OWNER

OWNER’S ENGINEER

EPC CONTRACTOR

PROJECT

Suez 1.1GW Wind Power Project

C
B
A For Approval

REV DATE DESCRIPTION DONE CHECKED APPROVED

DOCUMENT EPC DATE

OWNER SIGNATURE

□ FOR INFORMATION
STATUS

❒ FOR APPROVAL Power China

□ VALID FOR PURCHASE International
□ FOR CONSTRUCTION Egypt Branch
□ AS BUILT

DOCUMENT NUMBER DOCUMENT NAME

Project Quality Assurance Plan
 Project Quality Management Plan
Project Suez 1.1GW Wind Power Project
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© The Document is copyrighted and property of Huadong Engineering Corporation Limited. This
document shall not be reproduced in any form or by any means transmitted lent or used for any other
purpose other than for which it was provided without the prior written consent from an authorized
member of staff.
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Table of Contents

Table of Contents.........................................................................................................................................1

[Link]…………………………...........................................................................................................5

1.1. Purpose and Scope of the Project Quality Plan......................................................................................5

1.2. Project Overview and Introduction..........................................................................................................5

1.3. Scope of Products and Services, and Exclusions...................................................................................5

[Link] Documents ………………………………………………………………………………………….5

2.1. General Documents to Develop the Project Quality System..................................................................5

Record and Documents...........................................................................................................................5

2.2. Quality Management System Certifications and Credentials..................................................................6

2.3. Regulations, Codes, and Standards.......................................................................................................6

[Link] and Definitions…………................................................................................................................6

[Link]………………………………………………………………………………………………………….8

4.1. Leadership and Commitment..................................................................................................................8

4.2. Management Review, Inputs, and Outputs.............................................................................................9

Risk and Opportunities……….................................................................................................................10

4.3. Specific Project Risks, and Actions to Address Risks and Opportunities.............................................10

4.4. Communications and Awareness.........................................................................................................10

4.5. Organizational Roles, Responsibilities, and Authorities........................................................................10

[Link] Assurance………........................................................................................................................15

5.1. Contract Review....................................................................................................................................15

5.2. Design Activities....................................................................................................................................15

5.3. Design Planning....................................................................................................................................15

5.3.1 Initial Data for Design:......................................................................................................................15

5.3.2. Final Data for Design:......................................................................................................................15

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5.3.3. Design Execution:............................................................................................................................16

5.3.4. Design Verification:.........................................................................................................................16

5.3.5. Design Approval:.............................................................................................................................16

5.3.6. Design Reviews:..............................................................................................................................16

.3.7. Design Changes:................................................................................................................................16

5.3.8. Site Engineering Design Activities:...............................................................................................17

5.4. Procurement and Contracting...............................................................................................................17

5.4.1. Procurement Planning and Control:..............................................................................................17

5.4.2. Requirements for Products and Services:....................................................................................18

5.4.3. Design and Development of Products and Services:...................................................................18

5.4.4. Design and Development Controls:...............................................................................................18

5.4.5. Production and Service Provisions:..............................................................................................19

5.4.6. Selection of Subcontractors and Performance Evaluation:........................................................19

5.4.7. System Processes Audits:..............................................................................................................19

5.4.8. Non-conformance Products and System Non-conformances:...................................................20

5.4.9. Manufacturing Inspection and Test Plans (ITP Hold, Witness, and Review Points):................22

5.4.10. Third-Party Agency Inspection, Testing, Approvals, and Certifications:.................................22

5.4.11. Identification and Traceability:.....................................................................................................23

5.4.12. Release of Products:.....................................................................................................................23

5.4.13. End of Manufacturing Report (EOMR):........................................................................................23

5.4.14. Post-Delivery Activities:................................................................................................................23

5.4.15. Transportation, Handling, Storage, and Preservation of Products:.........................................23

5.5. Documented Information Management.................................................................................................24

5.5.1. Control of Project Documentation:................................................................................................24

5.5.2. Computer Network File Structure:.................................................................................................24

5.5.3. Documented Information Management Process:.........................................................................24

5.5.4. Document Coding and Numbering Procedure:.............................................................................24

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5.5.5. Master Document List:....................................................................................................................24

5.5.6. Inputs, Outputs, and Transmittals:................................................................................................24

5.6. Quality Performance Evaluation...........................................................................................................24

5.6.1. Monitoring, Measurement, Analysis, and Evaluation:..................................................................24

5.6.2. Control of Inspection, Measuring, and Test Equipment:.............................................................24

5.6.3. Site Works and Materials Delivery Inspection Procedure:..........................................................25

5.6.4. Laboratories:....................................................................................................................................25

5.6.5. Quality Records:..............................................................................................................................26

[Link] A: PROJECT QUALITY TEAM ORGANIZATION CHART........................................................26

[Link] B: INDICATIVE LIST OF MAJOR QUALITY DOCUMENTS AND MANAGEMENT PLANS....28

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Term / Abbreviation Definition

Owner Client / Employer

The Contractor HDEC

EPC Engineering, Procurement and Construction (HDEC)

OE Owner’s Engineer

HDEC POWERCHINA Huadong Engineering Corporation Limited

Subcontractor HDEC’s Contractor

Supplier Vendor/Manufacturer of Project Material

MST Method Statement

ITP Inspection and Testing Plan

ICL Inspection Checklist

QMP Quality Management Plan

QA Quality Assurance

QC Quality Control

NCR Non-Conformance Report

PM Project Manager

SM Site Manager

CM Construction Manager

HR Human Resource

NTP Final Notice to Proceed

IA Initial Acceptance

EIA Environmental Impact Assessment

PTW Permit to Work

ASTM American Society for Testing and Materials

ACI American Concrete Institute

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ISO International Organization for Standardization

BS British Standards

EN European Standards

IEEE Institute of Electrical and Electronics Engineers

KPI Key Performance Indicator

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1. Introduction

1.1. Purpose and Scope of the Project Quality Plan

 The purpose of this Quality Management Plan (QMP) is to ensure that all project deliverables, services,
and processes meet the required quality standards and comply with regulatory, contractual, and
organizational expectations.

