PARAM PRASAD CHARITABLE SOCITY’S

SAINT JOSEPH’S ENGLISH MEDIUM

SCHOOL
PRACTICAL FILE
INFORMATION TECHNOLOGY (402)
GRADE-X th
(2024-25)
UNDER THE SUPERVISION OF
Mr.Amit Samuel
SUBMITTED TO
AISSE CBSE BOARD EXAMINATION (2024-
25)

SUBMITTED BY
Pratham Sudarshan Gundecha

CERTIFICATE
This is to certify that Pratham Sudarshan Gundecha of class
X-Venus has successfully completed his I.T. Practical file
under the guidance of Mr.Amit Samuel.
 ACKNOWLEDGEMENT
I would l i k e t o express m y special thanks o f gratitude to my
teacher Mr.Amit Samuel sir who gave me the golden opportunity to do
this wonderful Practical File of “I.T.”,who also helped me in completing
my Practical File. I came know about so many new things I am really
thankful to them. Secondly, I would also like to thank my parents and
friends who helped me a lot in finalizing this Practical File within the
limited time frame.
 Index
SR. NO. PRACTICAL NAME PAGE NO.
Digital Documentation (Advanced) using
1 1-13
LibreOffice Writer
1.1 Assignment 1 2-3

1.2 Assignment 2 4-6

1.3 Assignment 3 7-8

1.4 Assignment 4 9-10

1.5 Assignment 5 11-13

Electronic Spreadsheet (Advanced) using
2 14-32
LibreOffice Calc
2.1 Assignment 1 15-19

2.2 Assignment 2 20-22

2.3 Assignment 3 23-25

2.4 Assignment 4 26-29

2.5 Assignment 5 30-32

Database Management System using LibreOffice
3 33-52
Base
3.1 Assignment 1 34-37

3.2 Assignment 2 38-40

3.3 Assignment 3 41-47

3.4 Assignment 4 48-52

 Unit – 1
Digital Documentation (Advanced) using LibreOffice Writer

LibreOffice Writer offers a variety of features and commands that enable

you to create an attractive and presentable document with a consistent
format. Further, such documents are easy to read, comprehend and edit by
one and all. Creating a big report with consistent format becomes difficult
when manual formatting is used. To avoid inconsistency in formatting and
reduce time and effort in formatting a document, we use Styles in Writer by
using– style formats, creating new styles, updating styles, applying styles
and using template to format the current document.
A document with pictures is always easier to understand than a text
document. Pictures have a visual appeal, as our brain responds quickly to
colours in comparison to any other form of information. In digital
document, a picture can be a drawing, chart, photo, logo, graph or single
video frame. LibreOffice Writer provides various tools to work with images.
In this Unit you will learn to create a document with pictures, insert and
modify images in the document to make it more attractive.
To give the listing of the contents of the document, we can use the Table of
Contents feature, which is based on different types of heading styles.
LibreOffice Writer also provides templates to create professional
documents.
 Assignment 1:

How can we apply any style to a text.

Solution:
For applying any styles, such as Paragraph, Character, Frame, Page, List,
Table follow the given steps.

Step 1. Select the text to be formatted. The selected text may be a collection
of characters, words, lines, paragraph, page, frame or table.

Step 2. To format the selected text, choose appropriate style by clicking

the button from the top of the Styles bar.
Step 3. A list of styles for that category appears. Double click on the
desired style to apply to the selected text.
 Assignment 2:

What is Fill Format Style, how it can be applied.

Solution:
This method is useful when a same style is to be applied at many places
scattered in the document. Fill Format can be used to style scattered – pages,
frames, tables, lists, paragraphs or characters. Follow the steps given below
to use it.

Step 1. Open the document to be styled.

Step 2. Open the Styles window and select the desired style category and
then desired style from drop down list.
Step 3. Select Fill Format button.

Step 4. To apply the selected style, take the mouse pointer to desired
location and click. Do take care to apply style on appropriate type of
content.

Step 5. Repeat step 4 until all the changes have been made for that style in
the entire document.
Step 6. To quit Fill Format option, click the Fill Format button again or
press the Esc key.
 Assignment 3:

Vipin wants to Insert images in his document help him for Inserting
image using Insert Image option.

