ICSP  
 
Internship  and  Community  
 

  Service  Programme  

 
 

  Applicant  Guide  for  

 

 
Applying  for  Posts  on  
 
ICSP  
 

   

 
  

 
Table  of  Contents  

1.  Introduction  ..............................................................................................  1  
2.  Signing  In  ...................................................................................................  2  
3.  Applying  for  post  .......................................................................................  4  
 

   

ICSP  Guide  –  Application  for  post     |  i  

 
1.  Introduction  

Welcome  to  the  ICSP  Guide  on  Application  for  internship  and  community  service  at  facilities  for  posts  that  are  
provided.  This  is  an  important  process  that  allows  applicants  to  apply  for  internship  or  community  service.  

Where  are  we  in  the  process  of  ICSP:  

The  Objective  of  this  module:  is  to  guide  the  Applicants  on  how  apply  correctly  for  posts,  to  be  considered  for  
allocation.  

Target  Audience:  Applicants  

ICSP  Guide  –  Application  for  post       |  1  

 
2.  Signing  In  

Applicants  are  pre-­‐registered  on  ICSP  by  their  statutory  Councils,  Universities,  College  or  other  institutions  you  are  
affiliated  to.  Students  will  receive  an  email  notification  requesting  to  confirm  student  registration  details  on  the  ICSP  
system.  This  process  is  to  ensure  and  confirm  correct  details  are  provided  for  further  communication  and  allocations  
to  posts.  For  this  reason,  all  students  must  provide  their  own  an  active  email  address  (an  email  address  that  they  
check  regularly).  

For  students  wo  are  not  pre-­‐registered  by  their  University,  College  or  Council,  they  may  complete  the  “Request  ICSP  
Registration”  form  on  the  Info  Site.    This  method  of  registration  requires  you  to  upload  proof  of  registration  with  
your  relevant  Statutory  Council  and  may  take  up  to  72  hours  before  the  email  notification  is  received  (depending  on  
how  long  the  verification  may  take).  

 
 
Students  will  receive  an  email  notification  in  the  inbox  of  the  email  account  that  was  provided  by  your  university,  
college  or  Council  in  the  case  of  pre-­‐registered  applicants  or  yourself  in  the  case  of  self-­‐registered  applicants.  
(Please  check  all  your  email  folders  like  spam  or  other  non-­‐primary  inbox  folders.)  
 
You  will  receive  two  emails  marked  1  of  2  (1/2)  and  2  of  2  (2/2)  

Open  the  1  of  2    (1/2)  email  and  click  on  

the  link  on  the  link  in  the  email.  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
   
 
 
 
 
   

2  |   ICSP  Guide  –  Application  for  post  

 
 Open  the  2  of  2  (2/2)  and  copy  the  code  
to  use  in  the  link  you  clicked  on  in  email  
1  of  2  (1/2)  to  complete  the  user  access  
process.  

1.   Paste  the  Code  from  the  email  here.  

2.   Fill  in  and  complete  all  the  input  
boxes  
 
Note:  The  username  is  greyed  out  as  
this  was  already  created  in  in  the  
system  
 
3.   Click  on  create  Button  

 
1.   Enter  your  username,  usually  your  
ID  number  or  Passport  number  
2.   Enter  your  password  
3.   Click  on  Sign  in  to  sign  into  the  
system.  

 
 

Note  that  failure  to  update  details  within  the  prescribed  timeframe  will  result  in  the  applicant  
  being  excluded  from  further  processing.  
 
 

ICSP  Guide  –  Application  for  post       |  3  

 
3.  Applying  for  post  

Once  you  have  signed  in  to  the  ICSP  site  you  will  reach  the  home  page  where  you  will  see  any  announcements  and  
where  you  can  access  the  pages  to  verify  or  update  your  information.    

Note:  Tabs  will  only  appear  on  the  navigation  bar  as  the  process  in  a  phase  becomes  open  to  applicants  for  
interaction.  

 
In  order  to  apply  for  posts  should  click  on  Application  in  the  top  left-­‐hand  corner  of  the  screen.  

4  |   ICSP  Guide  –  Application  for  post  

 
  
For  security  reasons,  a  two-­‐stage  authentication  process  will  be  employed  to  ensure  that  the  correct  person  is  
accessing  the  system.  You  will  therefore  be  presented  with  a  screen  where  you  will  be  requested  to  enter  your  ID  
or  passport  number.    
1.   Choose  whether  you  will  be  entering  an  ID  or  passport  number.  Note:  If  you  are  a  South  African  or  
Permanent  Resident  applicant  you  may  only  select  the  ID  option.    For  all  other  citizenships  please  select  
Passport.  
2.   Enter  this  number  into  the  text  box  and  then  click  on  the  LOGIN  button.  

You  will  then  come  through  to  the  “application”  page.    

•   Review  the  information  that  is  highlighted  in  blue  sections.  This  is  very  critical  to  understand  to  aid  you  in  
completing  the  form.  

The  verified  registration  is  greyed  out  

meaning  that  you  have  completed  the  
verification.    

