COT T ON MA D E IN A FRICA
SCOT - Sustainable Cotton Tracker
Question and Answers
INTRODUCTION
Webinar Rules
▪ Microphones are muted
▪ Please type in any questions in the chat box.
We will collect the questions and answer them in 2 designated timeslots.
▪ Former webinar files and presentation are shared in the SCOT Help section.
Contact SCOT helpdesk first for any questions via mail:
mail@[Link]
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AGENDA
I. Implementation of CmiA into the supply chain
a) CmiA Mass Balance System
b) Q&A on CmiA
II. SCOT Introduction
a) SCOT Workflow
b) Q&A on SCOT
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IMPLEMENTATION OF CmiA IN
THE SUPPLY CHAIN
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There are two ways to implement CmiA cotton
MASS BALANCE (MB)
on Spinning Mill level - NO CONTENT CLAIM
1. Purchase of CmiA cotton from nominated cotton
traders
2. CmiA cotton not mandatory used inside the yarn!
3. Assurance of CmiA cotton purchases and yarn sales
BALANCE
4. Balance and supply chain information controlled in the
SCOT system
Cotton purchases Yarn sales
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Implementation of CmiA cotton into the supply chain is easy – the Mass Balance
System (MB)
Mass Balance:
• CmiA cotton can be used, mixed/blended or substitued with any other cotton
• No proof that CmiA cotton is used inside yarn/fabric/garment
• No segregation required
100 TONNES 86 TONNES OF ANY COTTON TO BE PROCESSED
~14% WASTAGE
OF CMIA COTTON AND LABELLED AS CMIA YARN
CmiA registered spinning mills & fabric producer: * Wastage factor is amended individually for each spinning mill
[Link]
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Mass Balance System calculation is working for pure cotton yarns
Cotton for yarn production Amount of CmiA yarn MB calculation
1. Example*
1,000 kg cotton will be deducted
from cotton balance
1,000 kg of CmiA
1,000 kg CmiA cotton cotton yarn
2. Example*
1,000 kg cotton will be deducted
from cotton balance
1,000 kg of CmiA
700 kg CmiA cotton 300 kg Any other cotton cotton yarn
Mixing ratio is spinner‘s decision
3. Example*
1,000 kg cotton will be deducted
from cotton balance
1,000 kg any other cotton/ 1,000 kg of CmiA
NO CmiA cotton cotton yarn
No matter how much CmiA cotton is used spinner must purchase 1,000 kg CmiA cotton!
Cotton made in Africa - Sustainable Cotton Tracker *Simplified example without wastage calculation 7
Same applies for blended (cotton + other fibre) yarns
Amount of CmiA yarn MB calculation CmiA cotton purchase
1. Example*
1,000 kg cotton will be deducted 1,000 kg CmiA cotton
from cotton balance must be purchased
1,000 kg of 100 %
cotton yarn
2. Example*
700 kg cotton will be deducted 700 kg CmiA cotton
from cotton balance must be purchased
700 kg cotton 300 kg viscose
For the WHOLE COTTON share spinner must purchase CmiA cotton!
*Simplified example without wastage calculation
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What CmiA Mass Balance System means:
▪ No content claim → CmiA cotton does not need to be physically used inside the yarn
▪ Spinner can decide how to produce the CmiA yarn
▪ NO MINIMUM requirement of CmiA cotton inside the yarn!
