SECTION I: GENERAL PROVISIONS

Article 1: preamble

We the members of ADDIB TAHFIZ OLD BOYS ASSOCIATION (ATOBA) having firmly and solemnly
resolved to exist in unity and harmony as one indivisible and reputable Association; and to provide a
Constitution for the purpose of promoting the good governance and welfare of all our members, on the
principles of Freedom, equality and Justice and for the purpose of consolidating the unity of our
members, without any prejudice to any laws of the Federal Republic of Nigeria relating to the
association of persons;

We, do hereby make, enact and adopt this constitution for ourselves in the following terms:

ARTICLE 2 - NAME

The name of the Association shall be: ADIB TAHFIZ OLD BOYS Association(Hereinafter referred to as
‘THE association/ATOBA".

ARTICLE 3 - MOTTO

c. The Motto of the Association shall be considered and approved at the First Restructuring General
Meeting/ the First General Reunion.

ARTICLE 4- STATUS OF THE ASSOCIATION

a)All of its activities shall be governed by all the Nigerian Laws, and in accordance with the laws and
Regulations regarding the registration of the Association.

b)The association shall be an independent body, which acts in its own capacity under it's own name with
a view towards functioning and also fulfilling the obligations, which are expounded in this constitution.

c)The Association shall be a non-profit, non-religious, non- governmental and nonpolitical one.

ARTICLE 5: LANGUAGE

Due to the multilingual nature of Nigeria, the Association shall have English language as it's primarily
language.

ARTICLE 6: OBJECTIVES OF THE ASSOCIATION

a) Promote understanding, unity, comradeship and cooperation among all alumni of ADIB TAHFIZ.

b) To establish schemes for the promotion of the welfare, security and economic advancement of
members of the association
c) Encourage social and mutual co-existence and interaction between the Association and the school,
the Association and the branches of the Association, the Association and class set and generally amongst
members.

d) Formulate plans and measures deemed appropriate to advance the progress of members and our
Alma Mater.

e) Interact and collaborate with the Federal, State and Local Governments of Nigeria, as well as other
organizations and with similar objectives.

f) Strengthen the relationship between the Association and the Alma mater with a view to maintaining
cooperation and synergy through positive impact.

g) Providing support during social functions

h) To promote understanding, friendship, mutual usefulness and trust among members of this
association.

I).At the end of every year, there shall be a programme of activities, that will culminate into a “Alumni
reunion ".

j) To network among ourselves safely and cautiously without unnecessary being exposed.

k)Give back to our Alma Mater.

l) Give back to the Society.

ARTICLE 3: MEMBERSHIP

Membership of the Association shall be open to the following:

a) Membership of the Association shall be open to all Old Boys of the school, who must have spent not
less two (2) academic years in the school.

b) Individuals who have made significant contributions to the school or society may be considered for
honorary membership upon recommendation by existing members and approval by the Executive
Committee.

ARTICLE 7– SUBSCRIPTION/DUES

a) There shall be quarterly dues of a minimum of N (naira) only, which shall be payable by every
member. This amount shall be liable to subsequent upward review at a General Meeting of the
Association upon the recommendation of the Executive Committee. However, members are encouraged
to pay beyond the stipulated dues of N.

b) The dues shall become due on the 1st of every third month and shall be paid not later than the 20th
of that month.
c) Members whose quarterly dues are not paid by the 20th of the due month shall be said to be in
default of that quarter’s payment.

d) Members shall be free to pay their dues in advance for the entire year at once.

e) The dues shall not invalidate any other contribution that may become necessary in order to achieve
the objectives of this Association. Provided that there shall be a Registration fee of N1000 with one
colored passport to be furnished by every indigenous member. While honorary members shall be liable
to pay N

f) Members shall be expected to from time to time make contributions towards specific projects, events,
or activities geared towards achieving the objectives of the Association.

