INTRODUCTION

1. Which ministry of the Central Government issues the book of the General Financial Rules? Ministry of Finance
2. In term of GFR 2017, DBT stand for what? Direct Benefit Transfer.
3. When did the GFR 2017 come into force? 01/04/2017
4. In terms of GFR 2017, CPPP is the acronym for Central Public Procurement Portal.
5. Which websites or e-sites have been introduced first time in GFR 2017 which was being followed from 2015 or was in
existing from 2015? Direct Benefit Transfer
6. The website or e-site Direct Benefit Transfer cam into force from 2015 or was in existing from 2015 but when DBT
introduced? 2013
7. What has been explained in the first rule of GFR 2017? Short Title and Commencement.
8. As per GFR 2017 definitions related to financial terms have been narrated in ……? Rule 2
9. The second rule of GFR 2017 is related to what? Definition.
10. What do you call the assignment, to meet specified expenditure of funds included in a primary unit? Appropriation.
11. What do you man “Comptroller and Auditor General”? Comptroller and Auditor General of India
12. The Consolidated Fund of India has been explained in ? Article 266(1)
13. What do you understand ‘Constitution’? Constitution of India.
14. Which topic has been narrated in Article 267(1) of the Constitution? Contingency Fund of India.
15. Which article of the constitution explains about contingency fund of India? Article 267(1)
16. About which topic will you find in Article 266(2) of the Constitution? Public Account of the State.
17. As per GFR 2017, who is the officer entrusted by a Department of Central Government with the responsibility of
controlling the incurring of expenditure and/ or the collection of revenue? Controlling Officer.
18. Under Rule 2 of GFR 2017, what is the meaning of Drawing and Disbursing Officer? A Head of Department or an
Administrator to draw bills and make payments on behalf of the Central Government.
19. Which one of the following can be nominated or designated Drawing and Disbursing Officer(DDO) as in GFR 2017? A
Head of the Department or an Administrator.
20. What is the function of Drawing and Disbursing officer in terms of GFR 2017? To draw bills and make payments.
21. What do you call the year beginning on the 1st April and ending on the 31st March of the following? Financial Year
22. A Gazetted Officer declared as such in the Delegation of Financial Powers Rules may be appointed as a ? Head of the
Office.
23. What is the authority called legally entitles / specially empowered by Government to administer local fund? Local
Body.
24. What is the expenditure called incurred at periodical intervals for the same purpose? Recurring Expenditure.
25. Which Article of the Constitution established Public Account of India? Article 266(2)
26. What is transfer of fund from one unit of appropriation to another such unit? Re-appropriation.
27. What is a department of the Central Government or any authority subordinate to the President? Subordinate
Authority.
GENERAL SYSTEM OF FINANCIAL MANAGEMENT
1. What does PFMS stand for? Public Financial Management System
2. All moneys received by or on behalf of the Government either as dues of Government or for deposit, remittance or
otherwise shall be brought into the….? Public Account.
3. There is paid into Public Account of all moneys received by or deposited with Supreme Court, other than……? High
Court
4. All moneys received by or deposited with which court that is not paid into the Public Account? High Court.
5. The Head of Account to which money shall be credited and the withdrawal of moneys there from is not governed by
which provisions? CCS Conduct Rules 1964
 6. Where does each Accounts Officer send an extract from his accounts showing the amounts brought to credit in the
accounts each month? Controlling Officer.
7. Each Accounts Officer sends an extract from his accounts showing the amounts brought to credit in the accounts
each…..? Month
8. The Departments in which officers receive moneys on behalf of Government and issue receipts therefore in form……?
GAR-9
9. Who is responsible for the collection of revenue Subject to any general or special orders issued by a Department of
the Central Government? An Administrator or a Head of a Dept.
10. When the maintenance of any rentable building is entrusted to a Civil Department, other than the Central Public
Works Department, who from the Department concerned will be responsible for due recovery of the rent thereof?
Head of Department.
11. What is the threshold of individual remissions below which is not included in the statements submitted by the
Administrator and Heads of the Department other than those in the Department of Posts? Rs. 1,000
12. Expenditure from Public Money should not be incurred for the benefit of a particular person or a section of the
people, unless…..? The expenditure is in pursuance of a recognized policy or custom.
13. Expenditure form Public Money should not be incurred for the benefit of a particular person or section of the people,
unless…..? A claim for the amount is enforced in a Court of Law.
14. The financial powers of the Government, which have NOT been delegated to a subordinate authority vest with?
Ministry of Finance.
15. The financial powers of the Government, which have not been delegated to a subordinate authority vest in……….?
Finance Ministry.
16. As per GFR 2017, cases involving serious irregularities have to be brought to the notice of Financial Advisor or Chief
Accounting Authority of Ministry/ Department concerned and ? The Controller General of Accounts.

