Sergeant at Arms Transition
As the Sergeant-at-Arms, your responsibilities include:
● To keep track of the club’s physical property, such as the banner, lectern, timing
device, and other meeting materials.
● In charge of the meeting place itself, obtaining a new space when necessary, and
maintaining contact with the people who allow you to use the space for your club
meetings.
● To escort potential new members outside of the club’s meeting place while the
members vote on admitting them to the club.
● Wait at the door while contestants compete in speech contests to ensure that the
speaker is not interrupted by latecomers.
Club Name Belagavi Toastmasters Club Term Jan-2025 to July -2025
Outgoing SAA Incoming SAA
Name Name
1. General Info:
● Provide below, the details of the club property and venues chosen for hosting the
meetings.
● What is the club meeting time and frequency?
● How to make meeting room reservations/ schedule an online meet?
● How are the voting ballots shared- digitally/ paper ballots?
● How can one moderate an online meeting?
● What rules need to be informed to the members and guests before starting a club meeting?
● How is the attendance of the guests tracked?
● Share details of online directories
● Where is the club property and materials stored?
● Attach link/path to the Club event calendar
2. Specific Info:
2.1 For a Corporate Club:
2.1.1 Reserve the meeting room by whatever method the
company prefers, such as the company intranet, calendar, or sign-up.
3. Sharing Templates/Resources:
● Distinguished Club Program and Club Success Plan (Item 1111)
www.toastmasters.org/1111
● Ordering club supplies
www.toastmasters.org/MeetingSupplies
● Ballots and Brief Evaluations (Item 163)
www.toastmasters.org/163
4. Agenda for Knowledge Transfer session:
● Understanding roles and responsibilities
● Moderating an online meeting
● Setting up a meeting room with the club properties
5. Shed some light on your experience of the role, your learnings, challenges, and strategies to
overcome the same.
