HOW TO CREATE A DATA
PROTECTION POLICY?
INTRODUCTION
Creating a Data Protection Policy is a critical step for any business
organization that handles and process personal or sensitive
information. A well-structured policy ensures that your
organization is fully compliant with data protection law in terms
of the Digital Personal Data Protection Act, 2023.
Steps to create a Data Protection
Policy:
Understand Legal Requirements Data Sharing and Transfers
Data Sharing and Transfers
Create a Data Protection
Data
DataSubject
SubjectRights
Rights
Landscape
Identify the Scope Data
DataBreach
BreachProcedure
Notification
Conduct a Data Audit Dos
Dosand
andDon’ts
Don’ts
Define Key Principles PolicyReview
Policy Reviewand
andUpdates
Updates
Data Collection Approvals
Approvals
Data Usage PolicyDistribution
Policy Distribution
Data Storage
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1
AMLEGALS
ONE
Understand Legal
Requirements
Research applicable data protection laws and
regulations relevant to your jurisdiction.
Make a checklist of the compliance requirements.
TWO
Create a Data Protection
Landscape
Choose a competent individual responsible
for data protection compliance.
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2
AMLEGALS
THREE
Identify the Scope
Define who the policy will affect: employees,
contractors, partners, customers, etc
FOUR
Conduct a Data Audit
Inventory what types of data you collect,
where it’s coming from, how it’s used, and
where it’s stored.
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3
AMLEGALS
FIVE
Define Key Principles
Your policy should reflect the key principles
of data protection: lawfulness, fairness,
transparency, purpose limitation, data
minimization, accuracy, storage limitation,
integrity, and confidentiality.
SIX
Data Collection
Describe the types of data you collect and
the legal basis for processing this data.
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4
AMLEGALS
SEVEN
Data Usage
Clearly define the purpose for data collection
and processing.
EIGHT
Data Storage
Outline how and where the data will be
securely stored.
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5
AMLEGALS
NINE
Data Sharing and
Transfers
Explain if, how, and why data might be
shared with third parties.
TEN
Data Subject Rights
Describe the rights of data subjects under
relevant data protection laws.
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6
AMLEGALS
ELEVEN
Data Breach Notification
Create a procedure for notifying authorities
and data subjects in case of a data breach.
TWELVE
Dos and Don’ts
Outline the best practices and things to
avoid in data handling within the
organisation.
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7
AMLEGALS
THIRTEEN
Policy Review and
Updates
Indicate how often the policy will be
reviewed and updated
FOURTEEN
Approvals
Get approval from higher management
or the board, as appropriate.
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8
AMLEGALS
FIFTEEN
Policy Distribution
Make sure all stakeholders, including
employees and contractors, are aware of and
understand the policy.
By following the aforesaid steps, any organization can
create a comprehensive Data Protection Policy that
ensures the organization’s compliance with data
protection laws in India.
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9
Get Started.
Have Something
Else To Add?
We welcome your feedback or query at
[email protected].
#RespectData
www.amlegals.com.