BUDGET FORMULATION AND IMPLEMENTATION

(i) PREPARATION OF BUDGET
1. What is Financial Year? 1st day of April of each year and ends on the 31st day of march of the following year
2. Annual Financial statement is also known as Budget.
3. When was the Railway Budget merged with the General Budget? From 2017-18
4. The Demands for Grants and the Statement of Budge Estimates of Railways is also part of the General Budget with
effect…..? From 2017-18
5. The Provision for preparation, formulation and submission of budget to the Parliament are contained in the
Constitution of India in: Article 112 to 116
6. Which Ministry issues guidelines for Preparation of Budget estimates from time to time? Ministry of Finance.
7. For each Major Head, the estimating authority shall give the break-up of the Minor / subhead / detailed wise
estimate along with actual of the past? Three years.
8. The rates of user charges should be linked with appropriate price indices and reviewed at ……..? every three years.
9. Dividends and profits including the transfer of surplus from Reserved Bank of India is a major components of …………?
The Non-Tax Revenue.
10. What is the name of final unit of appropriation? Object Head.
11. Which head is called the final unit of appropriation? Object Head
12. Who scrutinizes the Revised and Budget Estimate of Both Revenue and Capital expenditure? Financial Advisor
13. The estimates for expenditure for which Vote of Lok sabha is required shall be in the form of……? Demand of Grants.
14. Generally, how many demands for Grant are presented in respect of each Ministry or Department? One
15. Where is presented Demand for Grant? The parliament.
16. At how many levels is Demand For grant presented to Parliament? Two level.
17. Which one presents the Main Demand for Grants to parliament? Ministry of Finance.
18. Department of Expenditure belongs to which Ministry? Ministry of Finance.
19. In which article of the Indian constitution has provisions for “Vote on Account” been explained? Article 116
20. Vote on Account can be obtained to cover expenditure? For any period as may be necessary in accordance with the
provision of the Constitution.
21. Who shall be responsible for the control of expenditure against the sanctioned grants and appropriations placed at
their disposal? The Dept. of the Central Govt.
22. In which form of GFR, a Register showing expenses by heads of Account is maintained? GFR-5
23. Who maintains a broadsheet in form GFR-6 to monitor the receipt of the return prescribed in the Foregoing sub-
clause? Controlling Officer.
24. In which form of GFR, Compilation Sheet is recorded as term of GFR-2017? GFR-7
25. Who also notes in the GFR 5 Register particulars of book adjustments advised by the PAO through the monthly
Statement? DDO
26. What do you mean PAO in relation to Budget Formulation and Implementation? Principal Account Officer.
27. The figures communicated by the PAO is compared by the Heads of Department with those consolidated in
form……….? GFR 8 and differences.
28. In which form of GFR does the Controlling Officer maintain Liability Register in order to maintain proper control over
expenditure? GFR 3
29. In which form of GFR, Liability Register is maintained in relation to GFR 2017? GFR 3
30. Where are the savings surrendered by the Department of the Central Government before close of the Financial Year?
Ministry of Finance.
31. Whom is communicated, if the Finance Ministry accept surrender of savings of any Department before close of the
Financial Year? Account officer.
32. Who ensures adherence to the Stipulated Monthly Expenditure Plan? Financial Adviser of the Ministry/Department.
33. Which one of the plans has been made by Ministry of Finance as in the context of GFR 2017? Monthly and Quarterly
Expenditure Plan.
34. Where do you find the guideline to determine cases of “New Service / ‘New Instrument of Service’ according to GFR
2017? Appendix 1 to Appendix 3
35. What is form under which ‘Liability Register’ maintained? GFR 3
36. Which head is called the final unit of appropriation? Object Head
37. Who should be endorsed by the authority sanctioning the re-appropriation a copy of the order? Account Officer.
38. Which article of the Constitution says that money indisputably payable by Government shall not ordinarily be left
unpaid? Article 114(3)
39. Who among the following is the Chief Accounting Authority of the Ministry/ Department? Secretary.
40. Who is responsible and accountable for Financial Management of any Ministry/ department? Chief Accounting
Authority Concerned.

GOVERNMENT ACCOUNTS
1. On how many years, the Government Accounts are prepared? Every year.
2. What is the Article under which the Accounts of the Union Government is kept in such form as the President may
prescribe? Article 150
3. On whose advice, the form of the Accounts of the Union Government on behalf of the President is prescribed? CAG
4. On what basis the Government Accounts is prepared? Cash
5. What is the currency in which Accounts of the Government are maintained? Indian Rupees.
6. In which currency, all foreign currency transactions and foreign aid is brought into the Indian Government accounts?
After conversion into Indian Rupees.
