Mantra– A to Z Utility Services

Doc No: SOP of Health, Safety & Environment,

MG/ATOZ/SOP/HSE/01
Rev.01 Date: 19/02/2024 Department (HSE)

STANDARD OPERATING PROCESS (SOP) of

Health, Safety & Environment Department
(HSE)

Description Authority Approval Date Signature

Prepared By Mr. Avinash Belge
Mr. Suhas Shrike
HOD
Review By Mr. Vijay Karanam
President
Approved By Mr. Rohit Gupta
CEO
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Contents
1. INTRODUCTION
1.1 Scope……………………………………………………………………... 3
1.2 Role, Responsibility & Authority………………………………………… 3
1.3 Definitions/Abbreviations….…………………………………………….. 4
1.4 References…………….…………………………………………………. 4
2. OBJECTIVES & MONITORING…………………………………………… 5
3. RISK AND OPPRTUNITY MATRIX……………………………………….. 6
4. TURTLE DIAGRAM
4.1 HSE HO Process………………………………………………………….. 8
4.2 HSE Project (Site) Process……………………………………………… 9
5. PROCESS FLOW DIAGRAM
5.1 Process Flow Diagram-Project Site………………...…………………….. 10

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1. Introduction
1.1 Scope
 The purpose of this Environment, Health & Safety (HSE) procedure is to provide the employees
& contractors a single source of reference of project requirements to manage and control
Environment, Health & Safety aspects at all of the Mantra Properties projects. It is designed to
enable those involved to enjoy an Environment Friendly and Incident & Injury Free workplace.
 This Health Safety & Environment procedure is applicable for all construction projects
undertaken by Mantra Properties.
 This Procedure is not an alternative to ensuring legislative compliance and all parties involved in
Mantra Properties projects are to ensure compliance with the specific legislative obligations
associated with their activities.

1.2 Role, Responsibility & Authority

Role Responsibility Authority
Head - HSE 1. Responsible for HSE Process 1. To approve/ Revise the
Development. HSE system/ processes.
2. In-house Training & Capacity 2. Selection and
Building around HSE Discipline. development of HSE
3. Resource mapping, seeking team.
management approval & assisting 3. Mapping of site HSE
projects in deployment Manager keys &
4. Reward and recognize the projects responsibility.
and individuals for excellence in 4. Recommend training for
safety management system. the development of site
5. In-house Training & Capacity HSE team.
Building around HSE Discipline. 5. Review in-house
6. Assist project in determining training program.
opportunities for improvement and 6. Stop work notice to
implementing corrective & project if found major
Prevention action. HSE nonconformity.
7. Reporting HSE Performance to Top
Management for review which
serves as a basis for improvement
of the HSE management system.
8. Act as internal HSE advisor /
consultant/auditor.

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 Site HSE 1. Facilitate Mantra Project Team and 1. Recommend revision in
contractors in implementation of the HSE system/
HSE Policy/Procedures/Process. processes.
2. Conduct HSE Induction Training, 2. Recommend training for
Toolbox Talks and special trainings the development of HSE
for creating awareness about the team.
hazards/ aspects and the related 3. Monitor contactor
risks/ impacts. process.
3. Safety walk through surveys, 4. Check and approve from
inspection of work fronts, Corporate HSE Team.
identification of At-Risk Behavior 5. Stoppage of work in
and giving feedback case of HSE
4. Organize HSE Meeting, record nonconformity.
minutes, follow up for closure& 6. Issuing a Safety
circulate it. violation observation
5. Guide the contractor and his team notice incase found HSE
for improving their HSE noncompliance.
performance.
6. Prepare Emergency Preparedness
plan and conduct mock drill to
check its effectiveness.
7. Reporting HSE Performance to
Corporate HSE Dept. as per defined
frequencies
8. Advise Project managers on HSE
related matters including hygiene of
labour camp and work site
HSE 1. Conduct Weekly inspection/Audit 1. To collect relevant
Inspector/Auditor as per HSE norms information about the
2. Conduct Meeting, Training with organizations HSE
MOM reliability, efficiency &
3. To implement and develop HSE effectiveness.
procedure effectively. 2. Stoppage of work in
4. To investigate incident/accident. case of HSE
determine with root cause. nonconformity.
5. To advice Project incharge/C.I. 3. Recommend training for
HSE related issues. the development of HSE
6. Lead an internal, Cross team.
audit/Inspection of projects.
7. To support ,Motivate staff to make
effective of HSE norms
8. Developing, coordinating and
enforcing systems, polices
procedure & HSE standards.

