An Applicant Tracking System (ATS) is software that streamlines the recruitment process by
managing and automating various tasks associated with hiring, from posting job openings to
making a job offer. Here's a practical example of how an ATS works:
Scenario: A Company Using an ATS for Hiring a Software Developer
1. Job Posting and Application Submission:
o The company needs to hire a Software Developer. The HR team creates a job
posting in the ATS, including details such as job description, qualifications, and
responsibilities. They publish the job posting on the company's career page and
various job boards. Job seekers find and apply for the position online through the
ATS, submitting their resumes and application information.
2. Resume Analyzing:
o When candidates apply, the ATS uses resume analyzing technology to extract
information from their resumes, such as contact details, work experience, skills,
and education. This parsed data is organized and stored within the system.
3. Candidate Database:
o All applicant data, including resumes and application forms, is stored in a
centralized database within the ATS. HR personnel can access and search this
database to find candidates who match the job requirements.
4. Screening and Scoring:
o The HR team uses the ATS to screen candidates by setting specific criteria, such
as years of experience, education, or certain skills. The system automatically
filters out candidates who do not meet these criteria. It also assigns scores or
ranks to candidates based on how closely their qualifications match the job
requirements.
5. Interview Scheduling:
o Once the ATS identifies a pool of qualified candidates, it helps schedule
interviews. Recruiters or hiring managers can use the system to send interview
invitations, confirm times, and send reminders to both candidates and
interviewers.
6. Candidate Communication:
o The ATS automates communication with candidates throughout the process. It
sends automated emails acknowledging application receipt, providing status
updates, and even notifying candidates when they are no longer under
consideration.
7. Collaboration and Evaluation:
o Interviewers can collaborate within the ATS, sharing feedback and notes about
candidates. This ensures that all decision-makers have access to the same
information and can make informed choices.
8. Reference and Background Checks:
o The ATS may include tools for conducting reference checks and background
screenings. It can track the progress of these checks and store results for future
reference.
9. Job Offer and Onboarding:
o Once a candidate is selected, the ATS can generate offer letters and assist with the
onboarding process by collecting necessary documents and information.
