MODULE 1: INTRODUCTION AND LEARNING TO USE

CANVAS

Table of Contents
MODULE 1: INTRODUCTION AND LEARNING TO USE CANVAS .....................................................................................1
Module 1: Welcome! .....................................................................................................................................................2
Lesson 1: The Online Professional English Network (OPEN) Program ......................................................................4
Lesson 1a: Program Policies ......................................................................................................................................6
Lesson 1b: Safeguarding Program Participants ........................................................................................................7
Lesson 2: What Is Canvas? ......................................................................................................................................11
Lesson 2a: How to Access Canvas ...........................................................................................................................12
Lesson 2b: How to Navigate Canvas .......................................................................................................................13
Lesson 2c: How to Edit Your Canvas Settings .........................................................................................................22
Lesson 2d: How to Set Notifications .......................................................................................................................25
Lesson 2e: How to Communicate in Canvas – Conversations ................................................................................26
Lesson 2f: How to Communicate in Canvas – Discussions ......................................................................................35
Please Introduce Yourself! Discussion ....................................................................................................................53
Lesson 2g: How to Access and Manage Files in Canvas ..........................................................................................55
Lesson 2h: How to Submit and Track Assignments ................................................................................................60
Assignments Quiz ....................................................................................................................................................67
Lesson 2i: How to Check Your Grades in Canvas ....................................................................................................68
Lesson 2j: Taking Quizzes in Canvas........................................................................................................................71
Using Canvas Quiz ...................................................................................................................................................77
Completion of Module 1 .........................................................................................................................................77
Module 1 Glossary ..................................................................................................................................................77

© 2020 by FHI 360. Orientation Module 1 Downloadable Packet for the Online Professional English
Network (OPEN), sponsored by the U.S. Department of State with funding provided by the U.S.
government and administered by FHI 360. This work is licensed under the Creative Commons
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Attribution 4.0 License, except where noted. To view a copy of this license, visit
[Link]
Module 1: Welcome!
This module packet has every lesson and assignment you will see in the module. Module packets can be used as a
resource for participants who experience issues with internet access and/or connectivity. This means that with this
module packet, you can review all course material offline. However, you will still need to complete assignments
and activities, such as discussion posts, within Canvas. This packet is not meant to be a substitute for the online
course but should be used as a study aid and/or offline resource. Quizzes are not included in this packet, and you
can only access and complete quizzes through Canvas.

"Person holding pencil near laptop computer photo" by Scott Graham via Unsplash is licensed under the Unsplash license.

Dear Participants,

Welcome to the OPEN Orientation Course! On behalf of the U.S. Department of State's Office of English Language
Programs, congratulations on being selected and nominated by your Regional English Language Office or local U.S.
Embassy to participate in this prestigious online professional development course. We are happy to have you here
and look forward to hearing about all the ways that this course impacts your classrooms, schools, and educational
contexts.

We look forward to virtually connecting and working with you all, and helping you prepare for your
OPEN professional development courses. The format of this Orientation Course, and your professional
development course, is asynchronous. This means there are no required meeting dates or times when you must
be online. Instead, you have more flexibility to complete work at a time that fits your schedule.

In this course, you will complete six modules. The modules must be completed in order, and you must complete
all six:

1. Introduction and Learning to Use Canvas

This module will give you basic information about the OPEN Program, and familiarize you with Canvas, the
program’s learning management system, or LMS. This information is intended to provide context and help
you better understand the features of the program.

2. Online Learning Success Strategies and Digital Citizenship

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 Module 2 will present helpful tips and suggestions on how you can succeed in your online course. This is
designed for students who are new to online learning, as well as students who may be taking their second
or third online course.
3. American Academic Culture

Module 3 focuses on American academic culture. This module will give you information about what is
expected of you during this course, and what you can expect of your instructors.

4. Open Educational Resources (OER)

Module 4 introduces the concept of Open Educational Resources (OER), which you will be interacting with
throughout the Orientation Course and your OPEN professional development course. You will also learn
how to create your own OER.

5. Support

Module 5 provides an overview of technical support for the program, both in your course and throughout
your experience with the OPEN program.

6. Preparing for Your Professional Development Course

Module 6 gives you the opportunity to review your professional development course syllabus,
learn about cascading new knowledge, and practice following a rubric.

This Orientation Course is self-paced, meaning that you can complete it as quickly or as slowly as you'd like to, as
long as you complete all assignments by the course close date.

Course Completion Requirements

Participants who complete all Orientation Course activities with a grade of 80% or higher will receive a digital
badge and a certificate of participation. Participants must earn a passing grade (80%) on required discussion
board posts to pass the Orientation course.

There are two required discussion board posts in this course:

• Please Introduce Yourself!

• Following a Rubric - Discussion on Cascading New Knowledge.

Badges are used by many educational and professional institutions and are popular because they are an efficient
and engaging way to identify skills or knowledge gained from online learning.

A digital badge displays as a picture, but also has information that describes the name of the program, the name of
the course, requirements for completing the course, and knowledge/skills acquired as a result of earning the
badge.

The certificate of participation is available for download as a blank certificate. You will be able to personalize it
with your name.

**Please note that in your professional development course, your certificate will not be available in Canvas. It will
be shared with you by your embassy. **

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LESSON 1: THE ONLINE PROFESSIONAL ENGLISH NETWORK
(OPEN) PROGRAM

The Online Professional English Network (OPEN) Program is a program for English language teachers, teacher
trainers, and education professionals around the world. The goal of the program is to provide participants with
access to the latest language teaching methodology and free, adaptable materials (Open Educational Resources –
OER) to use in their classrooms.

Who

The OPEN program is sponsored by the U.S. Department of State, Bureau of Educational and Cultural Affairs, and is
administered by FHI 360.

"OPEN Stakeholders" by FHI 360 is licensed under CC BY 4.0.

The professional development opportunities offered through the program are designed and taught by a variety
of partners, including universities, non-profit companies, private sector partners, and TESOL consultants. Together,
the U.S. Department of State, FHI 360, and our partners offer online professional development opportunities to
English language educators in over 100 countries.

What

The OPEN Program offers Global Online Courses (GOCs) on a variety of topics, such as Teaching English for Critical
Intercultural Awareness (formerly Integrating Critical Thinking Skills into the Exploration of Culture in an EFL
Setting), Using Educational Technology in the English Language Classroom, Teaching Grammar Communicatively,
Professional Development for Teacher Trainers, Teaching English to Young Learners, Fostering Student Motivation
and Engagement, English as a Medium of Instruction, Creating and Implementing Online Courses, Teaching English
Academic Writing to Speakers of Other Languages (formerly Developing and Teaching Academic Writing Courses),
TESOL Methodology, Teaching English for Environmental Awareness (formerly Teaching English for the Future),
and Trauma-Sensitive Teaching for the English Language Classroom (formerly Teaching English in Emergencies).
Please note that the course content of the re-titled courses remains the same. If you have taken a global online
course or MOOC under the old name, please do not re-take the newly titled course. In addition to these GOCs, the
program provides Massive Open Online Courses (MOOCs) on similar topics, which are open to an unlimited
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number of participants, and no nomination is required. The program also produces webinars and free teaching
materials that you can adapt to fit your classroom needs.

"Untitled" by Pexels via Pixabay is licensed under the Unsplash license.

Where

OPEN professional development opportunities are offered entirely online. Courses are offered asynchronously via
the Canvas LMS, and other opportunities are available via the OPEN Community of Practice (CoP).

"Map Measure" by Alexander Andrews is licensed under the Unsplash license.

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L E S S O N 1 A : PR O G R A M P O L I C I E S

"Untitled" by Trust "Tru" Katsande via Unsplash is licensed under Unsplash license.

Please read this page on OPEN Program Policies. These policies are also included in the Syllabus, which you can
access from the course menu. If you have not read the syllabus yet, please make sure you do so. As an OPEN
participant, it is important to know what is expected of you, and what consequences there may be if you do not
meet program expectations.

Course Policies

1. Communicating with the Program:

It is your responsibility to communicate with your instructor and the OPEN Program about questions or issues that
prevent you from participating in the course.

• If you have questions about completing assignments, you must contact your instructor through Canvas.

• If you have technical issues with the course, submit your question using the support request form at the
bottom of the home page.

• If you cannot participate in the course due to extenuating circumstances such as a health problem, heavy
workload, or any other reason you must contact opensupport@[Link], AND your instructor, AND your
U.S. Embassy nominating point-of-contact as soon as the situation occurs. Do not wait until after the
situation is over.

2. Disenrollment Policy for Participants who have not accepted their Canvas course invitation:

If you have not accepted your Canvas course invitation by the fifth week of the professional development course,
you will be disenrolled from the course. You will not have access to course materials, and you will not be eligible to
receive a grade or a certificate, or join the OPEN alumni Community of Practice.

3. Inactive Participants Forced Audit Policy:

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If you accept the Canvas course invitation but are not active in your professional development course as of the end
of the fifth week of the course and you have not communicated with your instructor or the OPEN support team,
you will be placed in “Audit” status. In “Audit” status, you can still interact with the course, but you will not receive
instructor support or feedback, and you will not be eligible for a certificate.

4. Withdrawal Policy:

If you feel that you cannot complete a course for any reason, at any time, you must notify FHI 360 and the U.S.
Embassy as soon as possible, explaining why you cannot complete the course. Withdrawal requests will be
considered on a case-by-case basis, and participants may still be eligible for participation in future courses if
extenuating circumstances exist.