Solution:
LibreOffice Writer allows to work on images by providing various tools
such as using Insert Image dialog, using Drag and Drop option, using Cut,
Copy and Paste option and lastly by Linking.
A general procedure to insert an image using Insert Image dialog box, is as
follows.

Step 1. Open the document to insert an image in LibreOffice Writer.

Step 2. Place the cursor where you want to insert an image.

Step 3. Select and click on Insert > Image from menu bar.

Step 4. An Insert Image dialog box will open which will allow to choose
the picture file to be inserted.

Step 5. Select the file and click on Open button to insert an image in
document.
 Assignment 4:

Rohan has created a report on Environmental Pollution in LibreOffice

Writer. Help him to add table of contents to his document with the
heading as Rohan’s Table of Contents.

Solution:
To add Table of Contents, follow the steps given below.

Step 1. Open the document in LibreOffice Writer.

Step 2. Select Insert > Table of Contents and Index > Table of Contents,
Index or Bibliography. The Table of Contents, Index and Bibliography
dialog box will be displayed.
Step 3. In the Type the Titles text box, type Rohan’s Table of Contents.

Step 4. Click OK. The Table of Contents will be inserted in Rohan’s

document.
 Assignment 5:

Kapil want to create a document with predefined formatting and want

to save that document as Template for future use help him to
accomplish his task.

Solution:
Step 1. Open the document in LibreOffice Writer whose template is
to be created.

Step 2. From main menu bar, select File > Templates > Save. The Save
As Template dialog box will appear.

Step 3. Type the name of the new template (T1) in Template Name text
box.

Step 4. Select the category of the template being created. Some of the
categories that can be seen in the dialog box are
My Templates, Business Correspondence, Online Business
Documents and Presentations.
Step 5. Click and select Set as default template checkbox to make the
current template as the default template.

Step 6. Click Save button to save the template. A template in Writer is

saved with an extension .ott.
 Unit – 2

Electronic Spreadsheet (Advanced) using LibreOffice

Calc

In the modern digital world, one of the most important thing is counting and
calculations. In computers we can do the calculations on number of records
spread over the long sheet using the spreadsheet software that helps to work
with numbers efficiently. It becomes easy to visualise a huge grid of
numbers when represented using charts in electronic spreadsheet.
It includes – analysing data to extract useful information for making
effective decisions. Macros, is the another powerful feature of spreadsheet
covered in this unit. Macros are a set of stored functions used to automate
processes repeatedly. You can create multiple sheets and link the data in
multiple sheets. It can be done in two ways, one is creating reference to
other sheets by using keyboard and mouse, and other is by linking external
data.
LibreOffice Calc also provides the sharing feature that allows to share the
spreadsheet for editing purpose. This saves to keep track of multiple copies
of the same spreadsheet corrected by different users. Sharing allows the
users to work on the same spreadsheet in collaboration.
 Assignment 1:

What is the use of Data Consolidation? Write steps to perform this

action.

Solution
Consolidate is a function used to combine information from multiple sheets
of the spreadsheet into one place to summarize the information. It is used to
view and compare variety of data in a single spreadsheet for identifying
trends and relationships.
Let us create the following sheets in a spreadsheet sales.
ABC_Branch XYZ_Branch
Item January February Item January February
Chocolate 2000 5000 Chocolate 5000 2000
Cookies 5000 2500 Cookies 7000 8000
Pastries 5000 3000 Pastries 4000 1000
Cake 6000 3500 Cake 8000 9000
Juice 4000 4500 Juice 7000 2000

Step 1. Add a new sheet and rename it as Consolidate

Step 2. Click on Data > Consolidate or use the keyboard shortcut key
ALT+D, the Consolidate dialog window will open

Step 3. In the Function box, choose Sum function from the drop down as we
want to add the data from all the sheets.
Step 4. Click in the Source data ranges box and then click on the worksheet
ABC_Branch and select the area to be consolidated and then click on the
Add button will add the copy reference in the consolidation ranges.

Step 5. Click on the sheet XYZ_Branch and select the area to be

consolidated and then click on ADD will add the next consolidation range.
Step 6. Click on the ‘+’ sign next to Options in the Consolidate dialog
window to change the settings.

‘Consolidate by’ has two options Row labels and Column labels. Check row
label or column label or both if you want to consolidate it by matching the
label. If Link to source data is checked, then it will keep on updating the
data of the Consolidate sheet automatically if there is any change made in
the selected ranges.