7. In how many parts the Accounts of Government are kept? Three
8. Which one among the followings is not a part of the Accounts of Government? Personal Deposit Account.
9. Which is / are part(s) of the Accounts of Government? Consolidated Fund (Part-I), Contingency Fund (Part-II) and
Public Account (Part-III)
10. In how many divisions the consolidate fund has been divided? Two
11. Which head is called the final unit of appropriation? Object Head
12. What does Sub-Head represent? Schemes
13. What does Detailed Head represent? Sub-schemes
14. In how many tiers have been classified of transactions in Government Account? 6 Tier.
15. A unique 150digit numeric code is used to represent how many heads or tiers terms to Government Accounts in GFR
2017? 6 tier or heads
16. Who maintains the list of Major and Minor Head of Accounts of Union and States? Ministry of Finance.
17. Which one of the followings maintains the list of Major and Minor Heads of Accounts of Union and States? CGA
18. Who is authorized to open a new head of account? Ministry of Finance
19. Which one of the followings can open a new head of account? Ministry of Finance.
20. The expenditure covered under Article 112(3) of the constitution of India is charged on the……? Consolidated Fund of
India.
21. What is the name of the banker to the Government of India? RBI
22. What does PFMS stand for? Public Financial Management System.
23. Who do you mean DBT in terms of GFR 2017? Direct Benefit Transfer.
24. Implementing agencies shall generate Electronic Utilisation Certificate (E-UCs) on which portal and submit online?
PFMS
25. When is Union Government Appropriation Account (Civil) prepared? Annualy
26. Where is the Union Government Appropriation Accounts(Civil) annually submitted by the Controller General of
Accounts? Parliament.
27. Appropriation Accounts of which Ministries / Departments are NOT prepared by the Principal Accounts Officer?
Ministry of Railways, Department of Post, Defence services.
28. Who prescribes the forms in which Appropriation and Finance Accounts are prepared? The President of India.
29. Who advices the President to prescribe the forms in which appropriation and Finance Account prepared? The
comptroller and Auditor General of India
30. Where is submitted the certified Annual Accounts and the Reports relating to the accounts by the CAG? President of
India
31. In terms of GFR 2017, PPP stands for…….? Public Private Partnership.
32. In terms of GFR 2017, PSC stand for…….? Production sharing Contract.
33. Which type of accounts is maintained for undertaking commercial activities like industrial factory or store? Proforma
Accounts
34. Who prepares Proforma accounts relating to Public Works? Account Officer
35. Name the authority to open a Personal Deposit Account? Ministry / Department concerned in consultation with
CGA
36. Every Personal Deposit Account is authorized to open, which forms the part of which Government Account? Public
Account.
37. Expenditure on a temporary asset or on grant-in-aid cannot ordinarily be considered as a ……..? Capital Expenditure.
38. Expenditure on account or reparation of the damage caused by enemy action is to be charged to? Capital or Revenue
or Both as decided by the Government.
39. Expenditure on a temporary asset cannot ordinarily be considered as a ………? Capital Expenditure.
40. For capital outlay provided otherwise, interest shall be charged at the rate of interest to be determined each year by
whom? Department of Economic Affairs.
41. Where will you find the provisions related to adjustment with State Government? Appendix-5
42. Reciprocal arrangement are applicable to………? Department of Expenditure.
43. Claims of State Governments on account of the extra cost of agency functions entrusted to them under which Article
of the Constitution? Article 258
44. Which one of the followings should be consulted, if any matters arise under Article 258(3) of the constitution?
Ministry of Finance
45. Inter-Governmental adjustments relating to a particular Financial Year can be carried out till: 15th of April of the
ensuring year.
46. When are the books of the Reserve Bank of India(RBI) closes for the month of the March to Inter-Government
adjustment every year? 15th of April of the ensuring year.
47. What is the crucial date for closure of Inter-Governmental adjustments? 15th of April of the ensuring year.
48. Any relief in respect of payment for services rendered or supplies made to any outside body or fund shall ordinarily
be given through what? Grants-in-Aid
49. Which one of the following countries does not share for maintenance and demarcation and disputes over boundaries
for the present? Bhutan.
50. Which Department of the followings are regarded as separate Governments for the purpose of adjustment of
pensionary charges? Railways, Posts and Defence.
51. Which one of the followings is not regarded as separate Governments for the purpose of adjustment of pensionary
charges? Ministry of Corporate Affaris.
52. In the case of Government Departments and Undertakings declared as commercial, adjustment of Pensionary
Liability shall be made in the regular accounts by charging the average of the percentage for which year of service?
15th year.
53. Which appendix of Fundamental and Supplementary Rules is related to adjustment of pensionary liability? Appendix-
II
S.N Name of Min./Dept Type of Accounts Prepared by Signed by Time
concerned
1 Ministry of Railway Appropriation Accounts Chairman, Rly. The Chairman, Annually
Board Railway Board
2 Dept. of Posts Appropriation Accounts Secretary, Dept. Secretary, Dept. Annually
of Posts of Post
3 Defence Services Appropriation Accounts Secretary, Min. Secretary, Min. Annually
of Def. of Defence
4 Ministries / Civil Depts. Appropriation Accounts Principal Secretary of the Annually
Except 1, 2 & 3 Accounts Min. / Civil
Officers Dept.