Participants whose withdrawal requests do not meet the criteria of extenuating circumstances may not be eligible
to participate in the program in the future. Future eligibility is determined by the nominating U.S. Embassy.

5. Plagiarism:

Plagiarism is using someone else’s words instead of your own. In this course, you are expected to use your own
words and ideas, and to acknowledge any sources you use to gather ideas. Plagiarism is not allowed in OPEN
courses.

OPEN instructors are required to report incidents of plagiarism to FHI 360. FHI 360 will notify U.S. Embassy
nominators when reports are received.

First Report: FHI 360 will contact the participant with resources about plagiarism and how to avoid it. FHI 360 will
evaluate the incident on an individual basis and may decide to contact the nominating U.S. Embassy

Second Report: FHI 360 will notify the nominating U.S. Embassy and will warn the participant that they will
automatically be withdrawn from the course if a third report is received.

Third Report: The participant will be removed from the course. The participant may not be eligible to participate in
the program in the future.

Plagiarism will be explained in more detail in Module 3: American Academic Culture.

LESSON 1B: SAFEGUARDING PROGRAM PARTICIPANTS

As a participant in the OPEN Program, you can expect a safe learning environment. Safeguarding is our
commitment to preventing harm and protecting (or guarding) your safety as a program participant. This
page explains how OPEN will provide a safe environment, and how you can report harm, if it occurs.

Safeguarding Protections

The OPEN Program cares about each participant’s safety. The following safeguarding principles protect participants
from harm:

• FHI 360 staff, partners (including course instructors), volunteers (including mentors or facilitators) and
other participants should never threaten, harass or harm you. You can find some examples and
definitions of harmful behaviors in the glossary provided at the end of this page.

• FHI 360 staff, partners (including course instructors), volunteers (including mentors or facilitators), and
other participants should never send you inappropriate texts, emails, social media posts or any material
of a sexual nature. Communication from and on behalf of the OPEN Program should be program related
and appropriate for a learning environment.

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 • FHI 360 staff, partners (including course instructors), volunteers (including mentors or facilitators), and
other participants should never ask you for money, favors, or sex in exchange for program benefits. The
OPEN Program is completely free to all participants and the benefits and expectations of the program are
shared openly with participants.

• FHI 360 staff, partners (including course instructors), volunteers (including mentors or facilitators), and
other participants should never ask you for sex acts in exchange for money. This includes requests made
through electronic communication like chat messages, discussion posts, email, SMS messages, etc.

As an online program, OPEN follows specific procedures to protect personal information and safeguard
participants. These actions include:

• Requiring all program staff, instructors, and volunteers (including mentors or facilitators) to complete
training on how to protect participants' safety and personal information.

• Monitoring discussion boards for any posts or comments that violate safeguarding policies.

• Securely storing your personal information, including your full name and email address.

o Your personal information will only be available to authorized users of our systems.

• Only using your personal information, such as your name and email address, for legitimate purposes
related to your participation in the program.

o Your personal email address will not be shared with course instructors, volunteers
(including mentors or facilitators), or other participants unless you choose to share it directly.
Instructors and participants use the Canvas inbox feature in the learning management system to
communicate safely while courses are in session.

o Global and Regional course participants who are eligible to join the OPEN alumni Community of
Practice (CoP) may continue to interact safely with other instructors and other participants in the
CoP, without sharing personal email addresses.

• Providing information about safeguarding to participants and clearly communicating to participants

how they can report safeguarding concerns (see below).

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 This work is an adaptation of “Podcast Meeting Virtual” by Mohamed Hassan, licensed under
the Pixabay license. This adaptation is licensed CC BY 4.0 by FHI 360.
Image description: OPEN Safeguarding

Reporting Safeguarding Violations

If you experience harm during your participation in the OPEN Program, please tell us. We will always listen to
you. There will be no retaliation for making a report or for participating in an investigation. You can report the
harm in the following ways:

• Submit a report to FHI 360 through the OPEN Safeguarding Complaint form:

o You will provide personal information so you can be contacted about next steps. This report will
only be shared with FHI 360 staff who are trained to investigate safeguarding incidents.

• Submit a report anonymously to the FHI 360 Office of Compliance and Internal Audit (OCIA) through this
form: [Link]

o Please note that anonymous reports are more difficult to investigate due to limited information.
If you make an anonymous report, please provide as many details as possible, including
identifying people who were involved or who witnessed the conduct, unless it will put witnesses
at risk of immediate harm.
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Glossary – Examples of Harmful Behaviors

Bully (v.): to hurt or frighten someone else, sometimes forcing them to do something they do not want to do

Exploit (v.): to use someone unfairly for your own advantage or benefit

Harm (v.): physical or mental damage or injury

Humiliate (v.): to make someone ashamed or embarrassed or feel that they are in a lower position, often around
others

Insult (v.): To speak to or treat someone with disrespect

Manipulate (v.): to have or use harmful influence over others

Mock (v.): to laugh at someone, often by copying them in an unkind way

Name call (v.): to direct insulting words at an individual or group.

Offend (v.): to cause a person or a group to feel hurt, angry or upset by something said or done

Physical Violence (n.): any act that causes physical harm such as hitting, fighting, pushing, shoving, slapping or
throwing objects

Threaten (v.): to say that you will cause trouble, hurt someone, or take another negative action, if you do not get
what you want.

Yell (v.): to shout something or make a loud noise, usually when you are angry, in pain or excited.

Syllabus Quiz

"Person writing on brown wooden table near white ceramic mug photo" by Green Chameleon via Unsplash is licensed under Unsplash license.

This short quiz will test your understanding of the course information found in the syllabus. To prepare for this
quiz, read the syllabus all the way through.

You must receive a score of 80% in order to complete the quiz assignment. You may take this as many times as
needed to achieve a grade of at least 80%.

>>>> Please note that this quiz must be completed in Canvas. <<<<
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LESSON 2: WHAT IS CANVAS?
OPEN professional development courses will use Canvas.

"Untitled" by FHI 360 is licensed under CC BY 4.0

What is Canvas?

Canvas is a learning management system, or LMS, created by a company called Instructure. LMS is software used
for e-learning and online education, creating a virtual learning environment. You might be familiar with other LMS
applications such as Blackboard or Moodle, which are similar in design to Canvas.

Canvas can be used by any person, and any institution. It is used by both primary schools and universities, and
both small organizations and large corporations.

How will OPEN use Canvas?

OPEN courses will use Canvas for all course activities, including by not limited to assignments, discussions, project
and homework submissions, quizzes, collaborations, and grades.

How will instructors use Canvas?

Your instructor will use Canvas for all aspects of the course. They will upload lectures, resources, and lessons into
Canvas. You submit assignments through Canvas, and instructors will log into Canvas to review them. Instructors
will use Canvas to communicate with you during the course, and they will use Canvas to grade your work.

How will participants use Canvas?

You will use Canvas for all aspects of your course. You will log into Canvas to engage with your classmates and
instructors, as if you were walking into a classroom for your class, only virtually. You will use Canvas to access your
assignments and submit them for grades, which will also be accessed through Canvas. You will use Canvas to
interact with your instructor and fellow students through different collaboration tools, including chats, discussions,
groups, and conferences. Lastly, your quizzes and tests will be administered through Canvas, so it's important to
become comfortable with the LMS.

Ready to start?

Canvas instructional videos will begin on the next page, but don't hesitate to review the Canvas Student Guide if
you need more assistance or want to learn more.

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LESSON 2A: HOW TO ACCESS CANVAS
You can access Canvas in multiple ways. It is designed to work with multiple browsers, mobile phones, and
accessibility software, including screen readers.

Desktop Browsers

Canvas supports the current and first previous major releases of the following browsers:

Microsoft Edge 129 | 130

Safari 17 | 18 (Macintosh only)

Chrome 130 | 131

Firefox 131 | 132 (Extended releases are not supported)

Browser Icons by FHI360 are licensed under CC BY 4.0. They are derivatives of Logos & Brands Icon Set by Alpar-Etele
Meder via Iconfinder, licensed under CC BY 3.0.

We highly recommend updating to the most current version of your preferred browser. Your browser will notify
you if there is a new version available.

Some supported browsers may still produce a banner stating Your browser does not meet the minimum
requirements for Canvas. If you have upgraded your browser but you are still seeing the warning banner, try
logging out of Canvas and deleting your browser cookies. Learn how to clear your cache on a Mac or a PC.

Mobile Access

You cannot access your OPEN course using the Canvas app.

You can access Canvas on your Android/iOS device using a mobile browser.

Accessibility

The Canvas platform was built using the most modern HTML and CSS technologies and is committed to W3C's Web
Accessibility Initiative and U.S. Section 508 guidelines.

Canvas officially supports the following screen reader and browser combinations:

• Macintosh: Voiceover (latest version for Safari)

• PC: JAWS (latest version for Internet Explorer 11; Canvas currently does not support the Edge browser for
accessibility)
• PC: NVDA (latest version for Firefox)
• There is no screen reader support for Canvas in Chrome

Reference

This content is copyrighted, and cannot be adapted in any way, or distributed after the end of this course. It is not
Public Domain or Creative Commons-licensed, and therefore not for public use. Please do not save a copy for your
personal use, and do not use it after the course ends.