Step 7. Click on ‘Copy results to’ and then click on any of the cell in the
Consolidate sheet where you want to copy the final result after
consolidation.
Step 8. Click on OK button. It will display the Consolidate sheet with data
after consolidation.

Consolidated Sheet
Item January February
Chocolate 7000 7000
Cookies 12000 10500
Pastries 9000 4000
Cake 14000 12500
Juice 11000 6500
 Assignment 2:

What is Goal Seek? Write steps to perform this action.

Solutions

Goal Seek helps in finding out the input for the specific output. For
example, if you want to know the number of units produced to get the
desired output then use Goal seek analysis tool.
Follow the following steps after creating this data to use Goal seek tool to
change marks of S.St. from 30 to desired
marks. A B
1 Subject Marks
Step 1. Enter the values in the worksheet 2 English 54
3 Hindi 56
4 Maths 78
5 Science 80
6 S.St 30
7 Total 268

Step 2. Write the formula in the cell (B7) where the calculation has to
be used.
Step 3. Place the cursor in the formula cell (B7), choose Tools > Goal
Seek.

Step 4. The Goal seek dialog window will appear, the Formula cell
box will have the correct formula.
Step 5. Place the cursor on the Variable cell box and click on the cell (B6)
that contains the value to be changed.

Step 6. Enter the desired result in the Target value box.

Step 7. Click on OK button.

 Assignment 3:

What is Macro? How can we record macro for any operation?

Solution
A macro is a single instruction that executes a set of instructions. These set
of instructions can be a sequence of commands or keystrokes that can be
used for any number of times later. A sequence of actions such as
keystrokes and clicks can be recorded and then run as per the requirement.

Record a macro to apply the following style to the Heading “Data Analysis”
in the cell A1.
The font style should be “Times New Roman” The font size should be “14”
The font colour should be “Blue”
Cells from A1 to G1 should be merged and centred.

Step 1. Create the spreadsheet. Write the heading “Data Analysis” in cell
A1.

Step 2. Choose Tools > Macros > Record Macro. Perform the actions
mentioned in Assignment 2 in the spreadsheet.
Step 3. Click Stop Recording to stop the Macro Recorder.

Step 4. The Basic Macro dialog appears, in which you can save and run the
macro.
Step 5. A Standard library is present by default when a spreadsheet is
created and saved.

Step 6. To save the macro, first select the object where you want to save the
macro in the Save macro in list box. You can change the name of the macro.
Here, we have named the macro as Format Heading.

Note: If all the macros will be given the same name then they will
overwrite the previous Macro created by that name.
 Assignment 4:

What is use of Hyperlink in LibreOffice Calc? Explain with an

example.

Solution:
Sometimes it is required to jump to a document stored at a different location
from within a document. It can be done by creating a hyperlink. It is
possible to jump from a sheet in the same spreadsheet, different spreadsheet
or a website by creating a hyperlink.

Suppose, you have to hyperlink a Result sheet of “Result-X-A” spreadsheet

document in the “Result-X-B” spreadsheet document, then follow the
following steps:

Step 1. Open the ResultX-B spreadsheet document.

Step 2. From the main menu, select and click on Insert > Hyperlink. An
Hyperlink dialog box will open.
Step 3. To insert the spreadsheet document, click on the Document on the
left pan of dialog box, then to select the spreadsheet document, click on the
button located after the Path. Select the required document. In our case we
select the spreadsheet document “Result-X-A”.

Step 4. Then click on the Target button to choose the sheet which is to be
hyperlinked. Target in Document helps to specifically choose a target in the
document such as sheet, tables, frames, images, headings and so on. Here in
our case we will select the sheet Result.
Step 5. Click on Apply and Close button to exit the Target Document
window.

Step 6. Enter the text in the Text box to assign the hyperlink to that text. In
our case we have entered the text as “Result-X-A”. So the hyperlink
will be assigned to the text “Result-X-A”.
Step 7. Click on Apply and Close button to confirm the changes and exit
the Hyperlink dialog box.

Step 8. Observe that the hyperlink is assigned to the word “Result-X-A”.

Step 9. To open the hyperlinked sheet, press the Ctrl key and click on
the hyperlinked word “ResultX-A”, the sheet will be opened in the new
window.
 Assignment 5:

What is the use of sharing of Worksheet? How can we share any

worksheet in LibreOffice Calc? Write steps.

