LAYOUT OF ANOTICE

The layout of anotie is erucial for its ettectiveness. Awell-structured notice aids in the clear and etfective communication of the
message. llensures that the intended readers can quickly and casily understand the intormation presented.
A notie Iwpially onsists of the following parts:

The word NOTICE:

Name of the organisation: Writing NOTICE in capital letters helps
Date:
This is the name of the oganisatOn, ditferentiate the notice from other types
This is the date of of communication, such as posters and
institution ordepartment issuing the
0xNing tthe notice. I10tie. invitations, on a notice board.

MVN Public School

Heading:
12 February, 20XX This expresses the
NOTICE main theme or
nature of the notice
in three to four
World Dance Day Celebration words. You may
write the heading
in bold to draw
attention to it.
This is to inforn1 all the students that on the occasion of World Dance Day, our
school is organising a SPICMACAY presentation by the renowned Bharatnatyam
dancer, Geeta Chandran. Students from Class IX-XII are eligible to attend the Body:
lecture demonstration. The details of the presentation are as follows: The content of the bodv
must answer the SW-H
Day and Date: Thursday. 15 February.20XX questions and state the
Time: l0:00AM to ll:00AM following:
Venue: Auditorium 1 Purpose: Introduce
the event workshop
Interested students may register with their class teacher. For any further details. camp drive meeting and
please contact the undersigned. the reason it is being
organised.
Note: Atendance is compulson for allstudents.
Important elements: Give
details ot the programme.
such as date. tinme, and
Venue.
Rakshita. Class XII
President. Cultural Society Action required: Clearly
state what the reader
must do if thev Wish to at
upon the notice.

Details of ivsuing authority:

Itincludes the signature, name and designation of the person issuing
the notice. Each item is placed on a new line.
Anotice also gives you the frecdom to capitalise headings, underline specific words, and use multiple text
alignments. You
must make the best use of this to lay cmphasis on the kev parts of vour notiee.

*5W-H

Who is organising"? 2. What is the event?

3 (For) Whom?
4. When: Date, Time
S. Where: Venue
6. How to apply? (it applicable )
88 Exercise WorkboOk
 TYPES OF NOTICES

across many different types of notices in your exams. These are as follows:
You will.come
Meeting
1. Notice for
association, department, etc. It must include the
..sll write this type of notice to call ameeting of the members of a club,
following important clements:

1 Date of event
Time
Venue

1 Agenda or Purpose
1 Who must attend
7 Name of organisation or department calling the meeting
1 Specific instruction (if any)
1 Contact person

2. Notice for Event

names of
As the name suggests, you will write this type of notice when you have to organise an event. You might be inviting
interested students, requesting for volunteers, giving details of the event, etc.
Anotice for an event must include the following important elements:
1 Name of the event
1 Name of the organiser
J Date of the event
1 Time
1 Duration
Venue
Occasion or PurpOse
Who can participate
7 Registration fee (if any)
Instructions (if any)
1 Contact person

Notice for Tours/Camps/Exhibitions/Seminars/Workshops

u wi Write this type of notice when vou want to give infornmation about a tour, camp, exhibition, seminar, workshop, etc. You
will generally seck interest or registrations for the same. You might also communicate any changes in the same.
elor a tour/camp/exhibition/seminar/workshop must include the following important clements:
1 Name of the organiser
Name or nature of activity
1
1
Objective of activity
Dates of activity
1 Timings
1 Duration

SU LRP Insiglhts I NGISH(CORE)D93

 Venue (for tours,
camps, exhibitions, seminars and workshops)
Places or destinations to visit (for tours)
Charges (if any)
Specific instructions (if any)
Contact person

4. Notice for
Appeal
1ou W Write this type of notice when vou want to make an anneal to members of a certain group. Appeals may
include donatin.
1or a cause, keeping the neighbourhood clean, volunteering time, using a resource judiciously, etc.
A notice for an appeal must include the following important
elementS:
Name of the group making the appeal
Objective/Purpose/Occasion
Date (if any)
Time (if any)
Duration (if any)
Venue (if any)
Wording of appeal
Instructions (if any)
Contact person

