Government of West Bengal,

Office of the Superintending Engineer, P.W.D,

North Bengal Construction Circle No I,
Bhola Ashram, Biswa Singha Road,
Cooch Behar-736101.
Email- sepwdnbcc1@[Link]

Memo No. 922 Date : 17.05.2018

NOTICE INVITING TENDER (ON LINE) NO.
WBPWD/SE/NBCC-I/NIT- 02/2018-2019
The Superintending Engineer, North Bengal Construction Circle-I, Public Works Directorate, invites e-tender for the work detailed
in the table below. (Submission of Bid through online)

Sl Name of the work Estimated Earnest Money Price of Technical , Period of Name of the Eligibility of
. Amount @2% of the Financial Bid Completion Concerned Contractor
N (Rs.) Estimated documents, 2911(ii) Division / Sub-
o Amount (Rs.) and others Annexure Division
Maintenance and 72,78,434.00 2505/- 150 Executive Bonafied &
1. Renovation work of (Rupees (Per set) Engineer, resourceful agencies
1,45,569.00 (One Hundred having sufficient
Hostel, Kitchen, Principal Seventy Two Lakh Applicable to the Cooch Behar
Seventy Eight To be deposited & Fifty) days experience in similar
Room, Guard Room & successful bidder during Division, Social
Thousand Four nature of job as
online formal agreement after Sector,
Repair and Renovation of Hundred & Thirty mentioned the work
issuance of work order. [Link] for last 5(Five) years
Toilets, Maintenance of Four only)
Tender cost is not not below the
Gate, Pathway, Foot Path required during amount of
of Main Office Building participation of NIT. Ref : Rs. 86,01,022.00 for
of Children Home for 199- CRC/2M-10/ 2012 Civil works. & Rs.
Blind Boys, Cooch Behar. dated 21/12/2012 of 5,64,639.00 for
Electrical works.
Secretary, P.W.D.)

1. In the event of e-filling, intending bidder may download the tender documents from the website : [Link] &
[Link] with the help of Digital Signature Certificate and EMD as specified in favour of Executive Engineer, Cooch
Behar Division, Social Sector, [Link] to be deposited online, through e-procurement portal of the Government of West Bengal website :
[Link] by selecting desired modes of payments, vide No. 3975-F(Y), Dated. 28th July,2016 of Finance Department.,
Government of West Bengal.

2. Both Technical bid and Financial Bid are to be submitted concurrently duly digitally signed in the website [Link] &
[Link]

3. Date of submission of Technical Bid and Financial Bid on online: from 23.05.2018, 4:30 P.M to 07.06.2018 upto 4.30 P.M.
respectively.

4. The FINANCIAL OFFER of the prospective tenderer will be considered only if the BID of the tenderer found qualified by the ‘Evaluation
Committee’ Consists of

1) S.E.N.B.C.C-I, P.W.D., Chairman,

2) E.E, Cooch Behar Division, Social Sector, [Link], Member
3) TA to the S.E.N.B.C.C-I , P.W.D., Member,
4) Divisional Accounts officer / Divisional Accountant., Member.
The decision of the ‘Evaluation Committee’ will be final and absolute in this respect. The list of Qualified Bidders will be displayed in the
website and also in the Notice Board of the office of the Superintending Engineer, North Bengal Construction Circle-I, P.W.D, the Chairman
of the ‘Evaluation Committee’ on the scheduled date and time.

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5. Eligibility criteria for participation in the tender.
i) ( a) The prospective bidders shall have satisfactorily completed as a prime agency during the last 5 (five) years from the date of issue of this Notice at
least one work of similar nature under authority of State/ Central Govt., State / Central Govt. undertaking/ Statutory Bodies Constituted under the Statute
of the Central/ State Govt. and having a magnitude of 40 (Forty) percent ; or,
(b) Intending tenderers should have produce credentials of 2(two) similar nature of completed works, each of the minimum value of 30% of the estimated
amount put to tender during 5(five) years prior to the date of issue of the tender notice ; or,
(c) Intending tenderers should produce credentials of one single running work of similar nature which has been completed to the extent of 80% or more
and value of which is not less than the desired value at (a) above i.e. having a magnitude of 40% (Forty) percent.
In case of running work, only those tenderers who will submit the certificate of satisfactory running work from the concerned Executive Engineer, or
equivalent competent authority. In the required certificate it should be clearly stated that the work is in progress satisfactorily and also that no penal action
has been initiated against the executed agency, i.e., the tenderer.
N.B. :- Completion certificate should contain a) Name of work, (b) Name of Client, (c) Amount put to tender, (d) Schedule month
and year of commencement and completion as per work order (e) actual month and year of completion.

ii) The prospective bidders shall have in their full time engagement experienced technical personnel, the minimum being one Civil Engineering Degree
holder and one Civil Engineering Diploma holder (Authenticated documents in respect of qualification and engagement shall be furnished for Technical
Evaluation.) [Non statutory Documents]

iii) Valid upto date clearance of Income Tax return / Professional Tax Clearance Certificate / P.T. (Deposit Challan / Pan Card / GST Registration Certificate/
Voter ID Card for self identification to be accompanied with the Technical documents [Non statutory Documents ] Income Tax Acknowledgement Receipt
for latest assessment year to be submitted. [Non statutory Documents]

iv) Declaration regarding Structure and Organization duly digitally signed by the applicant to be submitted along with application.

v) Joint venture will not be allowed to participate in the above NIT.

vi) A prospective bidder participating in a single job either individually or as partner of a firm shall not be allowed to participate in the same job in any other
form.

vii) A prospective bidder shall be allowed to participate in a single job either in the capacity of individual or as a partner of a firm. If found to have applied
severally in a single job, all his applications will be rejected for that job.

viii) Where there is a discrepancy between the unit rate & the line item total resulting from multiplying the unit rate by the quantity, the unit
rate quoted shall govern.

ix) Prevailing safety norms has to be followed so that LTI (Loss of time due to injury) is zero.

x) The Working Capital shall not be less than 15 (fifteen) percent minimum, 10% shall be of applicants’ own resource.

xi) The available Bid capacity to be calculated shall not be less than the estimated amount put to tender. For participating in more than one work of the
same NIT the available Bid Capacity shall not be less than the total estimated amount of all the works for which the bidder like to
participate.

6. No mobilization / secured advance will be allowed.

7. Agencies shall have to arrange land for erection of Plant & Machineries, storing of materials, labour shed, laboratory etc. at their own cost
and responsibility. Required laboratory for testing of purposes for different items of works/materials should be provided by the Agency at
his own cost which will comprises of different testing equipments (as required).

8. Adjustment of Price Vide notification no. 23-CRC/2M-1/2008 dated 13.03.2009 and Notification no. 38-CRC/2M-61/2008 dated 20.04.2009
shall not be applicable. No escalation and or price adjustment will be allowed by the department thereto under any circumstances.

9. All materials i.e. bitumen, cationic emulsion, cement, steel etc. shall be of approved brand and manufacture and to be procured, supplied by the agency at
their own cost. Authenticated evidence for purchase of bitumen, bitumen emulsion, cement etc. are to be submitted alongwith challan and test certificate.
If required by the Engineer-in-Charge, further testing from any Government approved Testing Laboratory shall be conducted by the agency at their own
cost. Only bitumen (grade as specified in BOQ) of Indian Oil / Bharat Petroleum / Hindustan Petroleum shall be used as straight run bitumen.

10. G.S.T. and Constructional Labour Welfare Cess has been considered in BOQ and necessary deduction will be made as per rules.

11. In connection with the work, Arbitration will not be allowed. The Clause No. 25 of 2911(ii) is to be considered as deleted clause vide
gazette notification no 558/SPW-13th December, 2011.
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12. Bids shall remain valid for a period not less than 120 (One hundred twenty) days after the dead line date for Financial Bid submission. Bid
valid for a shorter period shall be rejected by the Superintending Engineer (PWD) North Bengal Construction Circle-I as non-responsive.

13. A Important Information

Sl. Particulars Date & Time

No.

1 Date of uploading of NIT Documents(online)

(Publishing Date) 18.05.2018

2 Documents download/sell start date (online) from 23.05.2018 4.00 P.M.

3 Documents download/sell end date (online) 07.06.2018 Upto 4.00 PM.

4 Date of Pre Bid Meeting with the intending bidders In the office of the
Superintending Engineer, PWD, North Bengal Construction Circle No.-I,
25.05.2018 at 1.00 P.M.
Bhola Ashram, Biswa Singha Road, Cooch Behar - 736101

5 Bid submission start date (online) 23.05.2018 at 4.30 PM

6 Bid submission closing (online) 07.06.2018 Upto 4.30 PM

7. Bid opening date for Technical Proposal (online) 11.06.2018 at 11.00 AM

8. Date of uploading list of Technically Qualified Bidder (online) To be notified later on

9. Date & Place for opening of Financial Proposal (online) To be notified later on.

N.B. : For Sl. No.7 :- Above ear marked dates may be changed as per need without any previous information.

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14. DEFECT LIABILITY PERIOD: Clause 17 of CONDITIONS OF CONTRACT of the Printed Tender Form shall be substituted by following:-

Page 4 of 32
Page 5 of 32
Page 6 of 32
15. All Bidders are requested to present in the ‘Office of the Superintending Engineer, North Bengal Construction Circle-I, P.W.D., during
opening the financial bid

16. Site of work and necessary drawings may be handed over to the agency phase wise. No claim in this regards will be entertained.

17. Earnest Money : The amount of of Earnest Money @ 2% (two percent) of the Estimated amount put to tender only for each job as under
serial is to be deposited online vide No. 3975-F(Y), Dated. 28th July,2016 of Finance Department., Government of West Bengal.

i) G.O. No: 430(3)–W(C)/1M–208/15, Dated: 31.08.2015 of Works Branch, PWD, W.B in respect of exemption of earnest money for
participation in Govt. tenders the above order will take effect in the NIT, subject to the condition that they will furnish the Security Deposit
as usual, if Selected in the tender.
18. The Bidder, at his own responsibility and risk is encouraged to visit and examine the site of works and its Surroundings and obtain all
information’s that may be necessary for preparing the Bid and entering into a contract for the work as mentioned in the Notice Inviting
Tender, before submitting offer with full satisfaction, the cost of visiting the site shall be at his own expense.

19. The Superintending Engineer, North Bengal Construction Circle-I, PWD reserves the right i) to accept or reject any offer without assigning
any reason whatsoever and is not liable for any cost that might have incurred by any Tenderer at the stage of Bidding. ii) to cancel the
N.I.T at any time with out assigning any reason. Any claim/appeal/objection will not be entertained in this regard for both the clause i) & ii).

20. Refund of EMD : The Earnest Money of all the unsuccessful Tenderers deposited online through e-procurement portal of the Government
of West Bengal website : [Link] with the tenders will be refunded accordingly to the order of Finance Department,
Government of West Bengal. vide No. 3975-F(Y), Dated. 28th July,2016. Copy of which is enclosed with this eNIT.

21. Prospective applicants are advised to note carefully the minimum qualification criteria as mentioned in ‘Instructions to Bidders’ before
tendering the bids.

22. Conditional/ Incomplete tender will not be accepted.

23. The intending tenderers are required to quote the rate on line.

24. Contractor shall have to comply with the provisions of (a) the contract labour (Regulation Abolition) Act. 1970 (b) Apprentice Act. 1961 and
(c) minimum wages Act. 1948 of the notification thereof or any other laws relating there to and the rules made and order issued there under
from time to time.

25. Guiding schedule of rates:

Building Works: Schedule of rates for Building Work (Volume I) effect from 1st November, 2017 of Public Works Department, Govt of West
Bengal (upto 2nd_corrigenda__addenda), Road Works: Schedule of rates for Road & Bridge Works (Volume III) effect from 1st
December, 2015 (upto 14th_corrigenda__addenda) of Public Works Department, Govt of West Bengal,. SANITARY & PLUMBING
WORKS: Schedule of rates for SANITARY & PLUMBING WORK (Volume II) effect from 1st November, 2017 of Public Works Department,
Govt of West Bengal. Electrical Works: Schedule of rates for Electrical Works (Volume I) effect from 1st November, 2017 of Public Works
Department, Govt of West Bengal, including upto date errata, addenda and corrigenda.

26. During the scrutiny, if it come to the notice to tender inviting authority that the credential or any other paper found incorrect/ manufactured/
fabricated, that bidder would not allowed to participate in the tender and that application will be out rightly rejected without any prejudice.
The Superintending Engineer, North Bengal Construction Circle-I, P.W.D. reserves the right to cancel the N.I.T. due to unavoidable
circumstances and no claim in this respect will be entertained.
27. Before issuance of the WORK ORDER, the tender inviting authority may verify the credential and other documents of the lowest tenderer if
necessary. After verification if it is found that the documents submitted by the lowest tenderer is either manufactured or false in that case
work order will not be issued in favour of the said Tenderer under any circumstances.

28. If any subsequent corrigenda arise, that may be seen through website as stated above.

29. For any typographical mistake in case of Unit, Rate, Quantity, Amount, any type of nomenclature in items of works/item itself including
description/capacity of machineries etc. whatsoever as stated in BOQ,/NIT that can’t be claimed during agreement or so. In that case
sanctioned estimate, schedule of rates for building, S&P and Road work and Govt. order will be binding criteria.

30. Machineries: Only ownership/arrangement through lease agreement will be the valid criteria. Quality control set-up is to be provided at
HMP site as well as on work site. Quality control testing work is to be done at his own cost.

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 (Ref Page: 15, Section-B form-IV (Contd....). AFFIDAVIT-‘X’ (Page-16) ‘Y’ (Page-17) & Declaration (Page-32) vide G.O. no. 44-
W(C)/1M-24/15 dated 13.02.2015 are an integral part of the NIT and required to be filled up by the bidders without which eligibility of the
bidder will be out rightly rejected.

Day to day production of plant site must match the capacity of compaction machineries so deployed at work site.

31. Grading of individual stone material or other aggregates in sizes or it nomenclature or any item of work should confirm the IS Code/
Building Code / MORTH / IRC specification. All materials including cement and reinforcement is to be supplied by the Agency at his own
cost as per approved grade and confirm the IS Code/ Building Code / MORTH / IRC specification.

32. Registered Partnership Deed (for Partnership Firm only) along with Govt. Registered Power of Attorney showing clear authrization in his
favour by rest of director/directors of such company or the partners of such firm to be uploaded. (Non-Statutory documents)

33. If any discrepancy arises between two similar clauses on different notification, the clause as stated in later notification will supersede
former one in following sequence.

i) Form No. 2911(ii).

ii) NIT
iii) Special terms & conditions.
iv) Technical Bid.
v) Financial Bid

34. Qualification criteria.

The tender inviting & Accepting Authority will determine the eligibility of each bidder, the bidders shall have to meet all the minimum
regarding.
a) Financial Capacity.
b) Technical Capability comprising of personnel & equipment capability.
c) Experience/Credential
The eligibility of a bidder will be ascertained on the basis of the digitally signed documents in support of the minimum criteria as mentioned
in a, b, c above. If any document submitted by a bidder is either manufacture or false, in such cases the eligibility of the bidder/ tenderer
will be out rightly rejected at any stage without any prejudice.

35. Eligibility of the bidder will be out rightly rejected for the NIT as well as for running NIT’s at any stage without any prejudice if any
false/faked/concealed/misleading information /submissions/distortion of facts etc. is detected during any stage i.e. during evaluation or at
any time later on. The said bidder/ bidders will not be allowed to participate for 2 (two) years in the forthcoming N.I.T/N.I.T.’s/[Link]’s from
this Circle including Divisions/Sub Divisions for the above stated reasons. Any claim/appeal/objection will not be entertained in this regard.

36. All forms of the sections including Section-B, form-IV (Contd....) ( Page-7, Sl No. 30 regarding Page-15), AFFIDAVIT- ‘X’ (Page- 16),
‘Y’ (Page- 17) & Declaration (Page-32) are an integral part of the N.I.T. and required to be filled up by the bidders without which
eligibility of the bidder will be out rightly rejected.

37. The Bid Evaluation Committee reserves the right to ignore minor deficiencies at their discretion in case of 1st call and no challenge
whatsoever against such decision of the said committee will be entertained. In case of 2nd Call, the Bid Evaluation Committee reserves the
right to ignore some deficiencies at their discretion and no challenge whatsoever against such decision of the said committee will be
entertained. In case of 3rd and subsequent calls, the Bid Evaluation Committee reserves the right to ignore more and more deficiencies at
their discretion and no challenge whatsoever against such decision of the said committee will be entertained.

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38. G.O NO 547-W (C) / 1M- 387 / 15 Dt. 16.11.2015 of PWD, Works Branch, in respect of Suspension and Debarment of Contractor etc.
Under PWD will take effect.

39. Not withstanding anything contained under Sl. No. 14 of this NIT should be followed for this work as stated here under :-

(i) For this work Defect Liability Period is one year from actual date of completion.

(ii) Full security deposit shall be refunded to the contractor on expiry of one year from the actual date of completion of the work.

N.B:- Bidders must be submitted his/her e-mail id / mail id and active Phone No / Mobile No. etc. for Communication as and when
required.

SUPERINTENDING ENGINEER, P.W.D.

NORTH BENGAL CONSTRUCTION CIRCLE NO.-I
COOCH BEHAR

Memo No. 922 / 60 Date :17.05.2018

Copy forwarded to: -

1. The Director of Information, Information Division, Department of Information & Cultural affairs, Writers’ Buildings, Kolkata-700001 for causing publicity of the Tender Notice
through news paper as he deems proper for wide circulation among the prospective tenderers.
2 – 3. The Sabhadhipati, Zilla Parishad, Jalpaiguri / Cooch Behar for kind information.
4. The Chief Engineer(H.Q),P.W.D, Govt. of West Bengal, 8th Floor, Nabanna, 325,Sarat Chandra Chatterjee Road, P.O Shibpure,Hawrah-711102 for kind information.
5. The Chief Engineer, P.W.D, North Zone, Jalpaiguri for kind information.
6 – 8. The Superintending Engineer, P.W.D., Northern circle / North Bengal Construction Circle-II for information with the request to display in his notice board.
8 – [Link] Superintending Engineer, P.W.D., Northern Circle, Social Sector for information with the request to display in his notice board.
10 – 12. The Superintending Engineer, P.W.D., National Highway Circle No.-I / II / III for information with the request to display in his notice board.
13 – 15. The District Magistrate, Jalpaiguri / Cooch Behar / Alipurduar for information with the request to display in his notice board.
16 – 24. The Executive Engineer, P.W.D., Cooch Behar / Alipurduar / Teesta Bridge Construction / North Bengal Construction / Jalpaiguri Construction / North Bengal
Division Social Sector / Jalpaiguri / Jalpaiguri Highway / Cooch Behar Highway for information and display in his notice board.
25 – 34. The Assistant Engineer, P.W.D., Cooch Behar-I / Cooch Behar-II / Jorai Construction / Mathabhanga / Alipurduar / Alipurduar Construction-I / Kamakhyaguri
Construction / TBC-I / TBC-II / TBC-III Sub-Division for information and displaying in his notice board.
35 – 37. The District Information & Cultural Officer, Jalpaiguri / Cooch Behar / Alipurduar for information and displaying in his notice board.
38 – 44. The Secretary, Contractor Association Cooch Behar / Alipurduar / Jalpaiguri / Siliguri / Uttar Dinajpur / Dakshin Dinajpur / Malda for information.
45 – 51. The Secretary, Engineers’ Co-operative Association, Cooch Behar / Alipurduar / Jalpaiguri / Siliguri / Uttar Dinajpur / Dakshin Dinajpur / Malda for information.
52 – 58. The Secretary, Labour Co-operative Association Cooch Behar / Alipurduar / Jalpaiguri / Siliguri / Uttar Dinajpur / Dakshin Dinajpur / Malda for information.
59. This Office Notice Board for information.
60. Estimating Section of this Office.

SUPERINTENDING ENGINEER, P.W.D.