Solution:
In LibreOffice Calc, one spreadsheet can be used by more than one user at a
time by sharing it. A shared spreadsheet is a same sheet that can be accessed
by more than one user and can allow them to make changes simultaneously
on it. It saves the trouble of keeping track of multiple copies of the same
spreadsheet. Sharing allows working in collaboration so that everyone can
contribute, make changes and view it.

Sharing a spreadsheet is just like teamwork to work in collaboration with

other users. The following are the steps to share the spreadsheet.

Step 1. Open a new spreadsheet and save it with some name.

Step 2. Select and click on Tools > Share Spreadsheet from main menu bar.
This will open the Share Document dialog window which can be used to
enable or disable sharing option.

Step 3. Click on the checkbox “Share this spreadsheet with other users” to
share the spreadsheet and click on OK button. This will open the
confirmation dialog window to save the spreadsheet to activate the shared
mode.
Step 4. Click on Yes to continue.

Step 5. Once the spreadsheet is saved, the name of the spreadsheet in the
title bar will display (shared) along with the name of the spreadsheet.
 Unit – 3

Database Management System using LibreOffice

Base

Databases and database systems are essential parts of our life. We have been
interacting with databases since a time. Recall the process of looking for a
word in a dictionary or finding the telephone number of a friend from the
telephone directory. With the advancement in ever changing technology,
computerized databases are being used to store, manipulate, and manage the
database. Today, we use databases in almost all spheres of life. When we go
to book railway tickets, to search for a book in a library, to get the salary
details, to get the balance amount after withdrawal of money from the ATM
and so on, this list can run into several pages. Data being stored in databases
can be of varied types like text, images, audio and video. This data is then
stored and/or processed so as to get meaningful information.

Data and Information

Data: The raw facts constitutes data. The facts may be related to any
person, place, activity or things. It may be stored in the form of text,
graphics, audio or video.
Information: Information is the processed or organized form of data. If data
is not correct or accurate, the information obtained by processing such data
may not be correct.
For example, marks obtained by students and their roll numbers is the data,
while the report card/sheet is the Information.
 Assignment 1:

Ruhi has created database name Sports Day, now she wants to create a
table in Design view help her to fulfill her task.

Solution:

Let us help Ruhi to create a table named Events using in the option Create
Table in Design view in the Sports Day database.
After clicking on Design view follow the following steps to do so.

Step 1. Type the first field name (Event Id) in the Field Name column. Press
Tab key. The cursor moves to the second column i.e. Field Type.

Step 2. The Field Type column contains a list box. As you click on the
down arrow, it appears and we can select the desired data type from the list
box. Select the datatype (Varchar).
Step 3. Observe that certain properties appear in the Field Properties Pane
as the data type is selected. Some of the properties are Entry required,
Length, Default value, Format example. Set the desired properties for the
entered field.

Step 4. Press Tab key to move to the next column. Add any description if
you want in the third column.
Step 5. Once the properties for the field are set, press Tab key to move to
next row. Selecting data type for field Fields entered using Creating Table in
Design View

Step 6. Enter the next field by repeating steps 1,2 and 3. Repeat the process
for adding all fields in the table.
Steps 7. After creating the table you need to save it on the disk. To save the
table click on the save button or follow menu option File > Save As. Enter
the name of table and click on OK button.
 Assignment 2:

What do understand by Referential Integrity? Explain with a suitable

example.

Solution:
A relationship can help prevent data redundancy. It helps prevent missing
data by keeping deleted data from getting out of synch. This is called
referential integrity. We will study in detail about referential integrity later
in the chapter. Creating relationships between tables restricts the user from
entering invalid data in the referenced fields. Any updating in the master
table is automatically reflected in the transaction tables.
There are two tables in the database – Events and Event Category with a
common field as Category ID.
In Event table, Event ID is the primary key and Category ID is the foreign
key. In Event Category table, Category ID is the primary key. To set up
relationship between these tables follow the following steps.

Step 1. From main menu of LibreOffice Base, click on Tools >

Relationships…
Step 2. The Relationship Design screen will appear. In the middle of the
screen there is Add Tables dialog box. Both the tables are listed in the
dialog box.

Step 3. In the Add Tables dialog box, click Events table and then click Add
button. Similarly add Event Category table to the Relationship Area.
 Step 4. Click Close button to close the
Add Tables dialog box. Observe that the tables Events and Event Category
table added to the Relationship Area along with all its field list.