ARTICLE 21 - WELFARE /BENEFITS

Welfare packages shall accrue to benefit of members in the following circumstances andmanner;

a) N shall be given to a member who is bereaved of a direct parent and notifies the executive Committee
of such bereavement. The notice shall be through the welfare coordinator.

b) N shall be given to a member who is bereaved of his/her spouse.

c)Effort shall be made to send delegates in the case of (a) and (b) above. PROVIDED themember sends
an official invitation to the Executive Committee.

d)Financial assistance/moral support shall be given to a member for any other purpose as may be
agreed upon by the Executive Committee and ratified by the General Assembly.

e)The welfare packages mentioned (a) and (b) above shall apply only to a member who is consistent in
the payment of his/her dues and other contributions (financial member).

f) If an invitation/notification in respect of marriage or bereavement of either direct parentor spouse

comes from a member who is not consistent in the payment of his/her dues or other contributions, the
Association shall publish such invitation/notification and shall encourage members to attend and show
solidarity.

g) The Executive Committee shall maintain detailed records of all welfare benefits provided, including
the date, amount, and reason for assistance, ensuring transparency and accountability in welfare
distribution. Members who have already received welfare benefits within the stipulated six-month
period shall be informed of their ineligibility for further benefits until the specified time has elapsed.

SECTION II: ORGANS OF THE ASSOCIATION

ARTICLE 8: GENERAL ASSEMBLY (GA)

The GA is the general body of the Association and shall consist of registered eligible members. It is the
supreme authority of the Association.
The GA shall have the following powers:

i. Taking Decisions on matters which are beyond the powers of the EXCO.
ii. Suspension or removal of any member of the EXCO on recommendation of the Disciplinary
Committee by a simple majority vote.
iii. Setting up a Caretaker committee in the event of suspension /dissolution of the EXCO.
iv. Election of EXCO members shall be done through voting by general assembly.
v. Approval of the Association’s Constitution.
vi. Appointment of External Auditors.
vii. The General Assembly act as legistaive arm to curb scrutinise, modify and approve the annual
budget of the Association before it becomes valid and operative.
viii. Shall be the highest policy making body of the Association and shall have power to make
regulations for the peace, order and good goverance of the Assoociation.
ix. Shall have power to scrutinse, criticise, ratify, amend or reject proposals by the executive
committee.
x. Shall determine the annual dues payable by members of the Association.
xi. In case any Executive step down the GA vote in another person who chooses to contest for such
position through their vote.

ARTICLE 9: THE EXECUTIVE COMMITTEE(EXCO)

a)The affairs of the Association shall be managed by an Executive Committee which shall consist of:

i)president

ii) Vice president

iii) General Secretary

iv) Treasurer

v) Financial secretary

vi) Welfare Coordinator

vii) Public Relations, Media and CommunicationOfficer

viii) social and event officer

Provided that as the Association grows and enlarges, new offices can be created.

b) The Executive Committee shall have power to fill any vacancies which may occur duringits tenure
subject to confirmation at the next Annual General meeting.

ARTICLE 10 - SUB-COMMITTEES
There shall be sub-committees set up on ad hoc basis by the Executive for specific functions.This shall
include but not limited to;

a) Electoral committee

b) Disciplinary Committee

SECTION III: DUTIES OF THE OFFICERS

ARTICLE 11: THE PRESIDENT

a ) There shall be a President of the Association whose tenure of office shall be ___ years. Unless
otherwise decided by the GA by simple majority, the Vice President shall become the President upon
the expiration of the term of office of the incumbent President.

b) The role of the President shall be:

I. Be responsible for Generally directing the affairs of the Association in accordance with the
provisions of this Constitution;
II. Preside over the meetings of the Executive & general assembly.
III. Attend all official school functions related to Alumni and any other official event to which he or
she is invited.
IV. Project and protect the image of the school and the Alumni Association
V. He shall be a signatory to the Associations Account.
VI. Performing all other duties as he/she may be directed by the EXCO or the GA.
VII. To direct all other officers of the Association in the performance of their duties.
VIII.Presenting at the general annual meeting, a Presidential address in writing to highlight the
accomplishments, problems, prospects and future direction of the Association;

c) The General assembly may, as deemed necessary, review the suitability or otherwise of the Vice
President to assume the position of the President at the expiration of the tenure of the incumbent. If the
General assembly finds the Vice President unsuitable to assume the role of the President, a direct
election to the office of the President shall be conducted using the election procedure provided in
Article 17.

e) Where the President is incapable of discharging his/her duties, the Executive Council is required to
inform the General assembly Following same, the General assembly l may remove the President from
office by a two-thirds majority vote.Where the President is unable to participate in 3 (three) consecutive
meetings of either the General assembly or the Executive Council, the Executive Council is also required
to inform the general assembly l of this positon. Subsequent to same, the General assembly may remove
the President by a simple majority vote