NORTH BENGAL CONSTRUCTION CIRCLE NO.-I
COOCH BEHAR

Page 9 of 32
 INSTRUCTION TO BIDDERS
SECTION – A
1. General guidance for e-Tendering
Instructions/ Guidelines for tenders for electronic submission of the tenders online have been annexed for assisting the contractors to
participate in e-Tendering.
1. Registration of Contractor
Any contractor willing to take part in the process of e-Tendering will have to be enrolled & registered with the Government e-Procurement
system; through logging on to [Link] (the web portal of public works department) the contractor is to click on the link for
e-Tendering site as given on the web portal.
2. Digital Signature certificate (DSC)
Each contractor is required to obtain a class-II or Class-III Digital Signature Certificate (DSC) for submission of tenders, from the approved
service provider of the National Information’s Centre (NIC) on payment of requisite amount details are available at the Web Site stated in
Clause 2 of Guideline to tenderer DSC is given as a USB e-Token.
3. The contractor can search & download NIT & Tender Documents electronically from computer once he logs on to the website
mentioned in Clause 2 using the Digital Signature Certificate. This is the only mode of collection of Tender Documents.
4. Participation in more than one work
A prospective bidder shall be allowed to participate in the job either in the capacity of individual or as a partner of a firm. If found to have
applied severally in a single job all his applications will be rejected for that job.
A prospective bidder (including his participation in partnership) shall be allowed to participate in single road / building work as mentioned in
the list of schemes.
5. Submission of Tenders
General process of submission, Tenders are to be submitted through online to the website stated in Cl. 2 in two folders at a time for each
work, one in Technical Proposal & the other is Financial Proposal before the prescribed date &time using the Digital Signature Certificate
(DSC) the documents are to be uploaded virus scanned copy duly Digitally Signed. The documents will get encrypted (transformed into
non readable formats).
A. Technical proposal
The Technical proposal should contain scanned copies of the following further two covers (folders)
A-1. Statutory Cover Containing/Technical files containing
i. Prequalification Application (Sec-B, Form – I)
ii. Financial Statement (Section – B, Form – II).
iii. Affidavits (Ref: shown in “X” Part “B” & format for general affidavit shown in “Y” Part “B”.
iv. Tender form No. 2911(ii) &NIT & Corrigendum
(Download &upload the same digitally Signed). Quoting rate will only encrypted in the B.O.Q. under Financial Bid. In case
quoting any rate in 2911(ii) the tender liable to summarily rejected
v. Special Terms, condition & specification of works.
vi. Certificate of revolving line of credit by the Bank (if required).

A-2. Non statutory Cover Containing

i. Up to date Professional Tax(PT) deposit receipt challan, Pan Card, Acknowledgement of up to date IT return, GST Registration
Certificate (with upto date return copy).
ii. Registration Certificate under Company Act. (if any)
iii. Registered Deed of partnership Firm/ Article of Association & Memorandum
iv. Power of Attorney (For Partnership Firm/ Private Limited Company, if any)
v. Tax Audited Report in 3 CD Form along with Balance Sheet & Profit & Loss A/c for the last five financial years (year just preceding the
current Financial Year will be considered as year – I). For financial year 2015- 2016 provisional balance sheet / annual turnover duly
certified by the chartered accountant along with a declaration stating that certified balance sheet will be submitted for verification and
record in due course of time.
vi. List of machineries possessed by own along with authenticated copy of invoice, challan and way bill.
Vii. List of laboratory instruments along with authenticated Invoice & Challan.
Viii. List of Technical staffs along with structure & organization.
ix. (a) The prospective bidders shall have satisfactorily completed as a prime agency during the last 5 (five) years from the date of issue of this Notice at
least one work of similar nature under authority of State/ Central Govt., State / Central Govt. undertaking/ Statutory Bodies Constituted under the Statute
of the Central/ State Govt. and having a magnitude of 40 (Forty) percent ; or,
(b) Intending tenderers should have produce credentials of 2(two) similar nature of completed works, each of the minimum value of 30% of the estimated
amount put to tender during 5(five) years prior to the date of issue of the tender notice ; or,
(c) Intending tenderers should produce credentials of one single running work of similar nature which has been completed to the extent of 80% or more
and value of which is not less than the desired value at (a) above i.e. having a magnitude of 40% (Forty) percent.
In case of running work, only those tenderers who will submit the certificate of satisfactory running work from the concerned Executive Engineer, or
equivalent competent authority. In the required certificate it should be clearly stated that the work is in progress satisfactorily and also that no penal action
has been initiated against the executed agency, i.e., the tenderer.
N.B. :- Completion certificate should contain a) Name of work, (b) Name of Client, (c) Amount put to tender, (d) Schedule month
and year of commencement and completion as per work order (e) actual month and year of completion.
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 Scanned copy of Original Credential Certificate as stated in Page-2, cl.- 5(i) of NIT.
Note:- Failure of submission of any of the above mentioned documents (as Stated in A-1 & A-2) will render the tender liable to summarily rejected
for both statutory & non statutory cover

THE ABOVE STATED NON-STATUTORY/TECHNICAL DOCUMENTS SHOULD BE ARRANGED IN THE FOLLOWING MANNER
Click the check boxes beside the necessary documents in the My Document list and then click the tab “Submit Non Statutory Documents”
to send the selected documents to Non-Statutory folder. Next Click the tab “Click to Encrypt and upload” and then click the “Technical”
Folder to upload the Technical Documents.

Sl Category Name Sub Category Description Details

No

A. CERTIFICATES CERTIFICATES 1. GST REGISTRATION

CERTIFICATE
& ACKNOWLEDGEMENT
2. PAN
3. [Link] CHALLAN (Up to date)
4. LATEST IT RECEIPT
5. Up to date Acknowledgement of IT
return.

B. COMPANY DETAILS COMPANY DETAILS 1 1. PROPRITORSHIP FIRM

(TRDE LICENCE)
2. PARTNERSHIP FIRM
(PARTERNERSHIP DEED,
TRADE LICENCE)
3. LTD. COMPANY
(INCORPORATION
CERTIFICATE, TRADE
LICENCE)
4. SOCIETY (SOCIETY
REGISTRATION COPY,
TRADE LICENCE)
5. POWER OF ATTORNOY

C. CREDENTIAL CREDENTIAL1 1. SIMILAR NATURE OF

WORK DONE &
COMPLETION CERTIFICATE
WHICH IS APPLICABLE FOR
ELIGIBILITY IN THIS
TENDER
2. ENLISTMENT COPY ISSUE
BY DEPARTMENT

D. MAN POWER TECHNICAL PERSONNEL LIST OF TECHNICAL STAFFS

ALONG WITH STRUCTURES &
ORGANZATION (AS PER NIT)

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 B. Tender evaluation by the Superintending Engineer, PWD, North Bengal Construction Circle – I
i. Evaluation committee so constituted will continue to function as evaluation committee for determination of technically qualified contractors.
ii. Opening of Technical proposal : - Technical proposals will be open by the Superintending Engineer, P.W.D, North Bengal Construction
Circle-I, Cooch Behar or his authorized representative electronically from the web site stated using their Digital Signature Certificate.
iii. Intending tenderers may remain present if they so desire.
iv. Cover (folder) statutory documents should be open first & if found in order, cover (Folder) for non statutory documents will be opened. If
there is any deficiency in the statutory documents the tender will summarily be rejected.
v. Decrypted (transformed in to readable formats) documents of the non statutory cover will be downloaded & handed over to the tender
evaluation committee.
vi. Uploading of summary list of technically qualified tenderers
vii. Pursuant to scrutiny & decision of the screening committee the summary list of eligible tenders & the serial number of work for which their
proposal will be considered will be uploaded in the web portals.
viii. While evaluation the committee may summon of the tenders & seek clarification / information or additional documents or original hard copy
of any of the documents already submitted & if these are not produced within the stipulated time frame, their proposals will be liable for
rejection
C. Financial Proposal:
i. The financial proposal should contain the following documents in one cover (folder) i.e. Bill of quantities (BOQ) the contractor is to quote
the rate (Presenting Above/ Below/ At per) online through computer in the space marked for quoting rate in the BOQ.
ii. Only downloaded copies of the above documents are to be uploaded virus scanned & Digitally Signed by the contractor.

iii. Financial capacity of a bidder will be judged on the basis of working capital and available bid capacity as mentioned in the N.I.T. to be
derived from the information furnished in FORM-I & II (Section-B) i.e., Application (for Pre-qualification) & Financial Statement. If an
applicant feels that his/their Working Capital beyond own resource may be insufficient, he/they may include with the application a letter of
guarantee issued by a first class Bank to supplement the applicant. This letter of guarantee should be addressed to the Tender
Inviting/ Accepting Authority and should guarantee duly specifying the name of the project that in case of contract is awarded to
the Bidder, the Bidder will be provided with a revolving line of credit. Such revolving line of credit should be maintained until the
works are taken over by the Engineer-In-Charge/ Employer. The audited Balance sheet for the last five years, net worth bid capacity
etc. are to be submitted which must demonstrate the soundness of Bidder’s financial position, showing long term profitability including an
estimated financial projection of the next two years.

6 . Penalty for suppression / distortion of facts

If any tenderer fails to produce the original hard copies of the documents (especially Completion Certificated and audited balance sheets),
or any other documents on demand of the Tender Evaluation Committee within a specified time frame or if any deviation is detected in the
hard copies from the uploaded soft copies or if there is any suppression, the tenderer will be suspended from participating in the tenders on
e-Tender platform for a 2 (two) years. In addition, his user ID will be deactivated and Earnest money deposit will stand forfeited Besides,
the P.W. Directorate may take appropriate legal action against such defaulting tenderer.

The Employer reserves the right to accept or reject any Bid and to cancel the Bidding processes and reject all Bids at any time the prior to
the award of Contract without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder
or Bidders of the ground for Employer’s action.

7. AWARD OF CONTRACT
The Bidder whose Bid has been accepted will be notified by the Tender inviting & Accepting Authority acceptance letter / Letter of
Acceptance.
The Letter of Acceptance will constitute the formation of the Contract.
The Agreement in W.B.F. No.- 2911(ii) will incorporate all agreements between the Tender Accepting Authority and the successful Bidder.

SUPERINTENDING ENGINEER, P.W.D.

NORTH BENGAL CONSTRUCTION CIRCLE NO.-I
COOCH BEHAR

Page 12 of 32
 SECTION – B

FORM-I

PRE-QUALIFICATION APPLICATION
To
The Superintending Engineer,
North Bengal Construction Circle-I, P.W.D.
Bhola Ashram, Biswa Singha Road,
Cooch Behar - 736101
Ref:- Tender for:- Maintenance and Renovation work of Hostel, Kitchen, Principal Room, Guard Room &
Repair and Renovation of Toilets, Maintenance of Gate, Pathway, Foot Path of Main Office Building of
Children Home for Blind Boys, Cooch Behar. (Name of work)
…………………………………………………………………………………………………………………………………………………………..

WBPWD/SE/NBCC-I/NIT- 02 / 2018-2019

Dear Sir,
Having examined the pre-qualification documents , I /we hereby submit all the necessary information and relevant documents for
evaluation.
The application is made by me / us on behalf of ……………………………………………………………………………………… In the
capacity…………………………………………………………………………………………

duly authorized to submit the order.

The necessary evidence admissible by law in respect of authority assigned to us on behalf of the group of firms for Application and for
completion of the contract documents is attached herewith.

We are interested in bidding for the works given in Enclosure to this letter.
We understand that :
(a) N.I.T. Authority can amend the scope & value of the contract bid under this project.
(b) N.I.T. Authority reserves the right to reject any application without assigning any reason ;

Enclo:-
1. Prescribed forms duly filled in duplicate.
2. Evidence of authority to sign.
3. Latest brochures.
4. Telephone No. :
Mobile No. :
Email Address. :

Date :- Signature of applicant including title

and capacity in which application is made.

Page 13 of 32
 SECTION – B

FORM-III

STRUCTURE AND ORGANISATION

A. 1. Name of Applicant (Firm) :

Office Address :

Telephone No. :
Mobile No. :
Fax No. :
Email Address. :

A. 2. Office Address

Telephone No. :
Mobile No. :
Fax No. :

A. 3. Name and address of Bankers. :

A. 4. Attach an organization chart showing :

Structure of the company with names
of Key personnel and technical staff
with Bio-data.

Page 14 of 32
 SECTION-B
FORM-IV (CONTD....)

CONTRACTOR’S EQUIPMENT
Name of the Firm:
MINIMUM PLANT AND EQUIPMENT TO BE DEPOLYED BY THE CONTRACTOR
Whereas it is entirely the responsibility of the Contractor to deploy sufficient plant and mechanical equipment to ensure compliance with his
obligations under the Contract, the following list is an indicative list of the minimum essential basic holding of plant and mechanical
equipment (as per MOST/IRC/IS/Building norms) which the contractor must own/or arrange through lease agreement and the
Ownership documents of possessing the Machineries and Equipments/Instruments are to be furnished along with copy of waybill (if
applicable), challan, Tax-invoice etc.. Mere a token advance to the manufacture of the machineries will not be considered as ownership
criteria. For second hand ownership, documents of machineries during first hand purchase (as stated above) are to be uploaded. For
arrangement criteria proper documents i.e. proper lease agreements, details, machineries details etc. are to be uploaded.

List of Plants & Machineries to be used in the Work

Standard list of plants & Machinaries to be used in Building Works

Name of Machineries Minimum nos of

Machineries required
Tilting drum mixer 230-280 lt. Capacity with hopper 1

Surface / screed vibrator 2

Internal or immersion Vibrator 2

Steel reinforcement cutting and bending machine 2

Dewatering pump (5 HP capacity) 1

Smooth Wheeled Roller (8 to 10 Ton) 1

Water tank 1

NOTE:-
(i) Initially for Concrete batching and mixing plant, DMC piling Rig Concrete pump Maximum age of the plants, machineries will be 5
years as on the date of publication of NIT. It may be extended upto 7years after getting fit certificate from the manufacturer
and this certificate should be produced at the time of submission of bid. Maximum age for all other machineries and
equipments will be 8 years as on the date of the publication of NIT subject to the condition that all are in running condition.
All Plants, machineries and equipments will be verified by the competent authority before execution of the work.

Page 15 of 32
 AFFIDAVIT- ‘X’
(To be furnished in Non-judicial Stamp paper of appropriate value duly notarized)

Work is in progress

Sl No Tendered Name of the work Tender No Estimated % of work Remarks if any

Authority Amount executed

Work order issued but work yet not started

Sl No Tendered Name of the work Tender No Estimated Amount Remarks with reason
Authority

Signed by an authorized officer of the firm

Title of the Officer

Name of Firm with Seal
Date

Page 16 of 32
 AFFIDAVIT- ‘Y’

(To be furnished in Non-judicial Stamp paper

of appropriate value duly notarized)

1. I, the undersigned do certify that all the statements made in the attached documents are true and correct. In case of any information
submitted proved to be false or concealed, the application will be rejected and no objection/claim will be raised by the undersigned and I,
the undersigned will be bound to accept the subsequent penal action for the above stated reason as will be imposed
by N.I.T. authority/Competent Authority without any objection/claim in addition to clause as per Page-8, Sl no. 36 of N.I.T.

2. The under-signed also hereby certifies that neither our firm ________________________________________________ nor any of
constituent partner had been debarred to participate in tender by the P.W. & P.W.(Roads) Department during the last 5 (five) years prior to
the date of this NIT.

3. The under-signed would authorize and request any Bank, person, Firm or Corporation to furnish pertinent information as deemed
necessary and/or as requested by the Department to verify this statement.

4. The under-signed understands that further qualifying information may be requested and agrees to furnish any such information at the
request of The Department.

5. Certified that I have applied in the tender in the capacity of individual/ as a partner of a firm & I have not applied severally for the same job.

Signed by an authorized officer of the firm

Title of the Officer

Name of Firm with Seal

Date

Page 17 of 32
 SECTION – B
FORM – V
EXPERIENCE PROFILE
Name of the Firm:
D.1 LIST OF WORKS COMPLETED WHICH ARE SIMILAR IN NATURE AND EXECUTED DURING THE LAST FIVE YEARS IN ANY
GOVT. DEPARTMENT / GOVT. UNDERTAKING / STATUTORY BODY UP TO A VALUE OF 40% OF THE ESTIMATED VALUE PUT
TO TENDER.

Name of Name, Contract price Original Date Original Date Actual Date of Actual Date of Reasons for
Employer Location & in Indian RS. of start of of completion starting the completion the delay in
nature of work of work work work completion (if
work any)

Note:
a) Certificate from the Employers to be attached
b) Non-disclosure of any information in the Schedule will result in disqualification of the firm.
c) No tender will be deemed to the fit for consideration unless the tender documents are fully and completely filled in. All information that
may be asked from a tenderer must be unequivocally furnished. Any tender which is incomplete or does not comply with the prescribed
conditions or stipulations laid down herein to rejection at the time of opening or during subsequent scrutiny. Tender received with
conditional rate will be liable to rejection at the time of opening.
d) Canvassing in connection with the tender is strictly prohibited and the tenderer who resorts to this will render his tender liable to
rejection.
e) No alteration shall be permitted to be made by the tenderer in any tender after his submission.

TENDER FOUND TO HAVE SUBMITTED UNDER FALSE NAME : When a Contractor, whose tender has been accepted under a given
name is subsequently discovered to have given a false name, his contract may at the discretion of the Authority accepting the tender be
annulled his Security Deposit will be forfeited.

Signature and address Signature of Tender

of the Tenderer Accepting Authority

Page 18 of 32
 SECTION – B
Form - II
FINANCIAL STATEMENT

B.1 Name of Applicant :

B.2 Summary of assets and liabilities on the basis of the audited financial statement of the last five financial years.
(Attach copies of the audited financial statement of the last five financial years)

Year Year Year Year Year Year Year Year Year

(Rs. In lakh) (Rs. In lakh) (Rs. In lakh) (Rs. In lakh) (Rs. In lakh) (Rs. In lakh) (Rs. In lakh) (Rs. In lakh) (Rs. In lakh)

a) Current Assets :
(It should not include investment in
any other firm)

b) Current liabilities :
(It should include bank over draft)

c) Working capital :
(a) – (b)

d) Net worth :
(Proprietors Capital or Partners
Capital or Paid up Capital + Resource
& surplus )

e) Bank loan/ Guarantee :

B3. Net profit before Tax (In %)

a) Current Period :
b) During the last Financial Year :
c) During each of the two previous
financial years :

B4. a) Applicant’s Own Resource :

b) Bank Credits :

B5. Approximate value of works in hand :

Signature and address Signature of Tender

of the Tenderer Accepting Authority

Page 19 of 32
 SECTION - B
FORM – II
( ANNEXURE-A)

NAME OF APPLICANT ;

Information of assets and liabilities on the basis of the audited financial statements of the last 5(five) financial years. to demonstrate the current
soundness of the Bidder’s financial position:

1. The Bidder’s Net worth for the last year calculated on the basis of capital, profit & free reserve available to the firm should be positive. (modified vide
memo. 237-W©/1M-23/15 dt. 15.05.2015 of Principal Secretary, Govt. of W.B. (PWD)
2. Bidders, who meet the minimum qualification criteria, will be qualified only if their available bid capacity at the expected time of bidding is more than the
total estimated cost of the works. The available bid capacity will be calculated as under :
Assessed Available Bid capacity = (AxNx2 – B) where
A = Maximum value of engineering works in respect of projects executed in any one year during the last five years ( updated to the price level of the
year indicated in table below under note ) taking into account the completed as well as works in progress. The projects include turnkey project/ item rate
contract/ Construction works.
B = Financial Liability of the bidder to be incurred for existing commitments and on-going works during the period of the subject contracts.
N = Numbers of years (i.e., _____ year) prescribed for completion of the works for which Bids are invited.

N.B
The Audited Balance Sheet and Profit & Loss Account with all the schedules and annexure forming part of the Balance Sheet and Profit & Loss
Accountant for the last 5( five) years should be given. All these financial statements should be signed by a competent authority .

To calculate the value of “A”

i) A table containing value of Engineering Works in respect to projects (turnkey project/ item rate contract/ Construction works) undertaken by the
Bidder during the last 5 years is as follows:

Sl. No. Year Value of Engineering Works undertaken w.r.t.