Step 5. As discussed before, Category ID is the common field in the two

tables. Hence it will be used to set a relationship between the two tables. To
create a relation Add Tables dialog box in Relationship Design Screen
Events and Event Category Tables added in Relationship Design window
Relationship between two tables between the two tables, we just have to
drag the common field Category ID from the Events table and drop it in
Event Category table. A line connecting both the tables with the common
field (Category ID) appears.
 Assignment 3:

Explain Form with a suitable example. Write steps using wizard.

Solution:
A form is an object of the database that has a user-friendly interface where
data can be entered and seen in an attractive and easy-to-read format. For
any database, it is the front end for data entry and data modification.
Creating a Form Using a Wizard is the simplest way to create a form. To
explain how to create a form using a wizard, we will get back to the Sports
Day database created in the previous chapters. To create a form using
wizard, follow the following steps.
Step 1. Open the Sports Day database created in LibreOffice, and click the
Form icon on the Database Pane. Click the option Use Wizard to Create
Form… on the Tasks Pane.
Step 2. The step 1 of the wizard is to select the tables or queries for which
the form has to be created. As we are creating a form for Events table, select
Events table from “Tables and queries” list box.

Step 3. After selecting the Events table, all the fields of the Events table will
be listed in the Available Fields list box.
Step 4. As we require all the fields to appear in the Form, shift all the fields
of Event table from Available Fields list box to Fields in the Form list box
using >> button. Observe that, all the fields are shifted to Fields in the Form
list box. Click on Next button to move forward.

Step 5. The second step consists of setting up a sub form, i.e. a form within
a form. You need to check the checkbox “Add Sub form” to add the sub
form. Since we do not want to set up any sub form, click Next button to
proceed further.
Step 6. The wizard skips the next two steps that relate to the sub form and
moves on to step 5. This step arranges controls i.e. to set up the design of
the form. Observe that, by default, all controls will be left aligned. Four
layouts are given in this step of the wizard to choose from:
• Columnar display with Labels on the left of the field value
• Columnar display with Labels on top of the field value
• Display as datasheet
• Block display with labels on top
Let us select Columnar Display with labels on the left arrangement. Also
note that as we choose the Layout type, the fields are arranged in the Form
Design view also.
Step 7. Click Next button.

Step 8. The step 6 of the wizard asks whether the form will be used for
displaying data, entering data or both. As we go with the default settings, so
we click Next button.
Step 9. The next step is to apply styles to the form being created.
Step 10. Click Next button.

Step 11. The next step is to set the name of the form. Say Events Form.
Click Modify the form option.
Step 12. Click Finish button.
 Assignment 4:

Define Report. Write steps to create a report.

Solution:
A report is another useful feature of a database management system. We
have seen that the records that have been extracted using a query are
displayed in a simple row and column format. Instead, using a report we can
present the retrieved data in an attractive and customized manner. We can
create a report based on a table or a query or both.

Let us create a report using the table Events from the Sports Day database.
Follow the following steps to create a report.
Step 1. In the LibreOffice Base User Interface, click on the Reports icon in
the Database Pane.
Step 2. From the Tasks Pane, click Use Wizard to Create Report… option.

Step 3. The Report wizard along with two other windows will be displayed.
One of the windows is Report Builder window and the other is Add Field
dialog box. We will confine our study to the wizard.

Step 4. The first step of wizard is to select the table and the corresponding
fields that we want to display in our report. From the Tables or Queries list
box, select the table Events.
Step 5. All the fields of the Events table will be listed in the Available
Fields list box. Click >> button to shift all the fields to Fields in report list
box.

Step 6. Click on the Next button. The next step is to label the fields.

Step 7. Click on the Next button.

Step 8. The fourth step is to set the Sort options. If the data to be displayed
in the report has to be sorted in either ascending or descending order of a
particular field, specify the field and sorting order in this step.

Step 9. Click on the Next button to move on to the next step in which the
layout of the report will be selected.
Step 10. Out of various Layout options given, choose the desired layout, say
Tabular and also the layout of headers and footers (Default). You may also
choose the orientation option Landscape or Portrait in this step.

Step 11. Click on the Next button to move to last step. Type the name of
the report as Events Report.

Step 12. Click on Finish button to display the report.