5. Notice for Warnings/Alerts

You will write this type of notice when you want to
warn or alert your target audience. You might ask
undesirable behaviours. You might alert them to potential naturaldisasters, them to avoid specific
power cuts, traffic diversions, etc.
Anotice for warnings or alerts must include the
following important elements:
Target audience
Problem
Do's and Don'ts
Consequences (fines or punishments, if any)
Contact person

6. Notice for Lost and Found

You will write this type of notice in case you

want to locate a lost item or return an item that vou
be anything - wristwatches, wallets, lecture notes, have found. These items cOUu
books, etc.
Anotice for lost & found must
include the followingimportant elements:
Item lost or found
Date of losing/finding the item
Time of losing/finding the item
Place of losing/finding the item
Identification marks
Contents (if any)
Contact person
Details of reward (if any)
94 Exercise Workbook
 SAMPLE NOTICEI
(Notice for Meeting)
0. You are Secretary of Sri Parthasarathy Sabha, Salem. Draft a notice, in not nmore than S0 words, to be sent to the embers
of the Sabha requesting them to attend an extraordinary meeting. Invent necessary details, such as ites on the ayenda,
date, time, etc. Sign as Kamal Komal.

SriParthasarathy Sabha, Salem

4 January. 20XX NOTICE

Extraordinary General Meeting

This is to inform all the members of Sri Parthasarathy. that the Sabha is convening an extraordinary general meeting for
annual eventplanning andbudget review. Details of the meeting are as follows:
Date: 10 January, 20XX
Time: 6:00 PM to 8:00PM
Venue: Sabha Hall

Members are requested to ensure their attendance. Please confirm your presence. For any queries, contact us al spsabha
queriesa email.com.
Kamal Komal
Secretary, Sri Parthasarathy Sabha

How have the elements of the mind map been used in the above NOTICE?
IE (List AIl the Important Elements):
"Kamal/Komal, Secretary, Sri Parthasarathy Sabha "(Specifies the name and designation of issuing authority, as
given in the question)
- "extraordinary general meeting for annual event planning and budget review" (Specilies the purpoNc of the
meeting, a detail invented by the student)
wThis is to inform all the members of Sri Parthasarathy Sabha" (Specifies the target audicnce for the notice, as
given in the question)

NF(Adhere to Notice Format):

2
"Sri Parthasarathy Sabha, Salem" (States the name of the organisation issuing the noticc)
"Extraordinary General Meeting" (Identifies the main intent of the message in the heading)
CCF (Be Clear, Concise and Formal):
3.
The Sabha is convening an extraordinary general meeting for annual event planning and budget revicw."
(Introduces the agenda of the meeting clearly and concisely)
"Members are requested to ensure their attendance." (Emphasises the importance of member participation with
aformal call to action)

CC(Review Completeness and Correctness):

wThisistoinform allthe members of Sri Parthasarathy Sabha" (Specifies the complete andcorrect target audience)
"Sri Parthasarathy Sabha, Salem" (Gives the complete and correct name of the organisation isuing the notice)
"Secretary, Sri Parthasarathy Sabha" (Specifies the designation of the signatory completely and correctly)
BI (Box It):
Encloses the notice in a box to make it stand out.

S.HA.R.P Insights ENGLISH (CORE)-12 95

 SAMPLE NOTICE 2

(Notice for Event)

The Environment Club of your school is organisinga tree plantation drive on the World Environment Day around vou.
schooland in the neighbourhood. Write a notice, in not more than 50 words, inviting students to volunteer for the evens
Give all the relevant details. You are the Secretary of the Club. |CBSE 2019-20, Delhil
Green Valley High School, Gurugram
25 May, 20XX NOTICE
Tree Plantation Drive
All the students are hereby informed that the Environment Club of the school is organising a tree plantation drive on the
occasion of World Environment Day. Details of the event are as follows:
Date: 5 June, 20XX
Time: 10:00 AM to 1:00 PM
Venue: School Main Gate
The club needs volunteers to make the drive successful. Interested students must submit their names to the undersigned by 2
June, 20XX. For further details, please contact the
undersigned.
Alex
Secretary, Environment Club
How have the elements of the mind map been used in the above NOTICE?
IE (List All the Important Elements):
Alex, Secretary, Environment Club" (Specifies the name and designation of issuing
by the student) authority, a detail invented
"Environment Club of the school is organising a tree plantation drive" (Specifies the event being organised, as
given in the question)
...on the occasion of World Environment Day" (Specifies the
occasion on which the event will be organised, as
given in the question)