5 Union Government Appropriation Accounts Controller Not mentioned Annually
(Civil) General of but may be
Account Secretary, Min.
of Finance

WORKS
1. What is called the works which add capital value to existing assets but do not create new assets in terms of GFR
2017? Minor Works.
2. What is called the works undertaken to maintain building and fixtures. Works will also include services or goods
incidental or consequential to the original or repair works? Repair Works.
3. The powers of various subordinate authorities to accord administrative approval for works are: Regulated by the
Delegation of Financial Powers Rules, 1978
4. As per rule 133(1) of GFR 2017, what is the limit up to which a Ministry or Department at its discretion can
directly execute repair works? Up to Rs. 30 lakh
5. What is the limit to which Open Tenders is called for repair works? Rs. 5 lakh to Rs. 30 lakh
6. What is the threshold to which Limited Tenders is adopted for repair works? Less than Rs. 5 lakh
7. Which Tender is adopted for execution of repair works costing Rs. 5 Lakhs to Rs. 30 Lakh? Open Tender Enquiry.
8. Which Tender Enquiry is adopted for execution of repair works costing less than Rs. 5 lakh? Limited Tender
9. What is the value beyond which repair works a Ministry or Department may, at its discretion, assign to any Public
Works Organisation(PWO)? Rs. 30 Lakh
10. A Ministry or Department may, at its discretion, assign repair works of a certain value to any Public Works
Organisation (PWO). What is that certain value? Above Rs. 30 Lakh.
11. Which one of the abbreviations is not correct in terms of Works? Centre Public Works Department(CPWD)
12. CPWD stands for what terms to GFR 2017? Central Public Works Department.
13. As terms to GFR 2017, MOUD stands for what? Ministry of Urban Development.
14. For purpose of approval and sanctions, a group of works which forms one project, shall be considered as……? One
work.
15. What is limit to which Open Tenders is called for Works? Rs. 5 Lakh to Rs. 30 Lakh.
16. What is the threshold to which Limited Tenders is adopted for works? Less than Rs. 5 Lakh.
17. Which Tender is adopted for execution of works costing Rs. 5 lakhs to Rs. 30 lakh? Open Tender Enquiry
18. Which Tender Enquiry is adopted for execution of works costing less than Rs. 5 lakh? Limited Tender.
19. What is drawn with Public Works Organisation or the public sector undertaking for execution of works? MoU
20. When the Administrative Ministry or Department will set up a Review committee in terms of works? After a
project costing Rs. 100 crore or above approved.
PROCUREMENT OF GOODS AND SERVICES
PROCUREMENT OF GOODS
(i) Guidelines, Procurement of Goods by GeM and by No Bid
1. General rules regarding procurement of goods for Ministries and Department are laid down in: GFR 2005
2. Which of the followings in included in terms of Goods as defined as in GFR 2017? Software
3. Which one of the followings does not come under the definition of Goods and per GFR 2017? Book for libraries,
Publication for libraries, periodical for libraries.
4. Fundamental principles of public buying are in GFR 2017 for? Procurement of Services, Procurement of Goods,
Procurement of Works.
5. Authorities competent to sanction purchase of goods for use in public service, except for the Defence Service are
defined in? Delegation of Financial Powers Rules, 1978
6. The context of GFR 2017 GeM stands for……….? Government e-Market place.
7. Rule 149 of GFr 2017 refers to which mode of procurement? Government e-Marketplace.
8. Who will use GeM portal for direct on-line purchases? Government Buyers.
9. For what cost or value of Goods and Services purchasing through GeM, is not mandatory obtaining bids using
online bidding or reverse auction tool provided on GeM? Less than Rs. 5,00,000
10. When the Ministries / departments should project their Annual Procurement plan for Goods and services on GeM
portal? Within 30 days of Budget approval.
11. The supplier(s) will be registered on GeM for a fixed period depending on the nature of goods. What is that fixed
period? Between 1 to 3 years.
12. What may be minimum period of validity of registration of Suppliers on GeM? 1 year
13. Which one of the following enlists Indian Agents who desire to quote directly on behalf of foreign principles?
Ministries / Department.
14. In terms of Procurement of Goods and Services, JLG stands for what? Joint Liability Group
15. Goods can be purchased without inviting quotations if the value of such goods does NOT exceed. Rs. 25,000 on
each occasion.
16. Goods can be purchased up to the specified limit on the recommendations of a duly constituted Local Purchase
Committee consisting of: Three members.
Purchase of Goods by obtaining Bids, if not available on GeM
S.N Tender Enquiry’s Name Bids for Estimated Time for submission Minimum no. of
Value of bids suppliers
1 Advertised Tender Enquiry Rs. 25 Lakh and 3 weeks for Indian Not mentioned
Above bidders or 4 weeks
for domestic and
foreign bidders
2 Limited Tender Enquiry Up to Rs. 25 lakh or Sufficient time 4 or more than 3
more than Rs. 25
lakh for clause (a)
to (c) under (iii) of
Rule 62
17. Which one of the following method is for purchase of Goods and Services without obtaining bids? Purchase of
Goods without quotation.
