OFFICE OF THE SUPERINTENDING ENGINEER (SER.

: II)
S.G.T.P.S., M.P.P.G.C.L., BIRSINGHPUR.
DISTT : UMARIA(M.P.)Pin- 484552.
Phone No. 07655-260223 Fax No. 07655-262232

------------------------------------------------------------------------------------------------------------------
Draft NOTICE INVITING TENDER (NIT) No. : ………………………………….
“Through e-tendering process only”

(1) M.P. Power Generating Co Ltd. invites Electronic Tenders from Transporter/ Service Provider/
Firm / Proprietorfor the following item(s)/ Work(s) for O/o ----------------- of MPPGCL: -

Due Date and

time for Due Date &
S. Estimated Cost EMD in Tender Fee
Tender No. Tender Particulars closing of time of opening
No. (Rs.) Rs. Rs.
online of e-Tender
submission

Hiring of one no. Air

Conditioned Jeep
category SUV with
engine capacity up
1
MPPGCL to 1500 CC (For __/__/____ __/__/____
TENDER NO. petrol
14,53,196/- 1000/-
version/Diesel Up to __:__ from __:__hrs
…………….
29,100/- hrs onwards
version) for E.E
(CT/office) o/o S.E.
(Services)-II,
SGTPS, MPPGCL,
Birsinghpur.

This tender is being invited through an e-tendering system. For viewing detailedNIT, downloading
tender documents and participating in Electronic Tenders, for any clarifications and/or due date
extension or corrigendum, please visit the [Link] regularly. Any
clarifications and/ or due date extension or corrigendum shall be issued on the
[Link] only.

