UNIT-2

Data Entry and Keyboarding Skills

FILL IN THE BLANKS

1. A touch typist knows the location on the keyboard through memory

Ans. Muscle memory.

2. The typing speed is measured in

Ans. WPM (Words per minute)

3. Alphabets (A–Z) and numbers (0–9) are known as keys.

Ans. Alphanumeric keys

4. Del key deletes the character at the cursor position

Ans. current

5. A standard keyboard has Function keys.

Ans. 12

6. Numeric keypad is used to enter data.

Ans. numeric

7. Page Up key is used to shift the one page up.

Ans. cursor

8. Pressing the End key moves the cursor to the character of the line.

Ans. last

9. On numeric keypad ‘0’ is to be pressed by the thumb.

Ans. Right hand

10. The numeric keypad has columns and rows.

Ans. Four, five

 11. The is used to delete the character on the left to the cursor.

Ans. Backspace key

12. Caps lock key is a key.

Ans. toggle

13. Enter key is also known as key.

Ans. Return

14. The keys ‘F’ and ‘J’ are known as keys.

Ans. Guide

15. key is used to move the cursor on next page.

Ans. Page Down

16. Pressing the Key, moves the cursor to the first character in the
document.

Ans. Ctrl + Home

17. On a numeric keypad, the number _ is the guide key

Ans. 5

QUESTION - ANSWER
1. Who is a touch typist?
Answer – A touch typist is someone who types without looking at the keyboard. Muscle
memory helps the user remember where the keys are available. Touch typists position their
fingers in the center of the row and know which finger to move and how much to move it in
order to reach any key.
2. Discuss the various types of keys available on a computer keyboard.
Answer – The various types of keys available on a keyboard are –
a. Alphanumeric keys – The entire alphabet (A-Z) as well as numerals (0-9) are available on
the keyboard.
b. Punctuation keys – All of the punctuation keys, such as the comma (,), period (. ),
semicolon (;), brackets ([]), and parenthesis ( ) and so on.
c. Alt Key – The Alt key stands for Alternate key, functions similarly to a second control key.
d. Arrow keys – The cursor can be moved up (), down (), right (), or left () with the
four arrow keys.
e. Shift or Alt keys – To move the cursor in multiple positions at the same time.
f. Backspace key – Deletes the character just to the left of the cursor and moves the cursor to
that position.
g. Caps Lock key – It’s a toggle key that changes all alphabetic characters to uppercase when
pressed.
h. Ctrl key – The control key is used in conjunction with other keys to produce control
characters.
i. Delete key – The Del key deletes the character or chosen item at the current cursor position,
but it does not move the pointer.
j. Enter key or Return key – It’s used to type commands or move the pointer to the next
line’s beginning.
k. Esc key – To send special codes to devices and exit (or escape) from applications and tasks,
press the Escape key.
l. Function keys – F1 through F12 are special keys. Depending on whatever software is
running, these keys have distinct meanings.
3. What is numeric Keypad?
Answer – When entering large amounts of numeric data, a numeric keypad is used. This
keypad functions similarly to a calculator. It is usually found on the right side of the computer
keyboard.
4. Differentiate between Home Keys and Guide Keys.
Answer –
Home Key – Home keys for the left hand are ASDF, and home keys for the right hand are
(semi-colon);LKJ.
Guide Key – The keys ‘F’ and ‘J’ on a computer keyboard are known as left and right hand
guide keys, respectively. Both contain a small raised tangible mark with the help of which the
touch typist can place the
fingers correctly on the home keys.
5. What do you understand by Guide Keys? Name the Guide keys.
(a) computer keyboard
(b) typewriter
Answer – Guide keys are those keys that aid in the placing of fingertips on the Home keys.
a) Computer Keyboard – The keys ‘F’ and ‘J’ on a computer keyboard are known as left and
right hand guide keys, respectively.
b) Typewriter – The two keys ‘a’ and ‘(semi-colon);’ on a typewriter are known as guide
keys, and they are depressed with the left and right hand little fingers, respectively.
6. Explain the role of typing ergonomics.
Answer – The logistic support for efficient and effective typewriting is provided by typing
ergonomics. It is critical to achieve and maintain precision and speed.
The elements that are considered are listed below.
a. Sitting posture – Sit upright and slightly bend your neck forward while using the computer
keyboard.
b. Position of hands – Place your hands down and your forearms at a level with the keyboard.
c. Monitor placement – While working on the monitor, avoid bending your neck and keep the
screen’s upper border at eye level.
d. Mouse and Keyboard placement – Keep the keyboard and mouse at about a 20-centimeter
spacing apart to provide smooth and effortless keyboard use.
e. Chair and table placement – Adjust the height of your computer chair and table to your
liking.
f. Placement of matter to be typed – Place the content to be typed on the left or right side of
the keyboard, preferably on a slanted Copy Holder.
7. Why the use of various typing software is common now-a-days?
Answer – There is a lot of free software available that is tailored to help you learn typing
quickly and successfully. Benefit of typing software is we can learn typing easily in the home,
for jobs prospective also typing software will help you.
8. Mention the finger allocation of keys of the Bottom Row of computer keyboard.
Answer – Mastering typewriting skills entails gaining the essential knowledge and expertise of
keyboard operation through proper finger positioning. Place four of each hand’s fingers on the
Home Keys. The forefingers (Index Finger) of the left and right hands control the last two keys
on the second row, ‘g’ and ‘h.’
9. Give some successful keyboarding tips?
Answer – For good keyboarding techniques, keep the following elements in mind.
1. Use a light touch and avoid putting too much pressure on the keys.
2. When typing, keep your fingertips on the Home row.
3. Allow your fingertips to naturally fall on the keys, resting on top of the next key in the
same horizontal row.
4. As soon as you press a key, release it as soon as possible. Holding the key down over an
extended period of time causes the same character to be typed repeatedly.
5. When practicing, don’t look at the keyboard.
 6. Press the keys in a rhythmic pattern with equal intervals of time.
7. Only use the fingers that have been assigned to the keys.
8. Pronounce the character on the key slowly while pressing it.
9. Don’t put yourself under any mental strain when typing.
10. Comfortable typing ergonomics

11. Be patient if you make a mistake at the beginning.

12. Strike a balance between speed and accuracy, as they are both critical. Don’t let speed get
in the way of accuracy.
13. To master the computer keyboard, practice typing words, sentences, passages, and
figures without looking at the keyboard on a regular basis.
10. What are the color indication in a typing tutor software?
Answer – The following is the colour code –
 Green letters indicate right inputs.
 Yellow letters denote right inputs that are longer than the permissible timeframe.
 Wrong inputs within the permissible timeframe are indicated by red letters.
 Orange letters denote incorrect inputs that also exceed the permitted timeframe (worst
case scenario).
11. Describe the three stages of touch typing.
Stage one of the process begins with learning the Home Row of the keyboard (the row
beginning with the Caps Lock key). Looking at the keyboard is strictly forbidden. This is
followed by learning the lower and upper rows, the numbers row, uppercase letters and special
symbols.
Stage two involves memorising frequently used syllables and typing words containing
these syllables.
Stage three involves typing actual text to perfect the skills acquired.