 The scope of the plan includes all phases of the project, such as design, procurement, construction, and
commissioning. It outlines procedures to ensure quality assurance, control, and continuous improvement.

 Exclusions: This plan excludes any areas outside the direct control of the project, such as Off-taker
activities for interconnection and subcontractor-provided off-site services not under our management.

1.2. Project Overview and Introduction

 This project involves the construction of SUEZ 1.1GW WIND POWER PROJECT consists 138 WTGs and
three Substations with capacity of 1100 MW is located at Ras Gharib, Egypt.

 Project Company/Owner: ACWA

1.3. Scope of Products and Services, and Exclusions

 Products and Services: This project covers the design, procurement, construction, commissioning, and
handover of a 1100 MW wind farm, including wind turbines, substations, grid connections, and associated
infrastructure. The services also include site operations, environmental compliance, and project
management.

 Exclusions: Any off-site activities or services that are not directly managed by the project team or are the
responsibility of external subcontractors.

2. Reference Documents

2.1. General Documents to Develop the Project Quality System

Besides quality manual which includes company policy, objectives and mission statement, there are four
steps which HDEC’s documentation structure follows;
 Manual

 Procedures

 Work Instruction

 Record and Documents

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While there are six documented procedures to be followed to ensure compliance with ISO9001
 Control of documents

 Control of records

 Internal Audit

 Control of non-conforming products

 Corrective Actions

 Preventive Actions

2.2. Quality Management System Certifications and Credentials

 ISO 9001:2015 Certification for the organization

 Any other relevant certifications

2.3. Regulations, Codes, and Standards

For Quality Assurance and Control, ISO 9001 is followed
All the standards mentioned in “Employer Requirements” will be considered and followed while project
construction
Besides all national codes and regulations agreed for implementation and execution of work

3. Terms and Definitions

 Quality Assurance (QA):
It is a systematic approach to ensure that construction of project consistently meet specified quality standards
and project requirements, preventing defects and ensuring employer satisfaction. It involves planning, audits,
controls, training, and continuous improvement to achieve and maintain desired levels of quality.

 Quality Control (QC):

It involves inspections, testing, and assessments to ensure that materials, workmanship, and construction
activities meet the specified standards and requirements. It includes verifying compliance with codes,
conducting tests, managing non-conformities, and maintaining documentation to ensure quality throughout the
project.

 Quality Audit:
It is a systematic evaluation of an organization's quality management system and processes to assess
compliance with standards and identify areas for improvement. It involves reviewing documentation, verifying
compliance, identifying non-conformities, and providing recommendations for corrective actions to enhance
quality performance.

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 Inspection and Test plan:
It is a document that outlines the specific inspections and tests to be conducted, along with acceptance
criteria and responsibilities. It ensures systematic quality control, proper documentation, and adherence to
standards throughout the project.

 Quality System:
The quality system refers to the framework in place to ensure that quality is consistently managed and
maintained throughout the project's lifecycle. It encompasses planning, inspections, testing, documentation,
corrective actions, and continuous improvement to meet quality standards and deliver a high-quality
construction outcome.

 Non-Conformance (NCR):
It refers to situations where the work, materials, or procedures do not meet specified quality
standards and project specifications. It is identified, documented, and addressed through root
cause analysis and corrective actions to ensure compliance and prevent recurrence.

 Corrective Action:
It refers to the action taken to rectify or eliminate a detected non-conformity, defect, or deviation from the
specified quality requirements or standards during construction. It involves identifying the root cause of the
issue, implementing necessary measures to address it, and restoring the product, process, or service to meet
the desired quality level. Corrections are undertaken to ensure that any identified quality issues are resolved
promptly and effectively, minimizing the impact on project outcomes and meeting the quality expectations of
employer.

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4. Leadership

4.1. Leadership and Commitment

Management Commitment to Quality:

 Management is fully committed to ensuring the success of the project by integrating quality management
into every aspect of the project lifecycle. This commitment includes leadership's active involvement in
establishing and maintaining a Quality Management System (QMS) that aligns with the project’s
objectives, regulatory requirements, and client expectations.
 Leadership will ensure that adequate resources—both human and material—are available to meet the
quality objectives. This includes appointing competent personnel, establishing proper communication
channels, and empowering team members to take responsibility for quality at all levels.
Establishment of the Quality Policy:

 Management is responsible for creating, endorsing, and promoting a clear quality policy for the project.
This policy will set the framework for establishing quality objectives and provide a clear direction for
maintaining high standards of quality throughout the project.
 The quality policy will be communicated to all personnel involved in the project, ensuring that it is
understood, implemented, and maintained at every level of the organization. Leadership will also
periodically review the policy to ensure its continued suitability and relevance to the project’s evolving
needs.
Leadership Involvement in Risk Management:

 Management will take a proactive approach to identifying and managing risks that may impact the quality
of the project. Specific risks related to design, procurement, construction, and commissioning will be
regularly evaluated, and appropriate actions will be taken to mitigate these risks.
 Actions include conducting risk assessments, implementing control measures, and ensuring the alignment
of quality and risk management processes with the broader project goals.
Setting the Tone for a Quality Culture:

 Leadership will foster a culture of quality by setting a positive example and ensuring that quality is a
shared responsibility across all project teams. The management team will lead by example, demonstrating
a commitment to quality through visible participation in quality meetings, reviews, and audits.
 Continuous communication about the importance of quality and the expectations for meeting high
standards will be delivered through training sessions, team meetings, and formal quality awareness
campaigns. All project personnel, from top management to on-site teams, will be encouraged to embrace
a zero-defect mentality and focus on preventing issues rather than just correcting them.