ARTICLE 12: VICE-PRESIDENT:

a) There shall be a Vice President of the Association whose tenure of office shall be __ years and shall
run concurrently with that of the President.

b) Any member of the Association shall be eligible for nomination for election to the office of

Vice President subject to the nomination guidelines as stated in Article 17. The Executive Council may
amend the guidelines from time to time as and when required.

c) The Vice President will be elected using the election procedure provided by Article17.

d) If a vacancy arises in the office of Vice President from whatever cause, then the General assembly
shall elect any member to fill in this position in accordance with Article 17. In addition to completing the
remainder of the past Vice President’s term, the new Vice President will also be eligible to become the
President.

e) The role of the Vice-President shall be to:

I. Represent the president whenever he or she is unable to fulfil any of the roles stated in section
3, Article 1(b) above.

f) Where the Vice-President is incapable of discharging his/her duties, the Executive Council is required
to inform the General assembly. Following same, the Governing Council may remove the Vice-President
from office by a two-thirds majority vote. Where the Vice-President is unable to participate in 3 (three)
consecutive meetings of either the General assembly or the Executive Council, the Executive Council is
also required to inform the General assembly of this position. Subsequent to same, the General
assembly may remove the Vice-President by a simple majority vote.

ARTICLE 13: THE SECRETARY.

a) There shall be a Secretary of the Association whose tenure of office shall be __ years and shall run
concurrently with that of the President.

b) Any member of the Association shall be eligible for nomination for election to the office of

the Secretary. A retiring Secretary shall be eligible for re-election subject to the nomination

guidelines as stated in Article 17.

c) The Secretary shall be elected using the election procedure as stated in by Article17.

d) The role of the Secretary shall be to:

I. Setting the agenda for the meetings together with the President Call for meetings of the
Executive & General assembly when due, giving appropriate notice as defined within the
constitution
II. Send reminders of meetings as required
 III. Record and maintain minutes of all Executive and General assembly Meetings and circulate
such to members within defined time frames
IV. Keeping records and all documents related to Executive & general assembly deliberation.
V. Handle incoming and outgoing correspondence on behalf of the Association, including letters,
emails, and other forms of communication.
VI. serve as the intermediary between the Association and external entities.
VII. Upon receiving official communications, promptly submit them to the Executive Committee for
immediate review and response.

e) If a vacancy arises in the office of the Secretary from whatever cause, then the Executive Council shall
elect any member to fill this position until the next General assembly meeting. In addition to completing
the remainder of the past Secretary’s term, the new cretary shall beligible for election to that same
office.

f) Where the Secretary is incapable of discharging his/her duties, the Executive Council is required to
inform the General assembly. Following same, the General assembly may remove the Vice-President
from office by a two-thirds majority vote.
Where the Secretary is unable to participate in 3 (three) consecutive meetings of either the General
assembly or the Executive Council, the Executive Council is also required to inform the General assembly
of this position. Subsequent to same, the General assembly may remove the Secretary by a simple
majority vote.

Certainly! Including the responsibility of disbursing funds upon approval from the Executive Committee
is an important aspect of the Treasurer's role. Here's the modified duty for the Treasurer:

ARTICLE 14: THE TREASURER

a) There shall be a Treasurer of the Association whose tenure of office shall be __ years and shall run
concurrently with that of the President.

b) Any member of the Association shall be eligible for nomination for election to the office of Treasurer.
A retiring Treasurer shall be eligible for re-election subject to the nomination guidelines as stated in
ArticleVI.

c) The Treasurer shall be elected using the election procedure as stated in Article VI.

d) The role of the Treasurer shall be to:

i. Maintain accurate financial records of the Association.

ii. Collect and account for all dues, contributions, and funds of the Association.
iii. Prepare financial reports and present them to the Executive Committee and General Assembly
as required.
iv. Ensure compliance with financial regulations and procedures outlined in the Constitution.
 v. Make disbursements authorized by the Executive Committee and General Assembly, provided
that such disbursements are within the approved budget and in accordance with the
Association's financial policies.
vi. Safeguard the financial assets of the Association.
vii. Work collaboratively with the Fundraising Committee to bring forward initiatives and proposals
for investments or other income-generating activities, subject to approval by the Executive
Committee and General Assembly.
viii. In case of any misappropriation or misuse of Association funds by the Treasurer, it shall result in
automatic disqualification from the office, and the Treasurer shall be liable for appropriate legal
action as per the Constitution and Nigerian laws.
ix. Refrain from giving money to any Executive Council member without prior approval from the
Executive Committee or General Assembly. Any unauthorized disbursement shall require
reimbursement by the Treasurer.
x. Open and manage the Association's bank account(s), including being one of the signatories for
financial transactions, as per the policies and procedures established by the Executive
Committee.

