DISCIPLINARY COMMITTEE

The College Disciplinary Committee keeps effective watch over maintenance of discipline
and Code of Conduct. A team of Chief Proctor and proctors vigilantly assist the committee. In
addition to that matters of serious or persistent indiscipline are routinely referred to the
principal for appropriate and necessary action.

The Disciplinary Committee is comprised of

1. Assistant Professor
2. Senior Lecturer

Terms of Reference for Disciplinary Committee (DC)

1. Preamble

NUMS is committed to uphold exemplary behavior and conduct of

students which they can achieve by displaying the highest degree of
moral and ethical values. In line with the university’s expectation, the
Department of Health Professions Education believes that the students
enrolled in its academic programs should maintain good discipline in ways
that uphold the reputation of the university and its programs. This
document (Term of Reference) describes the role of the departmental
disciplinary committee (DC), Students code of conduct, responsibilities of
students, prohibited acts, acts of discipline and procedural matters
(hearing, counselling, penalties, appeals and referrals).

2. Disciplinary Committee

Role of Disciplinary Committee

1. The Disciplinary Committee will operate within the policy

established by the institute for its enrolled students.
2. The principal shall appoint the head and members of the disciplinary
committee and the committee can co-opt additional faculty to be
part of the committee.
3. The Disciplinary Committee shall consist of at least three members
of the faculty, one of them should be head of DC and one secretary
to DC.
4. The tenure of the committee will be for two years and may be
extended by the principal.
5. The committee will investigate all allegations of student misconduct
in the college.
6. The head of DC will seek approval of the principal prior to a formal
hearing of the disciplinary issues related to students.
 7. The DC after investigation will report to the principal about the
outcome of the hearing of the disciplinary case.
8. There must be a quorum of at least two members of the Disciplinary
Committee present for a hearing to proceed.

9. The Disciplinary Committee will normally complete its proceedings

within 07 working days unless otherwise directed by head of the
department.

10. The committee will meet once in a 6 months to review its progress
and ways to improve its performance.

Responsibilities and function of Disciplinary Committee Head

of Disciplinary Committee

The head of DC shall

1. be an appointed member of DC
2. convene meetings, recommend agenda of the meetings, and ensure
transparent and fair proceeding of filed/reported students case of
discipline/misconduct
3. report the outcome of the DC decision on the student case to the
principal.

Secretary to the Disciplinary Committee

The secretary to DC shall

1. be an appointed member of DC
2. receive the complaint/allegation reported against the student.
3. circulate agenda and call DC meetings.
4. document minutes of the meeting, case proceeding and maintain
the records.
5. Perform as Acting head of DC in absence of the head of DC.

Members of Disciplinary committee

All members of the DC shall

1. be appointed or co-opted member of DC

2. attend meetings and proceedings of the student cases and resolving
them
3. participate in voting on decisions to finalize, maintain fairness and
transparency.
4. advise the DC on improving its performance and effectiveness

3. Students code of conduct

Students, in all circumstances, have to observe the rules and regulations
of the college. The following code of conduct is required to be followed by
every student in order to maintain discipline and regard to the college
disciplinary policies.

1. Punctuality in all academic aspects i.e. attendance, assignments,

and academic events.
2. Reasonable and modest appearance/attire should be maintained.
3. Dedication and honesty towards studies.
4. Display of maturity and portraying a positive, respectful attitude
towards the seniors.
5. Information and awareness of the college policies with regards to
discipline.
6. Cleanliness of self, mind, speech and manners.
7. Upholding moral obligations and regard for the views of others in
matters of religion, conscience, customs and conventions.
8. Truthfulness, respect and politeness is expected in dealing with
fellow students,

4. Prohibited acts and indiscipline’s

Following actions by the students are strictly discouraged and will be

penalized according to college’s disciplinary policies. Without prejudice,
perpetrating any of the below mentioned banned acts, or violating the
college laws or undertakings, or failing to meet the deadlines set by
college would lead to disciplinary actions depending on the severity of
offence (Annexure 1, Table 1)

Academics:

1. Violation of the standard operating procedures of the college

facilities.
2. Misuse of the syllabus or any other piece of information provided to
the student.
3. Submission of plagiarized assignments
4. Submission or creation of the fabricated experimental results for
report writing, thesis or any other academic assignment, or change
in the marks for better grades.
5. Any kind of unbecoming behavior that includes cheating, use of
unfair means, verbal abuse or bullying in the exam hall.
6. Forging or altering grades or authorization on transcripts and
degrees.
7. Participating in the activities that unfairly place other students at a
problem or disadvantage for example hiding or altering resource
material.

Moral indecency
 9. Direct participation in sexual activity or activities which provoke
sexual feelings for example possession/ spread of indecent
literature or audio/video content
10. Violating the dress code rules
11. Taking photos or making videos of a person without prior
knowledge
12. Any action/ behavior which is against religious/ moral or
cultural norms.
13. Unauthorized social gatherings, proceedings, strikes or
demonstrations
14. Any act likely to provoke hatred among various groups/
classes of students.
15. Falsifying, forging or misrepresenting information regarding
one’s identity.
16. Displaying nefarious politics that can harm the environment of
the institute, cause unrest or hinders the smooth operation of the
college matters.
17. Any kind of bullying which undermines the student's self-
confidence and which may cause the student to suffer stress.