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1.3 Abbreviations
Mantra Mantra Properties
HSE Health, Safety & Environment
HIRAC Hazard Identification Risk Assessment and determining Controls
ERP Emergency Response Plan
NC Non-Conformity
CAPA/ CA Corrective Action and Preventive Action or termed as Corrective Action
HR Human Resource
ADM Administration
D&D Design & Drawing
PLN Planning Department
ENG Engineering
PM Project Manager
CAR Contractor's all risk insurance

1.4 References

1. Manual
 HSE Manual – A to Z
 HSE Plan - Project
2. Associated Process
 Project Management
 Planning
 Purchase & Contracts
 Budgeting & Cost Management
 HR & Admin
 HIRAC
 Legal (CAR)
 Statutory (RC & WC Policy)

2. Objectives & Monitoring

Performance Title Target Unit of Responsibility Ref. Review
Indicator Performance Measure Document frequency
measure (UoM)
HSE score Provide 80% HSE score Site HSE and Project Quarterly
methods, tools Project Team PRM
and advice to Report.
project team Quarterly
for improving Safety
HSE report (HO)
performance
of project.

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Regular HSE Conduct 4 Nos. of Site HSE and Site HSE Monthly
inspection regular HSE Inspection HSE Project Team Inspection
inspection of /monthly Inspection report.
projects with with 80 % and close Project PRM
site team to closeout out % Report.
identify HSE
process
deficiencies
and advice
execution team
to get it
rectified.
Internal HSE Process 4 Internal Time HSE In charge Internal Quarterly
Audit Implementatio Audits and Site HSE Audit report.
n Team
HSE Meeting Conduct Safety No’s of Site HSE and MOM Quarterly
regular safety meeting/ Safety Project Team of HSE
meetings to monthly meeting Meeting.
discuss and with and close
resolve project 80 % out %
safety issues. closeout
% of
safety
issues
Zero Fatality Zero Fatality Zero Nos Site HSE and HSE MIS Monthly
Fatality Project Team Report.
Promotional Organize HSE Quarterly Nos. Site HSE and HSE Quarterly
activities promotional promotion Project Team promotional
Activities
record.
HSE training Impart training 2 HSE Nos. of Site HSE and HSE Quarterly
and education training/ Internal Project Team Training
to operation month Trainings/ record.
team in new Site
safety
procedure

3. Risk and Opportunities Matrix

Risk & opportunities register shall be maintained and reviewed periodically for area of concern.

Sr Source of Business Rating Opportunity that Action Taken Effectiveness

. Risk Process Exist To prevent or of Action
N Identified Where Risk Reduce Risk Taken
o From is Involved &
Its

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 Description
1 Construction Absence of Medium Untrained manpower Apply regular Qualitative and
Risk trained will be available training and safety ensured
manpower cheaply by providing improve work
them good training.
productivity
Skilled persons
quantities can be
improved, and
organization
will have skilled
persons at low cost
2 Construction Equipment High Reduction in To eliminate, Cost saving
Risk failure equipment failure regular and
and down time. maintenance is profitability
advisable
3 Technical New High If the technology Proper study of Time saving
Risk technology successfully methodology &
implemented implemented, skilled manpower
reduction in cost & needs to be
time and arranged
improvement
in production and
quality with Safety
4 Legal Risk Changes in High Documentation Regularly update Process
legal update documentations oriented work
requirement, there are any
specifications, changes
during
construction
5 Construction Natural High Ready for any Follow the Ensuring
Risk Disaster unwanted event. forecast & security
(Floods, predictions of
earthquakes, weather and
etc.) conduct
emergency mock
drill
at regular
intervals
6 Construction Accidents of Low Safe workplace for Ensure proper Smooth
& Legal workers workers. safety running of
Risk parameters to project
avoid such
Risks. Regular
checks & audits
suggested

NOTE:

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 In case, any risk is associate with ‘Legal Aspect’ or arising from ‘Legal Compliance’ same shall
be identified with ( * ) mark and treated with high priority
 In some cases, action other than monitoring, cannot be implemented to ‘Prevent’ or ‘Reduce’ risk
impact
 Note 3 : All parameters addressed in ‘External And Internal Issues’ and ‘Interested Parties, Their
Needs And Expectations’ need not necessarily resulting into ‘Risk’

4. Turtle Diagram

4.1 HSE HO Process

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4.2 HSE Project (Site) Process

WHO:
Process Owner: Cluster Head /
Project Manager

HSE Site Implementers: Site

Team

Output:
INPUTS: Project HSE Plan consists of-
Inputs: Project specific method
statement. HIRAC
Project Specification HSE Project
(Site) Checklist, HSE Inspection
HSE Manual Process records, Promotional activity
Contract Safety documents

HOW: Support Departments:

Periodic site inspection and Project (Site)

checking Planning
Procurement
Trainings Contracts
Billing
 Internal
 External
Joint HSE Walks

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5. Process Flow Diagram

5.1 Process Flow Diagram- Project (Site)

Note: All processes are done periodically as per requirement.

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