INVITATIONS
AND
REPLIES
MSEC: INVITATION AND REPLIES
Advanced Writing Skills
Formal Invitation
Features of a Formal Invitation
1. It is a single sentence presentation.
2. It is written in the Third person.
3. There is no signature.
4. The address is written at the bottom of the invitation.
5. The date of writing is given.
6. The Simple Present Tense is used.
7. The lay out of the letter is such that each of the following is in a
separate
line:
(a) name of the host
(b) the Standard expression
(c) the reason of the invitation
(d) the time and date of the event
8. Inline commas are used.
9. Skip end of line punctuation.
Format of a Formal Invitation
1. Name(s) of the Host(s)
2. Standard expression:
(a) request the pleasure of your company
(b) solicit your gracious presence
(c) cordially invite you to
(d) cordially request the honour of your presence
(e) invite you to join
(f) request your benign presence
(g) seek the pleasure of your presence
3. Purpose of the invitation
(birthday/marriage/inauguration/celebration of
historic day etc.)
4. Name of the honoree (birthday person, bride, groom etc.)
5. Day, date and time of the party/function /programme.
6. Name of the place location with complete address.
7. RSVP (French expression : Respndez s’il vous plait means :
Respond if it pleases you. (Pronunciation= re-spawn-day-sill-
voo-play)
8. Just below RSVP write the telephone/mobile No. or address of the
host.
Questions:
Q1. Draft a formal invitation to be sent to your friends and relatives on the
occasion of your son's marriage.
Q2. Draft a formal invitation to be sent to your friends and relatives on the
occasion of your son's birthday.
Q3. Draft a formal invitation to be sent to the parents and distinguished guests on
the occasion of the annual day of your school.
Q4. Draft a formal invitation to be sent to your friends and relatives on the
occasion of the inaugural ceremony of you new showroom.
Wedding
Invitation
Card
(Formal)
Mrs. and Mr. Ankul Deora
solicit your gracious presence on the auspicious occasion
of the marriage of their granddaughter
24th March 2025 Shagun
(Daughter of Mr. Rakesh and Mrs. Sunita Deora)
with
MUKESH
(Son of Mr. Vedant and Mrs. Vedika Choudhary)
on the 27th March 2025 at 8.30 p.m.
at SHEHNAI BANQUET HALL
Paradise Road, Jodhpur
RSVP With best compliments from
Rakesh Deora All Relatives
D-42, Bhagat ki kothi, and
Phone: 9983862962 Friends
Mukesh Kumar Chaudhary
FORMAL
INVITATION TO PRESIDE
OVER/ INAUGURATE/
JUDGE EVENTS
Formal invitation for school events or exhibition for general public:
The Principal, Staff and Students of
DELHI PUBLIC SCHOOL
Aaru Choudhary, Jodhpur
1 March 2025
cordially solicit your benign presence
on the occasion of
ANNUAL DAY CELEBRATION
on Thursday, 2nd March 2025 at 5.30 p.m.
in the School Auditorium
Honourable Chief Justice, Dr. Bhola Ram Ji
has kindly consented to be the Chief Guest
RSVP
Dr. Shagun Deora
Principal
(This card admits only two.
You are requested to be seated by 5.00 p.m.)
1. Mr. & Mrs. Patekar
24th January 2024
request your benign presence
at the wedding ceremony of their son
Akhilesh
to.
Akanksha
(D/O Mr. & Mrs. Sangavi)
on Sunday, 27th January, 2025 at 8.00
at their rp.m.
esidence.
RSVP
Tel: 0298-5677
2.
Mr. & Mrs. Chawala
23th January 2025
Request the pleasure of your company
On the 5th birthday of their son
Rahul
on Monday, 28th January, 2025 at 7.00 p.m.
at Konark Hotel, [Link], Delhi.
RSVP
Tel: 0291-267012
3.
The Principal, Staff & Students
25th January 2025
Of
Kendriya Vidyalaya, [Link], NewDelhi
Solicit your gracious presence on
The Annual Day
on Sunday, 27th January, 2025 at 10.00 a.m.
at school grounds.
SHREE BHOLA RAM JI
the chairman of the Vidyalaya has kindly consented
To be the chief guest.
RSVP
Tel: 011-272356567
M/s Goyal Brothers
4. 25th January 2025
request your benign presence
at the inaugural ceremony of their new showroom
Beautex
Of readymade garments
on Sunday, 27th January, 2025 at 11.00 a.m.
at 45, [Link], New Delhi.