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Support for Continuous Improvement:

 Senior management will support and encourage continuous improvement across all project activities. This
includes fostering a mindset of learning from experience and applying lessons learned to future phases of
the wind farm project.
 Management will ensure that mechanisms for feedback, non-conformity resolution, and
corrective/preventive actions are in place and functioning effectively. The leadership will monitor these
processes and evaluate the effectiveness of improvement initiatives.
Promoting Accountability and Empowerment:

 Clear roles, responsibilities, and authorities will be assigned by senior management to ensure that
everyone involved in the project understands their role in maintaining and improving quality. This includes
empowering project staff to take corrective actions when necessary and providing them with the authority
to stop work if quality standards are at risk of being compromised.
 Management will ensure that quality objectives are set, monitored, and measured across different
departments and project phases. Accountability for meeting these objectives will be clearly defined, with
regular progress reviews to ensure alignment with the overall project goals.
Leadership Engagement in Quality Reviews:

 Senior management will regularly participate in quality reviews and management review meetings,
ensuring that the project’s quality performance is evaluated and that necessary actions are taken to
address any areas of concern. These reviews will cover quality performance metrics, audit findings,
customer feedback, and the effectiveness of the QMS.
 The management review process will include evaluating the adequacy of resources, risk management,
and opportunities for continuous improvement, making adjustments as needed to meet project demands.
Ensuring Compliance with Regulatory and Contractual Obligations:

 Management will ensure that all quality activities comply with applicable regulations, standards, and
contractual obligations. This includes adherence to industry codes (such as those related to wind energy,
electrical systems, environmental regulations), and specific client requirements.
 Regular audits and inspections will be carried out under the leadership’s direction to ensure that the
project remains in full compliance with these obligations throughout its lifecycle.

4.2. Management Review, Inputs, and Outputs

Periodic management reviews are done to determine and evaluate the QMS performance, determine the need for
change and improvement.

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Necessary information is collected ahead to effectively perform the Management Review. Management
review would focus on following agendas;
 Risk and Opportunities
 Possible Changes that might affect the system
 Suppliers’ performance
 Client Satisfaction
 Audit Results
 Non-conformity and corrective actions
All observations, conclusions and recommendations for further action from the review would be recorded. If any
corrective action is taken, top management would follow up to ensure that action is effectively implemented.
 Results of management reviews would be recorded in any format of choice and those might include;
 Process improvement actions
 QMS improvement actions
 Product improvement actions
 Resource provision actions
 Changes to quality objectives and policies
 Management meeting minutes

4.3. Specific Project Risks, and Actions to Address Risks and Opportunities
Risks specific to design, procurement, and construction phases will be identified, analyzed, and mitigated. This
includes evaluating vendor quality, managing subcontractor risks, and addressing construction safety.
Actions to address risks: Implementation of corrective and preventive measures based on continuous monitoring.

4.4. Communications and Awareness

 Regular communication of the quality policy and project quality objectives across all departments.
 Project-wide awareness campaigns, meetings, and training sessions to ensure all team members
understand the quality expectations and procedures.

4.5. Organizational Roles, Responsibilities, and Authorities

The EPC quality management organization for the project including organizational interfaces, interrelationship
lines of reporting/communication and hierarchical structure is documented by the: Project Quality Department
Organization Chart attached as Annex. A.
Quality is the responsibility of all project team members. The methods for quality control are the process that are
built into procedures and associated forms for controlling engineering, procurement, construction and project
management. It is the responsibility of Managers and Leads to ensure that minimum requirements are complied

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with, work as project specific plans and documents.

1) Project Manager
The Project Manager shall manage all work performed at the Project by the EPC Contractor and shall be
responsible to:
 Establish the project strategy and execution procedures.
 Formulation of project organization.
 Ensure that project policies are effectively implemented and approved project procedures adhere to.
 Careful studies of contract agreement for all the technical, commercial and legal issues identify the
risks involved and mitigate/administrate them. If necessary, PM will get additional information or
clarification from Employer.
 Submit all deliverables (documents) as per agreed time with the Employer.
 Arrange bonds and insurance as stipulated in the tender /bid documents.
 Prepare project budget with the help of Project Contract and Control Manager
 Close coordination with project team
 Timely arrangements of resources
 Keep in close touch with the employer for any exposition and change/waivers required for the
project.
 The Project Manager shall be ultimately responsible for the quality of the finished works.
 Close coordination with sub-contractors and vendors for timely completion/ delivery as per project
specifications with the support of project procurement manager.