e) If a vacancy arises in the office of the Treasurer from whatever cause, then the Executive Committee
shall elect any member to fill this position until the next General Assembly meeting. In addition to
completing the remainder of the past Treasurer’s term, the new Treasurer shall be eligible for election
to that same office.

f) Where the Treasurer is incapable of discharging his/her duties, the Executive Committee is required to
inform the General Assembly. Following the same, the General Assembly may remove the Treasurer
from office by a two-thirds majority vote. Where the Treasurer is unable to participate in 3 (three)
consecutive meetings of either the General Assembly or the Executive Committee, the Executive
Committee is also required to inform the General Assembly of this position. Subsequent to the same,
the General Assembly may remove the Treasurer by a simple majority vote.

ARTICLE 15: WELFARE COORDINATOR

a) There shall be a Welfare Coordinator of the Association whose tenure of office shall be __ years and
shall run concurrently with that of the President.

b) Any member of the Association shall be eligible for nomination for election to the office of Welfare
Coordinator. A retiring Welfare Coordinator shall be eligible for re-election subject to the nomination
guidelines as stated in Article VI.

c) The Welfare Coordinator shall be elected using the election procedure as stated in Article VI.

d) The role of the Welfare Coordinator shall be to:

I. Oversee and coordinate welfare programs and activities for the benefit of Association
members.
 II. Develop and implement initiatives aimed at enhancing the welfare, security, and well-being of
members and the broader society.
III. Organize and facilitate support services such as healthcare programs, counseling sessions, and
emergency assistance for members in need.
IV. Maintain confidentiality and sensitivity in handling welfare-related matters and information.
V. Provide regular reports to the Executive Committee and General Assembly on welfare activities,
challenges, and recommendations for improvement.
VI. Work closely with other officers and committees, such as the Social and Events Officer and the
Disciplinary Committee, to ensure a holistic approach to member welfare.
VII. Act as a liaison between members and external welfare providers or resources.
VIII. Encourage a culture of care, inclusivity, and support within the Association.
IX. Uphold ethical standards and promote fairness and equity in welfare-related decisions and
interventions.
X. Assign a group or committee to handle the distribution of drinks, food, and other refreshments
during events, ensuring adequate planning and organization.
XI. Collaborate with relevant officers and committees to determine the type of drinks, food, and
other items to be served based on the nature of the occasion, budget considerations, and
dietary preferences of attendees.
XII. Bring forward initiatives and proposals for the development and advancement of the alma
mater, such as fundraising campaigns, infrastructure improvements, educational programs, or
community outreach projects, subject to approval by the Executive Committee and General
Assembly.
XIII. The Welfare Coordinator may submit a written request to the Executive Committee for
additional resources, detailing the specific needs, purpose, and estimated budget. The Executive
Committee will review the request and may approve the release of resources, considering
budgetary constraints and alignment with welfare objectives, with communication of their
decision and any associated conditions to the Welfare Coordinator in writing.

e) If a vacancy arises in the office of Welfare Coordinator from whatever cause, then the Executive
Committee shall elect any member to fill this position until the next General Assembly meeting. In
addition to completing the remainder of the past Welfare Coordinator’s term, the new Welfare
Coordinator shall be eligible for election to that same office.

f) Where the Welfare Coordinator is incapable of discharging his/her duties, the Executive Committee is
required to inform the General Assembly. Following the same, the General Assembly may remove the
Welfare Coordinator from office by a two-thirds majority vote. Where the Welfare Coordinator is unable
to participate in 3 (three) consecutive meetings of either the General Assembly or the Executive
Committee, the Executive Committee is also required to inform the General Assembly of this position.
Subsequent to the same, the General Assembly may remove the Welfare Coordinator by a simple
majority vote.

