SAP Implementation Master Guide: Key Considerations & Questions
SAP UK Implementation Questions
NOT NECESSARY THAT ALL ARE APPLICABLE/ CHECK WITH PROJECT MANAGER
SAP UK Implementation Questions
1. System Version & Architecture
Is the implementation for a UK-based entity, or is it part of a global rollout?
What is the SAP version being implemented (SAP S/4HANA, ECC)?
Is the deployment on-premise, cloud, or hybrid?
Are there UK-specific cloud compliance considerations (e.g., SAP RISE in the UK)?
2. Compliance & Regulatory Requirements
Does the system comply with UK GAAP (Generally Accepted Accounting Principles)?
Are there specific HMRC (Her Majesty's Revenue & Customs) regulations the system needs to support?
Does the implementation need to support Making Tax Digital (MTD) requirements?
How will VAT processing be managed within SAP? (Reverse charge mechanism, VAT groups, Brexit-related changes)
Is the system aligned with UK GDPR (General Data Protection Regulation) for data security?
Does the project need to accommodate Industry-Specific UK Regulations (e.g., FCA for Financial Services, Ofgem for Utilitie
Healthcare)?
3. Finance & Taxation
How will UK-specific tax codes be configured in SAP?
Is there a requirement to handle VAT reporting & digital tax submissions directly from SAP?
Will Intrastat reporting be required for trade between the UK and the EU?
Does the system support Brexit-related customs duty calculations?
Are there UK-specific payment methods that need to be configured in SAP (e.g., BACS, CHAPS, Faster Payments)?
How will Payroll & Pensions (Auto-Enrolment) be handled in SAP HCM/SAP SuccessFactors?
4. HR & Payroll (If applicable)
Will SAP SuccessFactors or SAP HCM be used for UK payroll?
Is the payroll system aligned with UK PAYE (Pay As You Earn) & RTI (Real-Time Information) submission?
Does the system support UK statutory deductions (National Insurance, Pension, Student Loans)?
How will compliance with UK employment laws (e.g., IR35, Working Time Directive) be ensured?
5. Procurement & Supply Chain (Post-Brexit Considerations)
How will SAP MM/SD support post-Brexit trade agreements for UK-based procurement and sales?
Will customs declarations and import/export documentation be automated within SAP GTS?
How will supply chain disruptions and stock availability be handled in SAP IBP?
Are there specific UK government supplier regulations that must be considered in public sector procurement?
6. SAP Localization & Reporting Requirements
Is SAP localized for UK financial reporting? (E.g., Companies House filings, HMRC submissions)
How will currency exchange & multi-currency accounting be managed post-Brexit?
Does the system support UK statutory financial reporting (e.g., Corporation Tax, IFRS, and UK GAAP compliance)?
Will UK-specific e-invoicing formats be required for customers and suppliers?
Are there any UK-specific SAP Business Warehouse (BW) or SAP Analytics Cloud (SAC) reports required?
7. Banking & Payment Integration
Will SAP integrate with UK banks for automated payments (BACS, CHAPS, SEPA)?
How will direct debit mandates and UK Faster Payments be managed within SAP?
Does the system support ISO 20022 payment formats for UK banking transactions?
8. Legal & Audit Considerations
What is the UK-specific audit compliance requirement (e.g., Companies Act 2006, statutory audits)?
How will GDPR compliance be maintained within SAP for UK customers and employees?
Does the SAP system support UK-specific contract management & legal document storage?
9. Brexit & Post-Brexit SAP Adjustments
How will SAP handle new UK-EU customs procedures post-Brexit?
Is there a need for SAP to support new UK trade agreements outside the EU?
Will Northern Ireland Protocol rules be applicable in SAP for shipments between GB & NI?
10. Support & Maintenance
Will post-go-live SAP support be handled locally in the UK or through a global team?
Are there UK-based SAP Centre of Excellence (CoE) or AMS (Application Management Services) supporting the system?
What are the UK data residency requirements for SAP cloud hosting?