2) Site Manager

The Site Manager must work closely with the Project Manager and work on his behalf when the Project
Manager is absent.
When the Project Manager is absent, the communication generated on the project must be addressed to the Site
Manager and the Site Manager will be the signatory of the correspondence generated by the EPC.
Site Manager is tasked with the responsibility to ensure the proper project administration of the project aimed to
guarantee the project deliverables.
His responsibilities include:

 Daily and continuous communication with Project Manager, Site Staff and Subcontractors
 Coordination within the project team and allocation of resources
 Ensures achievement of deadlines and proper management of delays and additional scope of works
 Reviews, discusses and develops solutions with all the departments in relation to schedule, change
in scope, issues with subcontractors, interfacing with other entities and parties

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 Assist in the preparation of weekly and monthly progress reports

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 Liaise with the Project Manager and QA/QC Manager during Subcontractor or supplier evaluation
and negotiation to establish the suitability of subcontractor quality management practices and the
inspection and test program proposed for the products/services to be supplied
 Auditing and monitoring the project quality management system to determine its continuing
suitability and effectiveness, to determine where improvements are needed and
recommending/instigating as necessary the appropriate corrective action to implement such
improvements
 Determine and reporting the principal causes of quality losses and non-conformance and
coordinating suitable corrective action to address the same

3) QA/QC Manager

The QA/QC Manager reports directly to Project Manager and will be responsible for administering, maintaining
and implementing the site quality control procedures. The main duties and responsibilities include, but not limited
to:
 Overseeing the Sub Contractor’s testing programs.
 Overseeing non-destructive testing contractors. (If any)
 Supervising the maintenance of quality and turn-over records
 Performing inspection and quality checks
 Coordinating inspection with the site Engineer
 Monitoring Sub Contractors for quality program compliance
 Performing quality surveillances of construction contractors, suppliers and vendors, field engineering
and other services
 Preparing weekly and monthly summary of QA/QC activities reports
 Preparing and implementing a field inspection plan for inspecting materials and equipment at
receiving, dispensing and after installation
 Raise and close the non-conformance & corrective action reports and ensure investigation, follow-
up and corrective actions are implemented
 Lesson learnt from qualitative perspective of the project will be reported to the Project Manager
 Reviewing and commenting on quality plans submitted by each contractor, vendor and/or supplier.
 Developing and implementing a quality assessment program for all aspects of the work
 Receiving and reviewing copies of all quality assessments, non-conformance reports and corrective
action requests
 Monitoring the assessment activities of systems, procedures, technical documentation and bid
summaries undertaken by Contractors.
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 Review vendor and supplier documentation to ensure quality requirements are being met.
 Ensure that the Contractors follow project quality control matrices, which establish and document
areas of responsibility.
 Conduct or delegate to qualified assessments and surveillance visits to ensure conformance with
agreed practices and the maintenance of project records at project offices and supplier and or
subcontractor offices

4) Quality Engineer

 Perform all daily inspection and test of the scope and character necessary to achieve the quality of
construction required in the drawings and specifications for all works under the contract.
 Carry out inspection and checking for all quality related procedures in the site and ensures activity at
the site are as per approved method statement and inspection test plan.
 Coordinate with the Employer’s/consultant’s representative and Site in-charge for inspection and
meeting about quality problems including the closure of Non-Conformance Report.
 Report to the QA/QC Manager, control, and monitor all activities related to Quality Management
System, QMS.
 Taking care of QA/QC documents of the entire project including certificates, calibration, test results,
inspection requests, and site instruction/observations, permanent materials
 delivered and other QA/QC documents. Responsible for the closure of Non- conformance, NCR and
site instruction.
 Responsible for the quality and workmanship of every activity, thorough knowledge of all phases of
engineering construction relating to Civil, Architectural, Structural, and Electrical discipline
interfacing the multidisciplinary operations.
 Develop method statement for the activity including Inspection Test Plan and Checklist based on
specifications of the project.
5) On Site Quality Engineer/Inspector
 Executes the specific inspections on materials, equipment and construction/ installation activities on
site.
 Issues the relevant Quality Records and, when necessary, write and send to Quality Control
Supervisor non-conformances reports.
 Checks the preparation of foundations.
 Checks the correct preparation of reinforcements
 Checks the certifications
 Monitors atmospheric conditions during operations
 Checks the sampling operations (when required)

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 Reviews the laboratory examination results
 Checks sub-grade dry density
 Checks moisture content
 Checks compression strength test
 Checks after concrete pouring
 Checks for material of racking and tracking system
 Checks for installation of racking and tracking system
 Checks materials quality
 Verifies special processes and the relevant workers’ qualifications.
 Orderly collect, check and manage documents certifying tests, controls and inspections carried out
witnessing the tests, controls and inspections carried out
 Check the conformity with the Quality Management Plan and obtain the relevant documentation.
 Check the documents certifying the tests, controls and inspections carried out.
 Ensure the correct implementation of the approved Inspection Test Plan according to Employer’s
requirements.
6) Subcontractor QA/QC Manager

 Be in charge of the quality of the construction process on the Project and be responsible for
ensuring compliance with the quality standards involving the correct use of assigned elements and
correct procedures in the execution of the Works
 Prepare the Quality Plan and ensure that the Project personnel is properly trained with procedures
and properly implements the QA/QC procedures
 Keep services and deliverable within the Quality Standards described in the Technical
Specifications and in the QA/QC Plan
 Participate in the preparation and revision of this Plan and of the QA/QC Plan in order to keep them
updated
 Ensure Quality Control based on the Client’s and the EPC’s specific requirements on the Projects
 Lead internal audits on the different areas that are deemed appropriate when carrying out
operations
 Assist and coordinate the external QA/QC audits carried out by the Client or by the Stakeholders

7) Other

Within the quality system, all department and discipline Managers shall be responsible for:

 Implementing and maintaining the project quality management system and to ensure the quality
policy and objectives are understood and achieved by personnel within their departments.
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 Identifying and evaluating actual or potential problems that may affect quality.
 Maintain and revise necessary the quality management system procedure relevant to their
department.
 Ensuring staff awareness and the requirements of the applicable quality management procedures
and providing ready and unlimited access to them.