18. The invitation to bid through Advertised Tender Enquiry should generally be adopted if the estimated value of the
purchase exceeds: Rs. 25 lakh
19. Limited Tender Enquiry is adopted for procurement of Goods costing up to what limit? Rs. 25 lakh.
20. Which one of the following is the estimated value of procurement of Goods below which the method of Limited
Tender Enquiry may be adopted by a Ministry / Department? Rs. 25 Lakh
21. Under the GFR 2017, what should be minimum number of supplier firms in a Limited Tender Enquiry? 4
22. Under the GFR 2017 how many numbers of supplier firms should be in a Limited Tender Enquiry? More than 3
23. What is the minimum period to be allowed to the bidders for submission of their bids, in the case of limited
tender enquiry? Sufficient time to be allowed.
24. Two-Bid system is generally followed: For purchasing high value plant and machinery of a complex nature.
25. For purchasing high value plant, machinery etc. of a complex and technical nature, is adopted Two bid system for
what value? No limit
26. In which tender enquiry both technical and financial bid are received simultaneously? Two Bid system
27. In which tender enquiry, late bids (i.e., bids received after the specified date and time for receipt of bids) should
not be considered? Advertised Tender Enquiry.
28. In which tender enquiry, late bids(i.e bids received after the specified date and time for receipt of bids) should
not be considered? Limited Tender Enquiry
29. In which Tender Enquiry “Proprietary Article Certificate” is provided by the Ministry / Department before
procuring the Goods, if required? Single Tender Enquiry
30. Which one Tender Enquiry of the following may also be called “ An Online Real-Time Purchasing Technique?
Electronic Reverse Auction.
31. In which Tender Enquiry of the followings the evaluation of bids is done automatic except GeM as narrated in
GFR 2017? Electronic Reverse Auction
32. Which of the following in NOT included in the purchase obtained by Bids? Timeline.
S.N CRUCIAL FACTS EARNEST MONEY DEPOSIT / BID SECURITY PERFORMANCE SECURITY
1 Range of Security 2 to 5 % of the estimated value of the goods 5 to 10% of the value of the contract
2 From All Bidders Successful bidders
3 Validity 45 days beyond the final bid validity period 60 days beyond the date of
completion of all contractual
obligations of the supplier including
 warranty obligations
4 Purpose safeguard against a bidder’s withdrawing or To ensure due performance of the
altering its bid during the bid validity period contract
5 Form Account payee Demand Draft, Fixed Deposit An Account payee demand draft,
Receipt, Banker’s cheque or Bank Guarantee fixed deposit receipt from a
form any of the commercial banks of commercial bank, bank guarantee
payment online in an acceptale form from a commercial bank or online
payment in an acceptable form
6 Applicable to tender Advertised and Limited Tender Enquiry All type of Tender Enquires
7 Return of Security To only unsuccessful bidders Not returned
8 Time of return the earliest after expiry of the final bid Not returned
validity and latest on or before the 30th day
after the award of the contract
9 Remarks EMD of the successful bidder is kept with the EMD is refunded to the successful
procuring Department till receipt of bidder on receipt of Performance
performance security security
33. Bid security is to be obtained from the bidders except…? Registered bidders with the CPO, Registered bidders
with the concerned ministry or Department, Micro and Small Enterprises, Startups as recognized by
Department of Industrial Policy and Promotion(DIPP)
34. When the user Department ask the bidders to furnish Bid Security? Along with bid
35. The advance payment to the private firms should Not exceed: 30% of contract value.
36. In case of maintenance contract normally, what is the maximum limit to advance payment to the supplier?
Amount payable for six months under the contract.
37. ABC Ministry floated an Open Tender. It resulted in only one effective offer. What is the Ministry supposed to do
in this case? Treat it as a Single Tender contract.

Rule 177: Consulting Service means any subject matter of procurement (which as distinguished from Non consultancy
services involves primarily non physical project-specific, intellectual and procedural processes where outcomes /
deliverables would vary from one consultant to another), other than goods or works except those incidental or
consequential to the service and includes professional, intellectual, training and advisory services or any other service
classified or declared as such by a procuring entity but does not include direct engagement of a retired Government
servant.

1. Which one of the following is a consulting service as per GFR 2017? Management Consultants, Finance,
Accounting and Taxation services, Communications consultants.
2. Which one of the following is included in direct engagement in Consulting Services? Private firms, public sector
undertaking.