RSVP
Tel: 011-27653421
Written By:
Mukesh Kumar Chaudhary
FORMAL INVITATION (NON-PRINTED)
I. You are the Secretary of the Old Students’ Association, Modern
Public School, Park Road, Jodhpur. Write invitation letters
to all the old students of the school on the Alumni Meet.
Old Students’ Association
Modern Public School
Park Road
Jodhpur
24th December 2025
Dear Alumna/Alumnus
Subject: Invitation to the 25th Alumni Meet.
Mukesh Kumar Chaudhary
The 25th Alumni Meet of the school will be held on
Thursday, the 2nd January 2025 at Paradise Hotel, Golden
Avenue, Jodhpur. Old students, along with their spouses,
will be our guests of honour.
Kindly assemble at 8.00 p.m. in the Banquet Hall for
a get-together, dance and dinner party. Please confirm your
seats by sending ₹ 1,000/- o the undersigned.
Yours sincerely
Rajesh choudhary
Secretary
Mukesh Kumar Chaudhary
II. You are the President of the English Literary and Cultural Society
of your school. You have to organize an Inter Zonal Declamation
Competition on the topic ‘Communication Skills are important in
Modern World’ at the +2 level. Write an invitation to Dr. Shrikant
Jain, an eminent educationist to preside over the function.
Delhi Public School
Pali Road
Jodhpur
24th December 2025
Dr. Shrikant Jain
26 M. G. Road
Jaipur
Mukesh Kumar Chaudhary
Sir
Subject: Invitation to preside over Inter Zonal Declamation
Competition.
The English Literary and Cultural Society of the school
is organizing an Inter Zonal Declamation Competition on
the topic ‘Communication Skills are important in Modern
World’ on Wednesday, the 29th January 2025 at 9.30 a.m.
in the School Auditorium.
It would be a great honour if you could grace the
occasion and preside over the competition as the Chief
Guest.
Yours sincerely
Arman Choudhary
Mr. and Mrs. Anantyo Name of the hosts
Cordially request the pleasure of your
company
Phrasing of the
On the wedding ceremony of their daughter invitation
The kind of event
Deva With Davy
Date
On Friday,the twelfth of December
Time At seven o’clock in
Venue
Gedung Ngasirah
Jl Jendral Sudirman
Kudus
R.S.V.P dinner with
Julia Request to be served
response
08984417165 at
[Link] “Yummy
Spec
g@[Link] Food”
REPLY TO
INVITATION
(formal acceptance/refusal)
FORMAL REPLIES
A formal reply is usually very short.
It is brief and to the point.
The quality of a good reply is must always be pleasant.
Even while declining the invitation or expressing inability to attend
one must be polite and courteous.
Formal replies demand a formal tone and treatment.
There is no room for unnecessary details or superfluous matter in
them.
Main characteristics
Formal Replies
Acknowledge the invitation.
Express thanks in third person.
Mention acceptance/regret.
Specify the reason for refusal.
Be brief and specific.
Be formal in tone and treatment.
FORMAL ACCEPTANCE
Sample Question
You are Mr. Ajay Gupta of
7, Park Avenue Delhi.
Draft a reply accepting an
invitation to attend a house
warming party hosted
by your colleague.
Formal acceptance
Sample answer
7, Park Avenue
Delhi
16 June 2020
Mrs. And Mr. Ajay Gupta thank Mrs. And Mr. Satish Sharma for
their kind invitation on the house warming party on 27th July 2020
at 11 am, which they are delighted to accept. It is their great
pleasure to attend the ceremony.
FORMAL REFUSAL
Sample Question
You are Mr. Ajay Gupta of
7, Park Avenue, Delhi. Draft a reply
of refusal expressing inability to
attend a house warming party hosted
by your colleague
FORMAL REFUSAL
Sample Answer
7, Park Avenue
Delhi
16th June 2020
Mrs. and Mr. Ajay Gupta thank Mrs. and Mr. Satish Sharma
for their kind invitation on the house warming party on
27th June 2020 at 11 am, but regret their inability to accept
the same due to urgent and unavoidable assignment abroad.
Formal acceptance by the person who was
invited to preside over/inaugurate
You are Dr. Shailesh Gupta, an eminent
educationist. You have been invited to preside
over an Inter Zonal Declamation Competition by
Neha, the president of English Literary club of
Government Model Sr. Sec. School, Sector 19
Chandigarh. Write a letter of acceptance of the
invitation.