▪ Balance control of CmiA yarn sales and CmiA cotton purchases will be done in the SCOT
system
▪ The entire cotton amount of the CmiA yarn (no matter if CmiA cotton is used or not) will be
deducted from the CmiA cotton balance
▪ For the WHOLE (cotton) yarn amount the spinning mill must purchase the eqivalent of
CmiA cotton
This also means:
▪ As usual mixed yarn price calculation
▪ No discussions on quality because spinner can fulfill all quality requirements
▪ Starting with CmiA at any time when the CmiA cotton balance in SCOT is positive
→ full flexibilitiy with CmiA Mass Balance
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CmiA Implementation into the Supply Chain
Retailer Importer Supplier (RGM) Weaving/ Spinning Cotton
Knitting Trader
Places order with description
“CmiA Mass Balance”
Places order with description
“CmiA Mass Balance”
Purchases “CmiA MB fabric”
from CmiA registered fabric
producer Purchases “CmiA MB yarns”
from CmiA registered
spinning mill
Purchases “CmiA cotton” to
always have a positive CmiA
cotton balance
CmiA registered spinning mills & fabric producer:
[Link]
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SCOT INTRODUCTION
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SCOT workflow
Supplier allocates Fabric Producer Spinner enters yarn Cotton Trader
Retailer places Importer forwards provides cotton
fabric / yarn enters yarn sales to Fabric or
orders order in SCOT to purchases to
purchases to purchases and Garment Producer
Producer Spinner
retailer order data fabric sales
RETAILER IMPORTER GARMENT WEAVING/ COTTON
SPINNING
PRODUCER KNITTING TRADER
1,000 T-Shirts 1,000 T-Shirts 1,000 T-Shirts xxx Yards xxx kg Xxx kg of raw material CmiA
(100% CO) (100% CO) (100% CO) (100% CO) (100% CO) cotton was used
OR
xxx kg
(100% CO)
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SCOT insights
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SCOT navigation overview
Dashboard
Transactions
- Purchases
- Sales
Acknowledge
- Purchases
- Sales
Reports
- Inventory
- Purchase Sales Overview
Help
- FAQ
- Documents
- Contact Details
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SCOT FOR RETAILERS /
SOURCING OFFICES
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SCOT for Retailers & Sourcing Offices
Role Requirements & to do’s
Retailers • Regular order data upload & allocation to importers/ supplier’s accounts
• Provision of contact data (Importers/ Suppliers) & reminding supply chain
Sourcing Offices
partners to perform system duties/ control order status
Retailers provide on a regular basis order data like:
▪ Importer/ supplier name
▪ Article
▪ Composition
▪ Quantity
▪ Etc.
Based on that, SCOT delivers full transparency & traceability along the supply chain:
▪ Placed orders
▪ Status of orders (fulfilled, not fulfilled)
▪ Used CmiA amounts (fabrics/ yarns/ cotton) along the CmiA supply chain
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SCOT for Retailers & Sourcing Offices: Control Order Status
Retailer Orders: Overview of placed CmiA orders + current status
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Control fulfillment of orders – order status
Status
New Uploaded by retailer, order needs to be processed, 1) assign to
garment producer or 2) allocated by garment producer
Forwarded Import/export company (supplier 1) forwarded order to
garment producer (supplier 2)
Allocated Garment producer allocated purchases to orders
Completed Garment producer finalized the allocation
Refused Importer/exporter or garment producer refused the order, e.g.
because of wrong information. Retailer will be informed via
email.
With shipment to the retailer orders must be
‚allocated‘/‘completed‘.
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SCOT for Retailers & Sourcing Offices: Reports
Retailer Overview: Overview of placed CmiA orders + converted cotton amount
1) Adalteks used 2.000kg yarns from Amit Spinning, which equals 2.200kg CmiA cotton
2) Adalteks used 100 meter/yards/kg from Family Fabrics which bought fabrics from Amit Fabrics. Yarn
came from yarn trader Amit Yarn Trader with an amount of 2kg which equals 2,38kg CmiA cotton.
Numbers used are only from the test system.
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SCOT FOR IMPORTERS
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SCOT for Importers
Role Requirements & to do’s
• Receives orders from retailers
Importers • Further allocation to relevant supplier
• Control fulfillment of orders
Companies not doing own CmiA production are obliged to do following
transactions in the SCOT system:
Allocation:
▪ “Assign” one (1) order to another entity
or
▪ “Bulk Assign” several orders at once to another entity
Status is changed to “forwarded” and order is placed in supplier’s
account.
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SCOT for Importers: Assign / Forward Orders
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Undo Assignment
If an order was mistakenly forwarded or forwarded to the wrong garment producer this can be undone.
Order status will change from „forwarded“ to „new“.
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SCOT for Importers: Controlling Order Status
Retailer Orders: Overview of placed CmiA orders + current status
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Control fulfillment of orders – order status
Status
New Uploaded by retailer, order need to get assigned to garment
producer
Forwarded Order was forwarded to garment producer (supplier 2)
Allocated Garment producer allocated purchases to orders
Completed Garment producer finalized the allocation
Refused Importer/exporter refused the order, e.g. because of wrong
information. Retailer will be informed via email.
With shipment to the retailer orders must be
‚allocated‘/‘completed‘.