ARTICLE 16: PUBLIC RELATIONS, MEDIA, AND COMMUNICATION OFFICER

a) There shall be a Public Relations, Media, and Communication Officer of the Association whose tenure
of office shall be __ years and shall run concurrently with that of the President.

b) Any member of the Association shall be eligible for nomination for election to the office of Public
Relations, Media, and Communication Officer. A retiring Officer shall be eligible for re-election subject to
the nomination guidelines as stated in Article 17.

c) The Officer shall be elected using the election procedure as stated in Article 17.

d) The role of the Public Relations, Media, and Communication Officer shall be to:

Develop and implement strategies for effective communication, publicity, and media relations for the
Association.

I. Manage public relations activities, including press releases, media interviews, and promotional
campaigns to enhance the image and visibility of the Association.
II. Capture and document events, meetings, projects, and activities of the Association through
multimedia means, including photography, videography, and audio recordings.
III. Create and distribute communication materials such as newsletters, brochures, and social media
content to inform members and the public about Association events, initiatives, and
achievements.
IV. Serve as the primary point of contact for media inquiries, coordinating interviews, and ensuring
accurate representation of the Association in media coverage.
V. Maintain and update the Association's website, social media platforms, and other
communication channels to ensure timely and relevant information dissemination.
VI. Facilitate internal communication among members, ensuring regular updates, announcements,
and feedback mechanisms are in place.
VII. Monitor media coverage and public perception of the Association, addressing any issues or
concerns in a timely and professional manner.
VIII. Uphold ethical standards and promote positive relationships with media outlets, and the public
on behalf of the Association.
IX. Develop and maintain relationships with media outlets, journalists, bloggers, and influencers to
secure positive coverage and promote awareness of Association initiatives.

ARTICLE 17: SOCIAL AND EVENTS OFFICER

a) There shall be a Social and Events Officer of the Association whose tenure of office shall be __ years
and shall run concurrently with that of the President.

b) Any member of the Association shall be eligible for nomination for election to the office of Social and
Events Officer. A retiring Officer shall be eligible for re-election subject to the nomination guidelines as
stated in Article 17.

c) The Officer shall be elected using the election procedure as stated in Article 17.
d) The role of the Social and Events Officer shall be to:

I. Plan, organize, and oversee all social events, gatherings, and functions hosted or sponsored by
the Association.
II. Select suitable venues for events, negotiate contracts, and manage logistics such as
accommodations, catering, and equipment rentals.
III. Coordinate with other officers, committees, and external vendors to ensure seamless execution
of events and adherence to budgetary constraints.
IV. Develop event schedules, timelines, and agendas, and communicate these to participants,
volunteers, and stakeholders as necessary.
V. Manage registration, ticketing, and attendance tracking for events, maintaining accurate records
and databases.
VI. Coordinate with security personnel, emergency services, and relevant authorities to ensure
safety and compliance with regulations during events.
VII. Provide post-event evaluations and reports, gathering feedback from participants and
stakeholders to assess event success and identify areas for improvement.
VIII.Uphold ethical standards and promote inclusivity, diversity, and accessibility in event planning
and execution.
IX. Maintain records, documentation, and archives related to past events, including budgets,
attendance, feedback, and media coverage.
X. Coordinate with the Secretary for communication and correspondence related to event
invitations, RSVPs, and follow-ups with attendees.
XI. Evaluate the success and impact of events, gather feedback from participants, and make
recommendations for improvements or future event ideas.
XII. Appoint or designate a Master of Ceremonies (MC) or speaker for events, who shall be
responsible for hosting, introducing speakers, and engaging the audience throughout the
program.

ARTICLE 24: ELECTORAL COMMITTEE

a) There shall be an Electoral Committee of the Association responsible for overseeing elections,
nominations, and voting processes in a fair and transparent manner.

b) The Electoral Committee shall consist of appointed members or volunteers with no conflicts of
interest and who are not running for any elected positions within the Association.

c) The Electoral Committee shall be appointed or formed by the Executive Committee in consultation
with the General Assembly prior to election periods.

d) The role of the Electoral Committee shall be to:

I. Develop and maintain electoral guidelines, procedures, and timelines for nominations,
candidate vetting, campaigning, voting, and result tabulation, ensuring compliance with the
Association's Constitution and applicable laws.
 II. Receive and validate nominations for elected positions, verifying eligibility criteria, required
documents, and adherence to nomination deadlines.
III. Conduct background checks or vetting processes for candidates to ensure suitability and
integrity for holding office within the Association.
IV. Organize and manage candidate forums, debates, or informational sessions to allow members
to engage with candidates and make informed voting decisions.
V. Oversee the distribution and collection of ballots or voting mechanisms, ensuring confidentiality,
accuracy, and security of the voting process.
VI. Tabulate and verify voting results in a transparent and impartial manner, announcing election
outcomes promptly and officially.
VII. Address and resolve any disputes, challenges, or irregularities related to the electoral process,
including complaints, appeals, or violations of election rules.
VIII.Maintain records, documentation, and reports related to elections, including candidate profiles,
voter turnout, results, and any post-election evaluations or recommendations for
improvements.
IX. Uphold the principles of democracy, fairness, and inclusivity in all electoral activities, promoting
member participation, transparency, and trust in the electoral process.
X. In case of need for resources to support electoral activities, such as printing materials, venue
booking, or logistical support, the Electoral Committee shall submit a written request to the
Executive Committee. The request shall include a detailed budget outlining the required
resources, estimated costs, and justification for the request. The Executive Committee shall
review the request and may approve the allocation of resources after deliberation and
assessment of feasibility.

e) The Electoral Committee members shall serve for the duration of the election cycle and until all post-
election responsibilities are fulfilled.

f) Members of the Electoral Committee shall not engage in partisan activities or endorse candidates
during their tenure on the committee to ensure impartiality and integrity.

g) In the event of incapacity, resignation, or conflicts of interest of Electoral Committee members,

replacements or additional appointments may be made by the Executive Committee to maintain the
integrity of the electoral process.

h) The Electoral Committee is accountable to the Executive Committee and General Assembly for the
successful conduct of elections and adherence to electoral guidelines, and any issues or concerns shall
be addressed through regular reporting and feedback mechanisms.

ARTICLE 25: DISCIPLINARY COMMITTEE

a) There shall be a Disciplinary Committee of the Association responsible for addressing disciplinary
matters, code of conduct violations, and grievances in a fair and impartial manner.
b) The Disciplinary Committee shall consist of appointed members or volunteers who demonstrate
integrity, objectivity, and adherence to the principles of natural justice.

c) The Disciplinary Committee shall be appointed or formed by the Executive Committee in consultation
with the General Assembly.

d) The role of the Disciplinary Committee shall be to:

I. Develop and maintain disciplinary guidelines, procedures, and protocols for handling
complaints, investigations, hearings, and sanctions related to code of conduct violations or
disciplinary issues within the Association.
II. Receive and review complaints or reports of misconduct, unethical behavior, or violations of the
Association's code of conduct from members, stakeholders, or the Executive Committee.
III. Conduct thorough and unbiased investigations into reported incidents, gathering evidence,
interviewing witnesses, and documenting findings to establish facts and determine
responsibility.
IV. Provide fair and timely hearings or meetings for accused individuals to present their defense,
respond to allegations, and present evidence or witnesses on their behalf.
V. Evaluate the evidence, testimonies, and circumstances of each case objectively to make
informed decisions regarding disciplinary actions, sanctions, or remedial measures, ensuring
proportionality and consistency.
VI. Recommend appropriate disciplinary actions or sanctions, such as warnings, suspensions, fines,
removal from office, or expulsion from the Association, based on the severity of the offense and
the principles of fairness and justice.
VII. Communicate decisions, outcomes, and sanctions to relevant parties, including the accused
individual, the Executive Committee, and the General Assembly, while maintaining
confidentiality and privacy as necessary.
VIII.Uphold due process, transparency, and procedural fairness throughout the disciplinary
proceedings, respecting the rights of both complainants and accused individuals.
IX. The disciplinary committee has competent jurisdiction to sanction any member of the
association, from the executive to the general assembly, including members of the disciplinary
committee itself.

e.) The Disciplinary Committee members shall serve for a specified term or until the completion of
ongoing disciplinary cases, as determined by the Executive Committee.

f) Members of the Disciplinary Committee shall act independently, without bias or conflicts of interest,
and uphold confidentiality regarding sensitive information and proceedings.

g) In the event of incapacity or resignation of Disciplinary Committee members, replacements or

additional appointments may be made by the Executive Committee to ensure the continuity and
effectiveness of disciplinary processes.
h) The Disciplinary Committee is accountable to the Executive Committee and General Assembly for the
fair and effective handling of disciplinary matters, and any issues or concerns shall be addressed through
regular reporting and feedback mechanisms.