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Instructure. (2023, November 7). What are the browser and computer requirements for Canvas? Canvas
Community. [Link]
requirements-for-Instructure/ta-p/66

LESSON 2B: HOW TO NAVIGATE CANVAS

Canvas is designed for easy, intuitive navigation.

When you have finished reading a page, navigate to the next page by clicking on “Next” at the bottom of each
page.

"Untitled" by FHI 360 is licensed under CC BY 4.0

Use the left-side navigation column to easily access Modules, Assignments, Discussions, Quizzes, and more.

"Untitled" by FHI 360 is licensed under CC BY 4.0

Remember that assignments, discussions, quizzes, and any item with a prerequisite does not unlock until
prerequisites are met.

Check your module progress by clicking on “Modules.” A green check mark appears when all module requirements
are met.
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"Untitled" by FHI 360 is licensed under CC BY 4.0

The green check mark indicates that the module is complete.

Canvas Overview (Students) Video Script

In this video, you will learn how to navigate your Dashboard, courses, and Global Navigation Menu in Canvas.

When you log in to Canvas, the first thing you see is the Dashboard, which provides a high-level overview of your
current courses. The Dashboard can be displayed in three different viewing options.

Card View displays a course card for each of your favorite courses. Each card can include clickable icons for
Assignments, Announcements, Discussions, and Files. List View displays an agenda view of graded items from your
courses, as well as any non-graded items your instructors designate for a course To Do list. You can also add your
own items to the agenda.

Recent Activity View displays a stream of recent notifications from all your courses, including announcements,
conversations, assignments, discussions, and peer reviews.

You can also access the course grades page from the Course Card and Recent Activity Views by clicking the View
Grades button. The Grades page displays grades for all of your courses. To view grade details for a specific course,
click the name of the course.

To view a course, click the Courses link in Global Navigation and click the name of the course you want to view. The
course opens to the home page set by your instructor.

You can use the Course Navigation links, breadcrumb navigation, or the sidebar to navigate to different areas of
the course.

The sidebar includes a To Do list that displays links to announcements and other items that require action in your
courses, such as assignments, quizzes, discussions, and pages.

If your course includes student groups, you can view a list of your groups in Course Groups. Click the group name
to view the group homepage. View recent assignment feedback in Recent Feedback. Click the assignment name to
view feedback in the Submission Details page.

Canvas displays a Global Navigation Menu that gives you direct access to your courses and other areas of Canvas.

Click the Account link to log out of Canvas, specify your notification preferences, upload and view personal files,
modify your user settings, manage ePortfolios, obtain a QR code to log in to the Student app, view global
announcements, and enable a high-contrast user interface.

Click the Dashboard link to return to the Canvas Dashboard. Click the Courses link to quickly access your favorite
courses and view a list of all your courses. Click the Groups link to access groups in which you are enrolled or view
a list of all your groups.

Click the Calendar link to view your personal calendar and course calendars. Click the Inbox link to view and send
messages to your instructors and peers within Canvas. Click the History link to view a list of course content and
content areas you have viewed within the last three weeks.
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Click the Help link to access help resources for your institution.

Thanks for watching this Canvas overview video. To learn more about Canvas, ask questions, or engage with other
Canvas users, please visit [Link].

© 2023 by FHI 360. Canvas Overview (Students) Video Transcript for the Online Professional English Network (OPEN), sponsored by the U.S.
Department of State with funding provided by the U.S. government and administered by FHI 360. This work is an adaptation of “Canvas
Overview (Students) Video Script" by Canvas LMS, licensed under the Creative Commons CC BY-NC-SA 4.0 License, and can be found here:
[Link] To view a copy of the license, visit
[Link] This adaptation is licensed under the Creative Commons Attribution CC BY-NC-SA
4.0 License.

How do I navigate the Canvas Course Home Page as a student?

If you are enrolled in a course as a student, the Course Home Page helps you navigate your course and manage
your coursework.

Open Course

"Untitled" by FHI 360 is licensed under CC BY 4.0

In Global Navigation, click the Courses link [1], then click the name of the course [2].

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View Course Home Page

"Untitled" by FHI 360 is licensed under CC BY 4.0

The Course Home Page involves Course Navigation [1], the content area [2], and the sidebar [3].

View Course Navigation

"Untitled" by FHI 360 is licensed under CC BY 4.0

The Course Home Page is viewed from the Course Navigation Home link [1].

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Course Navigation includes links that help you and your students get to specific locations in the course. Instructors
can customize what links are shown in a course, so if you don't see links that may display in other courses, your
instructor has hidden those links from your view.

The active link of the page you are viewing is highlighted in blue. This highlight helps you quickly identify the
feature area you are currently viewing in Canvas.

You may also see course indicators [2] that show updates to your course grades when your instructor grades your
assignments.

Collapse Course Navigation Menu

"Untitled" by FHI 360 is licensed under CC BY 4.0

To expand or collapse the Course Navigation Menu, click the Menu icon.

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View Content Area

"Untitled" by FHI 360 is licensed under CC BY 4.0

Home Page content (and all Canvas content) is displayed in the content area.

The content can be a page, the syllabus, discussions, announcements, quizzes, or imported content. The content
can also show the Course Activity Stream, which is a list of all recent activity in the course.

The Home Page content also defines what sections display in the sidebar.

View Breadcrumbs

"Untitled" by FHI 360 is licensed under CC BY 4.0

Breadcrumbs appear above the course content area.

As you view course content, the breadcrumbs leave a trail to show where you are inside the course. You can follow
these links backward to visit prior course content.
The breadcrumbs Home icon will take you to the Canvas Dashboard.

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View Sidebar

"Untitled" by FHI 360 is licensed under CC BY 4.0

The sidebar functions the same as the Dashboard sidebar but only shows content for the specific course and
includes additional options.

If your Course Home Page displays a page other than the Course Activity Stream, you can view the course activity
stream by clicking the sidebar View Course Stream link [1]. When the Home Page is set as the Course Activity
Stream, this button will not appear.

If you have been added to a group in your course, the Course Group section [2] includes links to your course
groups.

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View Sidebar Sections

"Untitled" by FHI 360 is licensed under CC BY 4.0

The sidebar always shows the To Do section [1], which shows all assignments with a due date, including ungraded
quizzes and assignments that do not require a submission. Each item in the To Do list displays the assignment
name, the number of points, and the due date for the assignment. Items remain in this section for two weeks.

The sidebar can also include a variety of other sections [2], depending on the layout your instructor sets for the
Course Home Page. Additional sidebar options include Coming Up or the Assignment list, Calendar and Assignment
Groups, and Recent Feedback. For additional information about these sidebar options, view the sidebar layout
options for a course.

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Manage Sidebar Items

"Untitled" by FHI 360 is licensed under CC BY 4.0

Each section item displays an icon [1] to differentiate between assignments and peer review assignments.

If a section contains more items than are listed, a link will appear under the list that you can use to view additional
items [2].

If there are more than 25 items in the To Do section, you must remove items before you can view any new items.
To remove a To Do item, click the remove icon [3].

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LESSON 2C: HOW TO EDIT YOUR CANVAS SETTINGS
Editing your profile is a great way to personalize your experience and connect with your fellow participants. You
can update your profile picture to a photo of yourself if you would like to. See instructions below.

If you wish to change your display name (your name as it appears in Canvas), please send a request
to opensupport@[Link] for assistance.

Your Orientation instructors will be interacting with you and grading your assignments based on United States
Eastern Standard Time. However, you change the time zone to your location. The Canvas site defaults to English
language, but you may change to your native language, if you so choose.

Open User Settings

"Untitled" by FHI 360 is licensed under CC BY 4.0

In Global Navigation, click the Account link [1], then click the Settings link [2]

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Edit Settings

"Untitled" by FHI 360 is licensed under CC BY 4.0

Click the Edit Settings button.

Change Profile Picture

"Untitled" by FHI 360 is licensed under CC BY 4.0

Click the pencil icon to upload an image.

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 Change Language and Time Zone Settings

"Untitled" by FHI 360 is licensed under CC BY 4.0

If enabled, edit the appropriate settings:

1. Language can be set to your native language and is the language you want to use in Canvas (does not apply if an
instructor sets a specific language for a course).
2. Time Zone can be set to where you are located and displays assignments in your local time. Note that the course
will use Eastern Standard Time (EST), the time zone for Washington, DC. Therefore, all of your coursework and
assignments will use this time zone, and not your local time zone.

Update Settings

"Untitled" by FHI 360 is licensed under CC BY 4.0

Click the Update Settings button.

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LESSON 2D: HOW TO SET NOTIFICATIONS
Canvas includes default notification settings for your courses. To ensure you receive notifications for all
assignments, please double-check your account notification settings and gradebook settings.

Notification Settings

Click the Account icon [1], then click the notifications link [2].

You will find separate notification settings for different types of Canvas actions. Scroll down and change the default
settings according to your own preference.

Notification Types

There are four notification delivery types: Notify Immediately, Daily Summary, Weekly Summary, or Notifications
Off. If you change a setting, the change is made immediately to your account. We suggest that you set most
notifications to at least a “daily summary” to ensure you do not miss participant assignments.

