L What is Tally?

Ans-Tally is an user-fnendly computerized fnancial accounting package

by which we can make vaious type of financial statements of an
organization such as Trading alc, profit & loss a'c, Balance sheet, BRS,
Trial Balance, Day book, purchase registers and sales registers etc.
2. What are the versions of Tally? I
Ans Tally-4.5/Tally-5.4/Tally-6.3/Tally-72/Tally-8.0Tally-9.0/Tally
ERP9.

Note- ERP Stands for Enterprise Resource Planning."

3. How to open TallyERP 9?

Ans- Click on start button ---’ All programs --’ Go to Tally ERP9
Folder-Now Click on Tally ERP9 icon.
Or Double Click on Tally ERP 9 Icon From your Desktop.
Company Info.

selectCompany
Login as Remote User

Create CornparTy
Backup
Restore
Quit

1. Select Company: - ecan open any Existing Company by this

option.
Create Companv:- We cancreatea new company bv this option.
3. Backup:- We can Backup company data by this: option.
4.Restore:- We can Restore company data by ths option.
$. Quit:- Exit from Tally.
4. How to create a new company in Tally?
Ans- Company Info Create Company> Enter> Now Fil up the
company creation form>ctrltA (save & exit)

se

5. How to close a Con1pany in ally?

Ars- Press Alt-F1 shut conpar:yifron gatewa ofTally iGOT)
ess
Or PressAi-F3 rom greVIievay of allv’Compar Ino> Sur
Compan>P1ess ener:12 Imesi
6. How to open any existing company in Tally?
Ans- Compan Info’Select Co1pan’ eter

7. How to modify the company data in Tally?

Ans- Open the company which you want to modify> Press Alt tF3 from
gateway of Tally>Alter>enter (2 times)-’Now modify the company
data atnd save it.

8. How to give security in a company?

Ans- Open the company in which vou want to g1ve secur1ty > Press
AlttF3 from gatewa of Tally>Alter>Enter2 times) >ow go to use
security control field-Yes enter >TVpenatne of Administrator and tvpe
password two timesCtrl-Aenter now type user name and
passwOrd >eter.
9. How to remove password?
Ans- Open the company from wbere you want to quit security Press
AlttF3 from gateway of TallyAlter Enter(2 times)now go to use
securrty control field-No zenter Type oldcuIent passwordCtitA

10. How to modify security in a company? I

Ans- Open the company press Alt+F3 from gateway of
TallyAlterEnter(2times) now goto use security control feld
Yesenter Typename ofAdm1nistrator and type password two
timesCrltAenternow type user name and passwordenter

11How to exit from Tally?

Ans- Press ESC key from the key board Enter.Or Press Ctrl+Qfrom
the keybo£rd
Ledger creation in Tally:
We can make ledgers in tally ntwo methods
1. Single ledger creation.
2. Multiple ledger creation.

Note: -pre-defined ledgers in tally-2

1. Proft and loss A/c- We car not rernove it.
2. Cash Alc- We can remoVe it.

I. How to make single ledger in Tally?

Ans- Gateway of Tally>Accounts info>enter>Ledgers>enter>create
’Enter.
2. How to display ledgers in Tally?
Ans- Gateway ofTallyAccounts
info>enter>Ledgersenter display
’Enter.
 Uelete 2 ledger in Tally?
Ans- Gateway of Tally >Accounts
info>enter>Ledgrs>
Enternowselect the ledger which you want to delete> enteralter
press AlttD}enter enternow
Multi-ledgers in Tally:
How to make multiple ledger in Tally?
Ans- Gateway of TallyAccounts infoenter
(multiple) >Ledgersenter create
’Enter’now select all items under group enter.
Groups creation in Tally:
How to make groups in Tally?
Ans- Gateway of TallyAccounts infoz enter
>Enter. groupsenter>create
Note- pre-defined Groups in tall-28
Inventory Creation

1. How to make units of measure in Tall?

Ang- Gateway of TallyInwentorv intoenter units of
measuresentercreate enter.
2. HoTw to enable godown in Tally?
Ans- Gataway ot Tally press F11>Inentory teatures enter>
Maintain multiple godowns-Yes>anterCulA.
3. How to make godown in Tally?
Arns- GatewaN of Tally In entor
ittHlilm
3. How to malke godoWn in Taly?
Ans- Gateway of Tally >nventory
mfontergodowns >enter create >enter
4. How to make stock groups in Taly?
Ans- Gateway of Tally>Inventory info>enter >stock
groupsenter Create enter. I

5. Hows to enable stock categories in Tally?

Ans-Gatewayof Tallypress F11Inventory features>enter’
Maintain stock categornes-Yes>enter>Ctri-A.
6. How to make stock items in Tally?
Ans- Gateway of Tally In, entory nfo >enter>stock
items> enter >create enter.