NF (Adhere to Notice Format):

"Green Valley High School", Gurugram (States the name of the
«Tree Plantation Drive" (Identifies the main intent of the notice organisation issuing the notice)
in the heading)

CCF (Be Clear, Concise and Formal):

3
"Date: 5 June, 20XX" (Specifies the date of the event clearly)
«Time: 10:00 AM to 1:00 PM" (Specifies the time of the event
clearly)
"Venue: School Main Gate" (Specifies the venue for the event clearly)
"Interested students must submit their names to the undersigned by 2
must do, clearly, briefly and formally) June. 20XX" (Describes what studcnts

CC(Review Completeness and Correctness):

4.
...theEnvironment Club of the school..." (Gives the
complete and correct name of the club organising the
plantation drive)
"Secretary, Environment Club" (Specifies the designation of the
signatory completely and correctly)
BI (Box It):
5.
- Encloses the notice in a box to make it stand out.

96 Exercise Workbook
INTRODUCTION
How can you be "great" at RW?
"What" isa Report Writing RW)?
uhet Ttga repet h thc pecfectes

OBJECTINE TONE: hkd

ome he rer rnal pna
Masitasn a cecte and nenr
report calk fo a p e r l p e r K T n r a eT

ACURACY &DETAILL crag of the o

Inure all facta ames datcs P k amprehensve
i Iudig a p h e rd c e t K

FORMAL LANGUAGE: ptentall more dverC Adene

tc formal and wece languagr

IMPARTIALUIY:
Precnt informaton ad dc yt s The fx us s n reportng the cent rathe
interprctng t

INDERSI AND AND COoMMUSCATH THE BRO\DER OBJETIVE:

lghl1ght the lnk f th rept o thc he ad t rhung Fo campie whule wriing a rcpwt
tre plant athncvent ca re a ata mn damaging the eln ate halan
natutal cunySemN

MARAG S E ME
Whs writing a rvprt, kvp the fedhoe ing marking

(andark

hrgenegti

yd gtig nd g m a
 LAYOUT OF A REPORT

Heading / Title:
Brief and informative
which clearly reflects the
report's subject.

Basant Panchami Celebrations

Byline (Author's
Information): By BhupinderlPriyanka Bisht
The writer's name and
position or affiliation
Ranikhet, Uttarakhand, March 19,20XX Location & Date:
(c.g., student, secretary, Relevant for community
news reporter). or local news reports.
Ranikhet witnessed Basant Panchami Celebration on 18 January,
20XX from 11a.m. when the main market place was decorated
with colourful ticker tape and the entire area was covered with a big
crowd. The celebration was followed by the lighting of inaugural
lamp which took place in the presence of the distinguished guests
and panchayat members of the village.
Folk dance, songs and other cultural activities were some of the
eye-catching performances thatwere planned by the management
committee. Most of the students from reputed publicschools and
government schools participated in it. The winners were awarded
with badges and honours. The event also witnessed different stalls
that exhibited the cultural reflections of the village. The deity of
Goddess Saraswatiwas garlanded who is believed to be the deity
of learning, music and art. People sought blessings from the deity
and guests to achieve wisdom. The vote of thanks was proposcd
by Mr ABC, the Secretary of Managing Committee who urged the
people to be a persistent visitor of such events.

Body:
This part should include the most important message of the report.
(a) Context Setting: Briefly introduces the event, initiative, or the issue being reported.
(b) Comprehensive Coverage (5W-H)
(i) Apply the 5W-H rule, and ensure that the reader of the report is able to answer the 5W-H questions
(Who, What, Where, When, Why & How)
Who: ldentifies the main participants or organisers.
What: Describes what happened during the event or what the initiative is about.
Where and When: Provides the location and date/time of the event or initiative.
Why: Explains the reason behind the event or initiative, its goals, or the problem it aims to address.
How: Details how the event was conducted or how the initiative operates.
(b) Details of Activities
(i) Sequence of Events: Lists activities in the order they occurred.
(iü) Participant Engagement: Highlights how participants were involved or what roles theyplayed.
(c) Observations and Outcomes
(i)Impact: Diseusses the immediate or potential effects of the event/initiative.
(i)Challenges and Solutions: Any obstacles faced and how they were overcome (if applicable ).