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Notification Settings Video Transcript
In this video, you will learn about managing your notification settings for all courses and for an individual course.
To get started, click the Account link in the Global Navigation menu. Then click the Settings link. To add an email,
click the Add Email Address link. Enter your email address in the field and click the Register Email button. After
your email has been registered, you will receive a confirmation email. To complete registration, click the link
provided in the email. To manage notifications for all your courses, click the Notifications link in the User
Navigation menu. You can also access your notifications from anywhere in Canvas by clicking the Account link and
clicking the Notifications link. Notification settings are divided into sections including Course Activities, Discussions,
Conversations, Scheduling, Groups, Conferences, and Alerts. Each section includes notification categories. You can
view what triggers each notification by hovering your cursor over the category. Contact methods linked to your
account and push notifications for the Canvas apps are listed in individual columns. To change how often you
receive notifications for a specific category and contact method, click the corresponding notification icon. You can
receive notifications immediately, receive a daily or weekly summary, or turn notifications off completely.
Instructors, students, and observers can also manage notification settings at the course level. To open a course,
click the Courses link in Global Navigation and click the name of the course. In the Course Home Page, click the
View Course Notifications button.

You can choose to enable or disable notifications for your course using the Enable Notifications toggle button. If
notifications have been enabled for your course, you can specify how often notifications are sent to a contact
method for a specific category. Course notification sections and categories may differ from those available at the
account level. However, course level settings will override notification settings at the account level for that course.
To manage how often you receive notifications for a specific category and contact method, click the corresponding
notification icon. Then click how often you'd like to receive the notification. Thanks for watching this Notification
Settings overview video. To learn more about Canvas, ask questions, or engage with other Canvas users, please
visit [Link].

LESSON 2E: HOW TO COMMUNICATE IN CANVAS –

CONVERSATIONS
You can communicate in Canvas through a variety of ways, such as Conversations and Discussions. This page will
introduce you to Conversations, which is the messaging tools you’ll use to communicate with instructors and
fellow students within the course. You will read about Discussions on the next page.

In Canvas, your instructors as listed as Teachers. When you send them a message in Canvas, you will need to select
them from a drop-down list:

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 "Untitled" by FHI 360 is licensed under CC BY 4.0

When you select Teachers, you may see several names. To communicate with the Orientation Course instructor,
please select OPEN Orientation Instructors. You will see your course instructors’ names in your upcoming course.
You will see your course instructors' names in your upcoming course. Once you start your professional
development course you should no longer send messages to OPEN Orientation Instructors. Instead, you will need
to send your message to your professional development course instructor.

"Untitled" by FHI 360 is licensed under CC BY 4.0

You can view messages from your instructor as well by clicking on the Inbox tab in Global Navigation.

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"Untitled" by FHI 360 is licensed under CC BY 4.0

There you will be able to view and respond to messages. Please make sure to always communicate with your
instructors via your Canvas inbox and not through your personal email accounts. Check your inbox frequently for
important correspondence.

**Please note that you should only contact your course instructors with questions or inquiries related to course
content and/or completing course assignments. If you experience technical difficulties, please send your request to
the OPEN Team at opensupport@[Link].**

Inbox Overview (All Users) Video Script

In this video, you will learn how to view, manage, and send direct messages to individuals or groups of people
using the Inbox.

To open the Inbox, click the Inbox link in Global Navigation. The Inbox displays the toolbar, the Inbox panel, and
conversation threads. You can manage your messages using the Inbox toolbar. To filter messages by course or
group, click the All Courses drop-down menu. Then select your course or group name. In the Inbox drop-down
menu you can view all unread, starred, sent, archived, or submission comment messages. In the Inbox toolbar, you
can create a new message by clicking the Compose button. When a conversation is selected, you can view more
ways to manage the conversation in the Inbox toolbar. You can reply to a user or all users in the conversation,
archive the conversation, or delete the conversation. Archived messages can be retrieved in the Inbox drop-down
menu, however deleted messages cannot be retrieved. Click the Options icon to mark the conversation as unread,
or to forward, or star the conversation. To locate and view messages from a user, type the user’s name in the
Search by User field. You can also locate users to message from a course, group, or section by clicking the Address
Book icon.

The Inbox panel displays a list of individual conversations listed in chronological order from newest to oldest. Each
conversation displays the most recent communication date, a Read or Unread icon, the names of individuals
included in the conversation, the number of responses in the communication thread, and the conversation’s
subject and contents. You can also star individual conversations or select multiple conversations you may want to
archive or delete.

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To view an individual message, click the conversation. The communication thread displays on the right. Threads
with multiple messages display the newest messages at the top. To reply to a conversation, click the Reply
button. For additional ways to manage a conversation, click the conversation’s Options icon. You can reply all,
forward your conversation to other users, archive the conversation, star the message, or delete the conversation
from your inbox. You can also reply to a threaded message within the conversation by clicking the Reply
button. The Options icon in each threaded message allows you to reply all to the threaded response, forward the
threaded response, or delete the response.

To send a new message, click the Compose button. To filter users by course or group, click the Course drop-down
menu and select the course or group. Add recipients to your message by typing one or more names in the To: field.
As you type, matching users’ names generate below the field. You can also add recipients by clicking the Address
Book icon, and filtering users by course, role, section, or group. Next, enter your message subject in the Subject
field. By default, messages that include multiple users send a message to the collective group. To send a message
to users individually, click the Send individual message to each recipient checkbox. Type your message in the text
box. To add an attachment to your message, click the Attach button. To record or upload video or audio to your
message, click the Media button. To send your message, click the Send button.

Thanks for watching this Inbox overview video. To learn more about Canvas, ask questions, or engage with other
Canvas users, please visit [Link].

© 2023 by FHI 360. Inbox Overview (All Users) Video Transcript for the Online Professional English Network (OPEN), sponsored by the U.S.
Department of State with funding provided by the U.S. government and administered by FHI 360. This work is an adaptation of “Inbox Overview
(All Users) Video Script" by Canvas LMS, licensed under the Creative Commons CC BY-NC-SA 4.0 License, and can be found here:
[Link] To view a copy of the license, visit
[Link] This adaptation is licensed under the Creative Commons Attribution CC BY-NC-SA
4.0 License.

29
 What is Conversations?

Conversations is the messaging tool used instead of email to communicate with a course, a group, an individual
student, or a group of students. You can communicate with other people in your course at any time.

When would I use Conversations?

"Untitled" by FHI 360 is licensed under CC BY 4.0

Use Conversations to:

• Send a message to someone in your course or group

• Send a message to your entire class (if allowed) as an instructor or as a student
• Reply to messages from others in your course
• Filter conversations by course or type
• View and reply to assignment submission comments

You can adjust your notification preferences to receive conversations using external channels

How Do I Use Conversations?

Conversations is split into two panels and displays messages chronologically. You can view and reply to
conversations and sort them by course or inbox type. Conversations itself does not have any file size limits;
however, attachments added to a conversation are included in the sender's personal files.

Notes:
• If you right-click or option-click on the Inbox link, you can open your Conversation Inbox in a new browser tab to
keep it handy while you are doing other tasks in Canvas.
• Users display in Conversations once they have an active enrollment in the course, and users cannot join unless the
course is published.

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Open Inbox

"Untitled" by FHI 360 is licensed under CC BY 4.0

In Global Navigation, click the Inbox link.

If the inbox link includes a numbered indicator, the indicator shows how many unread Conversations messages you
have in your Inbox. Once you read the new messages, the indicator will disappear.

View Toolbar

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The toolbar includes global message options. To load conversations, filter your conversations messages by course
[1] and type [2]. Filtering by type lets you filter messages by Inbox conversations, Unread, Starred, Sent, Archived,
and Submission Comments. You can compose a message at any time using the compose icon [3].

You can also search for conversations by user in the Search by user field [4].

"Untitled" by FHI 360 is licensed under CC BY 4.0

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 Once you have selected a conversation, you can use the other options in the toolbar to:

1. Reply to a conversation
2. Reply-all to a conversation
3. Archive a conversation
4. Delete a conversation
5. Forward, mark a conversation as read or unread, and star conversations

View Conversation Panels

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Conversations for your selected course and Inbox filter appear in the left Conversations panel.

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View Conversations

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The Conversation Inbox is organized chronologically from newest to oldest with the newest Conversations
appearing on top [1] and the older Conversations at the bottom.

You can manually mark a conversation as read or unread by hovering over the conversation and toggling the circle
to the left of the conversation [2]. To star a conversation, hover over the conversation and toggle the star to the
left of the conversation [3].

View Conversation Thread

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When you select a conversation [1], all messages in the conversations thread appear in the right Conversations
panel [2].

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Manage Conversation Thread

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Within each conversation, you can reply, reply-all, forward, or delete the entire conversation thread [1]. You can
also hover over an individual message and use the same commands within the individual message [2].

Select Multiple Conversations

"Untitled" by FHI 360 is licensed under CC BY 4.0

To select multiple messages to archive [1], delete [2], mark as read or unread [3], or star [4], press the command
key (Mac) or the control key (Windows) while clicking each message you want to select.

Note: You can also use the same key command to deselect a message.

To select all messages, click the command + A keys (Mac) or the control + A keys (Windows).

To select a range of messages, click the first message you want to select, hold down the Shift key, and then click
the last message you want to select. All messages between the first and the last messages will be selected.

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LESSON 2F: HOW TO COMMUNICATE IN CANVAS –
DISCUSSIONS

Canvas provides an integrated system for class discussions, allowing both instructors and students to start and
contribute to as many discussion topics as desired. Discussions can also be created as an assignment for grading
purposes (and seamlessly integrated with the Canvas Gradebook), or simply serve as a forum for topical and
current events. Discussions can also be created within student groups.