1.   The  application  tab  is  now  

active  for  you  to  complete.  
Review  the  application  notes  for  your  
information.  

ICSP  Guide  –  Application  for  post       |  5  

 
 Review  the  Personal  consideration  
notes  for  your  information  and  
assistance  to  complete  the  Personal  
Consideration  section  of  the  
application.  

After  reviewing  personal  consideration  

information,  indicate  if  you  have  any  
personal  considerations.  

Selecting  Yes  for  personal  

considerations  will  activate  a  list  of  
personal  consideration.  You  may  select  
more  than  1  option  from  the  list.  Each  
option  has  a  required  standard  form  
and  checklist  to  complete  and  upload  
back  into  your  application  form.  Failure  
to  upload  these  forms  into  your  
application  will  affect  your  personal  
consideration  outcome  by  the  review  
committee.    There  are  ONLY  3  personal  
considerations  that  you  may  apply  for:  

•   If  you  have  a  child  (up  to  

matric)  that  is  enrolled  in  
school  

•   If  you  have  your  OWN  medical  

 
condition  that  requires  special  
care  

•   If  you  are  pregnant  (will  only  

appear  for  female  applicants)  

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 1.   Select  the  relevant  options  from  
the  list  
2.   Download  the  relevant  Annexure  
form  for  that  option.  This  is  found  
as  a  download  link  above  the  
upload  field  for  that  option.  It’s  
important  to  download  this  form  as  
it  will  provide  you  with  the  
necessary  check  list  for  what  is  
required  in  order  to  meet  the  
consideration  criterion.  
3.   Complete  the  form  and  gather  the  
necessary  checklist  items  listed  in  
the  form  
4.   Upload  the  Annexure  form  and  
other  required  documents  by  
clicking  on  “Browse…”  and  selecting  
them  from  the  files  on  your  laptop  
or  your  gallery  (for  image  files)  
5.   Once  they  have  been  selected,  an  
icon  of  the  file  or  image  uploaded  
will  appear  in  the  upload  field.    If  
you  do  not  see  this,  the  file  or  
image  has  not  been  uploaded  
correctly.  

ICSP  Guide  –  Application  for  post       |  7  

 
 Social  Compact  is  a  mechanism  for  
increasing  placement  in  priority1  
facilities  for  community  service,  by  
allowing  applicants  to  apply  to  be  
placed  together.  
 

PS.  Social  compact  applications  are  not  

guaranteed!!  They  are  granted  on  
availability  of  post  resources.  

1.   Start  by  indicating  that  you  want  to  

be  placed  as  a  pair  and  select  Yes  or  
No  in  drop  down  list.  
2.   Select  the  type  of  pair;  See  
description  below;  
Type  A  -­‐  A  pair  of  applicants  who  are  in  
the  same  field  both  applying  for  
community  service  that  wished  to  be  
placed  together  
Type  B  -­‐  An  applicant  who  is  applying  to  
be  allocated  in  a  or  near  a  facility  where  
a  partner  is  already  completing  
community  service  
Type  C  -­‐  An  applicant  who  is  applying  to  
  be  allocated  in  or  near  a  facility  where  a  
partner  is  permanently  employed  in  a  
public  sector  health  facility  
Type  D  -­‐  An  applicant  who  is  applying  to  
be  allocated  in  or  near  a  facility  where  a  
partner  is  in  a  stable  employment  
3.   Once  selected,  enter  and  upload  
the  required  information  for  each  

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 type.  Please  ensure  that  uploaded  
files  are  clear  and  legible.  
 

1.   If  you  selected  Type  A  -­‐  A  pair  of  

applicants  who  are  both  applying  
for  community  service  that  wished  
to  be  placed  together.  
2.   The  identity  number  field  is  active  
to  insert  a  pairing  persons  Identity  
number.  You  will  notice  that  the  
Name  and  Surname  field  is  greyed  
out  as  this  will  be  auto  populated  
once  you  inserted  the  ID  number  of  
the  pairing  person.  
3.   For  this  type  of  social  compact,  one  
person  initiates  the  social  compact  
by  indicating  the  type  and  partner  
in  their  application  form  and  the  
  second  person  will  be  notified  
through  the  system  to  log  on  and  
accept  or  reject  the  social  compact.  
If  the  partner  applicant  accepts  the  
social  compact,  both  applicants  will  
be  restricted  to  the  same  post  
choices.  If  the  partner  applicant  
rejects  the  social  compact,  they  
may  select  their  own  facilities.  

1.   If  you  select  Type  B  -­‐  An  

applicant  who  is  applying  to  be  
allocated  in  a  or  near  a  facility  
where  a  partner  is  already  
completing  internship  
2.   Insert  the  Name  and  Surname  
of  the  person  completing  their  
placement  

3.   ID/Passport  number  of  the  

person  completing  placement  
4.   Upload  the  employment  
 
contract  by  clicking  browse  and  
adding  the  file.  