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SCOT FOR SUPPLIERS /
GARMENT PRODUCERS
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SCOT for Suppliers / Garment Producers
Role Requirements & to do’s
• Receives orders from retailer or importer
Suppliers • Purchase CmiA fabrics/yarns to build a stock
• Allocation of fabric/ yarn purchases per retailer’s order (bulk orders are possible)
1. Purchase CmiA fabrics/ yarns to build a stock:
Enter purchase transaction which the seller (Fabric/ Yarn Producer) needs to acknowledge
Acknowledge purchase transaction which the seller (Fabric/ Yarn Producer) entered
and
2. Allocation of CmiA fabrics/yarns to CmiA retailer orders with different options:
ONE yarn/fabric order to ONE retail order (1 : 1)
SEVERAL yarn/fabric orders to ONE retail order (x : 1)
ONE yarn/ fabric order to SEVERAL retail order (“bulk allocate” function) (1 : x)
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SCOT for Suppliers / Garment Producers: Building Stock of Fabrics or Yarns
Acknowledge new purchases of fabrics or yarns (purchases entered by fabric/yarn seller)
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SCOT for Suppliers / Garment Producers: Building Stock of Fabrics or Yarns
All acknowledged (!) purchases build the online stock and are available for the allocation
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SCOT for Suppliers / Garment Producers: Fabric / Yarn Allocation to Retail
Orders – Three Possibilities
ONE yarn/fabric purchase allocated to ONE retail order (1 : 1)
or
SEVERAL yarn/fabric purchases allocated to ONE retail order (x : 1)
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SCOT for Suppliers / Garment Producers: Fabric / Yarn Allocation to Retail
Orders – Three Possibilities
ONE yarn/fabric purchase allocated to ONE retail order (1 : 1)
or
SEVERAL yarn/fabric purchases allocated to ONE retail order (x : 1)
For order number 6047047000 it was used: 200 kg of yarn from
purchase 622 and 2,000 kg of yarn from purchase Fly-2
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SCOT for Suppliers / Garment Producers: Fabric / Yarn Allocation to Retail
Orders – Three Possibilities
ONE yarn/ fabric purchase to SEVERAL retail order (“bulk allocate” function) (1 : x)
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SCOT for Suppliers / Garment Producers: Fabric / Yarn Allocation to Retail
Orders – Three Possibilities
ONE yarn/ fabric purchase to SEVERAL retail order (“bulk allocate” function) (1 : x)
For 2x order number 6047620000 with 4,500 pieces and 3005
pieces it was used: 8,000 meters of fabric from purchase 38322
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Undo Assignment
If an allocation was done wrong (wrong amount or purchase) this can be undone.
Order status for all related orders (if multiple allocation was done) will change from „allocated“ to
„new“.
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SCOT for Suppliers / Garment Producers: Data Reliability
It is very important that the data input from the supplier is correct.
calculated
Retailer Compo- Spinning Converted Estimated weight missing
Supplier Article Quantity used yarn kg weight in
Name sition Mill to cotton kg article in kg amount in kg
kg*
Women, 95%Spinning
Retailer Supplier Leggings 153.556 Cotton Mill 2.100,00 2.333,10 0,115 16.775,99 14.442,89
Supplier allocates 2,100 kg yarn for 153,556
Leggings (=2,333.10 kg cotton)
The calculated needed amount of cotton is
16,775.99 kg
→ About 14,442.89 kg are missing in SCOT
*= quantity x weight x composition
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SCOT FOR FABRIC PRODUCERS
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SCOT for Fabric Producers
Role Requirements & to do’s
• Enter or acknowledge yarn purchases to build a stock
Fabric Producer • Enter or acknowledge fabric sales to supplier & allocate yarns
to fabric sales
Fabric Producer are obliged to do following transactions in the SCOT system:
▪ Purchase CmiA yarns to build a stock:
Enter purchase transaction which the seller (Spinner, Yarn Trader/ Dye Houses) needs to
acknowledge
Acknowledge purchase transaction which the seller (Spinner, Yarn Trader/ Dye Houses) entered
and allocate during fabric transactions (enter or acknowledgment) purchased yarns to sold fabrics:
▪ Allocation of CmiA yarns to CmiA fabric productions with different options:
ONE fabric order to ONE yarn amount (1 : 1)
ONE fabric order to SEVERAL yarn amounts (1 : x)
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SCOT for Fabric Producers: Build stock of yarns
Acknowledge new yarn purchases (purchases entered by seller)
For yarn purchases please indicate only the cotton share amount of the yarn,
e.g. 1,000kg of 100% CO = 1,000kg CmiA yarns; 1,000kg 90% CO, 10%VIS = 900kg CmiA yarns.