• Help students start thinking about an upcoming Assignment or class discussion.

• Follow-up on a conversation or questions that began in a face-to-face classroom.
• Test student comprehension of important points made in class.
• Debate contradictory ideas.
• Brainstorm different approaches to a class problem.

How do I access Discussions?

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Discussions are accessed within the Discussions link in the Course Navigation.

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How are Discussions Organized?

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The Discussions Index Page is organized into three main areas: Discussions, Pinned Discussions, and Closed for
Comments Discussions.

How do I create a course discussion as a student?

You may be able to create new discussions in your course.

Note: If the Add Discussion button does not appear, your instructor has restricted this setting in your course.
However, this setting does not affect discussions in course groups.

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Open Discussions

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In Course Navigation, click the Discussions link.

Add Discussion

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Click the Add Discussion button.
Create Discussion

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 Create your discussion by utilizing the following options:

1. Enter your topic title in the topic title field.

2. Use the Rich Content Editor to format your content.

3. Attach a file to your discussion. (Note: If the attachment option does not appear, your instructor has restricted this
setting. Depending on your browser you may also see "Browse" instead of "Choose File".)

4. Create a threaded replies by clicking the Allow threaded replies checkbox.

5. Require users to post to the discussion before viewing other replies by clicking the Users must post before seeing
replies checkbox.

6. Allow users to like discussion posts by clicking the Allow liking checkbox.

7. Set specific dates the discussion can be viewed. Select the date you want the discussion to be show in
the Available From field and the date the discussion should be hidden in the Until field. If you do not enter any
dates, the discussion will be show during the entire duration of the course.

8. Use the Content Selector to add additional content to your discussion post. (Note: If the Files tab does not appear
in the Content Selector, your instructor has restricted this setting.)

How do I view, and sort discussion replies as a student?

You can view all replies in a discussion by scrolling or searching content. Focused discussion replies are shown in
hierarchal order; threaded discussions are hierarchal, collapsible, and expandable.

Open Discussions

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In Course Navigation, click the Discussions link.

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Open Discussion

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Click the title of the Discussion.

View Discussion

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In a discussion, you have several options to view and sort discussions. Use the search field [1] to search for replies
or specific authors. To filter by unread replies, click the Unread button [2]. You can also collapse and expand [3] all
discussion replies.

To subscribe to a discussion, click the Subscribe button [4]. Subscribing to a discussion allows you to follow the
discussion and receive notifications as set in your notification preferences. You are automatically subscribed to any
discussions you reply to. When you create a discussion in a group—or in a course if you have permission—you are
also automatically subscribed to the discussion. If you are subscribed, the button will have a green background. To
unsubscribe, click the Subscribe button and the background will turn gray.

To open settings for the discussion, click the Settings icon [5]. Settings allows you to mark all existing posts
(replies) as read. If your discussion is graded, you can view the rubric for the discussion, if any.

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You can view how many unread and replies are in a thread [6]. The number with a blue background indicates
unread replies, while the number with a gray background indicates the total number of replies.

View Graded Discussion

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If your discussion is a graded discussion, you can view the discussion the same way as regular discussions.
However, you can view the number of points the discussion is worth [1], and if there is a due date [2]. Again, the
settings icon [3] will show the rubric for the graded discussion, if any.

View Group Discussion

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If a discussion is a group discussion, you'll be redirected to Discussions for the appropriate group.

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View Replies

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Discussion replies are shown in order of post date. In discussion replies, a blue dot [1] indicates the reply is new
and unread. A white dot [2] indicates a reply is read. When you navigate away from the Discussion or refresh the
page, the blue dots will change to white dots indicating the replies are read. After Canvas has changed the reply
status, you can manually mark discussion replies as read or unread at any time.

You can also tell Canvas not to automatically mark discussion replies as read in Discussion Settings.

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View Threaded Discussions

"Untitled" by FHI 360 is licensed under CC BY 4.0

Threaded Discussions are discussions with replies within replies. In addition to post date, replies are shown in
hierarchal order, with replies naturally indented to indicate when a student replies to another student's reply.

When viewing threaded discussion replies, collapse and expand individual threaded discussions by hovering over
the top of the white box containing the entire reply [1]. When a threaded discussion reply is collapsed, you can
view the reply indicators showing the number of unread and total replies [2].

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View Liked Discussions

"Untitled" by FHI 360 is licensed under CC BY 4.0

If your instructor allows you to like replies in a discussion, a Like icon appears next to each reply in the discussion.
Blue icons indicate replies that you've liked. The number of total likes also appears next to the icon.

The discussion may also be set up to sort automatically according to the number of likes. In threaded discussions,
likes are retained with the original discussion reply. Original replies will always sort first, and any associated replies
will be reordered beginning with the highest-liked reply.

View Reply Settings

"Untitled" by FHI 360 is licensed under CC BY 4.0

Each discussion reply has its own settings menu.

In original discussion replies, you can return to the main discussion topic by clicking the Go to Topic link [1].

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In threaded discussions, if you are viewing a reply within a reply, return to the original reply by clicking the Go to
Parent link [2].
Reply to Discussion

If you are allowed to edit and delete your own discussion posts, you will also view Edit and Delete options [3].

"Untitled" by FHI 360 is licensed under CC BY 4.0

To reply to a discussion, reply to the main discussion topic by clicking the Reply field [1]. If your discussion is
threaded, you can reply to any other post in the discussion by clicking the Reply link [2].

How do I like a reply in a course discussion?

You may be able to like discussion replies in your course.

Note: The liking feature may be restricted to users with grading permissions (e.g. instructors and TAs). If you
cannot like a discussion reply, this feature is not available to you.

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Open Discussions

"Untitled" by FHI 360 is licensed under CC BY 4.0

In Course Navigation, click the Discussions link.

Open Discussion

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Click the title of the Discussion.

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How do I attach a file to a discussion reply as a student?

If your instructor allows file attachments, you can attach a file to a discussion reply using the attachment icon.
Attachments can be added to both graded and non-graded discussions.
Any attachments added as part of discussions are copied to your user files. Attachments for graded discussions are
not counted against your user quota and cannot be deleted.

Notes:
•If the attachment icon does not display, this option is not available in your course.
•If your attachment causes you to exceed your user file quota, the file may fail to attach to an ungraded
discussion.

Open Discussions

"Untitled" by FHI 360 is licensed under CC BY 4.0

In Course Navigation, click the Discussions link.

Open Discussion

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Click the title of the discussion you want to participate in.

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Create Reply

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Click the reply field.

Attach File

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After adding content using the Rich Content Editor to the discussion reply [1], click the Attach link [2].

Note: If you do not have a file attachment icon in your Discussion reply, your instructor has disabled this feature.

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Browse for File

"Untitled" by FHI 360 is licensed under CC BY 4.0

Depending on your browser, click the Choose File or Browser button to locate personal files on your computer.

Note: Once an attachment is posted to a discussion post, the attachment cannot be deleted.

Select File Upload

"Untitled" by FHI 360 is licensed under CC BY 4.0

Browse personal files on computer and select the file or files you wish to attach [1]. Double click the selected files
or click the Open or Choose button [2] to upload the files to the discussion reply.

Note: You can only upload one attachment in your reply.

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Post Reply

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Click the Post Reply button.

View Discussion Reply

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View your discussion reply. Your attached file will appear under the text.

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How do I subscribe to a discussion as a student?

You can subscribe to entire discussion threads in your courses and be notified when new comments are posted to
the topic. If you reply to a discussion, you will automatically be subscribed to discussions and will be notified of
updates unless you manually unsubscribed to that discussion. Please note that you cannot subscribe to individual
threads within a threaded discussion.
You will automatically be subscribed to discussions you create in your student groups. You will also be subscribed
to any new discussions you create in your course, if your instructor has set course permissions that allow you to do
so.

Note: You must specify your notification preferences to receive updates for subscribed discussions.

"Untitled" by FHI 360 is licensed under CC BY 4.0

In Notification Preferences, you can change the method and frequency of subscribed discussion posts.

Open Discussions

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In Course Navigation, open the Discussions link.

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Open Discussion

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Click the title of the discussion you want to subscribe to.

Subscribe on Discussions Index Page

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You can subscribe to an entire discussion from the Discussions page. Locate the discussion you want to subscribe
to and click the Discussions icon.

The Discussions icon will turn green when you hover over the icon and then stay green when you are subscribed.

Unsubscribe on Discussions Index Page

"Untitled" by FHI 360 is licensed under CC BY 4.0

To unsubscribe from a discussion, locate the discussion you want to unsubscribe from and click
the Discussion icon. The Discussions icon will turn red when you hover over the icon and then turn gray when you
are unsubscribed.

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Subscribe to Discussion

"Untitled" by FHI 360 is licensed under CC BY 4.0

Click the Subscribe button.

The Subscribe button will become green when you are subscribed to the discussion topic.
Unsubscribe from Discussion

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To unsubscribe from a discussion, open the discussion and click the green Subscribed button.

The Subscribed button will become a gray Subscribe button when you are unsubscribed to a discussion topic.

Discussions Overview (Students) Video Script

In this video, you will learn how to view, reply to, and edit discussion posts. To get started, click the Discussions link
in Course Navigation. From the Discussions Index page, you can view all discussions in your course, filter
discussions to view all or unread discussions, search for a specific discussion by title or keyword, and, if enabled by
your instructor, you can start a new discussion.

