Document No.
AE-VP-P-022
ALHAMDOLILLAH EXPORTS Issue No:01
Issue Date:02-10-2023
SAMPLING PROCEDURE Page 1 of 3
1. PURPOSE:
To establish minimum sampling requirements for sampling in the framework of GMP+ Feed
Safety Assurance.
2. RESPONSIBILITY
Quality Control Department
3. SAMPLING REQUIREMENTS
In line with the GMP+ principles, it is the company's responsibility to determine to take
representative samples as part of the feed safety management system, including compliance with
relevant legislation.
Alhamdoillah Exports has established sampling protocols. Samples are representative to the
related batch.
3.1. How to sample
Sampling method for different type of products, including specific requirements for:
a) dry products (e.g. in bulk, bagged), wet products, liquid products (e.g. in tanks, cans), etc.;
b) testing on substances which are heterogeneously / homogeneously distributed over the
batch;
c) testing on microbiological parameters.
2.2. Where to sample
Alhamdolillah Exports shall define where in the process representative samples can be taken.
2.3. Used equipment
a) All the (automatic) sampling equipment including e.g. sample bags or cans shall be clean,
dry and free of remnants and odours foreign to the product;
b) Sterile, if necessary; shall not have any influence on the representativeness of the final
sample(s) nor on any of the parameters likely to be analysed.
Document No. AE-VP-P-022
ALHAMDOLILLAH EXPORTS Issue No:01
Issue Date:02-10-2023
SAMPLING PROCEDURE Page 2 of 3
2.4. Number and size of sample(s)1
a) The company has defined the number and size of the (increment) sample(s) in order to
achieve representative samples of the whole batch;
b) The (increment) sample(s) representing the total batch shall be thoroughly mixed into a
bulk aggregate sample in an area free from any possible contamination;
c) The bulk aggregate sample shall then be divided and reduced until the required quantity
needed for the final samples;
d) The volume of the final sample(s) is(are) sufficient to serve as retain sample and to carry
out all necessary analyses, including any re-analyses.
2.5. Labelling, sealing and registration
a) The sample shall be labelled and stored in such a way that it can be found in a timely
manner and traced back to the corresponding batch;
b) For each sample the following information shall be available:
- date of sampling,
- product identification,
- batch identification,
- sampling point.
easily available (e.g. via bar code, QR-code, etc.).
c) The sample must be sealed to ensure the integrity of the sample.
2.6. Storage
a) The sample shallt be stored in such a way that damage to and deterioration is avoided;
b) An appropriate period shall be established to store retention samples. Where legislation requires
a specific storage period of the retention samples, this must be met.
2.7. Sample taking
a) Sampling shall be performed in accordance with the established sampling protocols. The
sample taker must be:
1. trained to understand and properly execute the established sampling protocols. This includes
knowledge of the products to be sampled and how to work with the sampling equipment;
2. able to sample the products in accordance with the established sampling protocols. This includes
access to all places where samples are to be taken and free of influence that may affect the
representativeness of the sample(s).
b) Samples taken according to well-known and recognized sampling standards can be used as part
of the feed safety assurance (GMP+ FSMS).
Document No. AE-VP-P-022
ALHAMDOLILLAH EXPORTS Issue No:01
Issue Date:02-10-2023
SAMPLING PROCEDURE Page 3 of 3
2.8. Other requirements
a) Alhamdolillah Exports assures that relevant requirements and criteria, which are laid down in this
document and not covered in the specific sampling standards, are met;
b) Where in legislation or in other parts of the GMP+ FC scheme (e.g. TS 1.7 Monitoring) specific
sampling is required, these requirements shall be met. In case of conflict, they prevail above the
requirements in this document;
c) Alhamdoillah Exports may outsource the sampling and storage of the samples. Documented
information shall demonstrate that the requirements laid down in this document are covered and
that these requirements are monitored for compliance.
