Additional Functionalities for Email Management Script
1. Advanced Email Filtering
Search Filters: Allow users to filter emails based on specific criteria such as date range,
sender, subject keywords, unread status, or attachments.
Spam Detection: Integrate a spam detection mechanism to filter out unwanted emails.
Priority Handling: Introduce functionality to prioritize or flag certain emails based on
importance or predefined rules.
2. Email Management Features
Auto-Reply: Implement an auto-reply feature that sends a predefined response to
incoming emails, useful for out-of-office notifications or customer support.
Email Categorization: Automatically categorize emails into folders (e.g., Promotions,
Social, Work) based on content or sender.
Archiving: Add the ability to archive old emails to reduce clutter in the inbox.
3. Enhanced Document Management
Customizable Reports: Allow users to customize the format of the Word document (e.g.,
choose which fields to include, add logos or headers).
Export to PDF: Provide an option to save the email summary as a PDF in addition to a
Word document.
Multi-Language Support: Allow document generation in multiple languages by
translating the email content.
4. User Authentication and Management
Multiple User Accounts: Support multiple user accounts within the same application,
each with its own email credentials and preferences.
OAuth Integration: Integrate OAuth for a more secure login process, allowing users to
authenticate using Google or other OAuth providers without storing passwords.
5. Notifications and Alerts
Push Notifications: Integrate with push notification services (e.g., Firebase Cloud
Messaging) to send real-time alerts to mobile devices or desktops.
Custom Alert Rules: Allow users to set custom rules for notifications, such as receiving
an alert only for emails from specific contacts or with certain keywords.
Recurring Alerts: Set up recurring notifications for specific types of emails or tasks that
need regular attention.
6. Automation Features
Task Scheduling: Allow users to schedule tasks like fetching emails or sending reports at
specific intervals (e.g., daily, weekly).
Integration with Task Management Tools: Integrate with task management tools like
Trello, Asana, or Todoist to automatically create tasks based on email content.
Email Templates: Provide a library of pre-made email templates for common responses
(e.g., customer support, follow-ups).
7. Security Enhancements
Email Encryption: Integrate PGP or S/MIME encryption to secure the emails retrieved
and sent through your script.
Two-Factor Authentication (2FA): Implement 2FA for logging into email accounts or
accessing the API.
Audit Logging: Maintain a log of all actions performed by the script (e.g., emails fetched,
notifications sent) for security and compliance purposes.
8. Analytics and Reporting
Email Analytics Dashboard: Create a dashboard that shows statistics such as the
number of emails received over time, response rates, or open rates for sent emails.
Advanced Reporting: Generate detailed reports that include insights like email response
times, the frequency of specific keywords, or trends in communication.
9. Integration with Other Services
CRM Integration: Integrate with CRM platforms (e.g., Salesforce, HubSpot) to
automatically log emails and interactions related to customers.
Social Media Integration: Monitor and manage email notifications from social media
platforms (e.g., LinkedIn, Twitter) directly within your tool.
Cloud Storage Integration: Save documents or attachments directly to cloud storage
services like Google Drive, Dropbox, or OneDrive.
10. Enhanced User Interface
Web-Based Interface: Develop a web-based UI for users to interact with the tool, view
emails, and manage settings, rather than using only a command-line or desktop
interface.
Drag-and-Drop Functionality: Implement drag-and-drop features for easy document
management and email organization.
Mobile App: Create a mobile app version for users to manage their emails and
notifications on the go.
11. Internationalization and Localization
Multi-Language Support: Add support for multiple languages in the user interface,
notifications, and generated documents.
Timezone Adjustments: Automatically adjust email timestamps and scheduling based
on the user’s local timezone.
12. Machine Learning Features
Email Categorization with AI: Use machine learning to categorize emails more
accurately based on their content and context.
Sentiment Analysis: Implement sentiment analysis to assess the tone of incoming
emails, which could be useful for customer service or HR departments.
Predictive Text: Suggest replies based on the content of incoming emails, similar to how
Gmail offers smart replies.
13. Backup and Recovery
Automatic Backup: Automatically back up all fetched emails and generated documents
to a secure location.
Recovery Options: Implement recovery options to restore emails or documents in case
of accidental deletion or data loss.
14. Scalability and Performance Optimization
Batch Processing: Implement batch processing for handling large volumes of emails
more efficiently.
Load Balancing: If you convert this into an API, use load balancing to distribute requests
evenly across servers to ensure high availability.
15. Accessibility Features
Voice Commands: Enable voice commands for hands-free operation, which could be
particularly useful in mobile or smart home integrations.
Screen Reader Support: Ensure that the UI is fully compatible with screen readers for
users with visual impairments.