Vouchers entries in Tally:

1. How to make voucher entry in Tallv?

Ans- Gateway of Tallyaccounting vouchers>enter.

2. How to display voucher entries in Tally?

Ans-Gateway of Tally-> display>enter>day books> enter.
 3 How to modify a voucher in Taly?
Ans- Gatewayof Tally>display >enter >daybooks>enternow select
thevoucher which you want to modify >enter->nownodify the
voucher CtritA

4. How to delete a Voucher in Tally?

Ans-Gateway of Tally>display>enter>day books> enter>now select
the voucher which you want to delete >enter >Alt+D>enter.

Various Touchers in Tally:

l Payment VoucherFS)
This voucher 1s used for making any payment through cash or bank Ac.
Example- 1. Salary paid of rs. 10000/- in cash.
Date Particulars Debit (Amount) Credit (Amount)
01-04 2015 Salary Ac-Dr. 10000
To Cash Ac 10000/
(Being Salary paid to
Mr. Xin cash)
 Example-
Date
2. Salary paid of rs, 20000/- By cheque of SBI (ch. No.859625)
Particulars Debit (Amount) Credit (Amount)
01-04-2015 Salary A'C---Dr. 20000:
To SBIA'c 20000/
(Being Salary paid to
Mr. Xby SBI)
I
2. Receipt Voucher(F6):
This voucher used for making any receipt through cash or
bank A/c.
Example- 1. Commission Received of rs. 10000:- in cash.
Date Particulars Debit Credit (Amount)
(Amount)
01-04-2015 Cash AC--Dr. 10000
To Commission Received 10000/
Alc
(Being Comm1ssi0n
Receied inCash)

Example- 2. Rent Received of rs. 10000 By cheque of SBI (ch

No.259625)
Date Particulars Debit (Amount) Credit(Amount)
01-04-2015 SBI A/c---Dr. 10000
To Rent Received Ac 10000
(Being Rent Received
by SBI)
 3. Contra Voucher F4):
Th1s voucher 1s
1S used for mak1ng Fund Transfer between cash andbank
or bank to bank
Example- 1 Cash deposited into SBIofrs 10000
Date Particulars Debit (Amount) Credit (Amount)
01042015 SBIAc-Dr. 10000/
To Cash Ac 10000/
(Being Cash depos1ted
into SBI)

Example- 2. Cash withdrawn from SBI ofrs. 10000

Date Particulars |Debit (Amount) Credit (Amount)
01-04-2015 Cash Ac--Dr. 10000
To SBIAc 10000
(BengCash withdrawn
from SBI)
 Example- 3. One cheque transfered from SBI of rs 10000/- to UBL (ch.
No-526398)
Date Particulars Debit (Amount) Credit (Amount)
01-04-2015 UBI A/CDr. 10000/
To SBI Ac
10000/
(Being One cheque
transfered from SBI to I
UBI)
4. Purchase Voucher(F9):
This voucher is used for making Cash and Credit
Purchases.
Example- 1. Goods Purchased from Mr. Sarkar of Rs.10000/-
Credit(Bill No-P001). on
1000 Pcs [email protected].
Date Particulars Debit (Amount) Credit
01-04-2015 Purchase AC---Dr. 10000/
(Amount)
To Mr. Sarkar Alc
(Being Goods Purchased 10000:
from M. Sarkar on
Cred1t)
Example- 2. Goods Purchased in Cash of Rs. 10000- (cm no-25).
1000 Pcs Lux @Rs.10 Pcs.
Date Particulars Debit (Amount) Credit (Amount)
01-04-2013 | Purchase Alc---Dr. 10000
To Cash Ac
10000
(Being Goods Purchased
Cash)
 5. Sales VoucherF8)
This voucher is used for making Cash and Credit Sales.
Example- 1. Goods Sold to Mt. Sen of Rs.6000/- on Credit (Bill No
S/001).
S00 Pcs Lux (@Rs.12/Pcs.
I
Date Particulars Debit (Amount) Credit (Amount)
01-04-2015 r. Sen AC---Dr. 6000/
To Sales Alc 6000
(Being Goods Sold to
Mr. Sen on Credit)

Example- 2. Goods Sold in Cash of Rs. 1200- on Credit (Cm. No.-80).