By default, when you view a discussion, unread replies are automatically marked as read when you scroll past
them. You can manage this option by clicking the Settings icon. Select the Manually mark posts as read checkbox

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to keep track of which posts still need review when you view a discussion, Click the Save Settings button when you
are done.

The Discussions Index page is organized into three areas: Pinned Discussions, Discussions, and Closed for
Comments. The Pinned section displays a list of discussions that your instructor wants to show at the top of your
Discussions page. The Discussions section displays a list of current discussions with most recently active listed first.
The Closed for Comments section displays a list of discussions with expired availability dates and discussions that
have been manually closed.

Graded discussions display the assignment icon, and discussions that require a peer review display the peer review
icon. Dates display for graded discussions, and for discussions with assigned to-do dates. Click the subscribe icon to
subscribe or unsubscribe to a discussion. You can also view the number of unread and total replies in a discussion.

Thanks for watching this Discussions Overview video. To learn more about Canvas, ask questions, or engage with
other Canvas users, please visit [Link].

© 2023 by FHI 360. Discussions Overview (Students) Video Transcript for the Online Professional English Network (OPEN), sponsored by the
U.S. Department of State with funding provided by the U.S. government and administered by FHI 360. This work is an adaptation of
“Discussions Overview (Students) Video Script " by Canvas LMS, licensed under the Creative Commons CC BY-NC-SA 4.0 License, and can be
found here[Link] To view a copy ofthe
license, visit [Link] This adaptation is licensed under the Creative Commons Attribution
CC BY-NC-SA 4.0 License.

PLEASE INTRODUCE YOURSELF! DISCUSSION

Please introduce yourself to your classmates by replying to this post and stating:

• Your name
• Which country you are from
• The grade or level you teach
• What you're most looking forward to in this orientation course.

This discussion is a required and graded assignment. Please follow the rubric below to earn full points for this
assignment. To get started, click the "Reply" button below. Feel free to reply to other participants once you post
your response.

Please Note: This discussion must be manually reviewed and graded by your course instructor. Please allow 48
hours for your course instructor to grade your discussion post. Assignments completed over the weekend
(Saturday and Sunday) will not be graded until the following Monday.

Please do not share your personally identifiable information on discussion boards, such as your home address,
phone number, and email address. This is to protect you from unwanted contact and spam.

We look forward to virtually meeting you all.

Best,

FHI 360 OPEN team

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 "Untitled" by FHI 360 is licensed under CC BY 4.0

>>>> Please note that this assignment can only be completed in Canvas. <<<<

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 LESSON 2G: HOW TO ACCESS AND MANAGE FILES IN
CANVAS

As a student, Files allows you to store files and assignments within Canvas. You can upload one or multiple files,
view all details about your files, and preview files. Files is built with responsive design to adjust for browser scaling.
The folder navigation window, file displays, and even file names adjust to the width of the browser window.

You may have access to files (documents, images, media, etc.) in three different feature areas:

• User files are located in your user account

• Course files are located in each course where you are enrolled (if your instructor allows you to view Course Files)
• Group files are located in each group where you are a member

View Files

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The basic functionality within Files is the same within each files location, but some features may differ according to
feature area.

The left panel [1] shows all folders for quick navigation. Some folders may be housed within other folders. To
expand all folders, click the arrows next to the folder name.

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When you click the name of a folder, all contents within the folder you are viewing display in the right panel [2].
You can also click folder names in the right panel to view folder content.

"Untitled" by FHI 360 is licensed under CC BY 4.0

For each file, you can view the name of the file [1], the date the file was created [2], the date the file was modified
[3] the name of the person who modified the file (if modified by another user) [4], and the size of the file [5].

You can also view the published status [6] for your user files.

Files are sorted alphabetically. To sort files, click the name of any column heading.

Manage Files

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Depending on the file area, files may contain several options to manage files:

Search for files [1]. Files is fully searchable by file name.

Add a folder [2]. Add a new folder to Files to store files. Folders can also house other folders.

Upload a file [3]. Upload a file to Files.

Change the state of the file [4]. Files can be published, unpublished, or include a restricted status.

56
 Manage Selected Files

"Untitled" by FHI 360 is licensed under CC BY 4.0

To select a file, click the name of the file. You can also select multiple files at the same time by holding the
command (Mac) or control (PC) key.

When a file is selected, Files displays the file toolbar at the top of the window. Depending on the files area, the
toolbar may contain several options to manage the selected file(s):

• Preview the file [1]

• Restrict access to the file [2]
• Download the file [3] (when selecting more than one file, option appears to download as a zip file)
• Move the file [4]
• Delete the file [5]

You can also manage some or all options for a selected file within the file's Settings menu [6].

Files Overview (Students) Video Script

In this video you will learn how to access, manage, and organize your user files in Canvas. You can access your user
files in Canvas by clicking the Account link in Global Navigation and selecting Files. From Files, you can upload,
download, and view your files. To search for a file or folder, type a keyword into the search field. To create a new
folder, click the Add Folder button. To upload a new file, click the Upload button. In the left panel you can view and
quickly navigate through your folders. Some folders may be housed within other folders. Click the arrow next to a
folder to expand it. A folder will display for each course or group in which you are enrolled. Any files you submit to
Canvas as part of an assignment are stored in the Submissions folder. To view the contents of a folder, click the
folder name. By default, files and folders are sorted alphabetically. However, you can click on the name of any
column heading to sort files by creation date, modification date, modifier name, or size. To select a file or folder,
click the line of the file. When a file or folder is selected, a toolbar appears at the top of the window. The toolbar
options allow you to:

• View the file

• Manage access to the file
• Download the file
• Move the file or
• Delete the file

57
By clicking a file’s Options icon, you can download a file. You may also be able to move, rename, or delete a
file. Click the file name to preview the file. Within the file preview, you can also download the file and view file
details. You can scroll through the document, zoom in and out, and view the document in full screen.

To add a file to a folder, click the file and drag and drop it into a folder. You can also click the file’s Options icon,
select the Move option, and choose the folder where you want to move the file. To select multiple files or folders
to move, hold down the Shift key on your keyboard and click the line of multiple files or folders then click and drag
the selected files to the desired folder.

To upload a file or group of files to your user files, click the Upload button. Select the file or files to upload from
your computer. Note that files will be uploaded to the folder you are currently viewing. Click the Open button to
complete the upload. You can also drag and drop files from your computer into your user folders in Canvas. If you
choose to upload a .zip file, a pop-up window will ask if you would like to expand the contents of the zip folder or
just upload them as a zip file. To download your Canvas files or folders, click the line for the file or folder and click
the Download button.

You've now completed this overview video on Files. For additional information on this or any other topic about
Canvas, please visit [Link]. You can also ask questions and engage with other Canvas users by
visiting [Link].

© 2023 by FHI 360. “Files Overview (Students) Video Transcript” for the Online Professional English Network (OPEN), sponsored by the U.S.
Department of State with funding provided by the U.S. government and administered by FHI 360. This work is an adaptation of “Files Overview
(Students) Video Script" by Canvas LMS, licensed under the Creative Commons CC BY-NC-SA 4.0 License, and can be found here:
[Link] To view a copy of the license, visit
[Link] This adaptation is licensed under the Creative Commons Attribution CC BY-NC-SA
4.0

58
To download course videos, click on the link found below each video.

"Untitled" by FHI 360 is licensed under CC BY 4.0

If you are unable to download the video, you can download a copy of the video transcript which will be located
above or below the video. Please note that the placement of the downloadable transcript may vary by course.

59
LESSON 2H: HOW TO SUBMIT AND TRACK ASSIGNMENTS
For your OPEN course, you will be submitting and tracking your assignments within Canvas.

You can submit online Assignments in Canvas using several submission types. Instructors can choose what kind of
online submissions they want you to use. You may also have the option to resubmit assignments if your instructor
allows.

Any attachments added as part of a graded assignment submission are also copied to your user files but are not
counted against your user quota. However, once the file has been uploaded as a submission, you cannot delete the
file. Files are stored in the Submissions folder.

Before submitting an assignment, you may want to review all assignment information, such as the assignment
rubric, if any.

Assignment Overview (Students) Video Script

In this video, you will learn about viewing and accessing assignments in Canvas. From the Dashboard, you can view
links to assignments in all your courses. In Card View or Recent Activity View, the To-Do list displays assignments
you need to complete and Recent Feedback displays recently submitted and graded assignments. The Recent
Activity View displays notifications about new assignments and changes to due dates. The List View displays
assignments with upcoming due dates in an agenda format.

To view your calendar, click the Calendar icon in Global Navigation. The Calendar displays assignments with due
dates in any course. To manage the courses displayed in the calendar, click the calendar checkboxes. You can
select up to ten calendars to display at the same time. To sync your Canvas calendar to your Google Calendar, iCal,
or Outlook, click the Calendar Feed link.

To view assignments in a course, click the Courses link in Global Navigation and click the name of the course.
Depending on your instructor’s course settings, there are a few different ways you can access assignments from
Course Navigation. Click the Assignments link to view and search for assignments by date or type. Click the
Modules link to view assignments organized into course modules. Click the Syllabus link in Course Navigation to
view a summarized list of all course assignments. Click the Grades link in Course Navigation to view your graded
assignments. This allows you to see your progress and any outstanding assignments.