Projects (Rs. In Crore )
1. Year – 5
2. Year – 4
3. Year – 3
4. Year – 2
5. Year – 1

ii) Maximum value of projects that have been undertaken during the F.Y. _______ out of the last 5 years and value thereof is Rs. _______ Crore (
Rupees ________________________). Further, value updated to the price level of the year indicated in table is as follows:
Rs. ______ Crore x ______ (Updating Factor as per Table annexed)
= Rs. _______ Crore (Rupees _________________________).

Table including the factor for the year for updating to the price level is indicated as under

Sl. No. F.Y / Calendar year Updating factor

1. Year – 1 1.00
2. Year – 2 1.05
3. Year – 3 1.10
4. Year – 4 1.15
5. Year – 5 1.20

iii) Net worth for the last year of ____________________ (name of the company)
=

…………………………………….
……………………………..
…………………………………….
……………………………..
Signature, name and designation of Authorized
Name of the Statutory Auditor’s firm
Signatory
Seal of the audit firm:
(Signature, name and designation and
For and on behalf of
Membership No. of Authorized
……………………... ( Name of the Applicant)
Signatory)

Page 20 of 32
To calculate the value of “B”
3) A table # containing value of all existing commitments and on-going workings to be completed during the next ______ years (prescribed
time for completion of the works for which Bids are invited) is as follows:

Sl. Name of Name of Percentage Stipulated Value of Value of Balance Anticipated Financial liability
No. work/ the of period of Contract as work value of date of to incurred for the
project Employer participation completion as per completed work to be completion said work/project
of Bidder in per Agreement completed during the period
the project Agreement/ /LOA of the subject
LOA with the contract
Start date Rs._____

Rs._____ Rs._____ Rs._____

1 2 3 4 5 6 7 8 9 10

…………………………………….
…………………………………….
Signature, name and designation of Authorized
Signatory

For and on behalf of …….…………………….....

( Name of the applicant)

Note:

All the document to be submitted in support of Annexure-A must be duly signed and sealed by the applicant / bidder and authenticated by
Statutory Auditor’s firm.
In respect of ascertainment of Financial liability of the bidder to be incurred for existing commitments and ongoing works during the period
of subject contract (value of B), certificate for partly completed works must be so issued by an officer not below the rank of Executive
Engineer of the respective work

Page 21 of 32
 SECTION — 3
Special terms and conditions
GENERAL:
Unless otherwise stipulated all the works are to be done as per general conditions and general specifications in the “Departmental
Schedule” which means the Public Works Department/P.W.(Roads), Schedule of Rates for works in West Bengal for the working area
including upto date addenda and corrigenda, if any.
The project should be executed as per IS code / Building Code/ IRC/MOST/MORTH standards
regarding the quality of materials and various item of works.
(Schedule reference : Page-7, Sl No. 25 of N.I.T.]

TERMS & CONDITIONS IN ORDER TO PRECEDENCE:

If the stipulations of the various components of the contract documents be at variance in any respect, one will over-ride the other (only in
so far as those are at variance) in the order of precedence as given below:

(a) Special terms and conditions

(b) Special specifications

(c) General specifications

(d) Notice Inviting e-Tender

(e) Schedule of probable items with approximate quantities

(f) Printed Tender Form, i.e. W.B.F. 2911(ii)

All works covered in the clause appearing hereinafter shall be deemed to form a part of the appropriate item or items of works appearing in
the schedule whether specifically mentioned in any clause or not and the rates quoted shall include all such works unless it is otherwise
mentioned that extra payment will be made for particular works.

ENGINEER-IN-CHARGE AND COMMENCEMENT OF WORK :

The word “Engineer-In-Charge” means the Executive Engineer, P.W. Directorate of the concerned Division. The word “Department”
appearing anywhere in the tender documents means P.W. Department, Government of West Bengal, who have jurisdiction, administrative
or executive over part of whole of the works forming the subject matter of the tender or contract. The word “approved” appearing anywhere
in the documents means approved by the Engineer-In-Charge. In case, the work is transferred to any other Division, the Executive
Engineer under whom the work will be executed should be treated as the Engineer-In-Charge. The work shall have to be taken up within
seven days of the receipt of the work order. Failure to do so will constitute a violation of the contract stipulation as regards proportionate
progress and timely completion of work and the contractor will thereby make himself liable to pay compensation or other penal action as
per stipulation of the printed tender form.

CONDITION IN EXTENDED PERIOD :

As Clause 4 of W.B.F. 2908 or Clause 5 of W.B.F. No. 2911 (ii) as the case may be when an extension of time for completion of work is
authorized by the Engineer-In-Charge, it will be taken for granted that the validity of the contract is extended automatically upto the
extended period with all terms and conditions rates, etc. remaining unaltered, i.e. the tender is revalidated upto the extended period.

Page 22 of 32
CO-OPERATION AND DAMAGES AND COMPLETION OF WORK:
All works are to be carried out in close co-operation with the Department and other contract or contracts that may be working in the area of
work. The work should also be carried out with due regard to the convenience of the road/building users and occupants, if any. All
arrangements and programme of work must be adjusted accordingly. All precautions must be taken to guard against chances of injury or
accidents to workers, road users, occupants etc. The contractor must see that all damages to any property which, in the opinion of the
Engineer-In-Charge are due to the negligence of the contractor are promptly rectified by the contractor at his own cost and expenses and
according to the direction and satisfaction of the Engineer-In-Charge.

TRANSPORTATION ARRANGEMENT :
The contractor shall arrange for all means of transport including Railways Wagons required for carriage and supply of materials and also
the materials required for the construction work. The Department may however, at their own discretion grant necessary certificates, if
required, for procurement of railways Wagons. But, in case of failure of the Department to help the Contractor in this respect, the contractor
will have to procure wagons at his own initiative and no claim whatever on the ground of non-availability of wagons shall be entertained
under any circumstances.

If Railways Wagons are not available, the Contractor will have to depend on transport of materials by road as necessary to complete the
work in time and the contractor must consider this aspect while quoting rate.

CONTRACTOR’S SITE OFFICE :

The contractor shall have an office adjacent to the work as may be approved by the Engineer-In-Charge where all directions and notice of
any kind whatsoever which the Engineer-In-Charge or his representative may desire to give to the contractor in connection with the
contract may be left and same when left at or sent by post to such office or delivered to the Contractor’s authorized agent or representative
shall be deemed to the sufficiently served upon the contractor.

INCIDENTAL AND OTHER CHARGES :

The cost of all materials, hire charges to Tools and plants, Labour, Corporation/Municipal Fees for water supply, Royalty or road materials
(if any), Electricity and other charges of Municipalities or statutory Bodies, Ferry charges, Toll Charges, Loading and unloading charges,
Handling chargers overhead charges etc. will be deemed to have been covered by the rates quoted by the contractor inclusive of Sales
Tax (Central and/or State), Income Tax, Octroi Duty/Terminal Tax, Turnover Tax etc. All other charges for the execution of the complete or
finished work or in case of supply of materials and for carriage to the entire satisfaction of the Engineer-In-charge of the work. No claim
whatsoever in this respect will be entertained.
AUTHORISED REPRESENTATIVE OF CONTRACTOR :
The contractor shall not assign the agreement or sublet any portion of the work. The contractor, may however, appoint and authorized
representative in respect of one or more of the following purpose only.

a) General day to day management of work

b) To give requisition for Departmental materials, Tools & Plants etc. to receive the same and sign hand receipts thereof.

c) To attend measurements when taken by the Departmental Officers and sign the records of such measurements which will be taken of
acceptance by the Contractor.
The selection of the authorized representatives subject to the prior approval of the

Page 23 of 32
Executive Engineer concerned and the contractor shall in writing seek such approval of the Executive Engineer giving therein the name of
work, Tender No., the Name, Address and the specimen signature of the representative he wants to appoint and the specific purposes as
specified in Clause 9 (a), (b) and (c) which the representative will be authorized for even after first approval, the Executive Engineer may
issue at any subsequent date.
Revised directions about such authorized representative and the contractor shall be bound to abide by such directions. The Executive
Engineer shall not be bound to assign any reason for any of his directions with regard to the appointment of authorized representative.
Any notice correspondence etc. issued to the authorized representative or left at his address, will be deemed to have been issued to the
contractor himself.
POWER OF ATTORNEY :
The Provision of the power of attorney, if any, must be subject to the approval of the Department. Otherwise the Department shall not be
bound to take cognizance of such of attorney.

EXTENSION OF TIME :
For cogent reasons over which the contractor will have no control and which will retard the progress, extension of time for the period lost
will be granted on receipt of application from the contractor before the expiry date of contract. No claim whatsoever for idle labour,
additional establishment, cost of materials and labour and hire charges of tools & Plants etc., would be entertained under any
circumstances. The contractor should consider the above factor while quoting his rate. Applications for such extension of time should be
submitted by the contractor in the manner indicated in Clause 5 of the printed form of W.B.F. No. 2911 (ii).

CONTRACTOR’S GODOWN :
The contractor must provide suitable godowns for cement and other materials at the site of work. The cement godown is to be sufficient in
capacity and it must be water tight with either an elevated floor with proper ventilation arrangement underneath the floor or if a solid raised
flooring is made, cement is to be stored on bamboo or timber tonnage to the satisfaction of the Engineer-In-Charge. No separate payment
will be made for these godowns or for the store yard. Any cement which is found at the time of use to have been damaged shall be rejected
and must immediately to removed from the site by the Contractor or deposited as directed by the Engineer-In-Charge.

ARRANGEMENT OF LAND :
The contractor will arrange land for installation of his Plants and Machineries, his godown, store yard, labour camp etc. at his own cost for
the execution of the work. Departmental land, if available may be spared for the purpose on usual charges as fixed by the Engineer- In-
charge.

USE OF GOVERNMENT LAND :

The contractor shall make his own arrangements for storage of tools, plant, equipments, materials etc. of adequate capacity and shall clear
and remove on completion of work and shed, huts etc. which he might have erected in Government Land. Before using any space in
Government Land of any purpose whatsoever, approval of the Engineer-In- charge should be needed.
ROYALTY:
The Contractor will have to submit the receipt of payment of royalty to the Government for use of sand, stone materials, laterite, Moorum,
gravel etc. to the Engineer-In-charge before preparation of bill for payment, when they collect the materials directly from the source. If they
collect the materials from the authorized quarry holder or commercials establishment who directly or indirectly pay the royalty to the
Government, necessary certificate or cash memo for sale in that respect from them shall have to be produced to the Engineer-In-Charge,
failing which necessary deduction from the dues of the contractor may be made as fixed by the Engineer-In-Charge.

Page 24 of 32
WORK ORDER BOOK :
The contractor shall within seven days of receipt of the order to take up work, supply at his own cost one Work Order book to Sub-
Divisional Officer Concerned, who is authorized to receive and keep in custody the Work Order Book on behalf of the Engineer-In-Charge.
The Work Order Book shall be kept at the site of work under the custody of Sub-Divisional Officer or his authorized representative. The
Work Order Book shall have machine numbered pages in duplicate directions or instruction from Departmental officers to be issued to the
Contractor will be entered (in duplicate) in the Work Order Book (except when such directions or instructions are given by separate letters).
The contractor or his authorized representative shall regularly note the entries made in the Work Order Book and also record thereon the
action taken or being taken by him complying with the said directions or instruction on any relevant point relating to the work. The
contractor or his authorized representative may take away the duplicate page of the Work Order Book for his own record and guidance.

In Case of supplementary items or of claims may not be entertained unless supported by entries in the Work Order Book or any written
order from the Tender Accepting Authority.

The first page of the Work Order Book shall contain the following particulars:

a) Name of the Work ::

b) Reference to contract number ::

c) Contractual rate in percentage ::

d) Date of opening of the Work Order Book ::

e) Name and address of the Contractor ::

f) Signature of the Contractor ::

g) Name & address of the Authorized representative :: (if any of the contractor authorized by him)
h) Specific purpose for which the contractor’s representatives is authorized to act on behalf of the Contractor
i) Signature of the authorized representative duly attested by the Contractor
j) Signature of the Sub-Divisional Officer concerned
k) Date of actual completion of work
l) Date of recording final measurement
Entries in (k) & (l) above shall be filled in on completion of the work and before the Work
Order Book is recorded in the office of the Sub-Divisional Officer.

CLEARING MATERIALS :
Before starting any work, work site, where necessary, must be properly dressed after cutting clearing all varieties of jungles shrubs,
bamboo clusters or any undesirable vegetation from the alignment or site of works on completion of works all temporary structure or
obstruction including some pipes in underground work, if any, must also be removed. All scars of construction shall be obliterated and the
whole site shall be left in a clear and neat manner to the satisfaction of the Engineer-In-Charge. No separate payment shall be made for all
these works, the cost thereof being deemed to have been included in the rates of various items of works quoted by the contractor in the
schedule of probable items of works.

Page 25 of 32
SUNDRY MATERIALS:
The contractor must erect temporary pillars, master pillars etc. as may be required in suitable places as directed by the Engineer-In-Charge
at his own cost before starting and during the work by which the departmental staff will check levels layout different works and fix up
alignment and the contractor shall have to maintain and protect the same till completion of the work. All petty and sundry material like,
pegs, strings, nails, flakes instruments etc. and also skill labour require for setting out the levels for laying out difference structures and
alignment shall also be supplied by the contractor at his own cost.

SUPPLEMENTARY/ADDITIONAL ITEM OF WORKS :

Notwithstanding the provisions made in the related printed tender Form (if any) any item of the work which can be legitimately be
considered as not stipulated in the specific schedule of probable items of work but has become necessary as a reasonable contingent item
during actual execution of work will have to be done by the Contractor if so, directed by the Engineer-In-Charge and the rates will be fixed
with manner as stated below :-

(a) Rate of supplementary items shall be analyzed to the maximum extent possible from rates of the allied items of work appearing in the
P.W. Department schedule of rates(ROADS AND BRIDGES) of probable items of work forming part of tender document.
(b) In Case, extra items do not appear in the above P.W. Department schedule of Rates such items for the works shall be paid at the
rates entered in the P.W.D Schedule of Rates(BUILDING WORKS) for the working area.

(c) If the rates of the supplementary items can not be computed even after applications of clauses stated above, the same shall be
determined by analyses from market rates of material, labour and carriage cost prevailing at the time of execution of such items work.
Profit and overhead charges (both together) at 10% (Ten percent) will be allowed, the contractual percentage will not be applicable.

(Schedule reference : Page-7, Sl No. 25 of N.I.T.]

(d) Black-market rates shall never be allowed.

(e) Contractual percentage shall only be applicable with regard to the portions of the analysis based on clauses (a) & (b) stated above only.

It may be noted that the cases of supplementary items of claim shall not be entertained unless supported by entries in the Work Order
Book or any written order from the tender.

COVERED UP WORKS :
When one item of work is to be covered up by another item of work the latter item shall not be done before the formal Item has been
measure up and has been inspected by the Engineer-in-charge or the Sub-Divisional Officer, as the authorized representatives of the
Engineer-In-Charge and order given by him or proceeding with the latter item of work. When however, this is not possible for practical
reasons, the Sub-assistant Engineer, if so, authorized by the Sub-Divisional Officer may do this inspection in respect of minor works and
issue order regarding the latter item.

APPROVAL OF SAMPLE :
Samples of all materials to be supplied by the contractor and to be used in the work shall have to be approved by the Engineer-in-charge
and checking the quality of such materials shall have to be done by the concerned Department prior to utilization in work.

Page 26 of 32
WATER AND ENERGY :
The contractor shall have to arrange for their own source of energy for operation of equipments and machineries, driving of pumping set,
illuminating work site, office etc. that may be necessary in difference stages of execution of work. No facility of any sort will be provided for
utilization of the departmental sources of energy existing at site of work. Arrangement for obtaining water for the work should also be made
by the contractor at his own cost. All cost for getting energy and / or for any purpose whatsoever will have to be borne by the contractor for
which no claim will be entertained.
All materials and Tools and Plants and all labour (skilled and unskilled) including their housing, water supply, sanitation, light, procurement
of food staff, medical aid etc. are to be arranged for by the contractor. The cost of transport of labour, materials and all items as aforesaid
shall also have to be borne by the Contractor.
DRAWINGS :
All works shall be carried out in conformity with the drawings supplied by this Department. The Contractor shall have to carry out all the
works according to the departmental general arrangement drawing and detail working drawings to be supplied by the Department from
time to time.

SERVICEABLE MATERIALS :
The responsibility for stacking the serviceable materials obtained during dismantling of existing structure/road (to be decided by the
Engineer-in-charge) and handling over the same to the Engineer-in-charge of work of this Department lies with the contractor and nothing
will be paid on this account. In case of any loss or damage of serviceable materials prior to handling over the same to this Department, full
value will be recover from the Contractor’s bill at rates as will be assessed by the Engineer-in-charge.

UNSERVICEABLE MATERIALS :
The Contractor shall remove all unserviceable materials, obtained during execution at place as directed. The contractor shall dressed up
and clear the work site after completion of work as per direction of the Engineer-in-charge. No extra payment will be made on this account.

CONTRACTOR’S RISK FOR LOSS OR DAMAGE :

All risk on account of Railway or Road carriage or carriage by boat including loss or damage of vehicles boats, barges materials or labour
will have to be borne by the contractor.

IDLE LABOUR :
Whatever the reasons may be no claim of idle labour, enhancement of labour rate additional establishment cost, cost of TOLL and hire and
labour charges of tools and plants Railway freight etc. would be entertained under any circumstances.

CHARGES AND FEES PAYABLE BY CONTRACTOR :

a) The contractor shall be all notices and pay all fees required to be given or paid by any statute or any regulation or by law and any local
or other statutory authority which may be applicable to the works and shall keep the department against all penalties and liability of every
kinds for breach of such statute regulation or law.

b) The Contractor shall have save harmless and indemnify the department from and against all claims demands suit and proceedings for or
an account of infringement of any patent rights design, trade mark of name of other protected write in respect of any constructional Plant
machine, work, materials, thing or process used for or in connection with works or temporary works or any of them.

ISSUE OF DEPARTMENTAL TOOLS AND PLANTS :

All Tools and Plants required for the work will have to be supplied by the Contractor at his own cost, all cost of fuel and stores for proper
running of the Tools and Plants must be borne by the Contractor.

Page 27 of 32
REALISATION OF DEPARTMENTAL CLAIMS :
Any some of money due and payable to the contractor (including security deposit returnable to him ) under this contract may be
appropriated by the Government and set off against any claim of Government for the payment of sum of money arising out of these
contract or under any other contract made by the contractor with the Government.

COMPLIANCE OF DIFFERENT ACTS :

The contractor shall comply with the provisions of the Apprentices Act, 1961, Minimum Wages Act, 1848. Contact Labour (Regulation and
Abolition) Act 1970 and the rules and orders issued hereunder from time to time. If he fails to do so, Superintending Engineer, Western
Circle-II, PWD may at his discretions, take necessary measure over the contract.
The Contractor shall also make himself for any pecuniary liabilities arising out on account of any violation of the provision of the said Act(s).
The Contractor must obtain necessary certificate and license from the concerned Registering Office under the Contract Labour (Regulation
& Abolition) Act, 1970.
The contractor shall be bound to furnish the Engineer-In-Charge all the returns particulars or date as are called for from time to time in
connection with implementation of the provisions of the above Acts and Rules and timely submission of the same, failing which the
contractor will be liable for breach of contract and the Engineer-In-Charge may at his discretion take necessary measures over the
contract.

COMMENCEMENT OF WORK :
1) After issuing work order the work must be taken up within the date as stipulated in the work order and no extenuate in this regard
may not be consider as the agency offered his rate after observing all the clauses and site conditions as mentioned in the NIT completed in
all respects within the period specified in Notice Inviting Tender.
2) For any typographical mistake in case of Unit, Rate, Quantity, Amount etc. whatsoever that can’t be claimed during agreement or
so. In that case sanctioned estimate will be binding criteria.