Health and Safety

19. Any act that cause or likely to cause danger to health and
safety
20. Keeping, carrying, hiding any type of weapon or toxic
substance in college premises
21. Any act of physical or mental distress on the basis of gender,
religion, sect, caste, region and ethnicity
22. Possession or use of any type of drugs, narcotics, cigarettes,
alcohol, hashish, or any other such material

Financial Misconduct

23. Any scam or fraud involving college, its assets, its staff or
visitors
24. Stealing or misuse of college assets, or belonging to the staff,
employees or visitors
25. Unauthorized use of college records or documents
26. Act of illegal representation of the college at any platform
27. Unapproved fund raising or requesting financial assistance for
the college

Damage to college assets

28. Damaging buildings, equipment, transport or any other kind of assets.

5. Disciplinary Procedure
The complainant shall file a written complaint against the accused in the
office of DC in written. The complainant could be a student, faculty
member, administrative staff or visitor. The complaint shall be received by
Secretary to DC.

A. Where the DC, after approval from principal shall:

1. Convene a meeting after receiving the complaint to discuss the case.

2. Frame a charge and communicate it to the accused/defendant,
together with the statement of allegations within three days.
3. Direct accused student to submit a written defense in response to the
charges/allegations within a reasonable time, which shall not be less than
three days or more than seven days from the day, the charge has been
communicated to him/her.

4. Direct all parties to the case (the complainant, the accused student, the
general witnesses, the eye witnesses etc.) to appear before the
committee on specified date to be heard in person.

B. The DC shall enquire into the charge and may examine such oral or
documentary evidence in support of the charge or in defense of the
defendant as may be considered necessary and the defendant shall be
entitled to cross examine the witnesses against him/her.

C. The DC shall hear the case and will conclude the case within reasonable
time and shall submit its report within the shortest possible time which
shall not be more than one week, after receipt of reply to the charge
sheet/statement of allegations.

D. Where the DC, is satisfied that the defendant is hampering, or

attempting to hamper, the progress of the inquiry, shall administer a
warning, and if thereafter it is satisfied that the defendant is acting in
disregard of the warning, it shall record a finding to that effect and
proceed to complete the inquiry in such manner as committee thinks best
suited to do substantial justice.

E. The scope and jurisdiction of the committee to hear the case will
depend on the level of offence. The cases of milder nature will be handled
by DC; the cases of moderate offences may be handled by DC with
approval of principal. The cases which are serious in nature will be directly
forwarded to principal for perusal.

F. For all student disciplinary cases, the permission of principal shall be

sought before DC initiates a proceeding.

When of the scope 1. 2. 3. 4. 5. the breaches of offence are proved

against a student, the DC may impose anyone or more disciplinary actions
given below, depending on the severity of the offence and as per the
seriousness of the offence.

DC may Recommended counselling of the student

Put the student under probation for a specified period of time with
mandatory periodic counselling.
Impose payment of fine on the offender based on nature and gravity of
the offence committed.

Forward the case for suspension for a specified period expulsion from the
University to principal, Impose any other penalty which the relevant
Higher authority of the college recommend to DC.

5. Disciplinary actions

Penalties for various offence Annexure 2, Table 2

The following table highlights the list of penalties and the designated
personnel who may impose the penalties:

6. Appeal System

The appeal against any penalty should be lodged to the following

committees:

1. An appeal for review on the decision, against the decision of the DC,
shall be referred principal for perusal,
2. The appeal against the decision shall be lodged within 03 days from
the date of decision communicated to the appellant, However, the
principal may increase the duration citing valid reasons.

3. The principal may revise the penalties imposed by the DC as the

case may be.
4. The DC, having the power of imposing a penalty on minor to
moderate level of offences or can refer the appeal for review to the
principal for perusal.

7. Confidentiality

The records of the Disciplinary proceedings and related material should be

kept strictly confidential and the students will not be entitled to have
access to the records and material of the disciplinary proceedings unless
otherwise the DC or competent authority grants access.

8. Basic Definitions and Terms

Misconduct: Any on-campus or off-campus act, omission or behavior on

part of the students that adversely affects the sanctity and good
reputation of institute and / or disrupts the smooth functioning, proper
operations, as well as routine academic, research and administrative
business of the college shall constitute misconduct under these Rules and
Regulations.