Note: Following conditions will over-rule the conditions stated in the tender documents, wherever
relevant and applicable.
(2) e-Tendering:-
(i) For participation in e-tendering module of MPPGCL, it is mandatory for prospective bidders
to get it registered on e-procurement website [Link]. Therefore, it is
advised to all prospective bidders to get them registered by completing the requirements for
online registration including payment of requisite fee at the earliest.
(ii) The registration fees for the e-procurement website should be borne by the bidders and no
exemptions are allowed in registration fees.
(iii) Service and gateway charges as applicable shall be borne by the bidders.
(iv) The bidders are required to sign their bids online using Class-III Digital Signature
Certificates (DSC). Bidders are therefore advised to obtain the same at the earliest without
waiting for the due date of bid submission.
(v) The issuance of Digital Signature Certificate may take up to 7 to 10 working days. In such
situations MPPGCL will not be responsible for delay in issue of Digital Signature Certificate.
(vi) If bidder is participating first time for e-tendering, then it is obligatory on the part of bidder
to fulfill all formalities such as registration, obtaining Digital Signature Certificate etc. well
in advance.
(vii) Bidders are requested to visit e-procurement website regularly for any clarifications and/ or
amendments and/or due date extension.
(viii) Bidder must positively complete online e-tendering procedure at e-procurement website i.e.
[Link].
(ix) MPPGCL shall not be responsible in any way for delay/difficulties/ inaccessibility of the
downloading facility from the e-procurement/ MPPGCL website for any reason whatsoever.
(x) The bidder whosoever is submitting the offer by their Digital Signature Certificate shall
invariably upload the scanned copy of the authority letter to submit offer on behalf of the
firm.
(xi) DSC once mapped to an account cannot be remapped to any other account. It can only be
inactivated.
(xii) For any type of clarifications bidders can [Link] and help desk contact
No. 0120-4200462, 0120-4001002, 0120-4001005 & 0120-6277787 and email: Technical
Support - support-eproc@[Link].
(xiii) For any clarification regarding e-submission of offer from this office, bidder can contact no.
<to be added>
(3) Purchase of Tender document:-
3.1 Tender documents to be downloaded from e-procurement website. Offer against the tender can be
submitted by making payment of tender document fees as per NIT.
3.2 Exemption for MSEs, START UP and SSI of MP from payment of Tender Fees: -
The bidders situated/ based in the state of Madhya Pradesh and registered as Micro & Small
Enterprises (MSEs) / START UP / S.S.I. units with D.I.C. (District Industries Center) / Khadi
&Village Industries Commission (KVIC) / Khadi & Village Industries Board (KVIB) / Coir Board
/ Directorate of Handicrafts and Handloom / UdyogAadhar Memorandum (UAM) or any other
body specified by Ministry of Micro, Small &Medium Enterprises (MoMSME) for the tendered
item(s) are exempted from paying the tender fees; however such firms shall have to opt for
“exemption” option and to upload the requisite documents on e-procurement website.
NOTE:-
(i) The bidders situated/ based in the state of Madhya Pradesh and registered as Medium Enterprises
are not allowed for exemption in Tender Fee. Hence should not opt Tender fee exemption on the
basis of above documents.
(ii) The bidders of other state (not situated/ based in state of Madhya Pradesh) and registered as
Micro & Small Enterprises are not allowed for exemption in Tender Fee. Hence such bidder
should not opt tender fee exemption on the basis of above document.
(iii) The firms registered with NSIC are not exempted from submission of tender fee.
(4) Earnest Money Deposit:
EMD is to be submitted by the bidder either through net banking/ RTGS/ NEFT and/ or
uploading of scanned copy of BG on website at the time of submission of e-tender. In case, if
bidder is submitting requisite EMD in the form of Bank Guarantee, then bidder has to submit
separate envelope containing original documents regarding EMD. This envelope should be
properly super- scribed that“EMD of Rs. ----------- in the form of BG against tender ID
--------------------------” alongwith due date & time of tender opening as per NIT. This EMD
envelope containing original Bank Guarantee should be submitted in physical form but only after
opening of tender, within 07 days thereafter. The T&C bids of such bidders shall be considered for
evaluation only after receipt of original BG in physical form & its verification.
The clause mentioned below may be referred for detailed procedure of submission of EMD:-
4.1 The EMD of respective amount as indicated against the tender is to be submitted by bidder
through net banking/RTGS/NEFT and /or uploading of scanned copy of BG on website at the time
of submission of e-tender. In case if bidder is submitting Bank Guarantee towards EMD then the
same shall be issued from scheduled Bank as per prescribed format for BG with validity of ------
months from the date of opening of tender. The EMD in physical form i.e. the BG is to be
submitted in a sealed envelope super scribing “EMD of Rs 29,100/- in the form of BG against
tender ID----------------------” after opening of tender, within 07 days as indicated above.
4.2 If EMD is submitted in the form of Bank Guarantee, it is the responsibility of the bidder to submit
the same strictly in prescribed format only, failing which the offer may be rejected.
4.3 No offer will be accepted without valid Earnest Money Deposit unless exempted as detailed in
point No. (1.10) of “Instructions to Bidders (ITB) in Standard Bid Document”.
4.4 The prospective bidders will upload scanned and self- certified copies of requisite EMD
documents/ documents for exemption of EMD on the website along with tender offer.
4.5 To upload scanned copy of Bank Guarantee / Document for exemption of EMD, the bidder has to
opt “exemption” option on the website.
4.6 In no case, physical contact should happen between bidder & MPPGCL official before opening of
(T&C) bid.
4.7 No correspondence with regard to EMD shall be done through shortfall of window of E-tendering
website and the offer shall be rejected.

NOTE: -
(i) The bidders situated/based in state of Madhya Pradesh and registered as Medium Enterprises are
not allowed/entitled for exemption in EMD. Hence should not opt EMD exemption on the basis
of above documents.
(ii) The bidders of other state (not in Madhya Pradesh) registered as Micro & Small Enterprises
(MSEs) are not allowed/entitled for exemption in EMD. Hence should not opt EMD fee
exemption on the basis of above document.

(5) Credential and PQR:- The prospective bidders, who have adequate documents to fulfill criteria of
credential and Pre-Qualification-Requirement (PQR) as detailed hereunder for respective tender,
will upload scanned self-certified copies of requisite documents as required in e-tendering process.
The credential documents and Pre-Qualification Requirement for this tenderis as under:-
a. Bidder should be a Transporter/ Service Provider/ Firm / Proprietor.
b. If applicable to the Bidder, it should be specifically mentioned about GST Registration and
document/ No. to be furnished.
c. Model year of the offered Vehicle (Car/ Jeep/Ambulance) should not be more than 5 Years old.
The offered Car/ Jeep/ Ambulance shall be with running less than 1.0 Lakh KM on the date of
offer.