Formal acceptance by the person who was invited to
preside over/inaugurate
Sample answer
73, Sector 11 –A
Chandigarh
16 June 2020
Dear Neha
Many thanks for inviting me to preside over the Inter Zonal Declamation
Competition to be held on 27th June 2020 at 9.30 am in your school. I shall be
highly delighted to attend the function and enjoy listening to the views of the
students. It will be kind of you , if you provide me the official transport
Yours truly
Dr. Shailesh Gupta
Formal refusal by the person
who was invited to preside
over/inaugurate
You are Dr. Shailesh Gupta,
an eminent educationist. You have
been invited to preside over an Inter Zonal
Declamation Competition by Neha, the president of
English Literary club of Government Model Sr. Sec.
School, Sector 19 Chandigarh. Write a letter of refusal
of the invitation.
Formal refusal by the person who was invited to
preside over/inaugurate
Sample answer
73, Sector 11 –A
Chandigarh
16 June 2020
Dear Neha
Many thanks for inviting me to preside over the Inter Zonal
Declamation Competition to be held on 27th June 2020 at 9.30 am
in your school, but I am sorry to say that I shall not be able
to attend the same due to a prior appointment.
Yours sincerely/truly
Dr. Shailesh Gupta
➢
Ankit
Ankit Verma
WRITING REPLIES (FORMAL AND INFORMAL)
FORMAT REPLIES FORMAL (Layout usually pertains to the format of a formal letter)
➢ Follow a set formula:
✓ acknowledge the invitation, express gratefulness/ thanks.
✓ mention date, time, and venue.
✓ accept/decline invitation with reason.
✓ blessings/ best wishes.
➢ formal words — kind invitation’, ‘great pleasure’, ‘regret’ etc.
➢ Express in first person (‘I’, we’) if the person invited is replying themselves.
➢ Use the third person (‘they’) instead of first person (‘I’, we’) if someone else is replying for the
invited.
➢ The address of the writer and the date to be written.
➢ Use formal and polite language.
SAMPLE: You are the principal of a reputable school, and you are invited to the inauguration of a
painting exhibition near your school. Send a reply in not more than 50 words, expressing your inability
to attend the exhibition. You are Ashwini/ Ashwin.
JK Colony
Q. You are Aaru choudhary the principal of Delhi Public School Jodhpur. You are invited to the
inauguration of painting exhibition of St. John's School Jodhpur. Send a reply in not more than 50
words, expressing your inability to attend the exhibition.
Delhi Public School
Jodhpur
16th March 2025
The President
Painting Exhibition Organizer
[Link]'s School , Jodhpur
Subject: Inability to attend the painting exhibition
Sir/Madam
I would like to thank you for inviting me to the inauguration of the painting exhibition on 21st March at
6.30pm on your school campus. But I regret my inability to attend the inauguration due to a
prior commitment. I must attend a meeting of principals conducted by the Delhi Public School on the
same day the inauguration is scheduled.
Please accept my best wishes for the conduct of a successful event and excuse me for not being a part
of it.
Yours sincerely
Aaru choudhary
Principal
THIRD PERSON FORMAL REPLY
Q. Mr. Harish Choudhary of 25, Surya colony, Jodhpur had received an invitation from Mr. & Mrs
Chawla to attend the birthday party of their son. You are the secretary of Mr. Harish Choudhary. Draft
a reply on behalf of him accepting the invitation. Invent other details yourself.
Mr. and Mrs. Choudhary thank Mr. and Mrs. Chawla for inviting them on the
15th Birthday of their son, Master Santosh Chawla on Monday, 30th
March 2025 at Lahariya Sweets, Sec. 23, at Bhagat ki kothi at 8p.m., which
they are delighted to accept. It's their great pleasure to attend the
ceremony. They wish the young boy many happy returns of the day.
Mr. Harish Choudhary
28th
March 2025
(OR)
25, Rama Vihar
Gurugram
25th March 2024
Mr. Chawla
Chawla Residence
New Delhi
Subject: Accepting Birthday Party Invitation
Dear Mr. Chawla
Mrs. and Mr. Malhotra thank Mrs. and Mr. Chawla for inviting them on the 15th Birthday of their son, Master
Santosh Chawla on Monday, 30th March 2024 at Om Sweets, Sec. 23, Gurugram at 8p.m., which they are
delighted to accept. It's their great pleasure to attend the ceremony. They wish the young boy many happy
returns of the day.
Yours sincerely
Kevin
Kevin Samuel
(Secretary)