ICSP  Guide  –  Application  for  post       |  9  

 
 1.   If  you  selected  Type  C  -­‐  An  
applicant  who  is  applying  to  be  
allocated  in  or  near  a  facility  
where  a  partner  is  permanently  
employed  in  a  public  sector  
health  facility  

2.   Upload  proof  of  employment  

  3.   Or  Upload  Marriage  cert  or  

Spousal  affidavit  

1.   If  you  select  Type  D  -­‐  An  

applicant  who  is  applying  to  be  
allocated  in  or  near  a  facility  
where  a  partner  is  in  a  stable  
employment  
2.   Upload  Marriage  cert  or  
spousal  affidavit  

  3.   Or  Upload  employment  contact  

/  Company  clearance  certificate  

1.   “Do  you  have  a  criminal  record  

or  any  pending  criminal  case?”  
You  may  indicate  yes  or  no  in  
the  drop  down  list.  If  you  select  
yes  
2.   The  download  SAPS  Affidavit  
form  is  activated  which  you  
may  download  and  complete  
with  a  commissioner.  

  3.   Upload  the  criminal  record  /  

case  affidavit  file  by  clicking  on  
browse.  

For  Bursary  applicants,  information  is  

loaded  by  the  your  Bursary  province  
and  will  be  indicated  in  your  application  
as  shown  in  the  picture.  Post  choices  
will  be  restricted  in  accordance  with  
your  bursary  obligation.  
Should  you  not  see  your  bursary  
information  reflect  in  your  application  
  form,  please  contact  your  bursary  

10  |   ICSP  Guide  –  Application  for  post  

 
 province  and  log  a  ticket  with  the  
helpdesk.  

Familiarize  yourself  with  the  post  

selection  section.  

1.   You  may  select  at  least  5  

Province  options.    
You  may  not  choose  a  province  
more  than  once.  
You  must  select  a  minimum  of  
3  provinces  and  a  minimum  of  
2  districts  within  your  primary  
  province.  

For  the  selected  provinces  a  list  of  post  

that  are  available  will  be  displayed  in  
alphabetical  order.  
Note:  You  may  only  select  1  metro  in  
Gauteng,  KwaZulu-­‐Natal  or  the  Western  
Cape.  You  may  select  more  than  1  
metro  in  the  other  provinces.  
1.   Use  the  search  option  if  you  
need  to  search  for  a  specific  
facility  to  apply  for  posts.  
2.   To  select  and  add  a  post  for  
  which  you  are  applying  for  click  
on  add  post  
3.   To  view  the  number  of  
applications  that  have  been  

ICSP  Guide  –  Application  for  post       |  11  

 
 made  to  a  post,  click  on  “Show”  
in  the  No.  of  Applicants  column.    
4.   To  view  more  information  
about  the  post  relating  to  
requirements  of  the  post  and  
accommodation  offered,  click  
on  “See  more”  in  the  Other  Info  
column.  
You  can  select  a  maximum  of  5  
facilities.  
Community  service  applicants  must  
choose  facilities  based  on  the  priority  
rankings  below:  
 
Priority  1:  Rural  facilities  that  are  
grossly  understaffed.  
Choices  allowed:  Minimum  of  3  
 
Priority  2:  Rural  or  peri-­‐urban  facilities  
with  some  need  for  
staff.  
Choices  allowed:  Maximum  of  2  
 
Priority  3:  Urban  facilities  that  are  
generally  adequately  
Staffed  
Choices  allowed:  Maximum  of  1  
 
Thus  the  combination  variations  of  post  
choices  are  as  follows;  
a)   3  x  Priority  1,  1  x  Priority  2  
and  1  x  Priority  3    
b)   3  x  Priority  1  and  2  x  Priority  2  
c)   4  x  Priority  1  and  1  x  Priority  3  
d)   4  x  Priority  1  and  1  x  Priority  2  
e)   5  x  Priority  1  
 

1.   A  summary  of  facility  

priorities  is  displayed  as  posts  
are  added  
2.   Applicants  must  also  indicate  
the  order  of  their  choices,  by  
selecting  the  preferred  choice  
from  the  drop  down  in  each  
post  choice  added.    
 

12  |   ICSP  Guide  –  Application  for  post  

 
 Click  on  “Apply”  to  complete  and  
submit  your  application.  
 
Its  important  to  ensure  you  click  on  
apply.  If  you  have  not  clicked  on  apply  
you  will  not  be  placed  or  considered  
for  a  post.  
 
  If  you  are  updating  your  application,  
the  button  will  display  with  the  text  
“Update”.  If  you  do  not  click  on  the  
“Update”  button,  your  choices  will  not  
be  saved.  
 

The  ICSP  portal  will  send  you  an  email  confirmation  once  you  have  completed  your  updates.    

The  system  will  also  inform  you  of  changes  made  in  the  system  and  remind  applicants  who  have  not  accessed  the  
system  to  update  their  details.    

The  next  section  will  walk  you  through  the  application  process  and  will  be  made  available  closer  to  the  time.    

ICSP  Guide  –  Application  for  post       |  13