SECTION IV: ELECTIONS

ARTICLE 18: GENERAL PROVISIONS

b) Elections for the Executive Committee shall be held biennially, or as otherwise determined by the
General Assembly, in accordance with the provisions of this Constitution.

c) The Electoral Committee shall consist of a group of 3 to 5 members, appointed by the Executive
Committee, and shall appoint a chairman from among themselves. The chairman shall be responsible for
announcing the results and leading the committee's activities.

d) Only members who are in good financial standing with the Association, regularly paying their dues
and contributions, and without any adverse records, shall be eligible to contest for any office within the
Executive Committee.

ARTICLE 19: QUALIFICATIONS AND REQUIREMENTS

a) To be eligible to contest for any office within the Executive Committee, a member must:

i) Be a registered member of the Association in good standing.

ii) Have demonstrated commitment to the Association's objectives and activities.

iii) Have no history of misconduct or violations of the Association's code of conduct.

iv) Have paid all dues and financial obligations to the Association.

v) Possess leadership qualities, integrity, and dedication to serving the Association and its members.

b) Additional qualifications for specific positions:

I. i) President Must have a strong background in leadership, strategic planning, and decision-
making. They should demonstrate the ability to lead the Association effectively, inspire
confidence, and represent the interests of all members.
II. Vice President Must possess leadership qualities and be capable of supporting the President in
their duties. They should be prepared to assume the responsibilities of the President in their
absence or incapacity.
III. Welfare Coordinator Must have experience in social welfare, community service, or related
fields. They should demonstrate empathy, compassion, and the ability to advocate for the
welfare and well-being of the Association's members.
IV. Treasurer Must be a person with a background in business, with a stable income, and a track
record of financial responsibility. The candidate should have no history of embezzlement or
financial misconduct and must demonstrate honesty and transparency in financial matters.
 V. Public Relations, Media, and Communication Officer Should have experience in
communication, public relations, or media management. They should possess excellent verbal
and written communication skills, creativity, and the ability to effectively engage with various
stakeholders.
VI. Social and Events Officer : Should have experience in event planning, coordination, or
management. They should be organized, detail-oriented, and capable of creating memorable
and inclusive events for the Association's members.

ARTICLE 20: NOMINATIONS

a) The Electoral Committee shall announce the opening of the nomination period at .lleast 30 days
before the scheduled election date.

b) Nomination forms shall be made available for purchase at a price determined by the Electoral
Committee, and candidates must submit completed nomination forms along with the required
endorsements and documents within the designated nomination period.

ARTICLE 21: CAMPAIGNING

a) Candidates shall conduct their campaigns in a fair, respectful, and ethical manner, outlining their
goals, visions, and plans for the Association's progress and development.

b) Each nominee must provide a written statement outlining their objectives and aspirations for the
Association, which shall be presented in the general assembly.

ARTICLE 22: VOTING

a) The Electoral Committee shall organize and oversee the voting process, providing registered members
with the opportunity to cast their votes in a secure and confidential manner.

b) Voting may be conducted electronically, by ballot paper, or through any other method deemed
appropriate by the Electoral Committee, ensuring accessibility and inclusivity for all members.

c) The Electoral Committee shall establish voting procedures, including voter registration, verification,
and ballot counting, to safeguard the integrity and accuracy of the electoral process.

d) Members shall be entitled to vote for candidates running for each respective office within the
Executive Committee, with voting conducted separately for each position.

ARTICLE 23: RESULT TABULATION

a) Following the close of the voting period, the Electoral Committee shall tabulate the votes and verify
the results in accordance with the established procedures.

b) The Electoral Committee chairman shall announce the election outcomes promptly and officially,
declaring the winners for each office within the Executive Committee based on the highest number of
votes received.
c) In the event of a tie vote, the Electoral Committee shall conduct a runoff election between the tied
candidates to determine the winner, with procedures for the runoff specified by the Committee.

d) The election results shall be communicated to the General Assembly and officially recorded in the
Association's records, with elected candidates assuming their respective offices following the
announcement of results