5. Quality Assurance

5.1. Contract Review

 To review contract data supplied by client and establish its suitability

 To establish requirements of project relevant to all disciplines and compile in Project

 Procedure Manual document for information of all personnel who are required to work on

 project.

 To establish reference file of all project documents and to ensure that all changes to this data

 are controlled, authorized and distributed as necessary.

 All project documentation shall be in strict accordance with document control procedure

5.2. Design Activities

 QMP is prepared to define the project design phase, procedures and responsibilities to make sure
that project design activities are performed in accordance with contract requirements, engineering
procedures, guidelines and approved forms.

 Project Engineering Plan and Design Document Control are used to define engineering and design
controls.

5.3. Design Planning

5.3.1 Initial Data for Design:

 All initial data shall be first collected by all discipline design, after then the initial data are processed
and identified through data analysis. The original data might be derived from equipment supplier, site
survey, or local authority, etc.

 The main activities of data analysis process are to identify information needs, collect data, analyze
data, evaluate and improve the validity of data analysis. Model selection analysis, on the basis of
exploratory analysis, identifies one or several possible models which are further developed through
further analysis.

5.3.2. Final Data for Design:

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Final data for the design shall
 Meet the initial requirements.
 Contain or refer to acceptance criteria
 Meet requirements of applicable laws and regulations
 Specify the characteristics of the product that are essential for its safe and proper use
 Provide appropriate information for purchasing, fabrication and construction work
 Inspection level shall be defined in accordance with the assessment procedure for criticality, rating
and inspection class on equipment and material

5.3.3. Design Execution:

With all initial data identified and catalogued, designers of each discipline will carry out the relative

design. Design manager will integrate these data for designers to implement project calculating,

studying, drawing through software.

5.3.4. Design Verification:

Conduct verification checks at various stages to confirm that the design meets all predefined criteria,
including functionality and safety.

5.3.5. Design Approval:

Implement a formal approval process that requires sign-off from key stakeholders before advancing to
the next design phase.

5.3.6. Design Reviews:

Schedule regular design reviews involving cross-functional teams to ensure alignment with project
requirements and to gather diverse input.

o Internal Review

Following self-checking by the originator, the deliverable is issued for internal review. Review is
conducted by a suitably qualified and experienced independent advisor within the discipline. The
extent of review complies with the contractor’s design checking guideline and Project’s
requirement. The review comments are then incorporated and verified before deliverables are
issued to lead discipline designer for internal approval. After review by the lead discipline designer,
if there is no further comments, it shall be internally approved and signed, then after it is submitted
to the Owner/Owner’s engineer for review.

o Owner’s Review

Based on the aforesaid Company’s internal review process, design deliverable shall be submitted
to Owner or Owner’s engineer for review.

.3.7. Design Changes:

o Establish a strict change control procedure that documents any design changes, assesses their impact,
and communicates them to relevant stakeholders.

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o Design changes shall be made internally during design phase before Owner’s final review. These
changes shall be applied by Design Manager in writing, approved by Project Manager, distributed to
Designers for implementation. Any such change application and approved form will be officially
documented.

o Changes will only be allowed when these changes have been proved to improve usefulness. Changes
shall be clearly addressed, reflected, marked, and recorded in revisions of design to make better
understanding.

5.3.8. Site Engineering Design Activities:

 The objective of site engineering is to offer an engineering result without deviations of site condition
regarding to time and cost. After the conceptual design and basic engineering are both completed,
the main engineering functions are transferred to the Project Site. Once on Site the engineering is
continuously checked and the design is improved during its implementation as revisions are
necessary to reflect Site conditions.
 The overall progress of the Project becomes the Project management’s team responsibility which
ensures the smooth mobilization and implementation of the engineering through the performance of
the construction activities and execution of the Works.
 Dedicated engineers will be mobilized to the Project Site to facilitate the communication between the
Contractor and the Owner or Owner’s Engineer to ensure that the time for design review is
minimized.

5.4. Procurement and Contracting

5.4.1. Procurement Planning and Control:

o Develop a procurement plan that outlines how products and services will meet project
specifications and quality standard.

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Preparation of Confirming
technical approval from Peroration of
specification CONSULTANT (if scope of work
package needed)

Sending RFQ to
Preparation of the nominated Receipt of
RFQ Package Vendor/ Quotations
Subcontractor

Technical Commercial Negotiation and

evaluation Evaluation Clarification

Kick of Meeting
Request for
Issuing of and Start of
Purchase
Agreement/ PO Manufacturing /
(internal)
Mobilization

• Every activity related to the Project’s procurement shall be added to the procurement register by the
procurement manager, and it to be shared and updated to the involved members as per the Project’s
communication matrix. The register is to be considered as an input to the project schedule and FAT
register.

• Material supply and execution of work shall be performed under the Contractor responsibility, and it
shall be aligned with client. The CONTRACTOR shall submit the new Supplier/Contractor for approval
unless the work is not meeting the financial requirement for approval.

5.4.2. Requirements for Products and Services:

o Clearly define quality requirements for vendors, ensuring they understand the standards necessary
for compliance.
Objectives and acceptance criteria of the work task.

o Quality standards that apply to the work task.

o Work instructions, process steps, and product installation instructions that apply to the work task.

o Submittals.

o The subcontractor contracted to perform the work, if applicable.

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o Client’s contract requirements.

o Required quality inspections and tests.

o Location of quality system records and documents.

o Personnel training.

5.4.3. Design and Development of Products and Services:

o Ensure all products and services are designed and developed according to established project
standards and specifications.

