AI PROJECT LOGBOOK

Resource for Students

(Adapted from “IBM EdTech Youth Challenge – Project Logbook” developed by IBM
in collaboration with Macquarie University, Australia and Australian Museum)

KEY PARTNERS

INDIA IMPLEMENTATION PARTNERS

GLOBAL PARTNERS
 AI Project Logbook

PROJECT NAME: AI FACE RECOGNITION SYSTEM

SCHOOL NAME: MODI PUBLIC SCHOOL

YEAR/CLASS: 2022-23 / XII

TEACHER NAME: Monalisha Thapa

TEACHER EMAIL:

TEAM MEMBER NAMES AND GRADES:

1. Harsh Raj

2. Gourav Gupta

3. Jiya Anand Agarwal

4. Divya Goyal

5. Ayush Sha

6. Ayush Agarwal

1. Introduction
This document is your Project Logbook, and it will be where you record your ideas, thoughts
and answers as you work to solve a local problem using AI.

Make a copy of the document in your shared drive and work through it digitally with your
[Link] can also print a copy of the document and submit a scanned copy once you
have completed the Project [Link] free to add pages and any other supporting
material to this document.
2. Team Roles
a. Who is in your team and what are their roles?

Role Role description Team Member Name

TO WORK WITH THE TEAM

DESIGNER TO DESIGN THE PROJECT Divya Goyal
PROTOTYPE.

TO SCHEDULE AND ALLOCATE

LEADER TASKS AMONG TEAM
MEMBERS,FILLS LOGBOOK Harsh Raj
AND ACT AS A LINK BETWEEN
TEACHER AND THE TEAM
MEMBERS.

COLLECTS QUESTIONS FROM

INFORMATION TEAM, FINDS ANSWERS AND Jiya Anand Agarwal
RESEARCHER FORWARD IT TO TEAM LEADER.

DECIDES ON WHAT TYPE OF

DATA EXPERT DATA TO WORK WITH TO TRAIN Ayush Agarwal
AN Al MODEL.

COLLECTS THE TEAM PROJECT

MARKETING LOGBOOK AND CREATES A Ayush Sha
EXPERT VIDEO FOR THE CONTENT.

WORKS WITH THE USERS TO

TESTER TEST THE PROTOTYPE AND GET Gourav Gupta
FEEDBACK FROM THE USERS.
 b. Project plan

The following table is a guide for your project plan.

Phase Task Planned Planned Planned Actual Actual Actual Who is Notes/Remarks
start end duration start end date duration responsible
date date (hours, date (hours,
minutes) minutes)
Preparing for Coursework, 22/09/2022 22/09/2022 2 hrs 22/09/2022 22/09/2022 2 hrs Harsh Raj
the project readings
Set up a
team folder 23/09/2022 23/09/2022 15 min 23/09/2022 23/09/2022 5 min Harsh Raj
on a shared
drive
Defining the Background 24/09/2022 24/09/2022 20 min 24/09/2022 24/09/2022 20 min Ayush Agarwal
problem reading
Research
issues in our 24/09/2022 24/09/2022 30 min 24/09/2022 24/09/2022 40 min Jiya Anand
community Agarwal

Team
meeting to
discuss
issues and 25/09/2022 25/09/2022 20 min 25/09/2022 25/09/2022 20 min Harsh Raj
select an
issue for the
project
Complete Harsh Raj
section 3 of 25/09/2022 25/09/2022 30 min 25/09/2022 25/09/2022 40 min &
the Project Ayush Sha
Logbook
Rate
yourselves
Understanding Identify users 26/09/2022 26/09/2022 3 hrs 26/09/2022 26/09/2022 3 hrs Jiya Anand
the users Agarwal

Meeting with
users to 27/09/2022 27/09/2022 1 day 27/09/2022 27/09/2022 1 day Divya Goyal
observe
them
Interview 29/09/2022 29/09/2022 2 hrs 29/09/2022 29/09/2022 2 hrs Gourav Gupta
with user (1)
Interview
with user (2), 29/09/2022 29/09/2022 2 hrs 29/09/2022 29/09/2022 2 hrs Gourav Gupta
etc…
Complete Ayush Sha
section 4 of 30/09/2022 1/10/2022 3 hrs 30/09/2022 1/10/2022 2 hrs 30 min &
the Project Ayush Agarwal
Logbook
Rate
yourselves
Brainstorming Team Harsh Raj
meeting to &
generate 4/10/2022 5/10/2022 4 hrs 4/10/2022 5/10/2022 4 hrs Jiya Anand
ideas for a Agarwal
solution
Complete
section 5 of 5/10/2022 5/10/2022 2 hrs 5/10/2022 5/10/2022 2 hrs Jiya Anand
the Project Agarwal
Logbook
Rate
yourselves
Designing Team
our solution meeting to 6/10/2022 6/10/2022 8 hrs 6/10/2022 6/10/2022 8 hrs Jiya Anand
design the Agarwal
solution
Complete
section 6 of 6/10/2022 6/10/2022 1 hrs 6/10/2022 6/10/2022 1 hrs Harsh Raj
the logbook
Rate
yourselves
Collecting and Team
preparing data meeting to 7/10/2022 7/10/2022 2 hrs 7/10/2022 7/10/2022 2 hrs Ayush Agarwal
discuss data
requirements
Collecting and Data 7/10/2022 7/10/2022 1 hrs 7/10/2022 7/10/2022 1 hrs Ayush Agarwal
preparing data collection
Prototyping
Data 8/10/2022 8/10/2022 1 hrs 8/10/2022 8/10/2022 1 hrs Divya Goyal
preparation
and labeling

