to focus on more important tasks.
Room Allocation: It allows administrators to allocate rooms to students based on
availability and preferences, avoiding double-bookings and confusion.
Facility Management: Administrators can track and manage hostel resources such as
common areas, maintenance schedules, and equipment.