100 Pcs Lux @Rs.12/Pcs.
Date Particulars Debit Amount) Credit (Amount)
01-04-2015 | Cash Ac---Dr. 1200
To Sales Ac 1200
(Being Goods Sold in
Cash)
6. Debit Note oucher( Ctrl+F9):
This voucher is used for making Purchase Returm.
Example- Goods Return to Mr. Sarkar ofRs.1000:- (Against BillNo
P001).
100 Pcs Lux aRs.10Pcs.
Date Particulars | Debit (Amount)
01-04-2013 ir. Sarkar Ac---Dr. Credit (Amo
1000
Io Purchase Return Ac
1000 -
(Being Goods Sold in
Cash)
 7 Credit Note Voucher(Ctrl+F8):
This voucher is used tor mak1ng Purchase Returm
Example- Goods Return from Mt Sen of Rs.1200- Agamst Bil No
soo1).
100 Pcs Lux @Rs 12/Pcs
Date Particulars Debit (Amount) Credit(Amount)
01-04 2015 Sales Return Ac-D 1200
To Mr Sen Ac
E!
1200/
(BengGoodsiretum
from M Sen)

How toEnable Debt andCredt Note Voucher in Tally?

Ans- Press Fi1 from Gateway pf Tally Accounting
Features> Enter’Use Debit Credit Notes-YesUse Invoice mode for
credit notes-Yes and Use Inoice mode for Debit notes-Yes >CrlA.
8. Journal VoucherF
This voucher is used tor making Depreciation EntrvPurchase
Return/Sales Return 2nd Adjustment Entries
Example- For Depreciation Entrv:
Depreciation on Building@10% ofRs.300000
Date Particulars Debit Amöunt) Credit (Amount)
01-04-2013 Depreciation Ac---Dr. 30000
To Build1ng Ac 30000:-

(Being Depreciationon
Building@109% )

9. Stock Journal Voucher(Alt-F7}

This youdher 13 used fo making Goods transferred trom one Godown to
Another,
Example0 pes Lux tran sferred from Kolkata godovn to Howral:
CCodowT,
 Bills Reference:
Bills Reference is diided into four tvpes
1. NeW Bill Reference- hen a 1ll 13 eniter (sales or purchases Oucher) of
when duplicate pavment or receipts for a bill airead cieared. it is treated net bill
reference. The new bilis reference entry is added to the l1st of outstanding.
2. Against Reference:- When a payment is made
against any existing bill
(Already entered as a new reference) al1 a bill raised against clear advance. This
reference reduces the outstanding amount to extend from the adjusted amount.
3. Advance Referernce:- when vou nake
receipts of payments as advance
against a future sales or purchase enter as advance.
4. On Account:- When payment is made but not
against
reference umknown).It ilnot append hile entering sales orspecific bil1(Ai1 bill
purchases vOucher.
On Account tratisaction don't affect bilwise
the transaction against anv due. outstanding as you don't adjusted