For reports in school magazines, discussing the implications of the event for the school or community can add depth. For newspapers.
summarising the event's significance to the broader community is crucial.

SHLARP. Insights ENGLISH(CORE)-12303

 SAMPLE REPORT I
Q. The Library (lub in your REVIVAL
school I organised an inter-school workshop on 'READINGA The
In groups to discuss different methods of encouraging reading among children today. lPach group presented
throughu skit. Some of he conclusions were:
its participselantesctedworidkeaed
Read aloud - Gift ab0ok
Stimulate listening
Visit/Set up homc libraries Set up reading challenges
Surround with reading resOurces -books, technology
Encourage reading everyday - menus, instructions, movie reviews, cte.
As student correspondent, write a report on the workshop in 120-150 words for the sehool newsletter. You are
Ans.
You may use the nbovegiven input.
|CBSE 2022-23, Sara/RegiSoam.n 4]
Reviving the Joy of Reading: AWorkshop Recap
By Sara/Sam, Student Correspondent(XIl-A)
The Tibrary Club's reccnt inter-schoolworkshop, "Reading -A Revival," aimed at
Wias aTCSOUnding success. Students across schools came together, rekindling children's passion for readin
lively skits. brainstorming and presenting innovative ideas throuoh
One sudent remarked, "Reading aloud isn't just about words; it's about
underscored the workshop's diverse strategics, which included gifting books, awakening the imagination." This sentiment
rcading challenges. Another innovative idea was to "surround children with cstablishing home libraries, and launchine
their world," highlighting the blend of traditional and books and technology, making reading a part of
modern.
A teacher observed, "Integrating reading into
everyday activities, like reading menus or instructions, turns it into a habit.
not a chore." The workshop concluded with a call to action from the Club President, "Let's make reading irresistible to our
youth. 's a journey we're excited to cmbark on together."
This event showecased our community's
commitment to
an inspiring step oward fostering a lifclong love for literacy, offering practical and creative ways to promote reading. It's
reading among children.
How have the elements of the mindmap been used in the above
Report?
Comprehensive Coverage (5W-H):
The report succinctly deseribes who was involved
and the innovative ideas presentcd, (students and teachers), what the workshop aimed to achicve.
providing readers with a clear picture of the event.
Adopt an Objective and Neutral Tone (ONT):
The inclusion of quotes from
participants maintains an
workshop's goals and outcomes. objective tone by presenting direct perspectves on
Follow a Structured Format (FSF):
The report is structured with an
quotes enhancing the key messages,cngaging title, an introduction setting the body with dircct
conclusion reflecting on the event'scontext,
and a a detailcd
significance.
Add Quotes & Citations (AQC):
Ouotes from a student and a teacher add a
President's call to action serves as a personal touch, making the report more The Cluh
relatable and lengaging.
powerful citation that emphasises andfuture goals.
Highlight Critical Learning (HCL): community involvement
5.
The report highlights the critical
takeaway that readingshould be
as cvidenced by the leacher's quote. bccome a hahit.
It integrated
underscores event's role in promoting
required to instil a love of reading in children. the into everyday lifeto collective cffort
the
literacyandand
By incorporating quotes, the report gains depth, bringing the workshop's discussions atmospheretolifefor
. readers, and reinforcing the
community's dedication to fostering aculture of
Excrcise Workbo0k reading.
306
 SAMPLE REPORT 2
0. Cultural Society of Sunshine Public School, Nellore organised an Adult Literacy Camp in its neighbourhood. Write a report,
inabout 120-150 words, on the camp for your school newsletter. You are PV. Sunitha, Secretary. Use the following clues:

Spirit of Community
Number of volunteers Location of the class
Hours spent in teaching
Chairs, blackboards Number of people attending the camp Benefit

[CBSE 2016-1 7, Delhi)