PROGRAMME OF WORK :
Before actual commencement of work the contractor shall submit a programme of construction of work clearly showing the materials men
and equipments. The contractor will submit a programme of construction in the pattern of Bar Chart or Critical Path Method and a time
table divided into four equal periods of progress of work to complete the work within the specific period for approval of the Engineer-In-
Charge who reserves the right to make addition, alterations and substitutions to such programme in consultation with the contractor and
such approved programme shall be adhered to by the contractor unless the same is subsequently found impracticable in part or full in the,
opinion of the Engineer-In-Charge and is modified by him. The contractor must pray in writing, showing sufficient reasons therein, for
modification of programme. The conditions laid down in clause 2 of the printed tender form regarding the division of total period and
progress to work and the time table therefore as provided in the said clause shall be deemed to have been sufficiently complied with it the
actual progress of work does not fall short of the progress laid down in the approved time table for one fourth, half and three fourth of time
allowed for the work.
SETTING OUT OF THE WORK :
The contractor shall be responsible for the true and perfect setting out of the work and for the correctness of the position, levels,
dimensions and alignments of all parts of work, if any, rectification or adjustment becomes necessary the contractor shall have to do the
same at his own cost according to the direction of the Engineer-In-Charge during progress of works. If any, error appears or arises in
respect of position, level, dimensions or alignment of any part of the work contractor shall at his own cost rectify such defects to the
satisfaction of the Engineer-In-Charge. Any setting out that may be done or checked by either of them shall not in any way relieve the
contractor or their responsibility for correctness thereof.

Page 28 of 32
PRECAUTIONS DURING WORKS :
The contractor shall carefully execute the work without disturbing or damaging underground or overhead service utilities viz. Electricity,
Telephones, Gas, Water pipes, Sewers etc. in case disturbances of service utilities is found unavoidable the matter should immediately be
brought to the notice of the Engineer-In-Charge and necessary precautionary measures as would be directed by the Engineer-In-Charge
shall be carried out at the cost and expenses of the contractor. If the service utilities are damaged or disturbed in any way by the
contractor during execution of the work, the cost of rectification or restoration of damages as would be fixed by the Executive Engineer of
the Division concerned will be recovered from the contractor.

NIGHT WORK :
The contractor shall not ordinarily be allowed to execute the work at night. The contractor may however, have to execute the work at night,
if instructed by the Engineer-in-Charge. For true technical or emergent reasons the work may require to be executed during the night also
according to the instruction of the Engineer-in-Charge. In that case the contractor shall have to arrange for separate set of labour with
sufficient and satisfactory lighting arrangement for the night work. No extra payment whatever, in this respect will be made to the
contractor.

TESTING OF QUALITIES OF MATERIALS & WORKMANSHIP :

All materials and workmanship shall be in accordance with the specifications laid down in the contract and also as per M.O.R.T. & H’s
specification for Road and Bridge Works (4th Revision) and IS codes and the Engineer-In-Charge reserves the right to test, examine and
measure the materials/workmanship direct at the place of manufacture, fabrication or at the site of works or any suitable place. The
contractor shall provide such assistance, instrument machine, labour and materials as the Engineer-In-Charge may require for examining,
measuring and testing the works and quality, weight or quantity of materials used and shall supply samples for testing as may be selected
and required by the Engineer- In-Charge without any extra cost. Besides this, he will carry out tests from outside Laboratory as per
instruction of Engineer-In-Charge. The cost of all such tests would be borne by the agency.

TIMELY COMPLETION OF WORK :

All the supply and the work must have to be completed in all respects within the time specified in Notice Inviting Tender from the date of
work order. Time for completion as specified in the tender shall be deemed to be the essence of the contract.

PROCUREMENT OF MATERIALS :
All materials required for complete execution of the work shall be supplied by the contractor after procurement from authorized and
approved source.

REJECTION MATERIALS :
All materials brought to the site must be approved by the Engineer-In-Charge. Rejected materials must be removed by the Contractor from
the site within 24 hours of the issue of order to that effect. In case of non-compliance of such order, the Engineer-In-Charge shall have the
authority to cause such removal at the cost and expense of the contractor and the contractor shall not be entitled to claim for any loss or
damage of that account.

IMPLIED ELEMENTS OF WORK IN ITEMS :Except of such items as are included in the Specific Priced Schedule of probable items and
approximate quantities no separate charges shall be paid for traffic control measures, shoring, shuttering, dewatering, curing etc. and the
rates of respective items or works are to be deemed as inclusive of the same.

Page 29 of 32
 DAMAGED CEMENT:
Any cement lying at contractor’s custody which is found at the time of use to have been damaged shall be rejected and must immediately
be removed from the site by the contractor or disposed of as directed by Engineer-In-Charge at the costs and expenses of the contractor.
ISSUE OF DEPARTMENTAL MATERIALS :
All materials i.e. cement, steel etc. shall be of approved brand and manufacture and to be procured, supplied by the agency at their own
cost.
FORCE CLOSURE :
In case of force closure or abandonment of the works by the Department the contractor will be eligible to be paid for the finished work and
reimbursement of expenses actually incurred but not for any losses.
TENDER’S RATE :
The contractor should note that the tender is strictly based on the rates quoted by the Contractor on the priced schedule of probable item of
work. The quantities for various other items of works as shown in the priced schedule of probable items of works are based on the drawing
and design prepared by the Department. If variations become necessary due to design consideration and as per actual site conditions,
those have to be done by the contractor at the time of execution at the rate prescribed in the tender clause. No conditional rate will be
allowed in any case.
DELAY DUE TO MODIFICATION OF DRAWING AND DESIGN :
The contractor shall not be entitled for any compensation for any loss suffered by him due to delays arising out of modification of the work
due to non-delivery of the possession of site.
ADDITIONAL CONDITIONS :
A few additional conditions under special terms and conditions.
a) Rate quoted shall be inclusive of clearing site including removal of surplus earth, rubbish, materials etc. as per direction of the
Engineer-In-Charge.
b) Rate quoted shall be inclusive of West Bengal Sales Tax, Income Tax Octroi and all other duties, if any.
c) Display board to size 150cm X 90cm is to be provided at site of work with Sal Bullah Post to a height of 1.5 Meter at the cost of
the contractor including insertion as directed by the Engineer-In-Charge.
d) The Contractor is to display caution board at his cost.
e) Deep excavation of trenches and left out for days should be avoided.
f) The Contractor or supplier should not import into West Bengal on competitive price basis.
g) The whole work will have to be executed as per Departmental drawings available in this connection at the tender rate.
h) As per Finance (Taxation) Department of Income Tax Will be made from each bill of the contractor as per applicable rate in force.
i) In accordance with the West Bengal Taxation Laws (amendment) Ordinance
GST will be deducted from contractor’s bill as per rules.

PAYMENT OF BILLS :
As per availability of fund.

REFUND OF SECURITY DEPOSIT :

Please See page- 3 & 4 Sl No. 14 (i,ii,iii)

ARBITRATION :
There shall be no provision for Arbitration under this contract, Provision under clause 25 of WBF No. 2911 (ii) is thus considered deleted.

Page 30 of 32
Page 31 of 32
Page 32 of 32
 Validate Print HelpPercentage BoQ
Tender Inviting Authority: Superintending Engineer, PWD, North Bengal Construciton Circle-I, Cooch Behar.
Name of Work: Maintenance and Renovation work of Hostel, Kitchen, Principal Room, Guard Room & Repair and
Renovation of Toilets, Maintenance of Gate, Pathway, Foot Path of Main Office Building of Children Home for
Blind Boys, Cooch Behar.
Contract No: WBPWD/SE/NBCC-I/NIT-02/2018-2019
Bidder
Name :
PRICE SCHEDULE
(This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevent columns, else the bidder is liable to be rejected for this
tender. Bidders are allowed to enter the Bidder Name and Values only )
Rate obtained form SOR - VOL - I ( effect on 01.11.2017) up to 2nd Corrigendum, SOR - VOL - II ( effect on 01.11.2017) and SOR - VOL - III
( effect on 01.12.2015) up to 14th Corrigendum,
NUMBER # TEXT # NUMBER # TEXT # NUMBER NUMBER # TEXT #
Sl. Item Description Quantity Units Estimated Rate TOTAL AMOUNT TOTAL AMOUNT
No. With Taxes In Words
1 2 4 5 6 54 55
1 Dismantling R.C. floor, roof, beams etc. including cutting rods 3 10798.00 INR Ten Thousand Seven
4.88 m 2212.63
and removing rubbish as directed within a lead of 75m including Hundred & Ninety Eight Only
stacking of steel bars.
In ground floor including roof.

1.01 1st floor 30.62 m3 2269.19 69483.00 INR Sixty Nine Thousand Four
Hundred & Eighty Three Only

2 Dismantling all types of masonry excepting cement concrete 10.78 m3 505.65 5451.00 INR Five Thousand Four Hundred
plain or reinforced, stacking serviceable materials at site and & Fifty One Only
removing rubbish as directed within a lead of 75m
In ground floor including roof.

2.01 1st floor 1.15 m3 562.21 647.00 INR Six Hundred & Forty Seven
Only

3 Cutting chase upto 125 x 150 mm. and subsequent mending of 291.78 m 100.68 29376.00 INR Twenty Nine Thousand Three
damages. Hundred & Seventy Six Only
in brick wall [Cement-3.6 Kg/Mtr]

4 Stripping off worn out plaster and raking out joints of walls, 1693.35 m2 21.49 36390.00 INR Thirty Six Thousand Three
celings etc. upto any height and in any floor including removing Hundred & Ninety Only
rubbish within a lead of 75m as directed.

5 Ordinary Cement concrete (mix 1:1.5:3) with graded stone chips 40.05 m3 5348.31 214200.00 INR Two Lakh Fourteen Thousand
(20 mm nominal size) excluding shuttering and reinforcement if Two Hundred Only
any, in ground floor as per relevant IS codes.
River Bazree
In ground floor

5.01 1st floor 48.49 m3 5455.78 264551.00 INR Two Lakh Sixty Four
Thousand Five Hundred & Fifty
One Only

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 6 Reinforcement for reinforced concrete work in all sorts 2.510 MT 63831.13 160216.00 INR One Lakh Sixty Thousand
ofstructures including distribution bars, stirrups, binders etc Two Hundred & Sixteen Only
initial straightening and removal of loose rust (if necessary),
cutting to requisite length, hooking and bending to correct
shape, placing in proper position and binding with 16 gauge
black annealed wire at every intersection, complete as per
drawing and direction.
For works in foundation and upto roof of ground floor/upto 4m
Tor steel/Mild Steel
Other than SAIL/ TATA/RINL

7 Hire and labour charges for shuttering with centering and 220.05 m2 371.03 81645.00 INR Eighty One Thousand Six
necessary staging upto 4 m using approved stout props and Hundred & Forty Five Only
thick hard wood planks of approved thickness with required
bracing for concrete slabs, beams and columns, lintels curved or
straight including fitting, fixing and striking out after completion
of works (upto roof of ground floor)
25 mm to 30 mm thick wooden shuttering as per decision &
direction of Engineer-In-Charge.

7.01 Steel shuttering or 9 to 12 mm thick approved quality ply board 276.59 m2 430.99 119208.00 INR One Lakh Nineteen Thousand
shuttering in any concrete work Two Hundred & Eight Only

8 Expansion joint in floor roof etc. formed with V strips made of 7.40 m 367.64 2721.00 INR Two Thousand Seven
22.5 cm wide strips of 24 gauge aluminium sheets with anchor Hundred & Twenty One Only
arm projecting on each side (and end turned ) embedded in
adjacent cement concrete, including shaping and finishing the
edges on either side of the joint (including the cost of bituminous
filler if any) complete as per direction of Engineer-in-Charge.

9 Plaster (to wall, floor, ceiling etc.) with sand and cement mortar 382.77 m2 200.22 76638.00 INR Seventy Six Thousand Six
including rounding off or chamfering corners as directed and Hundred & Thirty Eight Only
raking out joints including throating, nosing and drip course,
scaffolding/staging where necessary (Ground floor).[Excluding
cost of chipping over concrete surface]
With 1:4 cement mortar
20 mm thick plaster
Ground floor

9.01 1st floor 830.82 m2 204.75 170110.00 INR One Lakh Seventy Thousand
One Hundred & Ten Only

9.02 15 mm thick plaster 17.28 m2 174.20 3010.00 INR Three Thousand &Ten Only
Ground floor

9.03 10 mm thick plaster 240.67 m2 141.40 34031.00 INR Thirty Four Thousand &Thirty
Ground floor One Only

9.04 1st floor 307.56 m2 145.92 44879.00 INR Forty Four Thousand Eight
Hundred & Seventy Nine Only

10 Neat cement punning about 1.5mm thick in wall, dado, window 120.30 m2 38.46 4627.00 INR Four Thousand Six Hundred
sill, floor etc. & Twenty Seven Only
NOTE:Cement 0.152 cu.m per100 sq.m.
11 125 mm. thick brick work with 1st class bricks in cement mortar 111.00 m2 755.64 83876.00 INR Eighty Three Thousand Eight
(1:4) in ground floor. Hundred & Seventy Six Only

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 12 Ordinary Cement concrete (mix [Link]) with graded stone chips 99.88 m3 4512.36 450695.00 INR Four Lakh Fifty Thousand Six
(20 mm nominal size) excluding shuttering and reinforcement,if Hundred & Ninety Five Only
any, in ground floor as per relevant IS codes.
River bazree

13 Supplying & laying 3mm thick pre-fabricated plastomeric water 1993.09 m2 460.40 917619.00 INR Nine Lakh Seventeen
proofing membrane conforming to EN 12311-1 & ASTMD 5147, Thousand Six Hundred & Nineteen
manufactured with atactic poly propylene (APP) modified Only
premium grade asphalt , specially reinforced with non-woven
polyester core with polyester reinforcement @160 gms per sqm
& both faces covered with thermo- usible polyethylene film
/MineraL on top face over a coat of primer @ 0.40 lit/sqm of
manufacturer's specification on smooth,clean dry surface
prepared wherever [Link] joint shall be provided of 75
mm in longitudinal & 100 mm in transverse direction and fused
using LPG/ Propane torch employing extra care ensuring full
bondage, complete removal of entrapped air and sealing edges
into grooves in appropriate manner as per direction of Engineer -
in-charge all complete including materials,labour and applicable
taxes. (Payment shall be made on the basis of finished surface
area.).
Membrane Property: Softening Point > 150 deg C, Cold
Flexibility < -6 deg C, Tensile Strength, N/cm : 600
(longitudinal), 450 (transverse), Tearing Strength, N:
300 (longitudinal), 200 (transverse)

14 Uprooting and removing plants from the surface of walls parapet etc 105 Each 67.87 7126.00 INR Seven Thousand One
and making good damages. (Repairing of damages to be paid Hundred & Twenty Six Only
separately).
Medium size plant of girth of exposed stem above 75 mm. but not
exceeding 150 mm. lift upto 6 mtr.

14.01 Large plant of girth of exposed stem above 150 mm. but not 95 Each 211.53 20095.00 INR Twenty Thousand &Ninety
exceeding 225 mm. lift upto 6 mtr. Five Only

15 Applying Exterior grade Acrylic primer of approved quality and 1164.04 %m2 3551.97 41346.00 INR Forty One Thousand Three
brand on plastered or cencrete surface old or new surface to Hundred & Forty Six Only
receive decorative textured (matt finish) or smooth finish acrylic
exterior emulsion paint including scraping and preparing the
surface throughly, complete as per manufacturer's specification
and as per direction of the EIC.
In Ground Floor:
One Coat

15.01 1st floor 880.72 %m2 3632.28 31990.00 INR Thirty One Thousand Nine
Hundred & Ninety Only

16 Protective and Decorative Acrylic exterior emulsion paint of 1164.04 m2 75.79 88223.00 INR Eighty Eight Thousand Two
approved quality, as per manufacturer's specification and as per Hundred & Twenty Three Only
direction of Engineer-in-Charge to be applied over acrylic primer
as required. The rate includes cost of material, labour,
scaffolding and all incidental charges but excluding the cost of
primer.
In Ground floor (Two Coat)
Normal Acrylic Emulsion

16.01 1st floor 880.72 m2 76.59 67454.00 INR Sixty Seven Thousand Four
Hundred & Fifty Four Only

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 17 Scraping and removing greasy soot from walls or ceiling of 343.40 m2 12.44 4272.00 INR Four Thousand Two Hundred
kitchen or similar smoke affected rooms and preparing the & Seventy Two Only
surface.
18 Labour for taking out door and window frame including shutter 35.33 m2 134.61 4756.00 INR Four Thousand Seven
for repair or replacement of different parts of the frame & refixing Hundred & Fifty Six Only
the same including mending good all damaes complete.
(Concrete and brick work for mending damage will be paid
separately)
Upto area 2.5 Sq.m

19 Taking out shutter of door and window, dismantling by parts (for 25.20 m2 142.53 3592.00 INR Three Thousand Five
repair or replacement of damaged parts) , reassembling and Hundred & Ninety Two Only
refitting and rehanging same with old fittings but with new
screws as necessary. (Where different parts of same shutter are
renewed under different item, payment under item 73 will be
made once only).

20 Wood work in door and window frame fitted and fixed in position 0.969 m3 92686.00 89813.00 INR Eighty Nine Thousand Eight
complete including a protective coat of painting at the contact Hundred & Thirteen Only
surface of the frame exluding cost of concrete, Iron Butt Hinges
and M.S clamps. (The quantum should be correted upto three
decimals).
Sal : Siliguri.

21 Panel shutters of door and window, as per design (each panel 4.41 m2 3154.92 13913.00 INR Thirteen Thousand Nine
consisting of single plank without joint), including fitting and Hundred & Thirteen Only
fixing the same in position but excluding the cost of hinge and
other fittings. In ground floor.
(In case of non-supply of single plank, penal rate of reduction of
20% will be made)
35mm thick shutters with 19mm thick panel of size 30 to 45 cm.
Sishu, Gamar, Champ,Badam,Bhola, Mogra, Hallak.

22 Styles and rails of wooden shutters fitted and fixed complete. 16.43 m2 2463.75 40479.00 INR Forty Thousand Four
(Payment to be made on area of new work only). In Ground Hundred & Seventy Nine Only
Floor:
35mm Thick shutter.
Sishu, Gamar, Champ,Badam,Bhola, Mogra, Hallak.

23 Priming one coat on steel or other metal surface with synthetic 400.60 m2 32.80 13140.00 INR Thirteen Thousand One
oil bound primer of approved quality including smoothening Hundred & Forty Only
surfaces by sand papering etc.

23.01 Priming one coat on timber or plastered surface with synthetic 63.50 m2 42.99 2730.00 INR Two Thousand Seven
oil bound primer of approved quality including smoothening Hundred & Thirty Only
surfaces by sand papering etc.

24 Painting with best quality synthetic enamel paint of approved 406.90 m2 91.63 37284.00 INR Thirty Seven Thousand Two
make and brand including smoothening surface by sand Hundred & Eighty Four Only
papering etc. including using of approved putty etc. on the
surface, if necessary :
On timber or plastered surface :
With super gloss (hi-gloss) -
Two coats (with any shade except white)

24.01 One coat (with any shade except white) 535.25 m2 61.08 32693.00 INR Thirty Two Thousand Six
Hundred & Ninety Three Only

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 24.02 On steel or other metal surface : 535.25 m2 89.36 47830.00 INR Forty Seven Thousand Eight
With super gloss (hi-gloss) - Hundred & Thirty Only
Two coats (with any shade except white)

25 Supplying, fitting and fixing windows and ventilators with or 4.05 m2 1910.60 7738.00 INR Seven Thousand Seven
without integrated grills conforming to IS 1038-1975 and Hundred & Thirty Eight Only
manufactured from rolled steel sections conforming to IS 7452-
1974 with non-friction projecting type, box type hinges, glazing
clips, lugs locking bracket, handle plate etc, including hoisting in
position, straightening if required, fixing lugs in cement concrete
( [Link]) with stone chips 20 mm down cutting holes and mending
good damages to match with existing surface complete in all
respect excluding glazing.
Openable steel windows as per IS sizes with side hung shutters
and horizotal glazing bars. [The extra rate admissible for the
openable portion only]

25.01 Extra over item 6 Each 38.46 231.00 INR Two Hundred & Thirty One
Two point nose steel handle including fitting and fixing. Only

25.02 steel peg stay 300 mm long including fitting and fixing. 6 Each 28.28 170.00 INR One Hundred & Seventy
Only

25.03 M.S. integrated grill as per approved design integrated with steel 64.80 kg 78.05 5058.00 INR Five Thousand &Fifty Eight
window or ventilator, joints continuously welded with M.S. flats Only
and bars.

