Business Intelligence

System: Definition,
Application & Data
Organization
SOUMYADIP BANIK 9/20/24 BI
1. What is a BI System? What are Business Intelligence
Systems?
A Business Intelligence system comprises technology, processes, and applications,
offering comprehensive solutions. BI systems extract valuable data from various
enterprise systems, facilitating storage, analysis, and internal data management.

Generally, BI systems consist of three main components: data collection, organized

presentation, and efficient delivery to those in need. These systems enable companies
to provide timely and relevant information to the right individuals in the right format,
supporting the effective development of strategic and operational insights for decision-
makers.
• data warehouse
• BI software
• Users with appropriate analytical
BI software ensures accurate data analysis and processing. It integrates user-friendly
tools for clear interfaces through easy drag-and-drop actions. With the use of
appropriate query and analysis tools, it swiftly delivers precise statements and
analyses for enterprises. This capability supports current corporate analysis and
informs future decision-making and strategy development.
2. Features of BI systems
2.1 Data Warehouse
Data warehouse includes the process of collecting all the data needed. In addition, a
data warehouse provides a data storage environment where data from multiple data
sources will be ETLed(Extracted, Transformed, Dunked), cleaned up, and stored on a
specific topic, indicating powerful data integration and maintenance capabilities of BI.
2.2 Data Analysis
You need the ability of data analysis to aid in enterprise modelling. OLAP is a data
analysis tool based on a data warehouse environment. Moreover, it solves the
shortcoming of low efficiency of multi-dimensional analysis based on OLTP analysis.
Business intelligence (BI) uses data analysis to derive actionable insights for strategic
and tactical decision-making.
2.3 Data Mining
In practical applications, data mining delves into the past to predict the future, involving
active design and analysis of business data. It utilizes knowledge discovery tools for
uncovering previously unknown and potentially valuable information, representing an
automated and active discovery process.
2.4 Data Visualization
Data visualization can reflect business operations intuitively. Enterprises could
conduct purposeful analysis of those abnormal data and explore the possible causes.
Then further make business decisions and strategies based on previous moves.
3. What Kind of Companies Use BI systems？
Not every company requires a BI system; its necessity hinges on enterprise
informatization. Without a complete database, substantial investment in BI is futile.
Data is the foundation of BI, and establishing a comprehensive database is crucial.
Highly informalized companies benefit significantly from the implementation of
Business Intelligence systems, enhancing employee efficiency and providing work
convenience. As data volume grows, BI becomes essential for deeper insights and
interactivity, addressing challenges beyond manual reporting capabilities.
4. Best Practices of BI systems
The case of Greentown China could be an awesome practice of using the BI
system software of Fanruan.
4.1 Company Introduction
Greentown China Real Estate Group Co., Ltd., one of China’s well-known real estate
companies, focuses on the development of a series of urban high-quality housing
products. The company has the national first-level development qualification.
Greentown China pays attention to the development of high-quality properties. The
types of residential products of the company continue to be enriched and improved,
and Greentown China ranks among the top 10 real estate companies in China for brand
value throughout the year.
4.2 Previous Dilemma
As the company grows and employee numbers increase, effective management and
planning of the organizational structure become crucial. This challenge presents a
major concern for the company. Furthermore, a clear tool is lacking, which, if available,
could significantly save employees’ energy, reduce working hours, and better illustrate
the company’s operations.
4.3 How BI Systems Solve the Problem?
The scope dashboard displays the company’s organizational hierarchy,
facilitating employee access to relevant leadership information. It also aids
management in evaluating personnel positions and optimizing the
organizational management structure.
5. BI system software
There are tons of vendors and offerings in the BI system space, and wading through them can
get overwhelming. Among these software, I’d especially like to recommend FineReport and
FineBI.

5.1 FineReport

FineReport, of Fanruan Software Limited Company, is a pure JAVA BI reporting software.

Moreover, this BI system can design complex reports and build a data decision analysis
system by simple drag-and-drop operations.

FineReport accelerates software development and enhances stability for software companies.
Post-delivery significantly reduces maintenance challenges and improves end-user
satisfaction.

What’s more, enterprises and institutions are the end users of FineReport. With the Business
Intelligence system, they can simply apply multi-business system data and centralize data
into a single report. As a result, business analysis and business control can apply more data.
Through the FineReport data decision system, users can build a report center, achieve unified
access and management of reports, and realize financial, sales, customer, inventory and other
business topic analysis, data filling and so on.

Significant Advantages
• Fully functional and professional
FineReport has a safe and perfect authority control scheme. So it can support relational
databases, BI multi-dimensional database connection fetch, complex report
processing, offline filling, multi-level reporting and data filling.
 • Simple and efficient design, with low learning cost
Excel-like interface allows users to develop reports without any additional learning
costs. With zero coding, just by easy dragging and dropping of data, report-making can
be completed within one or two minutes. Moreover, FineReport can quickly develop the
report, achieve all kinds of systems seamless integration, speed up the development of
the project, and save the development of manpower and cost.

• Rich industry solutions.

FineReport offers industry-specific insights and comprehensive solutions
across various areas, including strategy, operations, organization, finance,
and marketing, addressing needs from top to bottom and inside out.
• Various built-in templates.
There are many templates in the software in FineReport Demo, and you can
download them and apply them directly. Relying on the expansion of the
cell and the parent-child relationship to achieve the template effect, it can
be easy to carry out parameter queries, report filling, chart design and so
on, such as cross reports, row reports, group reports, and so On.
Understanding data OrganizatiOn

1. Structured vs. Unstructured Data:

• Structured Data: Clearly organized and easy to search (e.g.,
databases, spreadsheets). Think of sales records, customer data, or
inventory.
• Unstructured Data: Less organized and harder to analyze (e.g.,
emails, videos, social media). Includes things like customer
feedback or multimedia content.
2. Hierarchical Organization:
• Folders and Categories: Data is stored in a clear structure with
folders and subfolders based on departments, projects, or data
types.
• Tags & Metadata: Adding keywords and information (metadata) to
files to help search and categorize them easily.
3. Data Quality and Governance:
• Accuracy: Data must be kept up-to-date and free of errors to be
useful.
• Governance: Having rules and policies to ensure data is secure,
compliant with laws, and managed responsibly.
4. Data Accessibility:
• Access Controls: Only the right people should have access to
certain data, ensuring security.
• Easy Retrieval: Well-organized data can be found quickly when
needed, improving efficiency.