3. Which one of the following come under Consulting service for the purpose of procurement of consulting service?
Engineering services, Accounting and taxation services, training and development, Communication,
Management, Advisory
4. Which one of the following does not come under Consulting services for the purpose of procurement of
Consulting Service? Insurance, Works, Annual Maintenance contract
5. In terms of GFR 2017, TOR stands for? Terms of Reference.
6. In terms of GFR 2017, RFP stands for? Request for Proposal.
7. Which one of the following is shown in preparation of Request for Proposal(RFP)? A letter of invitation, TOR,
Information to consultants regarding the procedure for submission of proposal.
8. In which tender enquiry/mode is ordinarily proposal asked for from consultants? Two Bid system
9. As per GFR 2017 which one of the following is NOT a method used for selecton/ evaluation of Consultancy
proposals? Quality alone Based Selection.
10. In case of Quality and Cost Based selection of consultancy proposals, the weightage of the technical parameters
in no case should exceed? 80%
11. What do you mean LCS in terms of GFR 2017? Least Cost System.
12. Which one is a Non-consulting Service as per General Financial Rules, 2017? Consequential to the service.
13. Which one of the followings does not come under Non-Consulting Services for the purpose of procurement of
Non-consulting services? Maintenance (b) Hiring of vehicle (c) janitor (d) Training and development
14. which one of the following does not come under Non-consulting services for the purpose of procurement of
Consulting service (a) Satellite imaginary (b) Insurance (c) Aerial Photography (d) Mapping
15. what is the value of the procurement of Non-consulting service for which the Ministry / department issues a
Limited Tender Enquiry? Up to Rs. 10 Lakhs or less.
16. Which Tender enquiry is suitable for procurement of non consulting services of estimated value of Rs. 10 lakh or
less? Limited Tender Enquiry
17. How many number of suppliers should be in Limited Tender Enquiry for procuring “Goods and Service” ? more
than three
18. For what value of the estimated cost of the Non-consulting services is Advertised Tender Enquiry issued? Above
Rs.10 Lakh.
19. If the estimated cost of the Non consulting services is above Rs.10 Lakhs. Which Tender Enquiry or mode should
be adopted? Advertised Tender Enquiry.
20. When may procurement of Non-Consulting services by nomination to be adopted? In an exceptional situation.
INVENTORY MANAGEMENT
1. An Accession Register is maintained in form of GFR 18
2. A Register of fixed assets is held in form GFR 22
3. Separate accounts have to be kept for fixed assets such as plant, machinery, equipment, furniture in the form?
GFR 22
4. The Stock Register of Consumables such Stationery, Chemicals, Spare parts etc. is kept in form? GFR 22
5. Register of Assets of Historical / Artistic value is kept as per which form of GFR 2017? GFR 24
6. When should fixed assets be verified? At least once in a year
7. When should a physical verification be undertaken of all the consumable Goods and Materials? At least once in a
year
8. When should Complete physical verification of Library Books be done, in case of libraries having not more than
20,000 volumes? Annually
9. In case of libraries having more than 20,000 and up to 50,000 volumes, when, should Complete physical
verification of books be done? At least once in three years.
10. In case of libraries having more than 50,000 volumes, a Sample Physical verification should be done at……?
Intervals of not more than three years.
11. Which value and price are required during disposing the surplus Goods? The Book Value, Guiding Price, Reserved
price.
12. What is the form number in which a report of stores for disposal is prepared? GFR-10
13. Which mode is/are adopted to dispose the surplus or obsolete or unserviceable goods of assessed residual value
above Rs. 2 lakh? Public Auction and Advertised Tender Enquiry.
14. During the disposal through Auction, if a bid is accepted how much earnest money is to be taken on the spot
from the successful bidder? Not less than 25% of the bid value.
15. In terms of Inventory management DACR stands for what? Deposit at Call Receipt.
16. A sale account is prepared in form? GFR-11
17. Which one is not losses of Government properties or assets due to depreciation? Losses due to damage.
18. Losses not due to depreciation are grouped under certain heads. Which of the following is NOT one of such
heads? Losses due to unknown reasons.
19. Which one of the following can be treated as losses NOT due to depreciation? Losses due to theft or fraud.
20. Which one is losses of Government properties and assets not due to depreciation? Losses due to flood.
CONTRACT MANAGEMENT
1. All contracts are made by an authority empowered to do so by or under the orders of the……..? President.
2. All contracts are made by an authority empowered to do so by or under the order of the President in terms of
which Article of the Constitution? Article 299
3. All contracts are made by an authority empowered to do so by or under the orders of the President in terms of
which Article of the Constitution? Article 299(1)
4. All contract made in the exercise of the executive power of the Union of India as per Article 299 of the
Constitution are expressed to be made by the: President of India.
5. All the contracts and assurances of property made in the exercise of the executive power of the Union is
executed on behalf of: President of India.
6. Which ministry specifies the various classes of contracts and assurances of property? Ministry of Law.
7. Which of the following statement is correct?
(a)The Government of India may sue or be sued by the name of the Union of India
(b) The executive power of the union extends to acquisition, holding and disposal of property
(c) Parliament can impose restrictions on trade and commerce between one State and another if so, required in
public interest.