Annexure
Annexure 1
Table 1: Nature of misconducts Minor Misconduct

Major Misconduct

Extreme Misconduct

1. Illegal presence 9. Damaging NUMS 18. Submission or

in or on buildings, creation of the
University equipment, fabricated experimental
events and transport or any results for report writing,
premises other kind of assets. thesis or any other
including 10. Any kind of academic assignment,
Laboratories, improper behaviour or change in the marks
Library, that includes for better grades.
academic/fun cheating, use of
activities, unfair means, 19. Forging or
offices. verbal abuse or altering grades or
2. Violation of the bullying in the authorization on
standard exam hall. university
operating 11. Participating transcripts and
procedures of in the activities that degrees.
the university unfairly place other 20. Direct
facilities students at a participation in
including but problem or sexual activity or
not limited to disadvantage for activities which
library, example hiding or provoke
laboratory and altering resource
internet facility. material or sexual
3. Misuse of the laboratory example
syllabus or any chemical/ spread
other piece of equipment. literature or audio/video
information 12. Taking photos content.
provided to the or making videos of
student. a person without feelings for possession/
4. Misuse of the prior knowledge. of indecent
syllabus or any 13. Unauthorized
other piece of social gatherings, 21. Any form of
information proceedings, strikes harassment based on
provided to the or demonstrations. sex, race, gender,
student. 14. Any act likely ethnicity, religion or
5. Violating the to provoke hatred belief on part of student
NUMS dress among various which causes suffering,
code rules. groups/ classes of pain, immense fear and
6. Any action/ students. intense distress amongst
behaviour which 15. Falsifying, others.
is against forging or
religious/ moral misrepresenting 22.Any act that cause or
or cultural information likely to cause danger to
norms. regarding one’s health and safety.
7. Submission of identity.
 23. Keeping,
carrying, hiding
any type of
weapon or toxic
substance in
university
premises.
24. Possession
or use of any type
of drugs,
narcotics,
cigarettes, alcohol,
16. Displaying hashish, or any
nefarious politics other such
that can harm the material.
environment of the 25. Any scam or
institute, cause fraud involving
copied unrest or hinders university, its
assignments. the smooth assets, its staff or
8. Defacing or wall operation of the visitors.
chalking in university matters.
campus. 17. Any act of 25. Stealing or
physical or mental misuse of
distress on the university assets,
basis of gender, or belonging to the
religion, sect, caste, university staff
region and ethnicity 26. Unauthorize
d use of university
records or
documents.
27. Act of illegal
representation of
the university at
any platform.
28. Unapproved
fund raising or
requesting
financial
assistance for the
university.
Annexure 2

Table 2. The following table highlights the list of suggested penalties and
the designated personnel who can impose the penalties:

Penalty Competent Authority

1. The Student can be expelled/removed from

Laboratory, classroom, internship, workshop for a Teacher In
period which can be no more than 04 consecutive charge/Superviso
days/ or fined up to maximum of Rs 1000/- r

2. Can impose a fine of Rs 1000/- maximum Or

Game In
removed/withdrew from field or games for a
charge/Sports In
maximum of one week.
charge
3. Removal from sports or internship or educational
tour.

4. Expelled/removed from the department for a

period of not more than two weeks.

5. Removed/expelled from the

Institute/Department for a period
not more than four weeks or can University Discipline Committee
be fined up to maximum of Rs. (UDC)
5000/-

6. Removed/expelled from classes

or class for a maximum period of Provost or Chairman of the
two weeks and/or fined not Department/ to which the student
exceeding Rs. 5000/- belongs

7. Remove from Library for a period

of not more than two weeks
and/or fined not more than Librarian
Rs.5000/-

8. Expelled from hostel for a period

exceeding not more than four
Resident Warden/Hostel In charge
weeks

9. Expelled from the hostel for a Provost

duration exceeding not more than
 one year or maximum penalty of
Rs.5000/-

Teacher, Resident Warden, ,

10. Fined not more than Superintendent Workshop Staff
Rs.1000/- Advisor of a Club or Society, or
Director Sports, Transport Officer
& Administrative Officer.
HoD/Director (on the
recommendation of the
11. Fined up to Rs.5,000/-
Departmental or University
Disciplinary Committee and
Director Academics/
12. Removed from a position of Director Sports
authority in University Sports.

HoD, Provost/Registrar with the

13. Expelled/Rustication from a
approval of the Vice Chancellor
Department/ Institute/ Faculty

Provost/Registrar in case of
Maximum penalty of Rs. 10,000/- Inter-departmental cases of
indiscipline
Maximum penalty of Rs.100,000/- or
University Discipline
rustication and/or any other penalty the
Committee (UDC)
UDC find it deems appropriate.
Provost/ HoD/Provost/Director
Suspension/cancellation of University
Academics/ /Head of Financial
Scholarship
Assistance

University Discipline Committee

Expulsion from a Teaching
(UDC) with the approval of the
Department/Faculty /University.
Vice Chancellor.
Disturbing and disrupting normal class
conduction and classroom environment;
Note: Cases of Unfair means during Directorate of
exam will be dealt by procedure already examination/Concerned Teacher
in place by the Directorate of
Examination.

AMNI COP has established a formal committee to spread awareness and

deliver trainings to its employees, redress grievances regarding Women
Sexual Harassment and effective implementation of Anti-Sexual
Harassment Legislation.