Click an assignment title to view the assignment. Depending on course settings, you may view your assignment in
the classic assignment view or Assignment Enhancements. Both assignment views allow you to view important
information such as the due date, points possible, and number of attempts allowed. In the classic assignment view,
assignment details and rubrics display in the details page. To begin your assignment submission, click the Start
Assignment button, click the tab for the submission type you want to use, and enter your submission. Then click
the Submit Assignment button to submit your assignment.

In Assignment Enhancements, you can toggle between submission attempts by using the Attempts drop-down
menu. You can also view assignment details by clicking the Details link and rubric by clicking the Rubric link. To
submit your assignment, click the icon for your preferred submission type enter your submission and click the
Submit Assignment button.

Thanks for watching this Assignments overview video.

To learn more about Canvas, ask questions, or engage with other Canvas users, please visit
[Link].

60
© 2023 by FHI 360. Assignment Overview (Students) Video Transcript for the Online Professional English Network (OPEN), sponsored by the
U.S. Department of State with funding provided by the U.S. government and administered by FHI 360. This work is an adaptation of
“Assignment Overview (Students) Video Script" by Canvas LMS, licensed under the Creative Commons CC BY-NC-SA 4.0 License, and can be
found here: [Link] To view a copy of
the license, visit [Link] This adaptation is licensed under the Creative Commons
Attribution CC BY-NC-SA 4.0 License.

Assignment Submissions (Students) Video Script

In this video, you will learn about the different ways you can submit assignments in Canvas. If your assignment
displays differently than what is displayed in this video, your course may be using the Assignment Enhancements
feature option. Please view the Canvas Guides for more information.

Depending on your course structure, you can find your assignment in the Assignments page or Modules page. To
view your assignment, click the name of the assignment. From the Assignment Details page, you can view
information that will help you prepare for your submission. Depending on settings enabled by your instructor, you
may be able to view the due date, points possible, accepted submission and file types, number of attempts
remaining and total allowed attempts, availability dates, and the assignment rubric.

When you are ready to submit your assignment, click the Start Assignment button. If you do not see this option,
the assignment might not be available or it may be restricted. Contact your instructor for more information about
submitting the assignment.

After clicking Start Assignment, you will see tabs that indicate different submission types. To upload one or more
files as your submission, click the File Upload tab. To upload a file from your device, click the Upload File button.
Click the Choose File or Browse button to select a file to upload. A pop-up window will display in your browser.
Select the file title and click the Choose or Open button to upload the file. To use your webcam to add your
submission, click the Use Webcam button. Then click the Take Photo button to capture an image of your
submission and click the Use This Photo button to confirm your photo. To add an additional file, click the Add
Another File link. You can also add a file from your Canvas User Files by clicking the Click here to find a file you’ve
already uploaded link and selecting a file. To leave a comment for your instructor, enter your comment in the text
box. Do not copy and paste your assignment into the comment box.

To submit an assignment as a text entry submission, click the Text Entry tab. You can type or copy and paste your
assignment text into the Rich Content Editor. To submit a website URL as a submission type, click the Website URL
tab. Then type or copy and paste the web address, into the Website URL field.

To record or upload audio or video as a submission type, click the Media tab. Click the Record/Upload Media
button. Then record something new or upload existing media for your assignment. To submit your assignment,
click the Submit Assignment button.

If your course uses Google Drive or Microsoft Office 365, your instructor may have embedded the assignment in
Canvas. Open the assignment and fill it out in the Google Drive or Microsoft Office 365 window. When you are
ready to submit your assignment, click the Submit button.

Once submitted, you can verify your assignment submission in the sidebar. You will see the date and time the
assignment was submitted. If a submission is late, the submission date will display as red text. To download the
original submission, click the name of the assignment submission. To view your submission, reviews from your
peers, or instructor comments, click the Submission Details link. If a rubric was attached to the assignment, click
the Show Rubric link to view the rubric and feedback from your instructor. To view annotations left on your
submission, click the View Feedback link. If the assignment is in a format that does not support feedback, Canvas
will show the Preview link. You can also click the Re-submit Assignment link on this page, or on the assignment

61
page, as long as the availability date has not passed and you have not exceeded the number of allowed attempts. If
you resubmit the assignment, you will only be able to access your most recent submission in the sidebar.

Thanks for watching this Assignment Submissions video. To learn more about Canvas, ask questions, or engage
with other Canvas users, please visit [Link].

© 2023 by FHI 360. Assignment Submissions (Students) Video Transcript for the Online Professional English Network (OPEN), sponsored by the
U.S. Department of State with funding provided by the U.S. government and administered by FHI 360. This work is an adaptation of
“Assignment Submissions (Students) Video Script" by Canvas LMS, licensed under the Creative Commons CC BY-NC-SA 4.0 License, and can be
found here: [Link] To view a copy of
the license, visit [Link] This adaptation is licensed under the Creative Commons
Attribution CC BY-NC-SA 4.0 License.

This lesson shows how to turn in a standard online assignment.

Open Assignments

"Untitled" by FHI 360 is licensed under CC BY 4.0

In Course Navigation, click the Assignments link.

Note: You can also access your Assignments through your user or course dashboard, the Syllabus, Gradebook,
Calendar, or Modules.

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View Course Assignments

"Untitled" by FHI 360 is licensed under CC BY 4.0

Click the name of an assignment.

Submit Assignment

"Untitled" by FHI 360 is licensed under CC BY 4.0

To submit an assignment, click the Submit Assignment button to submit your work.

Note: If you cannot see the Submit Assignment button, your instructor may not want you to submit your
assignment online or the availability date has passed. View the description of the assignment for instructions, or
contact your instructor for assistance.

View Final Grade Notice

"Untitled" by FHI 360 is licensed under CC BY 4.0

A banner may appear above your assignment to indicate that your instructor has removed the assignment from
total grade calculations. However, this setting does not affect assignment submissions.

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Select Submission Type

"Untitled" by FHI 360 is licensed under CC BY 4.0

Your instructor will decide what kinds of submissions are appropriate for each Assignment. There are four
submission types: upload a file, submit a text entry, enter a website URL, or submit media.

Note: Not all file types may be available for your Assignment, depending on the assignment submission type set by
your instructor.

Submit a File Upload

"Untitled" by FHI 360 is licensed under CC BY 4.0

To upload a file from your computer and submit as your assignment, click the Choose File button [1]. If you have
already uploaded your assignment to Canvas and want to select it for your assignment submission, click the Click
here...uploaded link [2].

For a step-by-step guide about uploading files from your computer as assignment submissions, please view
the How do I upload a file lesson.

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Submit a Text Entry

"Untitled" by FHI 360 is licensed under CC BY 4.0

Type or copy and paste text into the Rich Content Editor. Click Submit Assignment.

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Submit Website URL

"Untitled" by FHI 360 is licensed under CC BY 4.0

Type or copy and paste the URL into the Website URL field. Click Submit Assignment.

Submit Media Recording

"Untitled" by FHI 360 is licensed under CC BY 4.0

Record or upload media. Follow the instructions given to you. Click Submit Assignment when you are done. Learn
more about adding media to an assignment submission.

66
 View Submission

"Untitled" by FHI 360 is licensed under CC BY 4.0

After you have submitted your work, you will see information in the Sidebar about your submission [1]. For file
uploads, the sidebar provides a link to your submission to download if necessary.

If you choose, you may resubmit another version of your assignment using the Re-submit Assignment button [2].
You will only be able to view the details of your most recent submission in the Sidebar, but your instructor will be
able to see all of your submissions.

Once the instructor has graded your submission, the Grades link in Course Navigation displays a grading indicator.

You can also see details about your assignment and links to additional feedback in your Grades page.

Notes:
• Your assignment will still appear in Assignments and the Syllabus; the listing is not removed with assignment
submissions.
• If you resubmit an assignment that has been reuploaded to Canvas by your instructor, the original submission will
remain visible in the sidebar.

"Untitled" by FHI 360 is licensed under CC BY 4.0

A S S I G N M E NT S Q U I Z

This is an ungraded practice quiz and your score from this quiz will not appear in the grade book. This ungraded
practice quiz will test your understanding of submitting assignments in Canvas, which you read about in the
preceding pages and handouts.

>>>> Please note that this quiz can only be completed in Canvas. <<<<

67
LESSON 2I: HOW TO CHECK YOUR GRADES IN CANVAS
The Grades page in a course displays all grades for all course assignments. You can also view scoring details,
comments, and rubrics. If your instructor is using multiple grading periods, you can also filter grades by grading
period.

This lesson shows how to view grades in a current course. Learn how to view grades in concluded courses.

Note: Some details in the Grades page, such as scoring details and the total grade, may be restricted by your
instructor.

Open Course

"Untitled" by FHI 360 is licensed under CC BY 4.0

In Global Navigation, click the Courses link [1], then click the name of the course [2].

Open Grades

"Untitled" by FHI 360 is licensed under CC BY 4.0

In Course Navigation, click the Grades link.

Grades Overview (Students) Video Script

In this video you will learn how to check your grades in Canvas. You can view your grades from the Dashboard.
Viewing grades from the Dashboard may be unavailable depending on your institution’s settings. In the Course
Card or Recent Activity Dashboard view, click the View Grades button in the sidebar to quickly view grades for all
courses in which you are enrolled. Click any course name to view the Grade Details page for the course. In the List

68
View Dashboard, click the My Grades icon to view the My Grades sidebar. To view the Grade Details page for a
course, click the course name in the sidebar.