Ans. Adult Literacy Camp: Lighting the Path to Education
By PV Sunitha, Secretary
The Cultural Society's Adult Literacy Camp has been a beacon of hope in our community. located at the community hall.
where over 20 dedicated volunteers have imparted lessons over the past month. "We've collectively spent over 200 hours
teaching," shares Mr. Kumar, a volunteer, illustrating the commitment to this cause.
Equipped with chairs and blackboards, the hall transformed into a vibrant classroom for about 40 local adults eager to learn.
This camp has opened doors for us that we thought were closed forever." says Lakshmi. one of the participants. highlighting
the profound impact of the initiative.
The benefits of the camp extend beyond reading and writing. Ithas fostered asense of community and confidence among
the attendees, proving that it's never too late to embrace education. "Seeing our students' progress has been the greatest
reward," comments Mrs. Reddy, another volunteer.
This initiative not only educates but also unites, embodying the spirit of mutual growth and support within our neighbourhood.
How have the elements of the mind map been used in the above Report?

Comprehensive Coverage (5W-H):

1.
The report includes comprehensive details, such as the number of volunteers (over 20), hours spent teaching
(over 200 hours), and the number of attendees (about 40). ensuring readers understand the scope of the camp.

Adopt an Objective and Neutral Tone (ONT):

2.
- Bypresenting factual information alongside quotes from volunteers and participants. the report maintains an
achievements.
objective tone, offering an unbiased view of the camp's

Follow a Structured Format (FSF):

details on the
3.
The report follows a structured layout, starting with an introduction to the camp, followed by
executionand benefits,and concluding with reflections on the impact, adhering to the &-point structure for claritv
and coherence.

Add Quotes & Citations (AQC):

impact
Ouotes from Mr. Kumar and Lakshmi provide personal insights into the camp's operations and its
comment further emphasises the
on participants, adding depth and authenticity to the report. Mrs. Reddy's
volunteers'perspective, enriching the narrative.

Highlight Critical Learning (HCL):

5. through education and the
The report highlights the significant learning outcome, which is the empowermentbenefit
encapsulates the transformative of the literacy camp.
fostering of community spirit. Lakshmi's quote
serving as acritical takeaway for readers.
and outeomes of the Adult
Incorporating these elements, the report effectively communicates the CSsence
and education in making a
Literacv Camp to the school community, showcasing the power of volunteerism
tangible difference in people's lives.
SHARP Insights FNGLISH(cOREN2 307
 SAMPLE REPORT 3

Q. Every Sunday
You are morning,
impressed by this have ofobserved
vouspirit senior
giving back
residents of the colony teaching children from the neighbouring slum
to the community. You are Shalu/Shalin, news reporter for a national daily.
following cues:
Wite a report, in 120-150 words, on a communityinitiative. You may use the ICBSE 2022-23. Region 21

Spirit of Community
Senior Residents - volunteerism Teach underprivileged children Be a part of fundraising
Help with animal shelters Join groups for clean-up drives

Ans. Community Elders Lead by Inspiring Example

By Shalu/Shalin, News Reporter, National Daily
Mumbai, 12 September, 20XX

In the heart ofour city,senior residents are setting an extraordinary example of community service every Sunday morning.
These dedicated clders voluntecr their time to teach children from neighbouring slums, demonstrating a powerful
commitment to givc back to the community.
Mrs. Gupta, a retired tcacher, says, "Educating these children is our way of investing in the future. It's aboutgiving them
hope." This initiative extends beyond education. The seniors also engage in fundraising for local causes, contribute to animal
shelters, and participate in clcan-up drives, enriching the community's fabric.
Mr. Singh, another voluntcer, shares, "It's not just about teaching; it's about showing these kids that someone cares." Their
actions are abeacon of selflessnes, encouraging others to contribute. As Mrs. Kumar points out, When wecome together
for good, everyone bencfits."
This initiative is not only about bridging educational gaps but also about fostering a culture of mutual aid and
respect. It's a
testament to the impact that agroup of committed individuals can have on their community.
How have the elements of the mind map been used in the above Report?

Comprehensive Coverage (5W-H):

The report introduces the who (senior residents), what (volunteer
activities), where (local community), and why
(giving back to the community and educating underprivileged children), offering readers a full understanding of
the initiative.