Contractor’s design team is the key personnel for implementing continuous and efficient progress.
Their responsibilities start from the design phase to the project handover. Design procedure and
responsibilities as below:

• Implementation initial design

• Studying site environment and accessibility

• Implementing all necessary studies Hydrological, geotechnical …

• Gaining approval for the construction drawings, documents and materials serving the purpose of
the project.

5.4.4. Design and Development Controls:

o Implement control measures during the design phase to monitor quality and ensure adherence to
requirements.
Coordination with the site team on the construction work per approved documents

o Implementation of as built drawing

o If minor change is required as per site requirements, the Quality team shall submit RFI: Request
for information to Owner with the minor modification required for matching the design drawing
implementation in the site.

o If the major change is required as per site requirements, the Quality team shall submit DCR:
Design Change Request to Owner and involving the Technical Office / Engineering team to update
the drawing revision with the required changes

5.4.5. Production and Service Provisions:

o Ensure that production activities follow approved methods and procedures to maintain quality
throughout the process.
o Verifies field measurements.

o Assures availability and receiving quality inspection status of required materials.

o Identifies any nonconformance to the requirements for the work task to begin.

o Identifies potential problems.

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5.4.6. Selection of Subcontractors and Performance Evaluation:

o Select subcontractors based on their capability to meet quality standards and conduct regular
[Link].
• Quality team involved in the evaluation process of Subcontractors and Service Providers, the to
evaluate the prequalification documents such as ISO certificates, MOS, their inhouse Quality Policy,
CV’s and if necessary to conduct visits to previous projects done by the subcontractors and service
providers. Prior starting the work the quality team to conduct a kick-off meeting to align the project
objective and to discuss project quality documents such as equipment certifications, ITP’s, MOS and
[Link]
During internal quality audits, evaluation of each process shall be carried by internal auditor as per
[Link],
During internal quality audits, evaluation of each process shall be carried by internal auditor as per
[Link],[Link].

5.4.7. System Processes Audits:

o Conduct periodic audits of system processes to verify compliance with quality requirements and
[Link].
The objective of the Quality Audit Schedule is to monitor the Quality Systems to ensure the Plan is
operating efficiently and effectively.

o The Quality manager/Quality representative will audit the Quality systems, to ensure the various
field personnel responsible for their areas are carrying out their functions correctly as agreed upon.

o The Quality audit shall consist of audits to review the following as a minimum.

o Complete filing system (QMP, FQP MIR register, RFC register, FAT register and NCR&FON
register).

o Non-conformance Reports

o Non-conformance Logs

o Site Quality Control Plans

o Document Control

o Test Procedures

o Individual discipline Test forms

o Technical Audit in the field by check randomly to verify if the EPC/Subcontractor team follow the
plans or there is any deviation. An audit report shall be generated by the Quality manager/Quality
representative, to document all discrepancies found during the period of audit. A copy of audit
report shall be given to the Project Director for action plan. Additional copies shall be sent to
Director projects for information and review.

o Follow up action, if required, shall entail subsequent periodic reviews to ensure the corrective
actions have been properly implemented.

o Interim Progress Audits:

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o Stage quality audit shall be carried out as per agreed time

o Audit shall be carried out by the Quality manager or his representative for operating procedures as
well to evaluate their usage and effectiveness.

o Audits shall be carried out at subcontractor/suppliers/manufacturers end to ensure the compliance

of the specified requirements.

o All audits shall be carried out by the CONTRACTOR’s quality department, or any third party
appointed to conduct the audit on request of the CONTRACTOR.

o There are two types of internal audit:

o CONTRACTOR conduct an audit for the CONTRACTOR’s construction team and subcontractor
construction team separately per month.

o CLINET/ CONSULTANT conduct an audit for the CONTRACTPR’s Quality/Construction team and
subcontractor team.

o Audit report shall be prepared and submitted.

5.4.8. Non-conformance Products and System Non-conformances:

o Document all non-conformance issues and implement corrective actions to resolve them in a
timely manner.
The Contractor shall issue a Non-conformance Report for all violations on site including
subcontractors, manufacturers and or suppliers. The sub-Contractor shall submit a copy of the
Non-Conformance Report response to the contractor within 3 working days. A Non-conformance
Report control log will be maintained from subcontractor side.

o The Contractor shall respond to all Non-conformance Reports issued by the consultant in writing
within 7 working days after receiving the notification of non-conformance, including his proposed
corrective action.

o Further work activities quarantined material shall be suspended until the resolution of the non-
conformance Report.

o Disposition of non-conforming products will be determined as follows:

o Rework to meet the specified requirement.

o Accept with or without repair, concession request shall be required.

o Re-grade for alternative applications. Concession request may be required.

o If the non-conformance is identified by someone else than the Site Manager, that person shall
bring the matter to notice either the Site Manager or his nominee, who will create the Non-
conformance Report.

o Items requiring correction, rework or repair shall be re-inspected as per the applicable procedure
for compliance with the applicable requirements prior to reintroduction into the process. Upon
receipt of satisfactory result of such inspection the project manager shall not be authorized to
remove the “HOLD” card.
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o In all cases where supplier’s product non-conformity is identified a Non- Conformance Report will
be raised by the Project Manager or his nominee and the item or product shall be quarantined until
action has been taken and the Non-conformance Report has been closed out.

o A copy of the Non-conformance Report will be returned to the supplier for action. The suppliers
proposed corrective action shall be reviewed by the relevant discipline engineer and/or the Project
Manager. The satisfactory completion of the corrective action will be verified by the Project
Manager or his designated nominee prior to close out of the Non-conformance Report. Further
copies will go to the procurement department for information and a copy will be maintained in the
project folder.

o When a non-conformance is noted during production or construction a Non-conformance Report

will be raised by the Project Manager or his nominee and the corrective action will be taken as
defined by the discipline manager.