The course’s grades page gives you an overview of all your grades in the course. In the Arrange by drop-down
menu, you can sort grades by assignment group, due date, module, or name. To apply the sort option, click the
Apply button. The Grades table shows all of your assignments, as well as their due dates, status, scores, and total
points possible. You may also see various grade icons in the score column. These icons indicate that the instructor
is still grading the assignment. In the far right column of the Grades table there are a few different icons that might
appear. Click the corresponding icon to view submission comments scoring details or the assignment rubric. Your
current total grade displays in the sidebar and at the bottom of the Grades page.

At the bottom of the table you can view your grades by assignment groups and weight, if they are weighted. If
your assignments are weighted, you will see a list of assignment groups and weights in the sidebar. By default, only
graded assignments are calculated into the displayed total grade. To factor in ungraded assignments, uncheck the
Calculate based only on graded assignments checkbox. Click any assignment name to view the Submission Details
page where you can view assignment details, view the assignment submission, add comments, and view the rubric.
If you are enrolled in multiple courses, you can view grades for another course by clicking the course name in the
Course drop-down menu.

To test a hypothetical score or What-if grade, click the score cell for an assignment and type in a number. Then
press the Return or Enter key or click out of the cell. View your What-If grade in the total in the sidebar. To revert
your scores, click the Revert to Actual Score button.

Thanks for watching this Grades overview video. To learn more about Canvas, ask questions, or engage with other
Canvas users, please visit [Link].

© 2023 by FHI 360. Grades Overview (Students) Video Transcript for the Online Professional English Network (OPEN), sponsored by the U.S.
Department of State with funding provided by the U.S. government and administered by FHI 360. This work is an adaptation of “Grades
Overview (Students) Video Script" by Canvas LMS, licensed under the Creative Commons CC BY-NC-SA 4.0 License, and can be found here:
[Link] To view a copy of the license, visit
[Link] This adaptation is licensed under the Creative Commons Attribution CC BY-NC-SA
4.0 License.

Check instructor comments on your submission

Instructors of your course will often make comments on your module submissions and discussion posts.
Sometimes they will use these comments to alert you to important information that is relevant to future
assignments and your overall success in the course.

To access the comments, click on the Grades link in Course Navigation.

Located to the right of your grades, you will find the instructor’s comments. Please remember to check for
instructor comments frequently. If your instructor provides you feedback in the submission comments, please
respond to them through Canvas messaging, not in the submission comments.

69
 "Untitled" by FHI 360 is licensed under CC BY 4.0

When calculating your grade please be sure that “Calculate based only on graded assignments” is not checked. If
you check this box you will only see grades for assignments that you have submitted which will not include any
assignments that you have missed and will not be an accurate reflection of your grade.

"Untitled" by FHI 360 is licensed under CC BY 4.0

***Please note that not all assignments are graded automatically and instead must be graded manually by your
course instructor. For these assignments, please allow up to a week from the time you submitted your
assignment or discussion post before expecting a grade. ***

70
LESSON 2J: TAKING QUIZZES IN CANVAS

Open Quizzes

"Untitled" by FHI 360 is licensed under CC BY 4.0

In Course Navigation, click the Quizzes link

"Untitled" by FHI 360 is licensed under CC BY 4.0

Find one you'd like to take and click the title of the quiz.

Take Quiz

71
"Untitled" by FHI 360 is licensed under CC BY 4.0

To begin the quiz, click the Take the Quiz button.

"Untitled" by FHI 360 is licensed under CC BY 4.0

Complete the quiz per your instructor's instructions. Quizzes will either have all the questions on one page, or each
question will be shown one at a time.

There are several different question types in Canvas that your instructors may choose to employ, from True/False
to Essay format. Questions can vary by question type. Each question will show in the top right corner the point
value of the question. Each question will be divided from others by a box surrounding the question and answers.

72
You can use other areas in the quiz to help you navigate and complete quiz questions, including the sidebar and
the flagging questions feature.

View Sidebar

"Untitled" by FHI 360 is licensed under CC BY 4.0

At any point during the quiz, you can view a summary of your quiz. Questions you've answered will be faded out
and identified by a checkmark icon [1], while unanswered questions will be bolded and identified by a question
mark icon [2].

You can also view the due date for the quiz [3]. In the sidebar, the quiz due date refers to the auto submit date,
which can be a specified Until date or the last day of the course.
This is not the due date set for when the quiz will be marked late.

You'll also see a timer showing your progress on the quiz. For untimed quizzes [4], the quiz shows as the elapsed
time. If you are taking a timed quiz [5], the timer shows the running time and counts down until time expires.

73
Flag Questions

"Untitled" by FHI 360 is licensed under CC BY 4.0

You can flag the questions you want to go back to by clicking the flag by the question [1]. The flag will change color
to yellow to remind you to finish the question. The yellow flag will also appear in the question overview in the
sidebar [2].

View Quiz Warning Notifications

If you are taking a timed quiz, or you are taking a quiz close to the due date or lock date and time, Canvas
generates warning messages to help you manage your time in the quiz. Canvas will also warn you if you lose the
connection to the internet during the quiz.

View Due Date Warning

"Untitled" by FHI 360 is licensed under CC BY 4.0

If you are taking a quiz with a set due date, you will see a warning popup banner as to how many minutes remain
before the quiz will be marked late. Warnings appear 30 minutes prior, 5 minutes prior, and 1-minute prior.

74
View Time Restriction Warning

"Untitled" by FHI 360 is licensed under CC BY 4.0

If you start a quiz near the time when it will be due, you will see a warning popup banner. Use the sidebar to view
the time the quiz is due and how many minutes are remaining. In this sense, the quiz due date refers to the auto-
submit date, which is either a specified lock (Available until) date or the last day of the course. Warnings appear 30
minutes prior, 5 minutes prior, 1 minute prior, and 10 seconds prior.

View Quiz Logout Warning

"Untitled" by FHI 360 is licensed under CC BY 4.0

If at any time you get logged out of Canvas while taking a quiz, you will see a warning pop-up banner. To resume
your quiz, click the Login button.

Pause Quiz
If your browser allows you to leave the quiz, you can pause the quiz by leaving the quiz page. When you are ready
to resume the quiz, the quiz will resume where you left off.

Note: if you leave a timed quiz, the timer will keep running and the quiz will be auto-submitted when time runs
out.

Submit Quiz

"Untitled" by FHI 360 is licensed under CC BY 4.0

Canvas will save your quiz as you go through it. When you are finished, submit your quiz and view the quiz results
to find out your score.

Quizzes Overview (Students) Video Script

In this video you will learn how to access and take quizzes, and view your quiz results. You can follow the same
steps to take a survey. To view quizzes within your course, click the Quizzes link in course navigation to view a list
75
of all quizzes. You can also view quizzes from the Dashboard. Click the quiz title to view quiz details and take the
quiz.

On the quiz details page you will see the due date, points possible, number of questions, availability dates, time
limit, and the number of allowed attempts. You will also see any instructions provided by your instructor. To begin
taking the quiz, click the Take the Quiz button. Depending on the quiz settings, quiz questions will all be shown on
the same page or shown one at a time. Also depending on quiz settings, you may be able to return to previous
questions by clicking the question name in the sidebar.

To mark questions to review, click the flag next to the question. A flag icon will appear next to the question name
in the sidebar. Below the questions in the sidebar, you will see Time Elapsed, or if you are taking a timed quiz, you
will see Time Remaining. If you log out or leave the quiz, you can resume the quiz by opening it and clicking the
Resume Quiz button. After you have completed the quiz, click the Submit Quiz button.

Some question types are automatically graded while others must be graded manually by your instructor. After
your quiz has been graded, you can view your quiz results on the quiz sidebar under Attempt Details, or Last
Attempt Details. If your instructor allows, you can also view results for individual questions. If the answer was
incorrect, it will be indicated by a red flag with a gray flag pointing to the correct answer. Correct answers will be
indicated by a green flag. If allowed by your instructor, click the Take the Quiz Again button on the quiz details
page to take the quiz again. You've now completed this overview video on Quizzes.

For additional information on this or any other topic about Canvas, please visit [Link]. You can also
ask questions and engage with other Canvas users by visiting [Link].

© 2023 by FHI 360. Quizzes Overview Transcript for the Online Professional English Network (OPEN), sponsored by the U.S. Department of
State with funding provided by the U.S. government and administered by FHI 360. This work is an adaptation of “Quizzes Overview (Students)
Video Script” by Canvas LMS, licensed under the Creative Commons CC BY-NC-SA 4.0 License, and can be found here:
[Link] To view a copy of the license, visit
[Link]

76
USING CANVAS QUIZ
This quiz will test your understanding of Canvas, which you read about in the preceding pages and handouts. You
can take this quiz as many times as needed until you pass with a score of at least 80%.

>>>> Please note that this quiz must be completed in Canvas. <<<<

COMPLETION OF MODULE 1

Congratulations! You have just completed Module 1: Introduction and Learning to Use Canvas.

"Untitled” by [Link] via Unsplash is licensed under Unsplash license

Click “Next” to move on to Module 2: Online Learning Success Strategies and Digital Citizenship.

MODULE 1 GLOSSARY

Learning Management System (LMS): A software used for e-learning and online education, creating a virtual
learning environment. All OPEN professional courses will use the LMS called Canvas.

Non-Native English-Speaking Teachers (NNESTs): Teachers of English whose first language is not English.

Partners: People or organizations that work together.

77