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TC Checklist

The document is a TC checklist for Velammal Vidyalaya for the academic year 2024-2025, outlining various tasks and requirements for processing Transfer Certificates (TC) across different educational levels. It includes sections on basic checklist items, pre-distribution checks, and distribution procedures, ensuring all necessary documentation and confirmations are in place. The checklist emphasizes the importance of verifying student information, fee payments, and proper communication with parents throughout the TC issuance process.

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81 views3 pages

TC Checklist

The document is a TC checklist for Velammal Vidyalaya for the academic year 2024-2025, outlining various tasks and requirements for processing Transfer Certificates (TC) across different educational levels. It includes sections on basic checklist items, pre-distribution checks, and distribution procedures, ensuring all necessary documentation and confirmations are in place. The checklist emphasizes the importance of verifying student information, fee payments, and proper communication with parents throughout the TC issuance process.

Uploaded by

vsgemailbox
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd

VELAMMAL VIDYALAYA, ALAPAKKAM

TC CHECKLIST 2024-2025
[Link] 1. BASIC CHECKLIST KG PRI PRIMARY PRIMARY MIDDLE

1 Number of students who have discontinued (Classwise / Departmentwise)

Number of students who have paid for TC


2
Number of students who have not paid for TC
3

4
Follow-up report for students who have not paid

5
Number of scheme students who have discontinued

6
Have scheme students applied for refund?

7
Have all TC parents been met by the Incharge and Senior Incharge?

8
Fee follow-up report for TC students

9
Are all paid students’ confirmation forms checked?

10
Is there a “No Due” signature from the cashier on each TC confirmation form?

11
Number of long absentees / not reporting students with follow-up report
Are students who left without TC (from point above) still reflecting in ERP and not
12

removed?

2. BEFORE TC DISTRIBUTION (LKG to XII STD)


Are Birth Certificate and Aadhar copy attached to the TC confirmation form?
1

2 Is the student’s name updated as per the proof?

3 Are Father’s / Mother’s names updated as per proof?

4 Is Date of Birth checked and updated as per Birth Certificate?

5 Is Caste column updated as “Refer Community Certificate”?


6 Are Subjects updated as per the group studied?

7 Are Total Working Days updated as per the attendance register?

8 Is Date of Application updated as per TC fee paid date?

9 Is Date of Issue updated as per the official TC distribution schedule?

10 Is the EMIS number updated for all students?

11 Have parents checked & signed the TC after verifying all details?
Has the Record Clerk verified all entries against attachments and backups?
12

13 Has an IOM been submitted for:

14 TC pouches, Hologram, TC Pouch

3. FOR TC DISTRIBUTION
Was Information sent to parents in advance?
1
Is there a Classwise TC Issue Schedule prepared?
2
Get list of students who have paid for TC from the Cashier
3
Cross-check if any students have pending fee but have paid for TC
4
Are original TC forms (2 sets) prepared and checked by the Class Teacher?
5
Are TC forms proof-checked by the Principal?
6
Are original TC forms signed by the Principal?
7
Is the Principal’s seal affixed on TC copies?
8
Is the Hologram pasted on the TC?
9
Have you mentioned “To be affiliated for Madambakkam” on the TC copy?
10
Is the Serial Number of the TC in order?
11
Is TC issued only after cashier’s no due sign?
12
Are parents signing one copy of the TC while receiving the other?
13
Is the Counterfoil booklet prepared in TC number order?
14
Is the TC Distribution Notebook ready with the following format:
15
Serial Number,Admission Number,Name of Student,Class & Section,Father’s
Name,Any Corrections (Yes/No), Parent’s Signature
16

17 Is spot correction setup ready? (Has trial run been done in software?)

18 Is the Parent Queries Note ready? Are instructions given to log all queries?

19 Were Instructions & Meetings conducted with all concerned staff?

20 Has the Venue Arrangement been checked? Note any lapses.

21 Is the Parent TC Request Letter and TC Fee Paid Bill Booklet ready?

22 Is there a follow-up plan for parents who don’t collect TC the next day

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