o If rework is within the specification requirements, the rework will be carried out as defined in the
NCR. The engineering manager will be responsible for defining the rework requirements.

o If rework is performed by outside the specification requirements of a corrective action request shall
be raised quarantining the item.

o The Site Manager or his nominee shall re-inspect all work against the original standards or
specification and the original acceptance criteria shall be used to verify the acceptability of the
rework. The Non-conformance will then be signed off when found and noted in the Non-
Conformance Report.

o The quality team shall maintain records of all non-conformance and corrective actions. This
includes objective, evidence or remedial actions to substantiate that corrected items have been re-
inspected and/or tested according to applicable procedures

o All non-conformance Reports will be filed and maintained for each project. These reports will form
a part of the project quality records.

o Procedure Corrective action Request :

o Corrective action requests shall be raised in preparation for discussion and agreement.

o Corrective action requests shall be numbered sequentially.

o Corrective action requests shall define precisely the person involved or present when the
deficiency was identified, the time and location and any procedure reference.

o The construction team shall complete the corrective action request only as far as the non-
conformity is recorded correctly.

5.4.9. Manufacturing Inspection and Test Plans (ITP Hold, Witness, and Review Points):

o Develop detailed inspection and test plans that outline critical hold points, witness points, and
[Link].

Testing & Inspection Procedure is Elaborated according to below LEGEND’s:

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 W: Witness Point (Notification required, Presence not mandatory) Any point which requires
witness by the consultant when activity is performed.

 H: Hold Point (Notification required, Presence mandatory) A point which requires

inspection/verification and acceptance by the consultant before any further processing is
permitted.

 Review: Owner shall review the documentation and procedure

5.4.10. Third-Party Agency Inspection, Testing, Approvals, and Certifications:

Where necessary, engage third-party agencies to conduct inspections and testing to ensure
[Link].
Objective

To ensure that all materials, equipment, and construction activities related to the wind farm project
meet the specified quality standards and regulatory requirements through independent verification and
certification by accredited third-party agencies.

Scope

•This clause applies to all critical components of the wind farm, including but not limited to:

• Wind turbine generators (WTGs)

• Electrical systems

• Civil works (foundations, access roads)

• Environmental impact assessments

Selection of Third-Party Agencies

•The Project Manager shall select accredited third-party agencies based on their qualifications,
relevant experience.

• A list of approved agencies will be maintained and updated throughout the project.

Inspection and Testing Procedures

• Third-party agencies will conduct inspections and testing at various project stages, including:

• Pre-construction material testing

• In-process inspections during construction

• Final certification upon completion of installation

• All inspection and testing protocols will align with industry standards and regulatory requirements.

Documentation and Reporting

• All inspection and testing results will be documented and provided to the Project Quality Manager
within 48 hours of completion.

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• Non-conformities identified during inspections must be reported immediately, along with
proposed corrective actions.

5.4.11. Identification and Traceability:

o Implement systems for identifying and tracing products throughout the supply chain to ensure
accountability and quality control.

5.4.12. Release of Products:

o Establish formal procedures to ensure only compliant products are released for use, minimizing the risk
of defects.

5.4.13. End of Manufacturing Report (EOMR):

o Create an EOMR to document the conclusion of manufacturing activities, summarizing compliance and
quality outcomes.

5.4.14. Post-Delivery Activities:

o Conduct post-delivery activities that include gathering customer feedback and addressing any required
servicing or support.

5.4.15. Transportation, Handling, Storage, and Preservation of Products:

o Implement measures to ensure that products are properly handled, stored, and preserved during
[Link].
• The CONTRACTOR has established procedures to insure effective movement of goods, vehicles, and
people within a specific area or during a particular project. It aims to optimize logistical operations,
enhance safety, and minimize disruptions. The contractor shall establish a specific shipping method for
each procured item. The transport of material is either Through Sea, Air or Land transport. All materials
shall pass through customs and clearance and their inspection to reach the site.

5.5. Documented Information Management

5.5.1. Control of Project Documentation:

o Establish document control procedures to ensure all project documentation is accurate, accessible, and
up to date. Document control plan shall be established to meet all the requirements to manage the
documentation procedure.

5.5.2. Computer Network File Structure:

o Utilizing ThinkProject for managing project documentation, ensuring ease of access and retrieval.

5.5.3. Documented Information Management Process:

o Implement procedures for managing, distributing, and updating project documentation systematically.

5.5.4. Document Coding and Numbering Procedure:

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o Ensure all documents follow a consistent coding and numbering system for easy identification and
tracking. Coding shall be developed by following the Owner’s defined coding system in Project
Requirements.

5.5.5. Master Document List:

o Maintain a master document list that tracks all project documents, their statuses, and version control.

5.5.6. Inputs, Outputs, and Transmittals:

o Defining clear processes for the flow of documents between departments and stakeholders to ensure
proper communication and documentation.

5.6. Quality Performance Evaluation

5.6.1. Monitoring, Measurement, Analysis, and Evaluation:

o Continuously monitor and evaluate quality performance against established targets to ensure
[Link].

