Job Description
Job Overview
Job Title HR & Office Manager Department Administration
Report To Director
Position Level Full Time Part Time Contractual
Duties & Responsibilities
HR Management
Implement recruitment of short and long term personal through collection and verification of candidate
documentation
Organize and participate in review of job applications, candidate short listing, and interviews
Check professional references and prepare job offers
Ensure recruitment and personnel actions are compliant with UK policies and procedures, contract requirements,
regulations, and labor law
Conduct termination procedures, including arranging exit interviews, and collection of all equipment and
termination documents
Organize onboarding process for new hires
Maintain personnel records and documentation requirements
Liaise with recruitment agencies and other forum to place job vacancy announcements
Office Management
Schedule meetings and appointments for Director
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Organize office operations and procedures
Coordinate with IT on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel
arrangements)
Plan in-house or off-site activities, like parties, celebrations and conferences
Qualification & Experience
Bachelor’s degree in Business Administration or related field
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5+ years of relevant experience and progressive responsibility in office administration, including at least 2 years in
human resources
Skills & Abilities
Proficiency using Microsoft office suite, and other relevant software
Demonstrated strong problem solving skills as well as exceptional customer relations (both internal & external)
Excellent communications and personnel management skills and ability to relate to people at all levels of a
company and of different multi-cultural backgrounds
An extremely well organized and self-directed individual with sound technical skills, analytical ability, good
judgment, and strong operational focus
Reviewed By Approved By
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