Adopt an Objective and Neutral Tone (ONT):

2.
The report presents facts about the seniors'
of the community service efforts.
activities and quotes from participants, maintaining an unbiased view

Follow a Structured Format (FSF):

The report begins with an
introduction to the elders' volunteerism, followed by examples of
including quotes from volunteers, and concludes with areflection on their activitiCs.
the broader impact of their work.
Add Quotes & Citations (AQC):
Quotes from Mrs. Gupta and Mr. Singh add
their work. Thesc first-hand depth, showcasing personal
accounts enhance the report's motivations and the emotional impa
relatability and engagement.
Highlight Critical Learning (HCL):
The initiative illustrates the
positive change. Mrs. Kumar'importance
s quote
of community
service and the potential for
key message of solidarity and emphasises the communal collective acctions to drive
mutual support. benefits such efforts,
of thereport's
Incorporating these clements, the report encapsulating
vividly
the valuecaptures
a compelling narrative that the spirit of
308 EXerCIse Workbook
underscores of
compassion
and active volunteerism
among senior residents, offering
in community betterment.
participation
 SAMPLE REPORT 4
0. Ranikhet district, Utarakhand, on the occasion of Basant Panchamicelebrations had organised a three-day cultural
festival. You are Bhupinder/Priyanka Bisht. Your newspaper had deputed you to cover the inaugural event of this festival.
As anewspaper reporter, use the given cues along with your own ideas to write areport about the same in 120-150 words.
[CBSE 2020-21. Samnple Questuon Paper)
Big crowds - main grounds of the marketplace Colourful decorations
Inauguration - local panchayat member to inaugurate Folk dance and songs - Speeches
Ans. Basant Panchami Springs to Life in Ranikhet with Cultural Festivities
By Priyanka Bisht, Newspaper Reporter
Uttarakhand, 23 March, 20XX
Ranikhet district celebrated Basant Panchami with a vibrant three-day cultural festival that captivated both locals and
visitors. The main grounds of the marketplace, transformed with colourful decorations, teemed with large crowds cager to
partake in the festivities.
The festival was inaugurated by arespected local panchayat member, marking the beginning of an event filled with rich
cultural heritage."This festival is atestament lo our traditions and community spirit." said the panchayat member during the
opening ceremony.
Attendees were treated to an array of folk dances and songs, showcasing the talent and diversity of Ranikhet's artists. The
air was filled with the melody of traditional music, creating an atmosphere of joy and celebration.
Several speeches highlighted the importance of preserving cultural practices and promoting unity. "Festivals like these bring
us together, reminding us of our shared values," remarked one of the speakers.
The festival not only brought the community closer but also paid homage to the cultural legacy of Ranikhet. promising to be
a beacon of tradition and togetherness for years to come.
How have the elements of the mind map been used in the above Report?
Comprehensive Coverage (5W-H):
1.
The report provides adetailed overview of the event, including the location (Ranikhet district). occasion (Basant
Panchami celebrations), and activities (folk dances, songs. and speeches). ensuring readers get a full picture of
the festival.

Adopt an Objective and Neutral Tone (ONT):

By focusing on the facts and including quotes from the inauguration and speeches, the report maintains an
objective tone that presents an unbiased view of the festival's proceedings and significance.

Follow a Structured Format (FSF):

3.
Starting with the event's context and significance, followed by descriptions of the inauguration. performances.
and key messages from speeches, the report adheres to a clear structure that guides the reader through the
festival's highlights.

Add Quotes & Citations (AQC):

4 Ouotes from the local panchayat member and speakers add authenticity and depth. providing insight into the
festival's cultural importance and the community's values. These personal perspectives enrich the narrative and
Connect the reader more closely to the event.

Highlight Critical Learning (HCL):

5.
The report emphasises the festival's role in preserving cultural heritage and fostering community unitv. as
hiohlichted in the speeches. This critical takeaway underlines the broader significance of the event bevond the
festivities themselves.

By incorporating these guidelines, the report effectively captures the esence of the Basant Panchamicultural
festivalin Ranikhet., conveying the event's vibrancy. cultural richness, and community impact to the readers.
SHARP Insight ENGIISHCORE-'309