If the offered vehicle has been in the service of MPPGCL only, since purchase (i.e. new
show-room condition) and the condition of the offered vehicle is found satisfactory by the
previous OIC (duly certified) & present tender accepting authority, then the tender accepting
authority may accept such vehicle beyond running of 1.00 lakh KM, but such vehicle cannot be
in service at any point of time beyond running of 2.00 Lakh Km during validity of contract.
Certificate issued by the previous OIC in this regard is to be uploaded.
 If during any point of entire period of service, the vehicle run exceeds 01.00 Lakh km (as the
case may be) or age limit of 05 year, or the OIC become unsatisfied with vehicle condition, then
the contractor shall replace the vehicle with an eligible vehicle within 1 month.

d. Past Experience & Financial criteria i.e. annual turnover shall be as per prevailing PQR Policy.
e. The contractor shall provide original purchase documents of the vehicle; which will show its
actual Ex-show room cost. The vehicle should be of Ex-show room cost as per Pt. no. ----- of
Technical specification. However, higher end model can be provided by the bidder but
admissible ceiling rates (Fixed & Variable Charge) shall be as per Table no. ---- of Technical
specification.
f. The following documents are to be submitted:
i. Vehicle Registration with RTO - Copy
ii. Document of updated road tax – Copy
iii. Taxi permit – Copy
iv. Comprehensive Insurance documents for the vehicle -– Copy
v. Fitness certificate - Copy
vi. PUC Certificate – Copy
vii. Undertaking of bidder that total run of proposed vehicle is within above
mentioned running limits and vehicle model is less than 5 Years old and that
these criteria shall be maintained during the entire course of the service/ contract.
In such case, firm shall replace the vehicle & provide an eligible vehicle within 1
month.
viii. Undertaking of bidder that, bidder & none of his/ her relative(s) is/ are employed
in MPPGCL.

Note: If vehicle being offered by the bidder is new (Showroom Model) then bidder should
submit declaration that all the documents as mentionedabove shall be submitted to
OIC within two months or the grace period as allowed by department of transport,
if the order is placed on them.

ix. Participating bidder (except Government Organizations and/or Public Sector

Undertakings) is required to upload affidavit on non-judicial stamp paper worth
Rs. 100/- duly notarized that "Neither the bidder nor any of its sister concern are
facing Insolvency & Bankruptcy".

(For any clarification, please contact to <Name : To be added>,(<Designation : To be