26 Supplying best Indian sheet glass panes set in putty and fitted 40.66 m2 539.58 21939.00 INR Twenty One Thousand Nine
and fixed with nails and putty complete. (In all floors for internal Hundred & Thirty Nine Only
wall & upto 6 m height for external wall)
3 mm thick (weighing 7.4 kg/Sq.m)

27 White washing including cleaning and smoothening surface 4074.03 %m2 2052.00 83599.00 INR Eighty Three Thousand Five
thoroughly. Hundred & Ninety Nine Only
All floors :
Two coats (to be done on specific instruction).

28 Rendering the surface of walls and ceiling with white cement 157.62 m2 136.88 21575.00 INR Twenty One Thousand Five
based wall putty of approved make and brand(1.5mm thick) Hundred & Seventy Five Only

29 Acrylic Distemper to interior wall, ceiling with a coat of solvent 157.62 m2 79.18 12480.00 INR Twelve Thousand Four
based interior grade acrylic primer (as per manufacturer's Hundred & Eighty Only
specification) including cleaning and smoothning of surface.
Two Coats

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 30 Supplying and laying true to line and level vitrified tiles of 50.24 m2 1904.94 95704.00 INR Ninety Five Thousand Seven
approved brand (size not less than 600 mm X 600 mm X 10 Hundred & Four Only
mm thick) in floor, skirting etc. set in 20 mm sand cement
mortar (1:4) and 2 mm thick cement slurry back side of tiles
using cement @ 2.91Kg./sqM or using polymerised adhesive (6
mm thick layer applied directly over finished artificial stone
floor/Mosaic etc without any backing course) laid after
application slurry using 1.75 Kg of cement per sqM below mortar
only, joints grouted with admixture of white cement and
colouring pigment to match with colour of tiles / epoxy grout
materials of approved make as directed and removal of wax
coating of top surface of tiles with warm water and polishing the
tiles using soft and dry cloth upto mirror finish complete
including the cost of materials, labour and all other incidental
charges complete true to the manufacturer's specification and
direction of Engineer-in-Charge. (White cement, synthetic
adhesive and grout material to be supplied by the contrr]e) I
With application slurry @1.75 kg/ Sq.m, 20 mm sand cement
mortar (1:4) & 2 mm thick cement slurry at back side of tiles, 0.2
kg/ Sq.m white cement for joint filling with
pigment.
Deep Colour & White

31 Supplying, fitting & fixing granite slabs 15mm to 18 mm. thick 3.00 m2 4029.33 12088.00 INR Twelve Thousand &Eighty
with uniform texture & without decorative veins in columns, wall, Eight Only
facia,rise etc. with 15 mm thick [avg] cement mortar (1:2)
including making suitable arrangements to hold the stones
properly by brass / copper hooks including pointing in cement
mortar (1:2) (1 white cement : 2 marble dust) with admixture of
pigment matching the stone shades all complete as per direction
of the Engineer-in-charge including cost of all materials, labours,
scaffolding, staging, curing and roughening of concrete surface
complete.
[Using cement slurry at back side of granite @ 4.4 kg/sq.m &
white cement slurry for joint filling @ 1.8 kg/sq.m]
In ground floor
Area of each Granite slab 0.6 to 1.0 Square meter.

32 Supplying, fitting & fixing 1st quality Ceramic tiles in walls and 76.166 m2 785.05 59794.00 INR Fifty Nine Thousand Seven
floors to match with the existing work & 4 nos. of keystones Hundred & Ninety Four Only
(10mm) fixed with araldite at the back of each tile & finishing the
joints with white cement mixed with colouring
oxide if required to match the colour of tiles including
roughening of concrete surface, if necessary or by synthetic
adhesive & grout materials etc.
Floor
With Sand Cement Mortar (1:4) 20 mm thick & 2 mm thick
cement slurry at back side of tiles using cement @ 2.91
Kg/Sq.m & joint filling using white cement slurry @ 0.20kg/Sq.m.
Area of each tile upto 0.09 Sq.m
Other than Coloured decorative including white
Ground floor

32.01 1st floor 61.72 m2 790.71 48803.00 INR Forty Eight Thousand Eight
Hundred & Three Only

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 32.02 Wall 343.74 m2 790.71 271799.00 INR Two Lakh Seventy One
With Sand Cement Mortar (1:3) 15 mm thick & 2 mm thick Thousand Seven Hundred &
cement slurry at back side of tiles using cement @ 2.91 Ninety Nine Only
Kg/Sq.m & joint filling using white cement slurry @0.20kg/Sq.m.
Area of each tile upto 0.09 Sq.m
Other than Coloured decorative including white
Ground floor

32.03 1st floor 343.74 m2 796.36 273741.00 INR Two Lakh Seventy Three
Thousand Seven Hundred & Forty
One Only

33 Earth work in excavation of foundation trenches or drains, in all 33.80 %m2 13491.82 4560.00 INR Four Thousand Five Hundred
sorts of soil (including mixed soil but excluding laterite or & Sixty Only
sandstone) including removing,spreading or stacking the spoils
within a lead of 75 m. as directed. The item includes necessary
trimming the sides of trenches, levelling, dressing and ramming
the bottom, bailing out water as required complete.
Depth of excavation not exceeding 1,500 mm.

34 Single Brick Flat Soling of picked jhama bricks including 36.71 m2 363.12 13330.00 INR Thirteen Thousand Three
ramming and dressing bed to proper level and filling joints with Hundred & Thirty Only
local sand.

35 Brick work with 1st class bricks in cement mortar (1:4) 3.02 m3 5792.88 17494.00 INR Seventeen Thousand Four
In foundation and plinth Hundred & Ninety Four Only

35.01 In superstructure, ground floor 12.08 m3 6045.13 73025.00 INR Seventy Three Thousand
&Twenty Five Only

36 Supplying, fitting and fixing M.S. clamps for door and window 50 Each 28.28 1414.00 INR One Thousand Four Hundred
frame made of flat bent bar, end bifurcated with necessary & Fourteen Only
screws etc. by cement concrete([Link]) as per direction. (Cost of
concrete will be paid separately)
40mm X 6mm, 200mm Length

37 Anodised aluminium barrel / tower / socket bolt (full covered) of 50 Each 111.99 5600.00 INR Five Thousand Six Hundred
approved manufactured from extruded section conforming to I.S. Only
204/74 fitted and fixed with cadmium plated screws:
300mm long x 10mm dia. bolt.

38 Supplying 'Godrej' mortice lock chromium plated with latch and 2 Each 1222.83 2446.00 INR Two Thousand Four Hundred
keys 4 levers, including fitting and fixing complete. & Forty Six Only

39 Supplying, fitting & fixing UPVC pipes A- Type and fittings 142.50 m 283.93 40460.00 INR Forty Thousand Four
conforming to IS:13592-1992 with all necessary clamps nails, Hundred & Sixty Only
including making holes in walls, floor etc. cutting trenches in any
soil through masonry concrete structures etc if necessary and
mending good damages including joining with jointing materails
(Spun Yarn, Valamoid/Bitumen/M-Seal etc) complete.
UPVC Pipes:
110 mm. Dia.

40 Anodised aliminium D-type handle of approved quality 60 Each 109.73 6584.00 INR Six Thousand Five Hundred &
manufactured from extruded section conforming to I.S. Eighty Four Only
specification (I.S. 230/72) fitted and fixed complete:
With continuous plate base (Hexagonal/ Round rod)
150 mm grip x 10 mm dia rod.

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 41 Cement concrete with 30 mm down graded shingles excluding 2.03 m3 3740.88 7594.00 INR Seven Thousand Five
shuttering. Hundred & Ninety Four Only
N.B. Variety
[Link] proportion

42 Supplying, fitting galvanised 3 ply 12 gauge / 4 points line of 1200.00 %m 3131.16 37574.00 INR Thirty Seven Thousand Five
barbed wire in fencing (holes already made in the body of the Hundred & Seventy Four Only
post) or fixed by staples tightening and fixing the wires in taut
condition with straining bolts including the cost of cutting and of
lapping joints in the wire as necessary but excluding the cost of
galvanised staples,straining bolt and binding wire where
necessary.

43 Supplying galvanised straining bolts (with eye at one end with 160 Each 48.64 7782.00 INR Seven Thousand Seven
double nuts and washers) fitted and fixed complete. Hundred & Eighty Two Only
10 mm. dia.
150 mm.

44 Supplying galvanised staples fitted and fixed complete. 160 %no 251.13 402.00 INR Four Hundred & Two Only
19 mm. to 25 mm. size

45 M.S. structural works in columns, beams etc. with simple rolled 0.220 MT 68132.18 14989.00 INR Fourteen Thousand Nine
structural members (e.g. joists, angle, channel sections conforming to Hundred & Eighty Nine Only
IS: 226, IS: 808 & SP (6)- 1964 connected to one another with bracket,
gussets, cleats as per design, direction of Engineer-incharge complete
including cutting to requisite shape and length, fabrication with
necessary bolting, metal arc welding conforming to IS: 816- 1969 & IS:
1995 using electrodes of approved make and brand conforming to
IS:814- 2004, haulage, hoisting and erection all complete. The rate
includes the cost of rolled steel section, consumables such as
electrodes, gas and hire charge of all tools and plants and labour
required for the work including all incidental chages such as electricity
charges, labour insurance charges etc. Payment to be made on the
basis of calculated weight of structural members only in finished work
as per IS specified weight. Payment for gusset, bracket, cleat, rivets,
bolts and nuts may be make by adding the actual weight of such items
with the weight of finished structural members or 7% of weight for
finished structural members weighing not less than 22.5 Kg. / m. or 15
% of weight for finished structal members weighing less than 22.5 Kg. /
m. may be increased allow for bracket, cleat, rivet, bolts and nuts etc.
and no seperate payment being made for these items, as per direction
of Engineer In Charge. The rates are considered for a height of erection
8m. / 2nd floor level from the ground. Add 1.5% extra over the rate for
each additional floor or 4m. beyond initiial 8m. or part thereof.
For structural members of specified sections weighing less than 22.5
Kg./m

46 Supplying and laying chequered tiles of any shade & of 745.75 m2 558.81 416733.00 INR Four Lakh Sixteen Thousand
approved quality with (1:1½:3) cement concrete laid in panels or Seven Hundred & Thirty Three
patterns as directed in pavement, footpath etc. including Only
necessary underlay 25 mm thick [avg] cement mortar (1:3)
complete in all respect with all labour and materials. [Using
cement slurry @ 4.4 kg/Sq.m at back side and @2.4 kg/Sq.m for
joint filling]
Red Variety
30 mm. thick

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 47 Supplying & laying as per IRC-SP:063-2004 paver unit of any 950.00 m2 1513.55 1437873.00 INR Fourteen Lakh Thirty Seven
shade of approved quality as per relevant IS code, laid in Thousand Eight Hundred &
pattern as directed in pavement, footpath, driveway (paver block Seventy Three Only
only), etc including necessary underlay complete in all respect
with all labour and material. [Border concrete if necessary to be
paid separately]. Note: Sub-grade CBR should not be less than
5.
60 mm thick interlocking designer concrete paver block M- 35
grade for light-traffic zone,commercial & office complex,tourist
resort as per IS: 15658-2006 (over 20-40 mm medium sand bed
on 250mm thk WBM/ WMM base course & 250 mm thk bound
gnaular /granular sub-base course including cost of sand for
sand bed but excluding cost of base ,sub-base course &
subgrade preparation.)
Coloured Decorative

48
S&P WORK
Supplying, fitting and fixing G.I. pipes of TATA make with all
necessary accessories, specials viz. socket, bend, tee, union,
cross, elbo, nipple, longscrew, reducing socket, reducing tee,
short piece etc. fitted with holder bats clamps, including cutting
pipes, making threads, fitting, fixing etc. complete in all respect
including cost of all necessary fittings as required,jointing
materials and two coats of painting with approved paint in any INR Seven Thousand Six Hundred
position above ground. (Payment will be made on the centre line
35.00 m 217.19 7602.00 & Two Only
measurements of total pipe line including all specials. No
separate payment will be made for accesories, specials.
Payment for painting will be made seperately)
For Exposed Work
15 mm dia. medium quality

48.01 20 mm dia. medium quality 45.00 m 255.65 11504.00 INR Eleven Thousand Five
Hundred & Four Only

48.02 25 mm dia. medium quality 25.00 m 345.02 8626.00 INR Eight Thousand Six Hundred
& Twenty Six Only

49 Supplying, fitting and fixing shower of approved brand and 8 Each 511.30 4090.00 INR Four Thousand &Ninety
make. Only
Chromium plated round shower with revolving joint 100 mm dia
with rubid cleaning system (Equivalent to Code No. 542(N) &
Model - Tropical / Sumthing Special of ESSCO or similar brand).

50 Supplying, fitting and fixing gunmetal wheel valve of approved 8 Each 880.07 7041.00 INR Seven Thousand &Forty One
brand and make tested to 21 kg per sq. cm. (for water lines Only
only).
25 mm dia

50.01 40 mm dia 5 Each 1798.61 8993.00 INR Eight Thousand Nine

Hundred & Ninety Three Only

50.02 20 mm dia 4 Each 683.24 2733.00 INR Two Thousand Seven

Hundred & Thirty Three Only

51 Supplying, fitting and fixing bib cock or stop cock. 20 Each 745.46 14909.00 INR Fourteen Thousand Nine
Chromium plated Bib Cock short body (Equivalent to Code No. Hundred & Nine Only
511 & Model - Tropical / Sumthing Special of ESSCO or similar
brand).

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 51.01 Chromium plated Stop Cock (Equivalent to Code No. 513(A) & 10 Each 557.68 5577.00 INR Five Thousand Five Hundred
513(B) & Model - Tropical / Sumthing Special of ESSCO or & Seventy Seven Only
similar

51.02 Chromium plated angular Stop Cock with wall flange (Equivalent 10 Each 921.93 9219.00 INR Nine Thousand Two Hundred
to Code No. 5053 & Model - Florentine of Jaquar or similar & Nineteen Only
brand).

52 Renewing C.I. clamp for pipe including cutting hole in wall etc. 40 Each 28.28 1131.00 INR One Thousand One Hundred
15 mm & Thirty One Only

52.01 20 mm 30 Each 32.80 984.00 INR Nine Hundred & Eighty Four
Only

52.02 25 mm 35 Each 36.20 1267.00 INR One Thousand Two Hundred

& Sixty Seven Only

53 Supplying, fitting and fixing 10 litre P.V.C. low-down cistern 10 Each 1148.17 11482.00 INR Eleven Thousand Four
conforming to I.S. specification with P.V.C. fittings complete,C.I. Hundred & Eighty Two Only
brackets including two coats of painting to bracket etc.

54 Wash basin vitreous china of approved make (without fittings) 6 Each 1564.45 9387.00 INR Nine Thousand Three
supplied,fitted and fixed in position on 75mm X 75 mm X 75 mm Hundred & Eighty Seven Only
wood blocks and C.I. brackets including two coats of painting of
C.I. brackets.
550 mm X 400 mm size

55 Supply of UPVC pipes (B Type) & fittings conforming to IS- 3592- 45.00 m 330.31 14864.00 INR Fourteen Thousand Eight
1992 Hundred & Sixty Four Only
Single Socketed 3 Meter Length
110 mm

55.01 Fittings 15 Each 96.15 1442.00 INR One Thousand Four Hundred
Plain Tee & Forty Two Only
110 mm

55.02 Door Tee 15 Each 220.58 3309.00 INR Three Thousand Three
110 mm Hundred & Nine Only

55.03 Plain Y 15 Each 233.03 3495.00 INR Three Thousand Four

110 mm Hundred & Ninety Five Only

55.04 Bend 87.5º 15 Each 135.74 2036.00 INR Two Thousand &Thirty Six
110 mm Only

55.05 Vent Cowl 8 Each 37.33 299.00 INR Two Hundred & Ninety Nine
110 mm Only

56 Supplying, fitting and fixing Orissa pattern water closet in white 10 Each 1824.63 18246.00 INR Eighteen Thousand Two
glazed vitreous chinaware of approved make in position Hundred & Forty Six Only
complete excluding 'P' or 'S' trap (excluding cost of concrete for
fixing).
580 mm X 440 mm

57 Supplying, fitting and fixing Flat back urinal (half stall urinal) in 2 Each 3245.41 6491.00 INR Six Thousand Four Hundred
white vitreous chinaware of approved make in position with & Ninety One Only
brass screws on 75 mm X 75 mm X 75 mm wooden blocks
complete.
635 mm X 395 mm X 420 mm

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 58 Supplying, fitting and fixing Squating plate with integralflushing 2 Each 996.59 1993.00 INR One Thousand Nine Hundred
in white vitreous chinaware of approved make in cement & Ninety Three Only
concrete ([Link]) with jhama chips complete. (Payment of
concrete will be paid seperately).
450 mm X 350 mm

59 Supplying, fitting and fixing bevelled edged mirror 5.5 mm thick 2 Each 415.15 830.00 INR Eight Hundred & Thirty Only
silver red as per I.S. 3438 / 1965 together with brass C.P.
hinges.
450 mm X 300 mm

60 Supplying, fitting and fixing glass shelf with aluminium guard 2 Each 542.98 1086.00 INR One Thousand &Eighty Six
rails. Only
Ordinary type with 5.5 mm sheet glass
600 mm X 125 mm

61 Supplying, fitting and fixing towel rail with two brackets. 18 Each 434.38 7819.00 INR Seven Thousand Eight
C.P. over brass Hundred & Nineteen Only
25 mm dia. and 450 mm long

62 Constructing Inspection pit of inside measurement 600mm X 10 Each 7170.67 71707.00 INR Seventy One Thousand
600mm X upto 600mm (depth) with 250 mm thick 1st. class Seven Hundred & Seven Only
brick work in cement mortar (1:4) on all sides, bottom of the pit
consisting of 100 mm thick cement concrete ([Link]) with stone
chips over a layer of jhama brick flat soling,15 mm thick (1:4)
cement plaster to inside walls and out-side walls upto G.L. and
20 [Link] (1:4) plaster to bottom of the pit, providing
necessary invert with cement concrete ([Link]) with stone chips
as per direction, neat cement finishing to entire internal
surfaces, top of the pit covered with 100 mm thick R.C.C. slab
(1:1.5:3) with stone chips and necessary reinforcements upto
1% and shuttering including 6 mm thick cement plaster (1:4) in
all external surfaces of the slab and one 560 mm dia. R.C.C.
manhole cover of approved make supplied, fitted and fixed in
the slab with necessary fittings, necessary earthwork in
excavation in all sorts of soil, filling sides of the pit with earth
and removing spoils after work complete in all respect with all
costs of labour and materials.
With Bazree (N.B Varity)
Other then SAIL/TATA/RINL

63 Dismantling & Refixing pit cover 10 Each 39.59 396.00 INR Three Hundred & Ninety Six
Only

64 Removing sludge from septic tank, soak well etc. by methor 3 Each 2606.28 7819.00 INR Seven Thousand Eight
labour including disposal of the same outside the compound as Hundred & Nineteen Only
directed.
Upto 50 users:-
Within a lead of 150 metre

65 Cleaning soak pit by removing the top slab and replacing inner 3 Each 1523.73 4571.00 INR Four Thousand Five Hundred
filling with jhama bats and repairing the pit as necessary & Seventy One Only
including fitting the slab.

66 Dismantling Orissa pattern W.C. including taking out of base 10 Each 50.90 509.00 INR Five Hundred & Nine Only
concrete, if necessary, complete.

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 67 ROAD WORK 95.00 m3 1530.17 145366.00 INR One Lakh Forty Five
Thousand Three Hundred & Sixty
Construction of Sub Base using Local Materials: Six Only
Construction of Sub Base using Local Materials, spreading in
uniform layers with Motor grader on prepared surface, including
screening the metal as necessary, mixing by mix in place
method with Rotavator at OMC, and compacting with vibratory
roller to achieve the desired density, lighting, guarding and
barricading including cost and carriage of all materials and
making necessary earthen bundh of one metre wide on each
side to protect the edges complete as per Clause 401 of
Specifications for Road & Bridge Works of MoRT&H (5th
Revision).
For Construction of Sub Base by compacting river bed
materials.

