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Event Work Breakdown Structure: Event Schedule Logistics Compliance Volunteers and Sponsors Post Event Wrapup

The document outlines a detailed event work breakdown structure divided into five main phases: Event Schedule, Logistics, Compliance, Volunteers and Sponsors, and Post Event Wrapup. Each phase includes specific tasks such as keeping the event schedule updated, ensuring compliance with permits, managing volunteers, and post-event follow-ups. The guide emphasizes the importance of preparation and communication to ensure a successful event.

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65725865fce406961f676efe
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81 views2 pages

Event Work Breakdown Structure: Event Schedule Logistics Compliance Volunteers and Sponsors Post Event Wrapup

The document outlines a detailed event work breakdown structure divided into five main phases: Event Schedule, Logistics, Compliance, Volunteers and Sponsors, and Post Event Wrapup. Each phase includes specific tasks such as keeping the event schedule updated, ensuring compliance with permits, managing volunteers, and post-event follow-ups. The guide emphasizes the importance of preparation and communication to ensure a successful event.

Uploaded by

65725865fce406961f676efe
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd

EVENT WORK BREAKDOWN STRUCTURE

W1-W3 W4-W6 W7-W8 W9-W10 W11


Event Schedule Logistics Compliance Volunteers and Post Event
Sponsors Wrapup
1. Keep the schedule 4. Print a master 11. Consider Liability. 14. Prepare water and 18. Collect enough
on your event website sheet. Check with your venue on snacks for volunteers. event photos.
up-to-date. Contact information for all procedures for this. help them recover and You need to include nice
In the days leading up to the vendors, Wi-Fi pass, feel taken care of. event photos in your
the event, small aspects and the event checklist. 12. Obtain music event report to showcase
of the event might permits. 15. Fast name badge the event’s success.
change. 5. Test Wi-Fi stability. You have to purchase a generation for last
Test during busy days. license to play pre- minute or onsite 19. Ensure nothing
2. Remind your recorded songs. registrants. important was left
speakers. 6. Collect food Have a quick and easy in- behind at the venue.
Remind each of your preferences. 13. Obtain alcohol house tool to generate Double-check to make
speakers the date and Make great catering licensing. professional-looking sure that equipment isn’t
time of their talk several decisions. It usually takes about name badges. left behind, like printers,
weeks before the event. three weeks to get your cameras, laptops, charge
7. Have one person be application approved. 16. Create buzz on cables, and expense
3. Prepare for responsible for lost & social media. receipts.
overcrowded sessions. found. Post your event updates
Check if your Prepare a dedicated and registration link 20. Send thank you
management platform board or set up a desk. regularly, at least once letters to speakers,
enables you to set a every two days once your volunteers, sponsors,
capacity for each session, 8. Have charging event begins. and attendees.
verify per-session tickets, Stations. Be sure to mention their
and register attendees Consider charging station 17. Promote your contribution and your
quickly and easily. options. sponsors. event’s success.
Ask each sponsor if they
9. Have a back-up plan have free giveaways or
to announce last- souvenirs with their
minute updates. company logos, and help
You will need an effective, announce it to your
easy-to-use mobile attendees.
announcement tool.

10. Prepare an
emergency kit.
Scissors, pens, pencils,
tape, notepad/loose
paper, first aid kit.
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