Note:- Bills Reference is to be maintained for debtors and

creditors only.
How to enable Bills Reference?
Ans- Gateway of Tally>PressF11>Accounting
features>Enter-
Maintan bill wise details-Yes Not trading Acalso-Yes>Ctrl+A
How tO use Bills Reference?
Ans- Gateway of Tally’Accounts info
Alter>Enter >Select debtor or creditor’Enter’Ledger’Enter’
ledgers>Maintain balance bill-by
bill-Yes> CrltA
 BALANCE SHEET LAYOUT
SLN0. LEDGERS NAME UNDERIGROUP
CAPITAL CAPITAL ACCOUNT
GENERAL RESERVE RESERVE AND SURPLUS
CAPITALRESERVE RESERVE AND SURPLUS
LOAN LOANLIABILITY
ADVANCE LOAN LOAN AND ADVANCE
PROFIT AND LOSS ACOCOUNT PRIMARY
SUNDRY CREDITORS SUNDRY CREIDITORS
OUTSTANDING LIABILITY CURRENT LIABILITIESR
BILS PATABLE CURRENT LIABILITTES
10 BANK OVERDRAFT BANK ODAC
11. INPUTVAT DUTTES AND TAXES
12. OUTPUT WAT DUTIES AND TAXES
13. DRAING CAPITAL ACCOUNT
14. LANDANDBUMDING FIXED ASSETS
15. PLANT AND M4CHINERY FIXED ASSETS
16. FURNITURE AND FIKTURE FIXED ASSETS
17. GOODWILI FICTITIOUS ASSETS
13. STOCK INHAND STOCK-IN-TRADE
19. CASH GASH-IN-HAND
20. SUNDRY DEBTORS SUNDRY DEBTORS
BANK ACCOLNT
BANK
BILLSRECEIBLE CURRENI ASSETS
PREPAD RENT CLRRENT ASSETS
24. ACCRED INCOME CURRENT ASSETS
INVESTMENI INTESTMENT
PROFIT AND LOSSLAYOLI
 PROFIT AND LOSS LAYOUT
SLNO. LEDGERS' NAME UNDERIGROUP
1 PURCHASE PÜRCHASE ACCOUNT
PURCHASE RETURN PURCHASE ACCOUNT
SALES SALES ACCOUNT
SALES RETURN SALES ACCOUNT
WAGES DIRECT EXPENSES
CARRIGE-IN WARD DIRECTEXPENSES
ACARRIGE-OUTWARD NDIRECT EXPENSES
RENT NDIRECT EXPENSES
SALARY INDIRECT EXPENSES
10 TRAVELLING ENPENSES NDIRECT EXPENSES
11. TELEPHONE BILL NDIRECT EXPENSES
12. ELECTRICITY CHARGES NDIRECT EXPENSES
13.AUDIT FEES NDIRECT EXPENSES
14. PRINTING AND STATIONARY INDIRCT EXPENSES
15. DEPRECLATION NDRECT EXPENSES
16. MISC. EXPENSES INDRECT EXPENSES
17. COMMISSIONALLOWED INDIRECT EXPENSES
18. DISCOLNT ALLOWED NDIRECT EXPENSES
19. NTERE ST ALLOWED NDIRECT EXPENSES
20. ROUNDED OFF NDIRECT EXPENSES
21. COML1SSION RECEIVED NDIRECTNCOMES
22. DISCOLNI RECEIVED NDIRECT NCOMES
INTEREST RECEIVED INDIRECT NCOMES
 Project on Tally (Practical)
Company Name- Tirupati Enterprise
Address- 24A, MG. Road, Kolkata-700001
Create a newcompany (2014-2015)with the following ledger heads and
balances.
Ledger Heads Opening Balances Under (Group)
Capital Rs.700000 (Cr.) Capital Account
Loan Rs.200000 (Cr.) Loan (Liability)
M's Raj Infoteck (Bill Rs.100000 (Cr.) Sundry Creditor
No-R/001)
Furniture & Fixture Rs.130000 (Dr.) Fixed Assets
Building Rs.300000 (Dr.) Fixed Assets
Machinery Rs.80000 (Dr.) 'Fixed Assets
UB.I. Rs.200000 (Dr.) Bank Account
SB.I. Rs.110000 (Dr.) Bank Account
City Bank Rs.100000 (Dr.) Bank Account
Cash Rs.70000 (Dr.) Cash in hand
Stock in hand Rs.10000 (Dr.) Stock in hand
 Other Ledger Heads:
Ledger Heads Under (Group) Ledger Heads Under (Group)
Postage & &Telegraph Indirect Expenses Wages Direct Expenses
Electrnc Charges Indirect Expenses Commiss1On Indirect Income
Received
Rent Paid Indirect Expenses Sales Tax Duties & Taxes
Travel1ng Expenses Indirect Expenses Purchase Purchase Alc
Printing &Stationary Indirect Expenses Purchase Purchase Alc
Return
Misc. Expenses Indirect Expenses Sales Sales Ac
Purchase Tax Duties &Taxes Sales Return Sales AC
Depreciation Indirect Expenses Drawings Capital Account
Inventory Creation:
Units of Measures Pcs (Pieces)
Godown Kolkata and HoWrah Godown
Stock Group Soap
Stock Items Lux (Op. Balance- 1000 Pcs@Rs. 10
each in Kolkata Godown), Liril,
Margo, Vimbar
Stock Categories Bath Scoap and Dish wash Soap
 During the month transactions of April and May
(Gateway of Tally >Accounting Voucher>Enter)