Quality KPI:

o Quality Key Performance Indicator (KPI), provide targets for teams to shoot for, milestones to
gauge progress, and insights that help the CONTRACTOR’s Quality team make better decisions.
They can measure the Project’s planned quality against the actual. The CONTRACTOR has
developed below process to measure the KPI:

5.6.2. Control of Inspection, Measuring, and Test Equipment:

o Ensure that all inspection and test equipment is calibrated and maintained regularly to guarantee
accuracy and reliability.

o To ensure that all inspection, measuring, and test equipment at project is properly calibrated,
maintained, and controlled to guarantee accurate and reliable results.

o Testing equipment (e.g., concrete compressive strength machine, surveying equipment etc)

o Calibration certificates must be obtained from accredited calibration laboratories and stored in the
project documentation.

o Equipment found to be out of calibration or damaged must be removed from service until it is
repaired and recalibrated.

o Records of calibration, maintenance, and training must be documented and available for review by
the Quality Manager.

o Project Quality Manager Oversee the control and maintenance of IMTE, ensure compliance with
calibration schedules, and review documentation.

5.6.3. Site Works and Materials Delivery Inspection Procedure:

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o Establish procedures for inspecting all site works and materials delivered to ensure they meet
[Link].
The contractor ensures all materials will be delivered, stored, and handled in a manner that
protects them from damage, moisture, dirt and intrusion of foreign materials. All delivered material
shall be registered in the Store Inventory list by the store manager.

o Delivery of materials will be planned according to the work progress to minimize storage on site,
where there are higher possibilities of damage and deterioration of materials. Stored materials will
be segregated to prevent cross contamination and limit losses should a delivery be rejected.

o The contractor surveys stored materials during daily jobsite reviews and identifies any material that
has incurred damage or otherwise become defective and therefore unfit for use.

o Materials that are defective, deteriorated, or damaged are not used. The contractor clearly marks
such materials for non-use or otherwise holds them aside. When supplied materials are lost,
damaged, or otherwise found unsuitable for use, the contractor reports such findings to the
consultant.

5.6.4. Laboratories:

o Conduct laboratory tests to verify that materials comply with specified requirements and standards.

To ensure that all materials and components used in the wind farm project undergo appropriate testing
and analysis in accredited laboratories to meet the required quality standards and specifications.

Scope:

This clause applies to all laboratory testing related to:

• Soil and geotechnical assessments

• Material testing (concrete, steel, composites)

Laboratory Selection:

• The Project Quality Manager will select laboratories based on accreditation and relevant
experience

• A list of approved laboratories will be maintained and updated as necessary.

Testing Procedures

• Laboratories shall perform tests according to established standards (e.g., ASTM, ISO).

• Specific tests will be identified in the project schedule, including timelines for sample collection,
testing, and reporting.

Documentation and Reporting

• Laboratories must provide detailed test reports, including methodologies, results, and
interpretations, within a specified timeframe (e.g., 14 days post-testing).

• All documentation must be submitted to the Project Quality Manager for review and archiving.

Quality Control
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• Regular audits of laboratory practices and processes will be conducted to ensure compliance
with quality standards.

• Laboratories are required to maintain proficiency through participation in inter-laboratory

comparisons and round-robin testing.

Approval Process

• Test results must be approved by the Project Quality Manager before materials are accepted for
use in construction.

• Any non-conformities or failures must be addressed immediately, with corrective actions

documented and reported.

5.6.5. Quality Records:

o Securely maintain all records related to quality assurance, audits, inspections, and corrective actions for
accountability and reference.

6. ANNEX A: PROJECT QUALITY TEAM ORGANIZATION CHART

Project Manager

Construction QA/QC Manager

Manager

SubContractor Assistant
QA/QC QA/QC
Manager Manager

QA/QC QA/QC
QA/QC Engineer Labortary
Engineer
Engineer Civil Electrical Mechanical Engineer

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7. ANNEX B: INDICATIVE LIST OF MAJOR QUALITY DOCUMENTS AND

MANAGEMENT PLANS
 1. Inspection and Test Plan for Site Levelling Works
2. Inspection and Test Plan for Building Civil Works
3. Inspection and Test Plan for Excavation and Backfilling Works
Project Communication and Document Management Plan
4. Inspection and Test Plan for Road Works
Project Suez 1.1GW Wind Power Project
5. Inspection and Test Plan for Earthing System Installation
Doc No. Classification Rev. Rev
6. Inspection and Test Plan for Cable Laying Date
7. Inspection and Test Plan for Hardstand Works
8. Inspection and Test Plan for WTG Foundation Construction Works
9. Inspection and Test Plan for Anchor Cage Installation
10. Inspection and Test Plan for WTG Erection
11. Inspection and Test Plan for Main Transformer Installation
12. Inspection and Test Plan for AIS Installation
13. Inspection and Test Plan for MV Switchgear Installation
14. Inspection and Test Plan for SVG Installation
15. Method Statement for Excavation and Backfilling Works
16. Method Statement for Building Civil Works
17. Method Statement for Road Works
18. Method Statement for Earthing System Installation
19. Method Statement for Cable Laying
20. Method Statement for Hardstand Works
21. Method Statement for WTG Foundation Construction Works
22. Method Statement for Anchor Cage Installation
23. Method Statement for WTG Erection
24. Method Statement for WTG MV Transformer Installation
25. Method Statement for Main Transformer Installation
26. Method Statement for AIS Installation
27. Method Statement for MV Switchgear Installation
28. Method Statement for SVG Installation
29. Method Statement for Wind Measurement Mast Installation
30. Inspection Checklist for Site Levelling Works
31. Inspection Checklist for Building Civil Works
32. Inspection Checklist for Excavation and Backfilling Works
33. Inspection Checklist for Earthing System Installation
34. Inspection Checklist for Cable Laying
35. Inspection Checklist for Hardstand Works
36. Inspection Checklist for WTG Foundation Construction Works
37. Non-Conformance Report
38. Material Approval Request
39. Request for Inspection and Testing
40. FAT Reports
41. Commissioning and Testing Documents
42. Site Mobilization Plan
43. Occupational Health & Safety Management Plan