Project Completion Report
Project Name
Date
APPROVAL PAGE
Customer POC
________________________________________________ ____________________
Proposed by (Print Name and Title) Date
________________________________________________ ____________________
SENIOR EXECUTIVE (Print Name and Title) Date
REVIEWS
______________________________________________ ____________________
Project Manager (Print Name and Title) Date
____________________________________________ ___________________
(Print Name and Title) Date
____________________________________ ________ ___________________
(Print Name and Title) Date
Project Completion Report
Project Completion Report
The project completion report states that the project has ended, either at the end of the
closing phase or for another reason in an earlier phase.
1. Project Information
Project Name:
Size of Project
Prepared by:
Date of
Submission:
Project
Ownership:
2. Project Closure Report Purpose
The Project Completion Report is the final document produced for the project and is
used by sponsor, steering committee and senior management to assess the success of
the project, identify best practices for future projects, resolve all open issues, and
formally close the project.
3. Project Closure Report Goals
This Project Closure Report is created to accomplish the following goals:
Release any remaining budget for the project
Validate the milestones and success of the project
Confirm outstanding issues, risks, and recommendations
Outline tasks and activities required to close the project
Identify project highlights and best practices for future projects
4. Project Metrics
4.1 Success Metrics
Category Metric What To Measure Closing
Measurement
4.2 Budget Performance
Budget Item Estimated Actual Spent according to
the Plan
Software
Vendor product
Licenses
Hardware
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Project Completion Report
Budget Item Estimated Actual Spent according to
the Plan
Internal Human
Resources
External Human
Resources
…
Total
4.3 Schedule Performance
Milestone Estimated time Actual time
Charter
Project Management Plan
…
Entire Project
4.4 Quality Performance
Quality Plan Company Followed Vendor Followed
# Modifications # Defects
4.5 Customer Satisfaction
Budget On Budget Over Budget Under Budget
Schedule On Schedule Behind Schedule Ahead of Schedule
Scope The scope met my needs
The scope did not meet my needs
Quality Exceed Expectations Meets Expectations
Does not meet expectations
Communication Frequency was good Type of communication good
Content was useful
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Project Completion Report
Overall Exceed Expectations Meets Expectations
Does not meet expectations
5. Project Closure
5.1 Communication Management
Describe communication management. What worked and what did not work.
5.2 Procurement Management
Describe experience. What worked and what did not work.
5.3 Risk Management
Describe risk management process used and then list risk metrics.
# Risks Identified # Risks Mitigated
Budget
Schedule
Scope
Quality
Overall
5.4 Lessons Learned
Use the table below to indicate the issues/opportunities that occurred and the lesson
learned from each. Add additional categories as needed.
Project Initiation
Requirements Gathering
Time Management
Technology
Development
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Project Completion Report
Management
Acceptance
6. Review of Products
6.1 Project Product Handover
List the steps that may be required to hand the project over.
6.2 Summary of Follow-on Action Recommendations
List follow-on actions that may be needed after the project/phase closes.
Next step is to …
7. Additional Information
List any information not already shown in this report.
Approval of this report will imply acceptance and the project will be close. This project will
then move into the operations and maintenance phase.
