Doc No. SGHRM/POL/003 Effective Date 01.11.
2022
Doc Name Relocation / Mobility Policy Rev. No. 0
Department Shyam Group HR Section Talent Management
1.0 -Purpose:
Deliver positive relocation / mobility experience for both business and employees.
2.0 -Applicability & Entitlements:
2.0.1 -Policy applicable to employees getting transferred or moving out from base
location.
2.0.2 -Relocation policy will not be applicable for new hires / employees residing
within 50 kms. radius of place of posting.
2.0.3 -Eligibility of the relocation / mobility benefits is applicable within 1 month
of resuming services in new location.
2.0.4 -The travel expenses will be as per Business Travel Policy entitlements
including spouse & upto 2 children.
2.0.5 -School admission fees will be reimbursed by company for Managers &
above upto Rs. 50000 per child (maximum upto 2 children).
2.0.6 -Employee will be entitled to 7 nights of stay at Guest House / Hotel to
facilitate their resumption of services. Employee along with their immediate family
members (includes spouse and upto 2 children) will be eligible for this facility.
3.0 -Movement of Luggage and Personal belonging:
3.0.1 -Reimbursement will be allowed as per following rates by the shortest route
for1 Truckload of luggage and personal effects, including personal vehicle
transportation.
3.0.2 -Employee has to share 3 quotations as per above given guidelines & L1 will
be opted for approval.
3.0.3 -The ceiling amount given in clause 4.0 will be inclusive of Insurance coverage
and packaging services.
4.0 -Eligibility:
S.No. Grade Distance (end to end) Eligible Amount Accommodation
1 Managers 51 kms to 100 kms 18000 Actual brokerage
& Above charges or 1 month
2 101 kms to 500 kms 30000
HRA whichever is
(+50 kms)
lower
3 Beyond 550 kms 80000
4 Asst. Mgr 51 kms & above 30000 NA
to Officers
5 Jr. Officers 51 kms & above 15000 NA
& below
5.0 -Transfer of Asset under possession :
5.0.1 -HR will inform IT Department for transferring or initiate clearance
process of all the IT asset allocated to the employee.
5.0.2 -IT should initiate the necessary process of transferring or clearance
process of the IT assets to the new location of the employee (As Applicable).
6.0 -Special Allowances:
6.0.1 -These allowance are only applicable for employees who were transferred
from plants of Sambalpur, Jamuria, Mangalpur & Kharagpur to Kolkata HOs or
Pakuria Plant. The following special allowances will be applicable for transfer
cases from plant locations to Kolkata HOs or Pakuria Plant:
6.0.2 -All these allowances will be discontinued if the employee moved out of Kolkata or
any other metropolitan city.
S.No Designation City Additional Metropolitan
Compensatory Conveyance
Allowance (CCA)
1 GM & Above Kolkata HO - 5000 Kolkata HO - 2500 Kolkata HO
Pakuria - 4000 Pakuria - 2000 - 10000
2 DGM to Kolkata HO - 5000 Kolkata HO - 2500 Kolkata HO
Sr. Pakuria - 4000 Pakuria - 2000 - 7500
Manager
3 Manager to Kolkata HO - 4000 Kolkata HO - 2000 Kolkata HO
Asst. Manager Pakuria - 3000 Pakuria - 1500 - 6000
7.0 -Exclusions:
This policy is not applicable in the following transfer cases:
7.0.1 -Kolkata HO locations to Pakuria Plant or vice versa
7.0.2 -Jamuria Plant to Mangalpur Plant or vice versa
Approval Matrix:
Location Level L1 Approval L2 Approval L3 Approval
As per policy Plant HR
Relocation / Plant
Mobility Outside policy Plant HR Director HR
Allowances
As per policy HR Manager CHRO
HO
Outside policy HR Manager CHRO MD
The policy is subject to modification, amendment and alterations by the management at
any time without assigning any reasons or without giving any prior intimation to the
employees. The policy would have interface with Recruitment and Performance
Management Policy.
Prepared & Maintained Reviewed & Validated By Approved By
By
Shyam Group HR Director Management Board
HR CHRO