68 Box cutting or filling in Road embankment in all sorts of soil 950.00 m2 59.27 56307.00 INR Fifty Six Thousand Three
including spreading the spoils properly over the flank as Hundred & Seven Only
necessary or on berm to approximate grade & camber and
rolling the sub-grade with power roller to proper camber and
grade as per direction and satisfaction of Engineer-in-charge
including uprooting and removing plants and jungles when and
where necessary.
For each additional Depth of 150mm and part thereof.

69 Water Bound Macadam Base Course 95.00 m3 2473.85 235016.00 INR Two Lakh Thirty Five
Providing, laying, spreading and compacting stone aggregates Thousand &Sixteen Only
of specific sizes to water bound macadam specification
including spreading in uniform thickness, hand packing, rolling
with vibratory roller 8-10 tonnes in stages to proper grade and
camber, applying and brooming requisite type of screening /
binding materials to fill up the interstices of coarse aggregate,
watering including lighting, guarding, barricading and making
necessary earthen bundh of one metre width on each side and
preparing the bed by necessary cutting or filling, including cost
of all materials and hire and labour charges of all men and
machinery and compacting to the required density, as per
Clause 404 of Specifications for Road & Bridge Works
of MoRT&H (5th Revision).
Grading-I Aggregate (63 mm to 45 mm) Using Stone Screening
Type B (11.2 mm)
Manual Means

69.01 Grading-II Aggregate (53 mm to 22.4 mm) Using Stone 95.00 m3 2745.28 260802.00 INR Two Lakh Sixty Thousand
Screening Type B (11.2 mm) Eight Hundred & Two Only
Manual Means

Total in Figures 7278434.00 INR Seventy Two Lakh Seventy

Eight Thousand Four Hundred &
Thirty Four Only

Quoted Rate in Figures 0.00 INR Zero Only

Select

Quoted Rate in Words INR Zero Only

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PRINTED TENDER FORM
West Bengal Form No. 2911 (II) Price - Rupees Five Only

Tender No. Of

ITEM RATE TENDER AND CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTORS

1. All work proposed for execution by contract will be notified in a form of invitation to tender
posted in public place and signed by the Sub-Divisional Officer/Divisional Officer.

This form will state the work to be carried out, as well as the date for submitting and opening
tenders and the time allowed for carrying out the work; also the amount of earnest-money to
be deposited with the tender and the amount of the security deposit to be deposited by the
successful tendered and the percentage, if any, to be deducted from bills. Copies of the
specifications, designs and drawings and other documents required in connection with the
work, signed for the purpose of identification by the Sub-Divisional Officer/Divisional Officer
shall also be open for inspection by the contractor at the office of the Sub-Divisional
Officer/Divisional Officer during Office hours.

2. In the event of the tender being submitted by a firm, it must be signed separately by each
member thereof, or, in the event of the absence of any partner, it must be signed on his
behalf by a person holding a power-of-attorney authorizing him to do so. Such power-of-
attorney is to be produced with the tender and save in the case of a firm carried on by one
member of a joint family; it must disclose that the firm is duly registered under the Indian
Partnership Act.

3. Receipts for payments made on account of a work, when executed by a firm, must also be
signed by the several partners, except where the contractors are described in their tender as a
firm in which case the receipts must be signed in the name of the firm by one of the partners or
by some other person having authority to give effectual receipts for the firm.

4. Any person who submits a tender shall fill up the usual printed form, stating at what rate he is
willing to undertake each item of the work. Tenders which propose any alteration in the work
specified in the said form of invitation to tender, or in the time allowed for carrying out the work,
or which contain any other conditions of any sort, will be liable to rejection. No single tender shall
include more than one work, but contractors who wish to tender for two or more works shall submit
a separate tender for each. Tenders shall have the name and number of the work to which they
refer, written outside the envelope.

Page 1 of 25
 5. The Divisional Officer/Sub-Divisional Officer, or his duly authorized assistant will open tenders in
the presence of any intending contractors who may be present at the time, and will enter the amounts
of the several tenders in a Comparative Statement in a suitable form. In the event of a tender being
accepted, a receipt for the earnest-money forwarded therewith shall thereupon be given to the
contractor who shall thereupon for the purpose of identification sign copies of specifications and other
documents mentioned in Rule 1. In the event of a tender being rejected the earnest-money forwarded
with such unaccepted tender shall be refunded within 10 days from the date on which the tender is
decided provided the contractor(s) present himself / themselves before the Executive Engineer to take
the refund.

6. The accepting authority reserves the right to reject any or all the tenders without assigning any
reasons and he will not be bound to accept either the lowest tender or any of the tenders.

7. The receipt of an accountant or clerk for any money paid by the contractor will not be considered
as any acknowledgement of payment to the Sub-Divisional Officer / Divisional Officer and the contractor
shall be responsible for seeing that he procures a receipt signed by the Sub-Divisional Officer / Divisional
Officer, or a duly authorized cashier.

8. The memorandum of work tendered for, and the schedule of materials to be supplied by the
Public Works Department at their issue rates, shall be filled in and completed in the office of the Sub-
Divisional Officer / Divisional Officer before the tender form is issued. If a form is issued to an intending
tendered without having been so filled in and completed, he shall request the office to have this done
before he completes and delivers his tender.

TENDER FOR WORKS

I/We hereby tender for the execution for the Governor of the work specified in the
underwritten memorandum within the time specified in such memorandum at the rates
specified therein, and in accordance, in all respects with specifications, designs, drawings and
instructions in writing referred to in Rule -1 thereof and in clause 11 of the annexed conditions
and with such materials as provided for, by, and in all other respects in accordance with such
conditions so far as applicable.

MEMORANDUM
(a) If several sub works
are included they should be
detailed in a separate list.
(a) General description

(b) Estimated cost ... … …. …… Rs.

(c) Earnest-money ... ….. …. ….. Rs.
(d) Security deposit (including earnest-money ... ... Rs.
(e) Percentage, if any, to be deducted from bills ... ... Rs.
(Rupees ) per cent.
(f) Time allowed for the work from date written ... Months.
Order to commence

Page 2 of 25
No. Item of Work Unit Per Rate Tendered
Rs. P. In words

NOTE - To be continued on additional sheets as found necessary.

Should this tender be accepted I/We hereby agree to abide by and fulfill all the
terms and provisions of the said conditions of contract annexed hereto so far as applicable, or in default
thereof to forfeit and pay to the Governor or his successors in office the sums of money mentioned in
the said conditions.

The sum of Rs. *is herewith forwarded in currency notes as

earnest-money [(a) the full value of which is to be absolutely forfeited to the Governor or his * Give particulars
and number
successors in office, without prejudice to any other rights or remedies of the said Governor or Strike out
his successors in office, should I/We not deposit the full amount of security deposit specified in (a) if no cash
security deposit
the above memorandum in accordance with clause 1(A) of the said conditions of contract, is to be taken.
otherwise the said sum of Rs. shall be retained by the Government as on account Strike out
(b) if any cash
of such security deposit as aforesaid ; or (b) the full value of which shall be retained by security deposit
Government on account of the security deposit specified in clause 1 (B) of the said conditions of is taken.
contract].
† Signature
of
Dated the day of 20 † Contractor
before
submission
of
Tender

Witness++ +Signature
+of witness to
Address Contractor’s
Occupation Signature.

The above tender is hereby accepted by me for and on behalf of the Governor of the State of West
Bengal.....
**
Dated day of 20 ** ** Signature
of the officer
by whom .
accepted

Page 3 of 25
 CONDITIONS OF CONTRACT
Clause 1. -The person / persons which tender may be accepted (hereinafter called the
contractor) shall (A) [(within one day for a contract of Rs. 1000.00 or less, two days for one of Rs. Security
2000.00 or less, and so on, upto a limit of ten days of the receipt by him of the notification, of the deposit

acceptance of his tender) deposit with the Sub-Divisional Officer/ Divisional Officer in case or
Government securities endorsed so the Sub-Divisional Officer / Divisional Officer (if deposited for more
than twelve months) a sum sufficient with the amount of the Earnest-money deposited by him with his
tender to make up the full deposit specified in the tender] or (B) [permit Government at the time of
making any payment to him for work done under the contract to deduct such sum as will (with the
earnest-money deposited by him) amount to percent, of all moneys so payable such deductions to be
held by Government by way of security deposit] Provided always that in the event of the contractor
depositing a lump sum by way of security deposits as contemplated at (A) above, than and in such case,
if the sum so deposited shall not amount to ten percent of the total estimated cost of the work, it shall
be lawful for Government at the time of making any payment to the contractor for work done under the
contract to make up the full percentage of ten percent by deducting a sufficient sum from every such
payments as last aforesaid. All compensation or all other sums of money payable by the contractor to
Government under the terms of his contract may be deducted from, or paid by the sale of a sufficient
part of his security deposit, or from the interest arising there from or from any sums which may be due
or may become due to the contractor by Government on any account whatsoever, and in the event of
his security deposit being reduced by reason of any such deduction or sale as aforesaid the contractor
shall within ten days thereafter make good in cash or Government securities endorsed as aforesaid any
sum or sums which may have been deducted from, or raised by sale of his security deposit or any part
thereof.

Clause 2. -The time allowed for carrying out the work as entered in the tender shall
Compensation
be strictly observed by the contractor and shall be reckoned from the date on which the other to for delay
commence work is given to the contractor. The work shall throughout the stipulated period of the
contract be proceeded with all due diligence (time being deemed to be the essence of the contract, on
the part of the contractor) and the contractor shall pay as compensation an amount equal to one
percent or such smaller amount as the Superintending Engineer (whose decision in writing shall be final)
may decide, on the amount of the tendered amount of the whole work as shown in the tender for
everyday that the work remains uncommented, or unfinished after the proper date. The contractor shall
commence execution of such part of the work as may be notified to him within............... days from the
date of the order for commencement for work and diligently continue such work and further, to ensure
good progress during the execution of the work, he shall be bound in all cases in which the time allowed
for any work exceeds one month, to complete one-fourth of the whole of the work before one-fourth of
the whole time allowed under the contract has elapsed; one half of the work, before one-half of such
time has elapsed, and three-fourth of the work before three-fourth of such time has elapsed. In the
event of the contractor failing to comply with any of the conditions herein he shall be liable to pay as
compensation an amount equal to one percent or such smaller amount as the Superintending Engineer,
(whose decision in writing shall be final) may decide on the said tendered cost of the whole work for

Page 4 of 25
everyday that the due quantity of work remains incomplete; PROVIDED ALWAYS that the entire amount
of compensation to be paid under the provisions of this clause shall not exceed ten percent of the
tendered amount of the work as shown in the tender.

Clause 3. -In any case in which under any clause or clauses of this contract the contractor Action when
shall have rendered himself liable to pay compensation amounting to the whole of his security Whole of
security
deposit (whether paid in one sum or deducted by installments) the Divisional Officer, on behalf of the Deposit is
Governor shall have power to adopt any of the following courses, as he may deem best suited to the Forfeited

interests of Government –

(a) To rescind the contract (of which rescission notice in writing to the contractor under the
hand of the Divisional officer shall be conclusive evidence ), and in which case the security
deposit of the contractor shall stand forfeited and be absolutely at the disposal of
Government.

(b) To employ labor paid by the Public Works Department and to supply materials to carry
out the work, or any part of the work, debiting the contractor with the cost of the labor and
the price of the materials (of the amount of which cost and price a certificate of the
Divisional Officer shall be final and conclusive against the contractor) and crediting him with
the value of work done, in all respects in the same manner and the same rates as if it had
been carried out by the contractor under the terms of his contract; the certificate of the
Divisional Officer as to the value of the work done shall be final and conclusive against the
contractor.

(c) To measure up the work of the contractor, and to take such part thereof as shall be
unexecuted out of his hands, and to give it to another contractor to complete, in which case
any expenses which Compensation for delay Action when whole of security deposit is
forfeited may be incurred in excess of the sum which would have been paid to the original
contractor if the whole work had been executed by him (of the amount of which excess the
certificate in writing of the Divisional Officer shall be final and conclusive) shall be borne and
paid by the original contractor and may be deducted from any money due to him by
Government under the contract or otherwise, or from his security deposit or the proceeds of
sale thereof, or a sufficient part thereof.

In the event of the above courses being adopted by the Divisional Officer, the contractor shall have
no claim to compensation for any loss sustained by him by reason of his having purchased or
procured any materials, or entered into any engagements, or made any advances on accounts, or
with a view to the execution of the works or the performance of the contract. And in case the
contract shall be rescinded under the provision aforesaid, the contractor shall not be entitled to
recover or be paid any sum for any work therefore actually performed under this contract, unless and
until the Sub-Divisional Officer/Divisional Officer will have certified in writing the performance of
such work and the value payable in respect thereof, and he shall only be entitled to be paid the value
so certified.

Page 5 of 25
 Clause 4. - In any case in which any of the powers, conferred upon the Divisional Officer
Contractor
by clause 3 hereof, shall have become exercisable and the same shall not be exercised, the non-
remain liable
exercise thereof shall not constitute a waiver of any of the conditions thereof and such powers shall to pay
notwithstanding be exercisable in the event of any future case of default by the contractor for which compensation,
if action not
by any clause or clauses hereof, he is declared liable to pay compensation amounting to the whole of taken under
his security deposit, and the liability of the contractor for past and future compensation shall remain clause 3
unaffected. In the event of the Divisional Officer putting in force either of the powers (a) or (c) vested
in him under the preceding clause he may, if he so desire, take possession of all or any tools, plant,
materials and stores, in or upon the work, or the site thereof or belonging to the contractor, or
procured by him and intended to be used for the execution of the work or any part thereof, paying or
allowing for the same in account at the contract rates, or in case of these not being applicable, at
current market rates to be certified by the Divisional Officer whose certificate thereof shall be final, Power to
take
otherwise the Divisional Officer may by notice in writing to contractor or his clerk of the works, possession
foreman or other authorized agent require him to remove such tools, plant, materials or stores from of or
the premises ( within a time to be specified in such notice ); and in the event of the contractor failing require
removal of
to comply with any such requisition, the Divisional Officer may remove them at the contractor’s or sell
expense or sell them by auction or private sale on account of the contractor and at his risk in all contractors
’ plant
respects, and the certificate of the Divisional Officers as to the expense of any such removal and the
amount of the proceeds and expense of any such sale shall be final and conclusive against the
contractor.

Clause 5. -If the contractor shall desire an extension of the time for completion of the
works on the grounds of his having been unavoidably hindered in its execution, the contractor shall Extension
time
give an immediate report of such hindrance to the Divisional Officer in writing and if he shall desire
an extension of time for completion of the work on the ground thereof he shall apply in writing to the
Divisional officer within 7 days of the date of cessation of such hindrance on account of which he
desires such extension as aforesaid and the Divisional Officer shall, if in his opinion ( which shall be
final ) reasonable grounds be shown therefore, authorize such extension of time, if any, as may, in his
opinion, be necessary or proper.

Clause 6. -On completion of the work, the contractor shall be furnished with a certificate
by the Sub-Divisional officer/Divisional Officer (hereinafter called the Engineer - in charge ) of such Final
certificate
completion, but no such certificate shall be given nor shall the work be considered to be complete
until the contractor shall have removed from the premises on which the work shall be executed all
scaffolding, surplus materials and rubbish, and cleaned off the dirt from all wood-work, doors,
windows, walls, floors, or other parts of any building, in, upon or about which the work is to be
executed, or of which he may have had possession for the purpose of the execution thereof, nor until
the work shall have been measured by the Engineer-in-Charge whose measurements shall be binding
and conclusive against the contractor. If the contractor shall fail to comply with the requirements of
this clause as to removal of scaffolding, surplus materials and rubbish and cleaning off dirt on or
before the date fixed for the completion of the work, the Engineer-in-Charge may at the expense of
the contractor remove such scaffolding, surplus materials and rubbish, and dispose of the same as he

Page 6 of 25
thinks fit and clean off such dirt as aforesaid ; and the contractor shall forthwith pay the amount of all
expense so incurred, and shall have no claim in respect of any such scaffolding or surplus materials as
aforesaid except for any sum actually realized by the sale thereof.

Clause 7. - No payment shall be made for works estimated to cost less than rupees one
Payment on
thousand, till after the whole of the works shall have been completed and a certificate of completion
intermediate
given. But in the case of works estimated to cost more than rupees one thousand, the contractor certificates to
shall on submitting the bill there for be entitled to receive a monthly payment proportionate to the be treated as
advances.
part thereof then approved and passed by the Engineer-in-Charge, whose certificate of such approval
and passing of the sum so payable shall be final and conclusive against the contractor. But all such
intermediate payments shall be regarded as payments by way of advance against the final payment
only and not as payments for work actually done and competed, and shall not preclude the requiring
of bad, unsound, and imperfect or unskillful work to be removed and taken away and reconstructed,
or re-erected, or be considered as an admission of the due performance of the contract, or any part
thereof, in any respect, or the accruing of any claim, nor shall it conclude, determine or affect in any
way the powers of the Engineer-in-Charge under these conditions or any of them as to the final
settlement and adjustment of the accounts of otherwise or in any other way vary or affect the
contract. The final bill shall be submitted by the contractor within one month of the date fixed for
completion of the work, otherwise the Engineer-in-Charge’s certificate of the measurement and of
the total amount payable for the work accordingly shall be final and binding on all parties.

Clause 8.-A bill shall be submitted by the contractor each month on or before the date
fixed by the Engineer-in-Charge for all work executed in the previous month, and the Engineer-in- Submitted
Monthly
Charge shall take or cause to be taken the requisite measurement for the purpose of having the same
verified, and the claim as far as admissible adjusted, if possible, before the expiry of ten days from
the presentation of the bill. If the contractor does not submit the bill within the time fixed as
aforesaid the Engineer-in-Charge may depute a subordinate to measure up the said work in the
presence of the contractor, whose counter-signature to the measurement list will be sufficient
warrant, and the Engineer-in-Charge may prepare a bill from such list which shall be binding on the
contractor in all respects.

Clause 9.-The contractor shall submit all bills on the printed forms to be had on
Bills to be
application at the office of the Engineer-in-Charge, and the charges in the bills shall always be on printed
entered at the rates specified in the tender or in the case of any extra work ordered in pursuance of forms

those conditions, and not mentioned or provided for in the tender at the rates hereinafter provided
for such work.

Clause 9A-(1) Payment due to the contractor may, if so desired by him, be made to his
Bank instead of direct to him, provided that the contractor furnishes to the Engineer-in-Charge. Payments of
contractor’s
bills to banks
(i) An authorization in the form of a legally valid document, e.g., irrevocable
power-of-attorney conferring authority on the Bank to receive payment; and

Page 7 of 25
 (ii) His own acceptance of the correctness of the account made out as being due
him by Government or his signature on the bill or other claim preferred against Government, before
settlement by the Engineer-in-Charge of the account or claim by payment to the Bank.

While the receipt given by such Bank shall constitute a full and sufficient discharge for the
payment, the contractor should, wherever possible, present his bills duly receipted and discharged
through his Bankers.

(2) In the case of bills, which the contractor presents for payment direct and which are not
endorsed in favour of the Bank, while efforts will be made to secure payment to the financing Bank,
payments made to the contractor should be accepted as full acquaintance so far as Government is
concerned. As part of the arrangement, the financing Bank should give Government a letter to this
effect.

Note1- The procedure will not affect the usual rights of Government to deduct from
contractor’s bills ( whether endorsed in favour of a Bank or not ) any sum due to
Government on account of penalties, over-payments, etc. on this or any other
contract with the Governor of West Bengal.
Note 2- Nothing herein contained shall operate to create in favour of the Bank any rights
or equities vis-a-vis the Governor.