Complete 8/10/2022 8/10/2022 30 min 8/10/2022 8/10/2022 45 min Harsh Raj

Section 6 of
the Project
Logbook
Team 9/10/2022 9/10/2022 15 min 9/10/2022 9/10/2022 15 min Divya Goyal
meeting to
plan
prototyping
phase
Prototyping Train your 10/10/2022 4 hrs 10/10/2022 10/10/2022 4 hrs Gourav Gupta
Testing model with 10/10/2022
input dataset
Test your 11/10/2022 6 hrs 11/10/2022 11/10/2022 6 hrs Gourav Gupta
model and 11/10/2022
keep training
with more
data until you
think your
model is
accurate
Write a 11/10/2022 8 hrs 11/10/2022 11/10/2022 8 hrs Ayush Sha
program to 11/10/2022 &
initiate Gourav Gupta
actions
based on the
result of your
model
Complete 12/10/2022 1 hrs 12/10/2022 12/10/2022 1 hrs Harsh Raj
section 8 of 12/10/2022
the Project
Logbook
Rate
yourselves
Team 12/10/2022 12/10/2022 30 min 12/10/2022 12/10/2022 30 min Gourav Gupta
meeting to
discuss
testing plan
Completing Reflect on 14/10/2022 14/10/2022 14/10/2022 14/10/2022 All members
the logbook the project
with your
team
Complete 15/10/2022 15/10/2022 15/10/2022 15/10/2022 All members
sections 10
and 11 of the
Project
Logbook
Review your 16/10/2022 16/10/2022 16/10/2022 16/10/2022 All members
Project
logbook and
video
Submit your 17/10/2022 17/10/2022 17/10/2022 17/10/2022 All members
Submission
entries on
IBM.
c. Communications plan

d. Team meeting minutes (create one for each meeting held)

3. Problem Definition
a. List important local issues faced by your school or community

b. Which issues matter to you and why?

c. Which issue will you focus on?

d. Write your team’s problem statement in the format below.

4. The Users
a. Who are the users and how are they affected by the problem?

b. What have you actually observed about the users and how the problem
affects them?
 c. Record your interview questions here as well as responses from users.

[Link] Map

Map what the users say, think, do and feel about the problem in this table
What our users are saying What our users thinking

Facial recognition gives more

accurate result than doing
They need a more reliable and manual method and it will help
faster means to identify faces. in identifying suspects easily as
well as other types of technical
aid .
What our users are doing How our users feel

Most of them are dependent on They feel relieved because of

Facial recognition identification this as their manual task is
systems to get accurate results reduced and they can use the
and various advantages over new resource in more important
other methods . areas.

[Link] are the usual steps that users currently take related to the problem and
where are the difficulties?

[Link] your team’s problem statement in the format below.

 5. Brainstorming
a. Ideas

How might you use the power of AI/machine learning to solve the users’ problem by increasing their
knowledge or improving their skills?

AI Idea #1
USE THE DATA PROVIDED BY THE AGENCY.

AI Idea #2
GET HELP FROM ARTIFICIAL NEURAL NETWORK (ANN)
& SUPPORT VECTOR MACHINE (SVM)

AI Idea #3
USING DATA SCIENCE AND DATA MODELING (CLASSIFYING
MODELS ,ALGORITHMS,PROTOTYPE,TRAINING AND TESTING)

AI Idea #4
UPDATING & IMPROVING THE SOFTWARE BASED ON FEEDBACK.

b. Priority Grid

Evaluate your five AI ideas based on value to users and ease of creation and implementation.
High value to users, easy to create High value to users, hard to create

Idea #1
______________ Idea #2
Idea #4

Low value to users, easy to create Low value to users, hard to create

_______________ Idea #3

Briefly summarize the idea for your solution in a few sentences and be sure to identify the tool
that you will use.
6. Design
What are the steps that users will now do using your AI solution to
address the problem
7. Data
a. What data will you need to train your Ai solution?

a. Where or how will you source your data?

Where will Do you have Ethical

the data Who owns the permission to considerations
Data needed come from? data? use the data?