added>.), Mob. No. <To be added>.
Eligibility Criteria for Joint Venture Company:-Participation through Joint Venture Company,
(Termed herein under as JVC) shall be applicable with terms and conditions as below:
(i) The JVC should be incorporated under Companies Act, 1956 and number of Partners shall be
limited to two (02) Nos. only. The minimum stake holding of any of partners in JVC should
be 26%.
(ii) The JVC by itself should be in the business at least for last 3 years ending on the initial date
of opening of bid of tender.
(iii) The GST registration and EPF registration (if required) should be in the name of JVC itself.
(iv) The JVC fulfilling conditions (i), (ii) & (iii) above, should also meet any of the following
conditions:-
(a) The JVC by itself should meet the financial and past experience criteria.
(b) The JVC by itself should meet any one i.e. either financial or past experience criteria.
AND
Any one of the partners of JVC (of Indian Origin only) should meet the other criteria (i.e.
either financial or past experience criteria) which have not been met by the JVC by itself.
(v) The JVC cannot rely on any other arrangement such as Consortium or supporting company
of the JV partner for meeting technical experience criteria.
(vi) An independent undertaking in addition to “Undertaking of Joint Undertaking” from the Joint
Venture Partner, based on whose experience the JV has qualified, shall be submitted stating
that they shall maintain minimum 26% shareholding in the JV from date of opening of bid till
the completion of the contract period.
(vii) The JVC and the Joint Venture partners shall be jointly and severally liable for the execution
of the contract and an undertaking to this effect shall be submitted along with the PQR
document.
(viii) The JV partners shall not be allowed to bid independently or as a member in a
Consortium/Other JV for this bid.
(ix) In case of award of contract, JVC partner who meet out the experience criteria shall be
required to submit a Bank Guarantee for an amount equal to 1% of the total order value in
addition to the Contract Performance Guarantee of 10% of total order value to be furnished
by the JVC.
(x) JVC has to submit the true copies of Article of Association including the details of directors
of their respective board, percentage share of the JV partners in the Company and share
holding pattern of each of the Partners, duly certified by the competent authority of JVC, as
on the date of submission of bid.
 (xi) JV partners should invariably submit the self-certified copy of latest income tax returns.
(xii) MPPGCL reserves the right to seek additional information as it may deem fit to satisfy itself
of the eligibility of the bidder.
(6) The undertaking as per Annexure –III of SBDs (clause no.1.15 i.e. Preparation, submission,
opening and verification of Bid Proposals of Instructions to Bidders sub clause-IX) for successful
execution of contract earlier awarded to prospective bidder is to be uploaded/submitted with
required PQR documents by all the bidders except Government Organizations and/or Public Sector
Undertakings.
(7) The Tender Acceptance Letter to be given on letter head of company of the bidder as per
Annexure-XI of SBD (clause no. 1.16- i.e. Deviations from Terms & Conditions/Tender
acceptance letter of Instructions to Bidders) is to be uploaded/submitted with techno-commercial
offer.
(8) The affidavit for No Banning/ Black Listing/ Delisting on duly Notarized non-judicial stamp paper
of Rs.100/- as per Annexure-IX of SBD (clause no. 1.26- i.e. Disqualification of Bidder of
Instructions to Bidders) is to be uploaded/ submitted with techno-commercial offer by all the
bidders except Government Organizations and/or Public Sector Undertakings. (Hard copy of same
is to be submitted to O/o <To be added>, MPPGCL in physical form only after opening of tender
within 07 days and T&C bids of such bidders shall be considered for evaluation after receipt of
physical copy of affidavit.)
(9) The clause no. 1.36 of Instructions to Bidders “Reverse/Forward Auction” is Not Applicable for
instant tender.
(10) The clause no. 1.37 of Instructions to Bidders “Benefits to Enterprises/ Entrepreneurs of Madhya
Pradesh (Including Micro & Small Scale Enterprises/ Startups/ SSI units)” is Applicable for instant
tender.
(11) The clause no. 1.40 of Instructions to Bidders “Quantity Distribution” is Not Applicable for instant
tender.
(12) The clause no. 1.42 of Instructions to Bidders “Distribution of Work & Services” is Not
Applicable for instant tender.
(13) The clause no. 1.44 of Instructions to Bidders “Abnormally High / Low Quotes by the Bidders” is
Not Applicable for instant tender.
(14) The undertaking as per Annexure-IV of SBD (clause no. 1.52 i.e. Corrupt Practice/ Fraudulent
Practice of Instructions to Bidders) is to be uploaded/ submitted with techno-commercial offer for
observing fair and ethical practices by all the bidders except Government Organizations and/or
Public Sector Undertakings.
(15) The clause no. 2.38 of General Conditions of Contract “Royalties & Patents (Annexure –X)” is
Not Applicable for instant tender.
(16) The clause no. 2.4 of General Conditions of Contract “Price Variation” is Not Applicable for
instant tender.
(17) The check list of formats/ documents as per Annexure-XV of SBD– The duly filled check list of
formats /documents issued for subject tender is required to be uploaded/ submitted with techno-
commercial offer.
(18) The bidding process is a “Single Stage Two Envelop” process consisting of two parts: -
(i) Technical Cover: - Comprising of Tender Fee, EMD, PQR and Techno Commercial
Bid. To be submitted Online Only.
(ii) Financial Cover: - Comprising of Price Bid. To be submitted Online Only.
(19) MPPGCL reserves the right for extension of due date of opening of Tender.
(20) MPPGCL reserves the right to accept or reject this/any or all tender(s)/offer(s) without assigning
any reason whatsoever.
(21) Any change/modifications/alteration in the tender documents shall not be allowed and such tender
shall be liable for rejection(22)
(23) In case of any discrepancies found between the tender document uploaded by the bidder and the
tender documents uploaded by the tender inviting authority, the later shall prevail. No claim/
appeal on this account will be entertained or given cognizance.
(24) Tenderers will be solely responsible for the correctness/genuineness of the downloaded tender
documents from the website. If the offer submitted through the downloaded tender documents,
which are incomplete or with changed contents, the offer will be summarily rejected.
(25) For amendment/due date extension/clarification /update if any, please [Link]
website regularly. In case of any bid amendment /due date extension/ clarification/update, the
responsibility lies with the bidders to collect the same from the web [Link] or
from the office of undersigned prior to deadline of submission of bid. MPPGCL shall have no
responsibility for any delay/omission on the part of the bidder.
(26) Please refer Clause (2.76) “Jurisdiction” of General Conditions of the Contract in Standard Bid
Document (SBD) vide which any dispute or difference, arising under, out of, or in connection with
this Tender/ Contract shall be subject to exclusive jurisdiction of competent court of Madhya
Pradesh at Jabalpur only.

Dtd………………………..

K.L. Bisane ,
S.E.(Services-II)SGTPS, MPPGCL, Birsinghpur