Clause 10. -If the specification or estimate of the work, provides for the use of any special
description of materials to be supplied from the Engineer-in-Charge’s store, or if it is required that the Stores
Supplied by
contractor shall use certain stores to be provided by the Engineer-in-Charge (such materials and stores, the
and prices to be charged therefore as hereinafter mentioned being so far as practicable for the Government
convenience of the contractor, but no so as in any way to control the meaning of effect of this contract
specified in the schedule or memorandum hereto annexed), the contractor shall be supplied with such
materials and stores as required from time to time to be used by him for the purposes of the contract
only, and the value of the full quantity of materials and stores so supplied at the rates specified in the
schedule or memorandum may be set off or deducted from any sums then due, or thereafter to become
due to the contractor under the contract, or otherwise, or against or from the security deposit or the
proceeds of sale thereof; if the same is held in Government securities, the same or a sufficient portion
thereof being in this case sold for the purpose. All material supplied to the contractor shall remain the
absolute property of Government and shall not on any account be removed from the site of the work,
and shall at all times be open to inspection by the Engineer-in-Charge. Any such materials unused and in
perfectly good condition at the time of the completion or determination of the contract shall be
returned to the Engineer-in-Charge’s store if by a notice in writing under his hand he shall so require;
but the contractor shall not be entitled to return any such materials unless with such consent, and shall
have no claim for compensation on account of any such materials so supplied to him as aforesaid being
unused by him, or for any wastage in or damage to any such materials.

Clause 11.-The contractor shall execute the whole and every part of the work in the most
Works to be
substantial and workmanlike manner, and both as regards materials and otherwise in every respect in executed in
strict accordance with the specifications. The contractor shall also conform exactly, fully and faithfully to accordance with
specifications,
the designs, drawing, and instructions in writing relating to the work signed by the Engineer-in-Charge drawings, orders
and lodged in his office, and to which the contractor shall be entitled to have access at such office, or on etc.

Page 8 of 25
the site of the work for the purpose of inspection during office hours, and the contractor shall, if he so
requires, be entitled at his own expense to make or cause to be made copies of the specifications, and
of all such designs, drawings and instructions as aforesaid.

Clause 12.- Engineer-in-Charge shall have power to make any alterations in, omissions from,
additions to or substitutions for the original specifications, drawings, designs and instructions that may Alteration in
appear to him to be necessary or advisable during the progress of the work and the contractor shall be specifications
and design.
bound to carry out the work in accordance with any instruction which may be given to him in writing Do not
signed by the Engineer-in-Charge and such alteration, omission, additions or substitutions shall not invalidate
contracts.
invalidate the contract but shall be deemed to have formed as work included in the original tender and
any altered, additional or substituted work which the contractor may be directed to do in the matter Extension of
time in
above specified as part of the work shall be carried out by the contractor on the same conditions in all consequence
respects on which he agreed to do the main work and the same rates, if any, may be specified in the of alteration
tender for the main work. The time for the completion of the work shall be extended in proportion that
the altered, additional or substituted work bears to the original contract work and the certificate of the
Engineer-in-Charges shall be conclusive as to such proportion. And if the altered, additional or
substituted work includes any class of work, for which no rate is specified in this contract, then such
class of work shall be carried out at the rates entered in the Schedule of rates brought out by the
Superintending Engineer of the district, which was in force at the time of the acceptance of the contract
minus/plus the percentage which the total tendered amount bears to the estimated cost of the entire
work put to tender, and if the altered, additional or substituted work is not entered in the said schedule
of rates payment thereof shall be made by the Engineer-in-Charge by determining the rates on analysis
worked out from (a) the basic rates of materials and labour provided in the current Schedule of rates or
(b) the current market rates of materials and labour when even basic rates for the work are not available
in the schedule. In cases when such rates are determined on analysis by the Engineer-in-Charges under
(a) above, the stipulated percentage above or below Schedule of rates as provided in the contract shall
also apply and in case of rates worked out on analysis under (b) above payment shall be made at the
rates so determined without application or the said stipulated percentage. In the event to any dispute
regarding rates determined on analysis for any altered, additional or substituted work under this clause,
the decision of the Superintending Engineer of the Circle shall be final and binding.

Clause 12A - DELETED

Clause 13.- If at any time after the commencement of work the Governor shall for any reason Rates works
No
whatsoever not require the whole thereof as specified in the tender to be carried out, the Engineer-in- not
compensation
Charge shall give notice in writing of the fact to the contractor who shall have no claim to any payment in estimated
for
Schedule in,
Alteration
or compensation whatsoever on account of any profit or advantage which he might have derived from or
the execution of the work in full, but which he did not derive in consequence of the full amount of the Restriction of,
Work to be
work not having been carried out; neither shall he have any claim for compensation by reason of any
carried out
alterations having been made in the original specifications, drawings, designs and instructions which
shall involve any curtailment of the work as originally contemplated.

Clause 14.- If it shall appear to the Engineer-in-Charge or his subordinate in charge of the work,
that any work has been executed with unsound, imperfect, or unskillful workmanship, or with materials
of any inferior description, or that any materials or articles provided by him for the execution of the
work are unsound or of a quality inferior to that contracted for, or otherwise not in accordance with the Action and
contract, the contractor shall on demand in writing from the Engineer-in-Charge specifying the work, Compensation
materials or articles complained of notwithstanding that the same have been inadvertently passed, Payable in
case of bad
certified and paid for, forthwith rectify, or remove and reconstruct the work so specified and provide work.

Page 9 of 25
other proper and suitable materials or articles at his own proper charge and cost; and in the event of his
failing to do so within a period to be specified by the Engineer-in-Charge in his demand aforesaid, then
contractor shall be liable to pay compensation at the rate of one per cent, on the amount of the
estimate for everyday not exceeding ten days, while his failure to do so shall continue and in the case of
any such failure the Engineer-in-Charge may rectify or remove, and re-execute the work or remove and
replace with others, the materials or articles complained of as the case the may be at the risk and
expense in all respects of the contractor.

Clause 15.- All work under or in course of execution or executed in pursuance of the contract Work to be
shall at all times be open to the inspection and supervision of the Engineer-in-Charge and his open
to
subordinates and the contractor shall at all times during the usual working hours, and at all other times inspection
at which reasonable notice of the intention of the Engineer-in-Charge or his subordinate to visit the
works shall have been given to the contractor, either himself be present to receive orders and
instructions, or have a responsible agent duly accredited in writing present for that purpose. Orders
given to the contractor’s agent shall be considered to have the same force as if they had been given to
the contractor himself.

Clause 16. -The contractor shall give not less than five days’ notice in writing to the Engineer-in-
Charge or his subordinate in charge of the work before covering up or otherwise placing beyond the
reach of measurement any work in order that the same may be measured, and correct dimensions Contractor or
responsible
thereof be taken before the same is so covered up or placed beyond the reach of measurement and person to be
shall not cover up or place beyond the reach of measurement any work without the consent in writing present
Notice to be
of the Engineer-in-Charge or his subordinate in charge of the works and if any work shall be covered up given
or placed beyond the of reach of measurement without such notice having been given or consent before work
is covered up
obtained, the same shall be uncovered at the contractor’s expense, or in default thereof no payment or
allowance shall be made for such work or the materials with which the same was executed.

Vide G. O. No. 4142 - A Dt. 26 - 08 - 1977.

Clause 17. -If the contractor or his workman or servants or authorized representative shall
Contractor
break, deface, injure or destroy any part of a building, in which they may be working or any building, liable
road, road-curbs, fence, enclosure, water pipes, cables, drains, electric or telephone posts or wires, tree for damage
done
grass or grassland or cultivated ground contiguous to the premises on which the work or any part of it is and for
being executed, or if any damage shall happen to the work from any cause whatsoever or any imperfection
imperfections become apparent in it at any time whether during its execution or within a period of three for 3 months
after
years after issuance of a certificate of its completion by the Engineer-in-Charge, the contractor shall certificate
make the same good at his own expense, or in default, the Engineer-in-charge may cause the same to be
made good by other workmen and deducted the expense ( of which the certificate of the Engineer-in-
Charge shall be final) from any sums, whether under this contract or otherwise, that may be then, or at
any time thereafter become due to contractor by the Government or from his security deposit, or the
proceeds of sale thereof, or of a sufficient portion thereof and if the cost, in the opinion of the Engineer-
in-Charge ( Which opinion shall be final and conclusive against the contractor) of making such damage or
imperfections good shall exceed the amount of such security deposit and /or such sums, it shall be
lawful for the Government to recover the excess cost from the contractor in accordance with the
procedure prescribed by any law for the time being in force.

The security deposit of the contractor shall not be refunded before the expiry of three years
after the issuance of the certificate, final or otherwise, of completion of work by the Engineer-in-Charge

Page 10 of 25
 Provided that the work shall not be deemed to have completed unless the “Final Bill” in respect
thereof shall have been passed and certified for payment by the Engineer-in-Charge.

Provided further that the Engineer-in-Charge shall pass the “Final Bill” and certify thereon,
within a period of forty five days with effect from the date of submission thereof by the contractor, the
amount payable to the contractor under this contract and shall also issue a separate certificate of
completion of work to the contractor within the said period of forty five days. The certificate of
Engineer-in-Charge whether in respect of the amount payable to the contractor against the “Final Bill”
or in respect of completion of work shall be final and conclusive against the Contractor. However, the
security deposit of the contractor held with the Government under the provisions of Clause 1 hereof
shall be refundable to the contractor in the manner provided hereunder:-

(i) 30% of the security deposit shall be refunded to the Contractor on expiry of one year after the
issuance of certificate of completion of work;

(ii) Further 30% of the Security deposit shall be refunded to the contractor on expiry of two years.

(iii) The balance 40% of the Security deposit shall be refunded to the contractor on expiry of three
years.
Explanation:
The word ‘work’ means and includes road work, bridge work, building work, sanitary and plumbing
work, electrical work and/ or any other work contemplated within the scope and ambit of this contract.
The work may be of original or special repair in nature or a combination thereof, or of original or special
repair in nature in combination with the work (s) or repair and /or maintenance in nature;

Provided that in respect of the work of repair or maintenance in nature or a combination thereof, the
words three years wherever appearing in this clause shall be deemed to be one year and in which case
the security deposit of the contractor held with the Government under the provision of Clause 1 hereof
shall be refundable to the contractor or expiry of one year after the issuance of certificate of completion
of work by the Engineer-in-Charge.

Vide Order No. 177-CRC/2M -57/2008 Dt. 12.07.2012

Clause 18. -The contractor shall supply at his own cost materials (except such special materials, if any, as
Contractor
may in accordance with the contract be supplied from the Engineer-in-Charge’s stores), plant, tools, to
appliances, implements, ladders, cordage, tackle, scaffolding and temporary work requisite or proper for supply
the execution of the work whether original altered or substituted and whether included in the plant,
ladders,
specification or other documents forming part of the contract or referred to in these conditions or not, scaffolding
or which may necessary for the purpose of satisfying or complying with the requirements of the etc.

Engineer-in-Charge (as to any matter as to which under these conditions he is entitled to be satisfied, or
which) he is entitled to require together with carriage therefore to and from the work. The contractor
shall also supply without charge the requisite number of persons with the means and materials
necessary for the purpose of setting out works, and counting, weighing and assisting in the
measurement or examination at any time and from time to time of the work or materials. Failing his so

Page 11 of 25
doing the same may be provided by the Engineer-in-Charge at the expense of the contractor and the
expenses may be deducted from any money due to the contractor under the contract, or from his
security deposit or the proceeds of sale thereof or of sufficient portion thereof. The contractor shall also
provide all necessary fencing and lights required to protect the public from accident, and shall be bound
to bear the expenses of defence of every suit, action or other proceeding at law that may be brought by
any person for injury sustained owing neglect of the above precautions and to pay any damage and
costs which may be awarded in any such suit, action or Proceedings to any such person or which may
with the consent of the contractor be paid to compromise any claim by any such person.

Clause 18A.-The contractor shall be responsible for and shall take proper care and caution in And is liable
respect of all rollers, machinery, tools and implements as may be made over by the Government to the for
damages
contractor for use in the execution of the works under this contract and shall be liable for any loss of arising
and damages caused to the said rollers, machinery, tools and implements by any reason whatsoever non
during the period the same are in the possession of the contractor and shall on demand pay to the provision of
light, fencing
Government such amount as may be fixed by the Government for such loss and damages, the decision etc.
of the Government in the respect being final. Should the contractor fail or neglect to pay such amount
on demand, the Government shall have the right and be entitled, in addition to the other rights and
remedies available to it, to deduct such amount from the amount of security deposited by the
contractor and/or any amount remaining payable to the contractor under this contract for any work
done by the contractor.

Clause 18B.-In every case in which by virtue of the provisions of Section 12, Sub-section (1) of
the Workmen’s Compensation Act, 1923, Government is obliged to pay compensation to a workman
employed by the contractor, in execution of the works, Government will recover from the contractor the
amount of the compensation so paid, and, without prejudice to the rights of Government under Section
12, Subsection (2) of the said Act, Government shall be at liberty to recover such amount or any part
thereof by deducting it from the security deposit or from any sum due by the Government to the
contractor whether under this contract or otherwise. Government shall not bound to contest any claim
made against it under Section 12, Sub-section (1) of the said Act, except on the written request of the
contractor and upon his giving to Government full security for all costs for which Government might
become liable in consequence of contesting such claim.

Clause 19.-No female labour shall be employed within the limit of a cantonment.

Clause 19A.-No labour below the age of twelve year shall be employed on the work. Labour

Vide Letter No. 4783/A Dt. 07-05-1976 for Engr. in Chief and Ex-Officio Secretary, P. W. D., W. B.

(a) “The contractor shall pay to labour employed by him either directly or through sub-contractors,
wages not less than fair wages as defined in the C.P.W.D. contractor’s Labour Regulations in so
far as such Regulations have application within the State of West Bengal or as per the provisions
of the Contract Labour (Regulation & Abolition) Act, 1970 and Contract Labour (Regulation &
Abolition) Central Rules, 1971, wherever applicable.

(b) The contractor shall not withstanding the provisions of any contract to the contrary, cause to be
paid fair wages to labour indirectly engaged on the work, including any engaged by his sub-

Page 12 of 25
 contractors in connection with the said work as if the labour had been immediately employed by
him.

(c) In respect of all labour directly or indirectly employed in the work for performance of the
contractor’s part of his agreement the contractor shall comply with or cause to be complied
with the Central Public Works Department Contractor’s Labour Regulations as mentioned in
Sub-Para (a) above made from time to time in regard to payment of wages, wage period,
deduction from wages, recovery of wages not paid and deduction, unauthorisedly made,
maintenance of wages books or wages slips, publication of scale of wages and other terms of
employment, inspection and submission or periodical returns and all other matters of the like
nature or as per the provisions of the Contract Labour (Regulation & Abolition) Rules, 1971
wherever applicable.

(d) The Divisional Officer/Sub-Divisional Officer concerned shall have the right to deduct from the
moneys due to the contractor any sum required or estimated to be required for making good
the loss suffered by a worker or workers by reasons of non-fulfillment of the conditions of the
contract for the benefit of the workers, non-payment of wages or of deduction made from his or
their wages which are not justified by their terms of contract or non-observance of the
Regulations as mentioned above.

(e) The contractor shall comply with the provisions of Payment of Wages Act, 1936, Minimum
wages Act, 1948, Employees Liability Act, 1938, Industrial Dispute Act, 1947, Maternity Benefits
Act, 1961 and the contract Labour (Regulations & Abolition) Act, 1970 or the modification
thereof or any other laws relating thereto and the Rules made there-under from time to time.

(f) The contract shall indemnify Government against payment to be made and for observance of
the laws aforesaid and the C.P.W.D. contractor’s Labour Regulations having application within
the State of West Bengal without prejudice to his right to claim indemnity from his sub-
contractors.

(g) The Regulations aforesaid shall be deemed to be a part of his contract and any breach thereof
shall be deemed to be a breach of this contract.”

Clause 20. - No work shall be done on Sundays without the sanction in writing of the Engineer- Works on
in-Charge. Sundays

Clause 21.- The contract shall not be assigned or sublet without specific orders from Work not to
Government in respect of a specified sub-contractor. And if the contractor shall assign or sublet his be
contract, or attempt so to do, or become insolvent or commence any in insolvency proceedings or make sublet
Contract
any composition with his creditor, or attempt to do so, or if any bribe, gratuity, gift, loan, perquisite, may be
reward or advantage, pecuniary or otherwise, shall either directly or indirectly be given, promised, or rescinded
and security
offered by the contractor, or any of his servants or agents to any public officer or person in the employ deposit
of Government in any way relating to his office of employment, or if any such officer or person shall forfeited for
subletting,
become in any way directly or indirectly interested in the contract, the Divisional Officer may thereupon bribing
by notice in writing rescind the contract, and the security deposit of the contractor shall thereupon or if
contractor
stand forfeited and be absolutely at the disposal of Government and the same consequences shall becomes
insolvent

Page 13 of 25
ensure as if the contract had been rescinded under the clause 3 hereof, and in addition the contractor
shall not be entitled to recover or be paid for any work therefore actually performed under the contract.

Clause 22. - All sums payable be way of compensation under any of these conditions shall be Sum payable
considered as reasonable compensation to be applied to the use of Government without reference to by way of
compensation
the actual loss or damage sustained and whether or not any damage shall have been sustained. to be
considered as
reasonable
Clause 23.- In the case of a tender by partners any change in the constitution of the firm shall be compensation
forthwith notified by the contractor to the Engineer-in-Charge for his information. Changes in
without
Constitution
reference to
of firm.
actual loss.
Clause 24. - All works to be executed under the contract shall be executed under the direction Works to be
and subject to the approval in all respects of the Superintending Engineer of the Circle for the time being under direction
of
who shall be entitled to direct at what point or points and in what manner they are to be commenced Superintending
and from time to time carried on. Engineer

Clause 25.- Arbitration will not be allowed. The Clause no. 25 of 2911 (ii) is to be considered as Settlement
deleted Clause vide gazette notification no. 558 / SPW- 13 December 2011. of dispute

Vide Order No. 9182-F(Y) Dt. 26.09.2012

Clause 26. - The contractor shall obtain from the stores of the Engineer-in-Charge all stores and
Stores of
articles of European or American manufacture which may be required for the work, or any part thereof European
or in making up articles required therefor or in connection therewith unless he has obtained permission Or American
Manufacture
in writing from the Engineer-in-Charge to obtain such stores and articles elsewhere. The value of such to be
stores and articles as may be supplied to the contractor by the Engineer-in-Charge will be debited to the obtained
contractor in his account at the rates shown in the schedule attached to the contract, and if they are not from
Government
entered in the schedule, they will be debited at cost price which for the purpose of this contract shall
include the cost of carriage, incidental charges and storage charges, the last being recoverable in
addition and all other expenses whatsoever, which shall have been incurred in obtaining delivery of the
same at the stores aforesaid.

Clause 27. - When the estimate on which the tender is made includes lump sums in respect of Lump
parts of the work, the contractor shall be entitled to payment in respect of parts of the work, the sums in
contractor shall be entitled to payment in respect of the items of work involved or the part of the work Estimates

in question at the same rates as are payable under this contract for such items or if the part of the work
in question is not in the opinion of the Engineer-in-Charge capable of measurement, the Engineer-in-
Charge may at his discretion pay the lump sum amount entered in the estimate, and the certificate in
writing of the Engineer-in-Charge shall be final and conclusive against the contractor with regard to any
sum or sums payable to him under the provisions of this clause.

Clause 28. - In the case of any class of work for which there is no such specification as is Action where no
mentioned in Rule 1, such work shall be carried out in accordance with the district specification and in Specification
the event of there being no district specification, then in such case the work shall be carried out in all
respects in accordance with the instruction and requirements of the Engineer-in-Charge.

Clause 29. - The expression “works” or “work” where used in these conditions shall, unless there
Definition of
be something either in the subject or context repugnant to such construction be constructed and taken work

Page 14 of 25
w
to mean the works by virtue of the contract contracted to be executed, whether temporary or
permanent and whether original, altered, substituted or additional.

Clause 30. - The contractor(s) shall at his/their own cost provide his/their labour with hutting on
an approved site, and shall make arrangements for conservancy and sanitation in the labour camp to the
satisfaction of the local Public Health and Medical Authorities. He/They shall also at his/their own cost
make arrangements for the laying of pipe lines for water-supply to his/their labour camp form the
existing mains wherever available, and shall pay all fees, charges and expenses in connection, therewith
and incidental thereto.
INTERPRETATION CLAUSE:-
The ‘Governor’ means the Governor of West Bengal and his successors.
The word ‘Government’ means the Government of the State of West Bengal in Public works
Department.
‘The Superintending Engineer’ means the Superintending Engineer holding the charge of the Circle
concerned for the time being.
The Divisional Officer means the Divisional Officer holding the charge of the Division concerned for the
time being.
The Sub-divisional officer means the Sub-divisional Officer for the time being of the Sub-division
concerned. Words importing the singular number only include the plural number and vice versa.