8. In terms of Contract Management of GFR 2017, the terms of contract must be precise, definite and without any
ambiguities. The terms should no involve an………….? An uncertain or indefinite liability.
9. A ministry or Department may at its discretion can make purchases the contract of what value by issuing
purchase orders containing basic terms and conditions? Up to Rs. 2.5 Lakh
10. Goods can be purchased by a Local Purchase Committee or Purchase Committee if the value of such Goods is in
range of…………? Rs. 25,000 to Rs. 2.5 Lakh
11. What is the estimated value of contracts in respect of contract for works, a contract document is executed with
all necessary clauses to make it a self-contained contract? Rs. 10 Lakh and above.
12. Which one of the followings is the full form of GCC and SCC in terms of Contract Management as in GFR 2017?
General Condition of Contract and Special conditions of Contract.
13. In how many days should a contract document be executed after the issue of letter of acceptance? 21 days.
14. Price Variation Clause can be provided only in Long-Term Contracts, where the delivery period extends
beyond?18 months
15. Price Variation Clause is provided only in Long-Term contracts. The price variation is calculated by using indices
published by………? Government or Chamber of Commerce periodically
16. In which Appendix of GFR 2017, the formula for calculation of Price Variation to Long-Term Contracts has been
appended? Appendix – 11
17. Whom is sent the copies of Contracts and Agreements for purchases of the value of Rs. 25 lakh and above
entered into by Civil Department of the Government? The Audit Officer or the Account Officer as the case may
be.
18. No claim for the payment from contractor is entertained after……….? The lapse of three years of arising of the
claim.
19. On what basis in terms of Contract Management, all Bank Guarantees or other instruments should be reviewed
expiring after three months, along with a review of the progress of supply or work? Monthly
20. In terms of Contract Management, monitoring includes a monthly review of all Bank Guarantees or other
instruments expiring after……….? Three months.
 GRANTS-IN-AID AND LOANS
1. Which one of the followings can Grant-in-Aid be given as in the context of GFR 2017? A person, A public body,
An institution having a distinct legal entity.
2. Which Act’s year is correct as in GFR 2017? CAG;s (DPC) Act, 1971 (b) Prevention of corruption act, 1988 (c)
Indian Trusts Act, 1882
3. Who reviews User charges / sources of internal revenue generation of the Autonomous body? Government Body
of the Autonomous Body
4. Governing Body of the Autonomous Body reviews User Charges/ source of internal Revenue generation at least
once……? A year.
5. Who is responsible for overall Financial Management of the Autonomous bodies? Chief Executive Officer of the
Autonomous Body.
6. When should be done Peer Review of the Autonomous Organizations? At every three or five years.
7. When is an Autonomous Organization required to enter into a Memorandum of Undertaking (MoU) If a
budgetary support of more than Rs. 5 Crore per annum.
8. Where should Findings of Peer Review of an Autonomous body / Organisation be put up for appropriate
decision? To the Secretary.
9. In relation to Grants-in-Aid, CFA stands for……..? Central Financial Assistance.
10. What is called one which is released periodically to the same organization for the same purpose? Recurring
Grant.
11. What do you call one which is released one time to an Organisation for a special purpose ( which could be
released in installments)? Non-Recurring Grant.
12. Which ministry has formulated standard formats for presentation of final accounts, for all Central Autonomous
Organisations? Ministry of Finance.
13. How many employees should be on regular basis as a precondition to the sanction of Grants-in-Aid to the
Agencies? More than twenty persons.
14. Execution of Bond is applied only for which one of the followings? Voluntary organizations
15. The release of Funds in respect of Grants-in-Aid to State Governments and monitoring further Utilisation should
be undertaken through……….? PFMS portal
16. Which one of the following are Autonomous Body? ICAR, IIT, ICMR, CSIR
17. Which one of the following is not Autonomous Body? SAIL, DIPAM
18. In which form of GFR is a Register of Grants maintained by the sanctioning authority? GFR-21
19. Which one of the followings is sole auditor for a Local Body or Institution? Comptroller and Auditor General.
20. When is started to issue of the final SAR with audit Certificate to the Autonomous Body / Government
concerned? 31st October.
21. When is started submission of the Annual Report and Audited Accounts to the Nodal for it to be laid on the Table
of Parliament? 31st December.
22. Which is one of the following is the format in which the Utilisation Certificate in respect of Non-Recurring Grants
to an Institution or Organization is to be submitted? Form GFR 12-A
23. What is the from number of the Utilisation Certificate in which maintained to Autonomous Bodies? Form GFR 12-
A
24. In which one of the followings instances, Utilisation Certificates need Not be furnished in so far as Grants-in-Aid
are concerned? Grants-in-Aid being made as reimbursement of expenditure already incurred on the basis of
duly Audited Accounts.
