INVITATIONS AND REPLIES:
Man is social by nature. Hence interaction and communication between individuals is an
important tool. Invitations are created to invite people for formal or informal functions. Extending
invitations to relatives, friends, clients and members of the public on such occasions as
engagements, marriages, births, public functions is an essential part of social etiquette. Invitations
to VIP to preside over a function do carry the name of VIP prominently but invitations to be sent
in bulk like from a school to the parents do not include the name of the guest.
Invitations are basically of two types:
1. Formal
2. Informal
● Invitations like all short writing skills need to be created in a box and the word limit is
50 words carrying 4 marks. In a Formal Invitation we need to centrally align each
line and highlight with the help of a different font, words which are important. A formal
invitation is normally a single sentence presentation in third person. We need to keep
some questions in our mind while creating the invitations. Finally, it needs to be
concluded with a R.S.V.P (RSVP is an initialism derived from the French phrase
Répondez s'il vous plaît, meaning "Please respond" to) giving a few contact numbers. In
an Informal Invitation we need to write it like an informal letter. We sign of with love
and affection.
The questions to be kept in mind are:
● Who is inviting whom? i.e.
✔ Name (s) of the host
✔ Name(s) of the guest
● On the occasion of?
● When (date)?
● Where?
● At (time)?
● Word limit is 50.
● Both, the invitation as well the reply, be it formal or informal, should always be kept
in a box.
A reply to an invitation is as much formal as the invitation itself is. A formal invitation
requires a formal reply and an informal invitation requires an informal reply. A
formal invitation to an official function should be accepted with honour than ‘with
pleasure’. If you are declining the invitation, give a reason as far as possible.
If you are replying to an informal letter, use a short personal letter or card. If you have
to decline the invitation, add a little charm to the reply by including greetings like
‘Best Wishes’.
Sample Questions with Answers:
Q. On behalf of ST. Ann’s School, Kanpur, create a formal invitation inviting the District
Collector to preside over a Literary Competition.
The Principal, Members of the Staff and Students of
ST. ANN’S SCHOOL, KANPUR
cordially invite the District Collector
Mr. Mohan
to preside over a
LITERARY COMPETITION
to be held on 25th May ‘20
at the Indoor Stadium at 10.30 a.m.
R.S.V.P
12345XXXXX
Create a formal reply, accepting the invitation of the same.
The District Collector
Mr. MOHAN
feels honoured in accepting the invitation of
St. Ann’s School, Kanpur
to preside over a
LITERARY MEET
to be held on 24th May 2020
at
the school Indoor Stadium at 10.30 a.m.
Q. You are Anita/ Mukesh. You wish to invite your friend to Nanitsal to celebrate the 25th
Wedding Anniversary of your parents. Create an informal invitation inventing the necessary
details.
5 Oak View
Jalal Gaon
Nanital-123456
24 April’ 20
Dear Amrita
I hope this letter of mine finds you in the pink of [Link] is to specially inform you that on
16th of April 2020 we are celebrating our parent’s 25th Wedding Anniversary at 8.30pm with a
dinner at Taj. The celebrations will be incomplete without you. Do come and be our guest.
Hoping to see you
Fond affection
Anita
Create a reply, accepting the invitation, for the same.
Shanti Niwas
Gulab Bari
Ajmer-305001
28 April ‘20
Dear Anita
It was wonderful to hear from you. There is so much to catch up. Heartiest
congratulations on your parent’s forthcoming 25th Wedding Anniversary. I will be
delighted to be a part of the celebrations on 16th of April 2020 at the Taj Hotel.
Looking forward to meeting you all.
More when we meet.
Love
Amrita
FORMAL WEDDING INVITATION
Mr &Mrs Hakeem Seth
request the pleasure of
Mr Abid Imtiyaz’s
company on the auspicious occasion of the
WEDDING CEREMONY
Of
their daughter
SAIKA
to
AYAN
(S/o Mr. & Mrs. S.M. Naqash of Hyderpora)
On
SUNDAY, THE 25 MAY, 20XX
at
HILL VIEW PINE, SANAT NAGAR
R.S.V.P With Best Compliments From:
Ph: 2123456XXX Family & Friends
ACCEPTING THE WEDDING INVITATION (FORMAL REPLY)
[Link] Imtiyaz
takes great pleasure in accepting the invitation of
Mr.&Mrs. Hakeem Seth
on the WEDDING CEREMONY
of their daughter
SAIKA
to
AYAN
(S/o Mr. & Mrs. S.M. Naqash of Hyderpora)
On
SUNDAY, THE 25TH MAY, 20XX
at
HILL VIEW PINE, SANAT NAGAR
Declining the invitation (Formal)
[Link] Imtiyaz
regrets at not being able to attend the
WEDDING CEREMONY
of
Mr. & Mrs. Hakeem Seth’s daughter
SAIKA
to
AYAN
(S/o Mr.& Mrs. S.M. Naqash of Hyderpora)
On
SUNDAY, THE 25TH MAY, 20XX
At
HILL VIEW PINE, SANAT NAGAR
due to some prior engagements but
he wishes Saika a happy married life.
School Invitation for Parents
The Principal, staff and students
Of
Indian High School, Dubai
request the benign presence of all the Parents
on the auspicious occasion of
THE ANNUAL FUNCTION
of the school
on April 2, 2020 at 10:00 a.m.
Mr. Sheikh Al-Salman, IAS Topper
will be the chief guest and give away
the prizes to the students.
RSVP
Principal
Ph.1234XXXXXX
FORMAL INVITATION FOR AN INAUGURAL FUNCTION:
JASMINE OF M/S STAR FASHION
announces the opening of their
JASMINE EXCLUSIVE OUTLET
56, Ali Jan Road, Lal Chowk
INAUGURATION
On Saturday, the 11th April 2020
By Cine Star, Parineeti Chopra
All are cordially invited
Inaugural Discount of 10% on all purchases
R.S.V.P
12345XXXXX
Format of Informal Invitation- Sample Marriage Invitation
4337, VasantVihar
By-pass, Simla
26 April 2020
Dear Vinod
You will be very pleased to know that the marriage of my brother Vinay is
fixed and is going to be held on 10th April 2020, at hotel Golden Lion,
Delhi. We request you to join us for the celebrations on 10th April. The
Wedding ceremonies will start in the evening by 7.00 p.m.
With Love
Priya
Create a sample invitation of accepting the invitation in an Informal way in 50 words.
Create a sample invitation of declining the invitation in an Informal way in 50 words.
Informal invitation for an Inaugural Function.
5, Oak View
Vasant Kunj
New Delhi-123456
29 April 2020
Dear Nisa
Finally my dream to open an exclusive store of my range of exclusive designer fashion clothes in
your city has come true. Well the inauguration is on 11th April 2020. You will be surprised to
know that our favourite celebrity Parineeti Chopra is going to inaugurate it. . Don’t miss it. Do
come at 10.00 a.m. and we will have all the fun together dearie.
Eagerly waiting!
Yours
Jasmine
Create a sample invitation of accepting the invitation in an Informal way in 50 words.
Create a sample invitation of declining the invitation in an Informal way in 50 words.
7 Akbar Ali Avenue
Okhla Vihar
Delhi-123456
21 April 2020
My dear Rohan
You always wanted to witness a function in your Auntie’s School, haven't you?
Well here is your chance. I am organising the Annual Function of my school on
28th of April at 10:00 a.m. Do come with mum and dad to the function.
Hope to see you at the function.
Best Wishes
Your Aunt
Priyanka
