REPRESENTATIVE OFFICE VIETNAM HEADQUARTERS: LIETZ INDUSTRIAL COMPLEX TELEPHONE : (84) 28 38 295 215
THE NEXX BUILDING (3RD FLOOR) EDISON AVE. (P. LEVISTE) KM 14 SLEX TELEFAX : (84) 28 38 244 550
32 PHAM NGOC THACH, DISTRICT 3 1700 PARAÑAQUE CITY.METRO MANILA E-MAIL : [email protected]
HO CHI MINH CITY, VIETNAM PHILIPPINES WEB : http://www.lietz.com
JOB DESCRIPTION
Employee Name
Department HR
Position /Level Office Assistant
Directly Reports to HR Specialist
Indirectly Reports to
Job Summary Office Assistant is responsible for supporting daily office operations and managing
(A brief overview of the position, front-desk activities. This role includes tasks such as handling phone calls, greeting
including its primary purpose and role
within the organization)
visitors, managing office supplies, handling correspondence, scheduling appointments,
and assisting with administrative duties. The position ensures the smooth functioning of
the office while maintaining a professional and welcoming environment for guests and
staff.
Key Responsibilities 1. Assume receptionist duties, greets public and refers them to appropriate staff
(Are specific tasks that the employee members, answers phone, route calls and takes messages upon requirements.
is expected to perform regularly)
2. Manage incoming and outgoing mail, packages and deliveries.
3. Assist with recruitment related tasks such as scheduling interviews, onboarding
new member, set up workstations, training programs and help with HR-related
administrative tasks.
4. Organize, file and maintain office documents, ensuring proper record-keeping.
5. Ensure the office environment is tidy and organized, including meeting rooms
and common areas.
6. Buy trade insurance contracts as required.
7. Book hotel accommodation, flight ticket for our suppliers, staff as required.
8. Make monthly timesheet, follow up all annual leave and attendance records.
9. Make payment requests, advances, claims, purchasing requests...for office
activities.
10. Manage office equipment - assets, in/out letter, stationery, grab fee, drinking
water, office phone, mobile phone expense, …
11. Follow monthly mobile phone allowance of staff, in the end of each month,
prints out the list of mobile phone allowance then distribute money to the
related staff.
12. Perform other tasks as assigned by supervisor.
Regular Report(s) 1. Support the HR's team for photocopying, arrange stationery and gift...
Requirement
2. Fill documents requested by Sales Admin Department.
3. Submit timesheet, grab report, … monthly.
Qualification and
Requirements Academic Qualifications:
1. Graduated from college/university in human resources, administrative clerical or
related fields.
Experience:
1. Have more than 6 months experience in similar role is an advantage
Communication Skill
1. Proficient in English both speaking and writing.
General Skills Requirement:
1. Strong communication and interpersonal skills.
2. Proficiency in office software (MS Office Suite, Google Workspace, etc.).
3. Organizational skills and attention to detail.
4. Proactive and positive multitasking attitude.