PAST RECORDS LAW AGENCY YES SHOULD BE

Have
ACCURATE
IDENTIFICATION LAW AGENCY YES SHOULD BE
Want/Need
ACCURATE
AI MODELS __________________ ___________________ ________________
Nice to have
8. Prototype

a. Which AI tool(s) will you use to build your prototype?

b. Which AI tool(s) will you use to build your solution?

c. What decisions or outputs will your tool generate and what further action
needs to be taken after a decision is made?
9. Testing
a. Who are the users who tested the prototype?

b. List your observations of your users as they tested your solution.

 c. Complete the user feedback grid

What works What needs to change

THE IMAGE TRACKING HARDWARE.

IDEAS.

PROTOTYPE TO SOME EXTENT. BETTER USER INTERFACE

MORE STORAGE

FASTER RESPONSE

Questions? Ideas

HOW ACCURATE ARE THE RESULTS? >>THE ACCURACY WILL BE IMPROVED AS

THE SYSTEM GAINS EXPERIENCE BECAUSE
OF ANN.
WHAT IF THERE IS A FUTURE ISSUE?
>> THE ALGORITHM CAN BE CHANGED TO
RESOLVE THE FUTURE ISSUE.
IS THE MODEL BIASED?
>>WE HAVE TRIED TO INCLUDE A DIVERSE
TEAM AS WELL AS TEST SUBJECT TO
REDUCE AS WELL AS DETECT BIASES.
d. Refining the prototype: Based on user testing, what needs to be acted on
now so that the prototype can be used?

e. What improvements can be made later?

10. Team collaboration
a. How did you actively work with others in your team and with stakeholders?
 11. Individual learning reflection
11.1. Team Reflections

A good way to identify what you have learned is to ask yourself what surprised you during
the project. List the things that surprised you and any other thoughts you might have on
issues in your local community.

Team member name:Harsh Raj

Team member name:Gourav Gupta

Team member name:Jiya Anand Agarwal

Team member name:Divya Goyal

Team member name:Ayush Agarwal

Team member name:Ayush Sha

 12. Video link

Enter the URL of your team video:

Enter the password (if any):

Appendix
Recommended Assessment Rubric (for Teachers)

LOGBOOK AND VIDEO CONTENT

Steps 3 points 2 points 1 point Points
Given
Problem A local problem which has not A local problem which has not A local problem is
definition been fully solved before is been fully solved before is described
explained in detail with described.
supporting research.

The Users Understanding of the user group Understanding of the user The user group is
is evidenced by completion of all group is evidenced by described but it is unclear
of the steps in Section 4 The completion of most of the how they are affected by
Users and thorough steps in Section 4 The Users. the problem.
investigation.

Brainstorming A brainstorming session was A brainstorming session was A brainstorming session

conducted using creative and conducted using creative and was conducted. A solution
critical thinking. A compelling critical thinking. A solution was was selected.
solution was selected with selected with supporting
supporting arguments from arguments in Section 5
Section 5 Brainstorming. Brainstorming.

Design The use of AI is a good fit for the The use of AI is a good fit for The use of AI is a good fit
solution. The new user the solution and there is some for the solution.
experience is clearly documentation about how it
documented showing how users meets the needs of users.
will be better served than they
are today.
Data Relevant data to train the AI Relevant data to train the AI Relevant data to train the
model have been identified as model have been identified as AI model have been
well as how the data will be well as how the data will be identified as well as how
sourced or collected. There is sourced or collected. There is the data will be sourced or
evidence that the dataset is evidence that the dataset is collected.
balanced, and that safety and balanced.
privacy have been considered.
Prototype A prototype for the solution has A prototype for the solution A concept for a prototype
been created and successfully has been created and trained. shows how the AI model
trained to meet users’ will work
requirements.
Testing A prototype has been tested A prototype has been tested A concept for a prototype
with a fair representation of with users and improvements shows how it will be
users and all tasks in Section 9 have been identified to meet tested.
Testing have been completed. user requirements.
Team Effective team collaboration and Team collaboration among There is some evidence of
collaboration communication among peers peers and stakeholders is team interactions among
and stakeholders is clearly clearly documented in Section peers and stakeholders.
documented in Section 10 Team 10 Team collaboration.
collaboration.
Individual Each team member presents a Each team presents an Some team members
learning reflective and insightful account account of their learning present an account of their
of their learning during the during the project. learning during the project.
project.

Total points
VIDEO PRESENTATION
Points Given
3 – excellent
Criteria 2 – very good
1 – satisfactory

Communication The video is well-paced and communicated, following a clear

and logical sequence.

Demonstrations and/or visuals are used to

Illustrative
illustrate examples, where appropriate.

Accurate The video presents accurate science and technology and

language uses appropriate language.

The video demonstrates passion from team members about

Passion
their chosen topic/idea.

Sound and
image quality
The video demonstrates good sound and image quality.

The content is presented in the video within a 3-minute

Length
timeframe.

Total points