On 01/04/15- Further Capital (Cr.) Introduced in Cash (Dr.) Rs.500000 F6]
On 05/04/15- Received Rs.3000 for Commission (Cr.) in Cash (Dr) [F6]
On 11/04/15- Paid Rs.200 for Printing & Stationary (Dr) by Cash
On 18/04/15- Rent (Dr) paid Rs.350 by UBI (Cr) (CH No.-859632) (CrFS]
FS]
On 24/04/15- One Transfer Cheque of S.B.I (Cr) (CH. No.-526314)
deposited to U.B.L (Dr) of Rs.1000 F4]
On 01/05/15- Purchased (Dr.) goods from Mr. Agarwal (Cr.) on credit
Rs.8500 (Bill-P 001) [F9]
500Pcs [email protected] each (GodowI- Howrah)
400 Pcs [email protected] each (Godown- HoWTah)
On 04/05/15- Sold (Sales Ac- C.) goods to Mr. Sen (Dr.) on credit Rs.9300
(Bill-s/001)(F8]
500 Pcs [email protected] each (Godown- Kolkata)
300 Pcs Liril @Rs.11 each (GodowVn- Howrah)
On 05/05/15- Goods return (Purchase Return Ac- Cr.) to Mr. Agarwal (Dr.)
Rs.1000 against bill no. P/001[F7/Ctrl-F9]
100Pcs [email protected] each (Godown- Howrah)
On 10 05/15- Goods retun (Sales Return Ac- Dr.) Fron Mr. Sen
Rs.1200 against bill no. S001[F7 Ctrl+F8]
100 Pcs [email protected] each (Godown- Kolkata)
On 12 05/15- Received from Mr. Sen (Cr.)Rs.6000 against bill no. S001 by
Cash (Dr.) F6]
On 15/05/15- Paid to Mr. Agarwal (Dr.) Rs.5000 against bill no. P 001 by
SBI (CI)(CH. No.-125263)-(F5]
On 16 05/15- 2 Pcs Lux Rs.10 eachtransferred from Kolkata Godown to
Howrah Hodown Alt+F7]
On 17 05/15- Depreciation (Dr.)on Building (Cr.@10% F7]
On 20 05/15- Paid to Ms Raj Infoteck (Dr.) Rs.25000 against preious year
bil! no. RO01 by CashiCr.)(CH. No.-125263) [FS]
Tally Report:
1. How to show report of Balance Sheet?
Ans- Gateway of Tally Balance Sheet>Enter>Al+F1
2. How to show report of Proftt and LLoss Ac?
Ans- Gateway of Tally Profit and Loss Ac >Enter>AltF1
3. How to shoT report of Stock Summary?
Ans- Gateway of Tally> Stock Summary>Enter>AlttF1
4. How to show report of Trial Balance?
Ans- Gateway of Tally> Display >Tial Balance>Enter->Alt+F1
5. How to show report of Day Book?
Ans- Gateway of Tally> Display>Day book>Enter
6. How to show report of Cash Bank Books?
Ans- Gateway of Tally>Display>Account
Books’EnterCash Bank book(s)>Ch00se cash bank Ac>Enter
7.. How to show report of Ledger?
Ans- Gateway of Tally> Displav >Account
Books->Enter>LedgerChoose any ledger->Enter
8. How to show report of Purchase and Sales Register?
Ans- Gatewày of Tally> Display >Account Books->Etnter>
Purchase Register Sales Register ’Enter
9. How to shotv report ofJournal Register? 1
Ans- Gateway of Tally> Display ’Account Books>Enter’ Journal
Register >Journal Register >Enter
10.How to sho report ot Debit Note and Credit Note Register?
Ans- Gateway of Tally > Display ’Account Books’Enter’ Journal
Register Debit NoteCredit Note Register ’Enter
11.HoN to shoW report of outst an d1ng bal ance of debtors and cred1tors?
As- Gateway of Tally> Display ’Statenients of
AccountsEnter Outsrandung ’ Enter>Recevables Pavables
12. Ho to show repot of StatisT1C
Ans- Gateway of Tall Dislay ’atatenments of
AccOnts ’nter->Srat:sic% ’Eter
 Register > Debit Note Credit Note Register >Enter
11How to showN Teport of outstanding balance of debtors and
Ans- Gateway of Tally> creditors?
Display>Statements of
Accounts> Enter>Outstanding>Enter>Receivables/Payables
12. How to shoW report of Statistic?
Ans- Gateway of Tally> Display
Accounts>Enter> Statistics >Statements of
>Enter
13.How to show report of Stock Transfer?
Ans- Gateway of Tally> Display
Transfer >Enter >Inventory Book>Enter>Stock
14. How to showreport of
Godowns?
Ans- Gateway of Tally Display
’Enter’ Godowns >Enter >Statements of Inventory