FASHION DAY NIGHT YOUTH GROUP

CONSTITUTION

This is an established youth group known as FASHION DAY NIGHT YOUTH GROUP

PHISICAL LOCATION-KILIFI

The headquarters of the group shall be in Kilifi

OBJECTIVES

A) To identify and nature talents within Kilifi county

B) To assist the upcoming talented artist youth in marketing ideas and achievements

C) To create a habit of savings

D) To plan and organize events

E) Impact positive education to the society through visual and performing art

VISION

To bring up a creative and innovation talented youth through visual and performing art

MISSION

To empower young people with information and skills that will help them to shape their lives and
community at large.

ACTIVITIES

1. Identify and promote talents through youth

2. Conducting legal income generation activities

3. Visiting and supporting the less fortunate in our society. eg Orphans and Vulnerable (OVC)

4. Conduct charitable activities

5. Capacity building youth through education and skills

MEMBERSHIP

i. Ordinary membership

b. Solving of the conflicts

c. Monitoring of the group projects

7 Tenure of office bearers

1. It shall be two years with re-election.

Roles and duties of the members

a) Must attend meetings if absent send apology of 24 hours before.

b) Those who are not attend meetings for some reasons must give apologies.
c) A member MUST be actively involved in all the issues of the group.
d) The quorum of the meeting should be not less than 2/3 members.
e) Must responsible and act in a manner to uphold the group image.

Elections

a) All election shall be conducted in a secret ballot.

b) Shall be conducted after two years.

Meetings

a) The group will be conducting emergency meetings where need arises.

b) The group shall be conducting weekly meetings in order to give feedback on previous
activities and also plan for subsequent events.

Agenda of Annual General Meeting

a) statements of accounts , auditors reports ,to be checked and considered

b) Confirming of minutes of the previous AGM
c) All business discussed or decided will be recorded in a minute book signed by the chairman
and secretary.

An ordinary membership comprises of actively talented person in the visual and performing art.

a) One become a member through registration by paying a non-refundable fee of Khs.

1,500 /= but can be through installment.
b) Upon contribution there will be a monthly contribution by members of Ksh. 100.00 which
is refundable upon resignation or expulsion of a member.
c) There will be an annual membership renewal of Ksh. 200.00

RESIGNATION/EXPULSION OF A MEMBER

a) A member must give a notice of resignation one week before.

b) A member will be expelled if he/she does the following,

1] Not attending meetings.

2] Not giving his/her savings.

c) If a member resign or expelled 20% of his/her savings shall be deducted and the rest of
his/her savings given to him/her.

Office Bearers

a. Chairperson

b. Vice chairperson
 c. Secretary

d. Vice secretary

e. Treasurer

f. Committee member

g. Committee member

DUTIES OF OFFICE BEARERS

1. Chairperson

a) Shall be the overall supervisor of the organization. He/her shall chair meetings and sign
documents on behalf of the group.

b) Shall reside over all committee meetings and Annual General Meeting and perfom other
duties as he/she is directed by committee.

c) Shall do all acts as necessary for the efficient running of the group.

2. Vice Chairperson

a) Shall perform all the duties of the chairperson in his/her absence with an exception of being a
bank signatory.

3. Secretary

a) Shall keep up- to date records of all matters of the group.

b) Shall record minutes of the Annual General Meetings and committee meetings.

c) Shall ensure that the entire group’s correspondence is promptly and correctly attended to.

d) Shall preparer and send notices of meetings in consultation with the chairperson.

e) Shall be one of the bank signatory.

4. Vice secretary

Shall perform all the duties of the secretary in his/her absence with an exception of being a bank
signatory.

5. Treasurer

a) Shall generally manage and Couse to be managed, all financial affairs of the group in a
competent manner.
 b) Shall maintain full and complete records of money received and disbursed by the group.

c) Shall ensure the safekeeping of the group money and security of all accountable documents
and books of account

d) Shall keep accounts of all assets.

e) Shall oversee all the financial matters on behalf of the group.

6. Committee Member

a) Advisor

b) Evaluate the performance of management committee and take upon necessary

recommendation.

c) Conducting of the election for the new office bearers.

Opening of an account

1. All members agreed that the account shall be opened at any financial institution and authorized
signatories be: Chairperson, Secretary and treasurer.

2. It shall be the work of the treasurer to keep up- to date and proper business-like manner of such
account books and documents in relation to all the undertaking of the group as required by the
constitution.

3. The treasurer shall collect all the money and bank it within 24 hours after collection

4. In the absence of any signatories all members resent should sign the minutes

5. The books of accounts shall be kept at the office or other place as the committee thinks fit, and
shall be open for inspections.

Auditing

1. A member can inspect the books of account and list of members provided he/she gives notice of
not less than 7 days in writing to the treasurer

2. The enumeration for auditors shall be fixed at the annual general meeting by the committee and
members

Sources of funds

a. Members registration

b. Grant proposal

c. Fund rises
 d. Weekly contribution

e. From organization income generation activities

f. From Donors and well wishers

AMENDMENTS OF THE CONSTITUTION

a) Any member can bring amendments to the constitution two weeks after annual general
meetings but should be approved by two thirds of the members. The election of amendments shall
be done through secret ballot.

Dissolution of the group.

a) The group shall not dissolve except by a resolution passed at the A.G.M by votes of at least
2/3 members present.
b) If the quorum to dissolve the group is not obtained, a proposal to dissolve the group shall be
submitted to special general meeting which shall be held 30 days later. Notice of this
meeting shall be given to all members at least 14 days before the date meeting.
c) Quorum for the second meeting shall be the number of members present.
d) When the group has dissolved and the relevant government department approves it, then
NO member can take action connection the aims/objectives of the group.
e) After dissolution of the group, all financial debts will be settled by all members and if there
will be any remaining amount, then it shall be divided to the members according to their
savings.
f) All properties shall be sold and the money divided to the members according to their
savings.