25. Who countersigns the Utilisation Certificate in format GFR 12-C? Administrative Secretary of the Division
regulating the Scheme/Finance Secretary
26. What is the rate of the Grants-in-Aid collected by the existing staff clubs? Rs. 50 per head per annum.
27. What is the maximum one-time grant that can be sanctioned for setting up of a Recreation Club for the
Government servants? Rs. 25,000/-
28. The Accounts of Recreation Clubs for the preceding year duly audited by……….? Internal Auditor.
29. Which one of the following can be sanctioned Loan of Public moneys? State Government, Government
institutions, Local Bodies.
30. Which Department is the nodal division in the Ministry of Finance to finalize Terms and Conditions of Loans by
Central Government? The Budget Division, Department of Economic Affairs.
31. Department of Economic Affairs comes under which Ministry of Central Government? Ministry of Finance.
32. Under which ministry of central government is the nodal division to finalize Terms and Conditions of Loan by
central government? Ministry of Finance
33. If, the payment of the installment for Loans is in advance of the due date by how much days, interest for full
period (half-year or full year, as the case may be) is payable? Fourteen days.
34. When the due day of repayment of any installment of principal or interest falls on Sunday or a Public Holiday, the
payment made on……….? The next working day following the Sunday or the Public Holiday.
35. Who maintains the detailed accounts of loans in order to avoid any default in the payment of loan? Principal
Accounts Officers or Pay and Accounts Officers.
36. Who may issue notices to loans (other than State and Union Territory Government in GFR-19 to avoid any default
in the payment of loan? Principal Accounts Officers or Pay and Accounts Officers.
37. How much security rate in case the loan is to be given to other than State Government and Local Administrations
of Union Territories? At least 33 1/3% above the amount of the loan.
38. What is the formula for interest on Loan? Number of days * yearly rate of interest /365 (366 in case of lead
year)
39. The loans should ordinarily be sanctioned at the normal rates of interest to ………..? State & Union Territory
Government, Local Bodies and Statutory Corporation, Public Sector Undertakings.
40. In which form is a written undertaking obtained from a wholly Government-Owned Company at the time of
sanctioning the loan? GFR-15
41. Which form for Loans is used for Utilization Certificate?(Loans) GFR 12-B
42. What is the target date to furnish Utilization Certificate of the loan as far as possible? Not later than 18 months
from the date of sanction of the loan.
43. Who can remit or write off any loans owing to their ir recoverability or other after the prior approval of Finance
Ministry? Competent Authority
44. A competent authority can remit or write off any loans owing to their ir recoverability or other wise after the
prior approval of……….? Ministry of Finance.
45. Who maintains detailed accounts of loans and watches their recovery and sees that the conditions attached to
each loan are fulfilled? Accounts Officer.
46. Which one of the followings giver general or specific directions in relation to details accounts of loans?
Comptroller & Auditor General
47. What is the form number of GFR for Statement of Aggregate Balance of Loan(s) Outstanding as on 31st March?
GFR-13
48. A Register of Policy Holder is kept in form…………? GFR-20
1. Mr. X is a government buyer wants to purchase Goods having cost Rs. 4 Lakhs through GeM. Which
statement is correct in respect of this purchase value? Buyer should purchase through the supplier having
lowest price, Buyer may use online bidding tool provided on Gem, Buyer may purchase using online reverse
auction tool.(Explanation : The buyer may purchase the desired item from L1 at the same time after
comparing the price of three different manufacturers and there is not mandatory to use online bidding tool
or reverse auction.)
2. Mr. Y a government buyer would like to purchase Goods costing above Rs. 5 Lakhs. Which is correct
statement related to this value? He should use Online Bidding tool provided on GeM mandatory, He should
follow reverse auction tool provided on GeM mandatory, He should buy from the supplier having the lowest
price of the Goods(Explanation: it is not mandatory to use both online bidding and reverse auction tool. It is
mandatory to use either online bidding or reverse auction tool provided on GeM.)
3. When the Ministries / Departments should project their Annual Procurement Plan of Goods and Services on
GeM portal? Within 30 days of Budget approval.
4. For Goods and Services not available on GeM, who may register suppliers of Goods and Services which are
specially required by a department or Office periodically? Head of Ministry / Department.
5. Who watches the Performance and conduct of every registered supplier? Concerned Ministry of Department.
6. Which one of the followings enlists Indian Agents who desire to quote directly on behalf of foreign principles?
Ministries / Department
7. The central Government, through administrative instructions, has reserved all items of hand spun and hand
woven textiles for exclusive purchase from which of the following organization? Khadi and Village Industries
Commission.
8. In terms of Procurement of Goods and Services, JLG stand for? Joint Liability Group.
9. As terms to GFR 2017, KVIC stands for? Khadi and Village Industries Commission.
10. MSME is the acronym for? Ministry of Micro, small and medium enterprises.
11. Ministry of Micro, Small and Medium Enterprises (MSME) have notified procurement policy under section 11
of the ? Micro, Small and Medium Enterprises Development Act, 2006