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SCOT for Fabric Producers: Fabric Sales – Adding fabric sales
Fabric sales can be entered in meters, yards and kg. Fabric amounts in meters are converted to fabric
amounts in yards.
Please enter the whole fabric amount.
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SCOT for Fabric Producers: Fabric Sales – Allocate yarns to fabrics
During adding or acknowledging a fabric sale the amount of CmiA yarns used must be indicated.
The stock cumulated per seller is displayed.
For yarn allocation only the cotton share amount of the yarns used for fabric production is relevant.
e.g. 1000kg yarns 90% CO, 10% VIS – please indicate only 900kg of CmiA cotton yarns.
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SCOT for Fabric Producers: Data Reliability
It is very important that the data input from the fabric mill is correct.
Estimated missing
Used fabric Spinning used yarn Converted to calculated
Article Quantity Supplier Fabric Mill weight amount in
yards/kg Mill kg cotton kg weight in kg
article in kg kg
Spinning
Pants 25,800Supplier Fabric Mill 15,467.1Mill 151.58 180.380 0.350 9,030.00 8,849.62
Supplier allocates 15,467.10 meters of fabric
from fabric mill
But fabric mill used only 151.58 kg of yarn for
15,467.10 meters of fabric
→ About 8,849.62 kg are missing in SCOT
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SCOT FOR SPINNING MILLS
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SCOT for Spinning Mills
Role Requirements & to do’s
• Acknowledgment of cotton purchases
Spinning Mills • Enter or acknowledge yarn sales to Fabric Producers or Suppliers (or Yarn
Trader/ Dye Houses)
Spinning Mills are obliged to do following transactions in the SCOT system:
▪ Purchase CmiA cotton to have a positive cotton balance:
Acknowledge purchase transaction which the cotton trader entered (only the trader
are entering cotton transactions!)
▪ Sell CmiA yarns to Fabric Mills or Supplier (or Yarn Trader/ Dye Houses):
Enter yarn sales transaction which the buyer needs to acknowledge
Acknowledge yarn sales transaction already enter by buyer
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SCOT for Spinning Mills – Purchase CmiA cotton
To add CmiA cotton to their balance spinners only need to acknowledge cotton purchases from cotton
traders.
Only cotton contracts purchased with remark „CmiA“ will be entered by traders to SCOT.
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SCOT for Spinning Mills – Sell CmiA yarns
Add new yarn sales -> waiting for acknowledgement by buyer (fabric mill, supplier or yarn trader/dye
house)
For yarn sales please indicate only the cotton share amount of the yarn,
e.g. 1,000kg of 100% CO = 1,000kg CmiA yarns; 1,000kg 90% CO, 10%VIS = 900kg CmiA yarns.
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SCOT for Spinning Mills – Cotton Inventory
Controlling of Mass Balance:
▪ CmiA cotton purchases will be added to cotton balance
▪ CmiA yarn sales will be converted to a raw cotton amount
▪ Converted raw cotton amount will be deducted from cotton balance
Total of CmiA Total of CmiA With wastage upcharge factor Current cotton
Cotton purchases Yarn sales converted to cotton balance
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USEFUL LINKS
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FAQ & User Manual
Please find FAQ and User Manual in the ‚Help‘ section of
SCOT
[Link]
[Link]
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Future Implementation of CmiA
Please inform your
entire supply chain ▪ Chain of Custody Guidelines
about the CmiA Mass ▪ CmiA Registration Guidelines
Balance
implementation.
If your company is
already registered with mail@[Link]
mail@[Link]
CmiA and need SCOT
support
Please request your
WHOLE supply chain to mail@[Link]
mail@[Link]
get registered with
CmiA & in SCOT
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Useful Links
Cotton made in Africa Homepage:
[Link]
CmiA FAQ pages:
[Link]
CmiA Tracking System SCOT:
[Link]
SCOT help section:
[Link]
CmiA Chain of Custody Guidelines:
[Link]
CmiA nominated Cotton Traders:
[Link]
CmiA verified Cotton Companies:
[Link]
CmiA registered producers (yarns, fabrics, garment):
[Link]
Registration Guidelines for Spinning Mills:
[Link]
Registration Guidelines for Yarn Trader/ Yarn Dye House
[Link]
Registration Guidelines for Fabric Producers:
[Link]
Registration Guidelines for Garment Producers:
[Link]
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