Schedule showing (approximately) materials to be supplied by the Public Works

Department under clauses 10 and 26 for work contracted to be executed and the rates at which they are to
be charged for

Particulars Rates at which the material will be Place of delivery

charged to the contractor
Unit Rs. P.

Note 1.-The person or firm submitting the tender should see that the rates in the above schedule are filled
up by the Engineer-in-Charge on the issue of the form prior to the submission of tender.

Signature of Contractor Sub-divisional Officer

Signature of
Divisional Officer

Page 15 of 25
 ADDITIONAL CONDITIONS

1. Cement found surplus after the completion of a work should be returned to the Sub-
divisional Officer, the value of the cement returned to the Department will be credited to the
contractor. If any contractor is found to have used the surplus cement for his own purpose or otherwise
deposed of it without the written consent of the Executive Engineer or the Sub-divisional Officer (if
nominated for the purpose by the Executive Engineer) he may be held guilty of theft. In this connection
the provision of clause 10 may be referred to where it is clearly stated that all materials issued to the
contractor’s shall remain the property of Government.

2. The contractor shall have to make his own arrangements for water both for the work and
use by his coolly, etc. for steam road rollers and for all tools and plant, etc. required on the work.

3. Contractors will be responsible for the payments of all water charges payable to the
Corporation of Calcutta or any other water works authority including a Government department
concerned.

4. If the contractor shall desire an extension of the time for completion of the work under
clause 5 of the contract, no application for such extension will be entertained if it is not received in
sufficient time to allow the Divisional Officer to consider it and the contractor will be responsible for the
consequences arising out of his negligence in this respect.

5. The contractor will have to leave ducts in walls and floors to run conduit or cables, where
necessary, and he will not be entitled to any extra payment on this account.

6. Contractors in the course of their work should understand that all materials (e.g. store and
other materials) obtained in the work of dismantling, excavation, etc., will be considered Government
property and will be disposed of to the advantage of Government.

7. Owing to difficulty in obtaining certain materials in the open market due to war the
Government have undertaken to supply materials specified in the schedule on page..................of the
Tender form at rates stated therein. There may be delay in obtaining the materials by the Department
and the contractor is, there-for, required to keep himself in touch with the day to day position regarding
the supply of materials from the Engineer in charge and to so adjust the progress of the work that his
labour may not remain idle not may there be any other claim due to or arising from delay in obtaining
the materials. It should be clearly understood that no claim whatsoever shall be entertained by the
Government on account of delay in supplying materials.

8. The minimum period for which a road roller is required to be used by a contractor shall be
determined by the Executive Engineer on the basis of the quantity of metal that can be consolidated by
a roller per day and the Executive Engineer’s decision shall be final. if the roller be required to work for a
longer period due to bad arrangement of the contractor, shortage of water, etc., additional hire charges
shall be levied at the rates specified below under ‘A, Hire Charges’ for the additional period the roller
works.

9. No Compensation for any damage done by rain or traffic during the execution of the work
will be made.

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 10. Whenever a work is carried out in a municipal area, electric lights or electric danger signals
wherever available shall be provided by the contractors on the barriers as well as paraffin lights.
Facilities for the electric connection will be made by this Department but the contractor will bear all the
expenses.

11. The contractor should quote through rate inclusive of cost of materials and carriage to place
of working.

12. The contractors should give complete specifications showing the method of execution and
the quantity and quality of material they intend to use per hundred [Link]. area.

13. In cases where water is used by the contractor he will be required to deposit in advance
with the Executive Engineer the charges for water which are to be calculated in accordance with the
schedule of miscellaneous rates in the Canal Act.

14. It must be clearly understood by the contractor that no claim on account of enhanced rates
on those already accepted, due to war fluctuations will be entertained during the currency of this
contract for the work as per schedule attached to the agreement and the additional work, if any, under
clause 12 of the contract, if such additional work shall consist of items which have already been quoted
for, or, items Not quoted for but appearing in District Schedule.

15. In the event of emergency the contractor will be required to pay his labour every day and if
this is not done, Government shall make the requisite payment as would have been paid by the
contractor and recover the cost from the contractors.

Inconvenience of the public.

16. The contractor(s) shall not deposited material on any item which will seriously inconvenience the
public. The Engineer-in-Charge may require the contract(s) to remove any materials, which are
considered by him to be a danger or inconvenience to the public or cause them to be removed at the
contractor’s cost.

17. The contractor undertakes to have the site clean, free from rubbish to the satisfaction of the
Engineer-in-Charge. All surplus materials, rubbish, etc. will be removed to the places fixed by the
Engineer-in-Charge and nothing extra will be paid.

18. The contractor shall not allow any rubbish or debris to remain on the premises during or after
repairs, but shall remove the same and keep the place neat and tidy during the progress of the work.
The Engineer-in-Charge may get the site or premises cleared of debris, etc., and recover the cost from
the bill of the contractor if the latter shows slackness in observing this clause.

19. Materials brought at site shall not be stacked at random. The contractor shall stack all these
materials as directed by the Engineer-in-Charge.

Amendment Vide G.O. No.4736A dt.10.11.64

ADDITIONAL CONDITIONS WHEN ROAD ROLLERS

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 ARE SUPPLIED BY GOVERNMENT
Road Rollers, if available, shall be supplied by the Government upon payment of hire charges at
the rates and on the conditions specified below. The contractor should requisite road roller at least two
weeks before the date on which the same are required mentioning the dates on which delivery is
desired. In case rollers cannot be made available to the contractor on that date, requisite extension of
time shall be granted to the contractor for completion of the work but the contractor shall not be
entitled to claim any compensation for loss of labour or any other cause whatsoever shall be
entertained.

Amended & Substituted vide Govt. in P.W.D.’s memo No. 1298-A dated 31-3-79

A-Hire Charge
Hire charges & other charges of Department equipments per day of eight hours or part there of
as well as pay of driver, cleaner, chowkider etc. will be as per rates indicated in Special Terms &
conditions.
B-Conditions
1(a) The road roller will be made over and taken back at the site of work. The Roller charges
(which includes the hire charges and the wages of the departmental crew) shall be recovered at the
prescribed rates from the date the road roler is made over till the date it is taken back even though the
roller may not have been working. If however any roller remains idle for two or more days at a stretch
for any of the reason or reasons mentioned below and provided the contractor submits within a week of
the date of occurrence of the contingency, an application through the Sub-divisional Officer to the
Engineer-in-Charge praying for exemption from payment of roller charges (showing reasons and
particulars for such claim for exemption) the Engineer-in-Charge may at his discretion and if he is
satisfied that there were sufficient reasons, allow exemption from payment of the said roller charges for
such days as he may consider reasonable under the circumstances.

The reason for which exemption may be allowed are:

(i) Continued unfavorable weather conditions for carrying out the particular type of
work on which the roller engaged.

(ii) Lack of roller work for reasons beyond the control of the contractor.

(iii) Diversion of the roller by the Engineer-in-Charge to other works.

(iv) Essential repairs.

(v) Any other reason’s precluding the work of the roller.

The contractor shall not in any events be entitled to claim any compensation for loss of labour or
for any other loss whatsoever which may have been incurred by him during the period for which
exemption from payment of the charges is allowed.

(b) The rollers and other equipments shall be fully utilised for the purpose for which the same are
made over and shall not be allowed to remain idle when they are in working conditions.

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 The time limits for the working days for each type of rolling shall be fixed according to the limits
of work out-put given in Statements I & II below. If the actual number of day of roller work exceed the
limits based on the specified ceiling limits for the number of days in excess such of limit the hire charges
and the wages of the departmental crew shall be charged at double the prescribed rates, if the actual
number of days of roller work is less than the number of days calculated on the specified floor limit the
hire charges for the roller and wages of the departmental crew shall be recovered for the number of
days calculated on the specified floor limit. In all cases part of a day shall be counted as a full day.

2. The departmental crew shall be on operational charges of the roller.

3. The roller issued to a contractor are to work for 6 days in the week, with stoppage of work on the
seventh day for general cleaning and petty repairs. Contractors will pay for the hire charges as well as
for the wages of the departmental crew for the whole week.

4. Clean water for operating and washing the rollers shall be supplied by the contractor at his cost.

5. Fuel (petrol, diesel, or steam coal) and ancillaries such as match boxes kerosene oil, fire wood and
cotton waste for working, lighting up cleaning etc. of road rollers shall have to be supplied by the
contractor at his expense. Steam, Coal for Steam road rollers and diesel oil for diesel road rollers may
however be supplied by the Department at the rate specified in the agreement and the cost debited to
the contractor’s account accordingly.

6. The grease and lubricating oil required for operating and maintenance of the rollers shall be supplied
by the Department free of cost.

SPECIFICATIONS GOVERNING ISSUE OR ROAD ROLLERS

The number of working days to be allowed for finishing each individual items of work shall be
calculated in the basis of work out put specified in Statements I and II Below.

(Extra allowances are to be considered by the Executive Engineer only on special

circumstances depending on the particular nature of work and his decision will be final)

STATEMENT - I
(a) For Diesel or Steam Road - Roller - 8/13 Toone or over.
N.B. Each working day means roller day, i.e. 8 hours in a day with one roller

[Link]. ITEM OF WORKS Works output per working day

Of 8 hours
Floor Limit CeilingLimit
(Minimum.) (Maxim.)

1. Roller Sub-grade 1,486 Sq.m 2,230 Sq.m

2. Rolling Boulder Soiling

a) Stone (except laterite) slag boulders 558 Sq.m 922 Sq.m

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 b) Laterite boulders 743 Sq.m 1,115 Sq.m

3. Consolidation of ballast (size within the range of 7.5 cm to

12.5 cm) -
a) Broken Stones (Pakur or Rajmahal or Chandil or 23 Cu.m. 34 Cu.m
similarly hard stone)

b) Broken Stone varieties softer than (a) above 25 Cu.m 40 Cu.m

c) Broken slag 25 Cu.m 40 Cu.m
d) Laterite or Jhama 34 Cu.m 51 Cu.m
e) Unbroken stone (e.g. shingle or gravel) 34 Cu.m 51 Cu.m

4. Consolidation of metal (size within the range of 3.75 cm to

7.5 cm) -
a) Broken stone metal (Pakur or Rajmahal or Chandil or 14 Cu.m 23 Cu.m
similarly hard stone)
b) Broken stone metal softer than (a) above 17 Cu.m 28 Cu.m
c) Broken slag metal 17 Cu.m 28 Cu.m
d) Laterite of Jhama Metal 28 Cu.m 45 Cu.m
e) Unbroken stone (e.g. single or gravel) 34 Cu.m 51 Cu.m

5. Consolidation of Moorum 34 Cu.m 51 Cu.m

6. Rolling dry chips/Bajri/Gravel in surface dressing worksa)

a) On water Bound surface 558 Sq.m 1,115 Sq.m
b) On black top surface 650 Sq.m 1,300 Sq.m

7. Rolling premixed chips/bajri/Gravel -

a) In 19 mm (nominal) thick carpet 372 Sq.m 743 Sq.m
b) In 25 mm (nominal) thick carpet 325 Sq.m 650 Sq.m
c) In 32 mm (nominal) thick carpet 279 Sq.m 558 Sq.m
d) In 38 mm (nominal) thick carpet 232 Sq.m 465 Sq.m

N.B- In case of items not covered by the above or by any stipulation of a particular contract,
the limit will be as decided by the Engineer-in- Charge.

STATEMENT - II
For Petrol, Diesel or Steam Road Roller 6 Tonne or less.

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 The limits of works output to be allowed for petrol, diesel or steam rollers of 6-10 tonne or
less shall be 25% less than the limit for the corresponding items Statement - I above.

Amendment of clause 3 of additional Clauses in Page 16 of the West Bengal Standard Contract
Form No. 2911, 2911 (i), 2911 (ii) and on Form No. 2912 vide G.O. No. 5396 - A Dt. 15-05-76 in partial
Modification of the G.O. No. 33-A Dt.7-01-74.

Extra allowance may be the same per statement I in case of roller of 8-13 Tonne or above.

TAR AND BITUMEN

1. The contractor undertakes to make arrangements for the supervision of the work by the firm
supplying the tar or bitumen used.

2. The contractor shall collect the total quantity of tar or bitumen required for the work as per standard
formulae before the process of painting is standard and shall hypothecate it to the Engineer-in-charge
against money advanced by Government if any bitumen or tar remain unused on completion or the
work on account of lesser use of materials in actual execution for reasons other than authorised changes
of specification and abandonment of portion of work corresponding deduction equivalent to the cost of
unused material as determined by the Engineer-in-charge shall be made and the material returned to
the contractors. Although the materials are hypothecated to Government the contractor undertakes the
responsibility for their proper watch, safe custody and protection against all risks. The materials shall
not be removed from site of work without the consent of the Engineer-in-charge in writing.

20. ADDITIONAL CONDITIONS OF CONTRACT FOR

DEPARTMENTAL MATERIAL

(a) The value of materials supplied by the Department for use on the work shown in the
Schedule on page 11 of the contract form (West Bengal Form No.2911) in respect of items of worth for
which the contractor’s rates are inclusive of the cost such materials will be debited to him in his account
at the rates specified in this Schedule.

(b) Regarding materials in respect of items of work for which the contractor’s rates are not
inclusive of the cost of such materials, the contractor shall only act as custodian on behalf of the
Government and the value of such material will not be charged to him except under sub-clauses (f) and
(g) hereof.

(c) When the contract provides for use of certain specified materials to be supplied by the
Department, the contractor shall not obtain such materials from other sources, unless so authorised in
writing by the Engineer-in-Charge of the works.

(d) Materials supplied for a particular work or a part thereof shall not be used elsewhere except
with the written permission of the said Engineer-in-Charge.
(e) Materials shall be supplied to the contractor in such instalments as may be decided by the
said Engineer-in-Charge.

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 (f) The contractor shall be held responsible for any misuse, loss or damage of the materials
issued or handed over to him by the Engineer-in-Charge. In default the costs of such materials shall be
recovered from the contractor according to the terms of the provisions made in sub-clauses (g) and (h)
hereof.

(g) In the following cases, the materials issued or handed over to the contractor
shall be deemed to have been misused by him :

(a) Materials lost or damaged due to negligence on the part of the contractor and/or
defective storage by him;

(b) Materials used in excess of the requirements as shown in Statement III attached
herewith;

(c) Materials used without permission of the Engineer-in-Charge in temporary work (e.g.,
Coffer dams embankments shoring etc.) or in the contraction of contractor’s
godown, site office labour hutments etc.

The value of materials misused as above (in which case the decision of the Engineer-in-
Charge shall be final) shall be recovered at 50 per cent in excess of the highest of the following three
rates:

(i) Issue rate as specified in the contract.

(ii) Departmental stock rate at the time of recovery of value :
And
(iii) Market rate at the time of recovery value.

(h) In cases of loss or damage of materials issued or handed over to the contractor other than
under the circumstances mentioned in sub-clause (g) the materials so lost or damaged shall be replaced
by the Engineer-in-Charge as to the cost of the contractor and the certificate of the Engineer-in-Charge
as to the cost of replacement shall be final and binding on the contractor.

(i) Where so specified and in any case in respect of cement, steel and bituminous materials
supplied by the Department, a stock register shall be maintained by the contractor and the day to day
receipts issues and balance of such materials shall be shown therein. This register shall be produced by
the contractor to the Engineer-in- Charge or his representative whenever required for verification of
stock.

(j) Whenever asked for by the Engineer-in-Charge during the progress of work and also with the
final, the contractor shall submit to the former a statement showing-

(a) the total quantity of materials received by the contractor from the Deptt:
(b) consumption thereof item by item in the work; and
(c) the balance in hand.

(k) Whenever by computing the consumption of materials of any description in any item or group
of items of work requiring use of such materials-

Page 22 of 25
 (a) It is found that the contractor has used less materials than are required by the
specifications and/or are shown in Statement III attached herewith, the value of the
quantity of materials less used shall be recovered from the contractor at 5 (five) per
cent in excess of the issue rate or such materials. In such an event the contractor
shall not be entitled to claim or to receive the materials the cost of which has been
thus recovered; or
(b) it is found that the contractor has used any material in excess of the requirement,
the value of the material used in excess shall be recovered from the contractor as
provided in sub-clause (g) hereof ;

(c) provided that recovery of materials used less or in excess as indicated in paragraph
(a) and (b) of the sub-clause shall be subject to the decision of the Engineer-in-
Charge who may allow variation according to para I of Statement III.

ADDITIONAL CLAUSES
1. In case where the responsibility of despatch of stores rests with the suppliers but the freight
is payable by the purchaser, the supplier should despatch the stores by the most economical method
using the full wagon whenever it is possible and economical to do so, failing which the supplier will
render himself liable for the whole or part of any avoidable expenditure caused by such default. The
supplier should get in touch with the Purchase Officer concerned and in cases of despatch of stores
which are the property of the Defence Department at the time of despatch. The supplier may obtain the
advice of the ‘Movement Control Section’ Staff Officers or the Controller of Supplies of the stations
concerned.

2. The contractor will have to make his own arrangements for the carriage of materials.

3. “For all items of contract works requiring unskilled labour the contractors shall be bound to
employ unskilled local labour. The expression “local” shall mean and deem to mean the Anchal, the
Block, the Thana or the District of the State of West Bengal where the work will be executed. In cases of
non-availability of such unskilled local labour and of other difficulties experienced by the contractor in
recruiting such local labour, the contractor may, with the prior permission in writing of the Engineerin-
Charge of the work, recruit and employ unskilled labour from neighbouring areas of that District. In case
the work is in the border area of two districts and there is dearth of adequate number of labour from
the district where the work will be executed, labour may be recruited by the contractor from contiguous
areas of the other contiguous district. In case local labour will not be available even from the districts as
mentioned and when the exigency or progress of work so demands, the contractor may, with the prior
permission in writing of the said Engineer-in-Charge engage labour from the other districts of the State
of West Bengal and in case the same be not available then the contractor may, with the prior permission
of the said Engineer-in-Charge, employ imported labour of other states.

In case where the contractor fails to secure unskilled local labour or to engage
imported labour, the contractor shall employ labour locally recruited by Government or labour imported
by Government at the rate to be decided by the Superintending Engineer of the works concerned whose
decision as to the circumstances in which employment of such labour is of mutual advantage to
Government and the contractor, will be final and binding on the parties.

Page 23 of 25
 For items of contract jobs requiring skilled labour, the contractor shall have to employ at 70%
(seventy percent) of skilled labour locally. In case the contractor fails to recruit skilled local labour, the
contractor shall employ skilled labour locally secured by Government in the manner indicated above. For
bridge works, highly technical works of framed structural buildings, sanitary and plumbing works,
electrical works etc. involving skilled labour the contractor may with the prior permission in writing of
the Engineer-in-Charge to whom the full facts must be placed for permission, import and employ skilled
labour upto 30% (thirty percent) of the total requirement. In this case the expression “imported labour”
shall mean labour imported, primarily from other States and secondly from the distant districts of the
State of West Bengal.

4. Military credit notes will only be issued at the despatching station for materials which are the
property of Government at the time of despatch. Ordinary credit notes will be issued by this
Department at the receiving station to help contractors in taking delivery and the cost will be
recovered from the contractor’s bills.

Government Order No. 2809 (3) A dated 27th April, 1971. ADDITIONAL CONDITIONS OF CONTRACT FOR
DEPARTMENTAL MATERIALS

(a) The value of materials supplied by the department for use on the work shown in schedule in page II of the
contract form (West Bengal Form No. 2911) in respect of items of works for which the contractor’s rates
are inclusive of the cost of such materials will be debited to him in his account at the specified in
schedule.

(b) Regarding materials in respect of items of work which the contractors rates are not inclusive of the cost of
such materials the contractor shall only act as an custodian on behalf of the Government and the value of
such materials will not be charged to him except under Sub-Clause (f) and (g) thereof.

(c) When the contract provides for use of certain specified materials to be supplied by the department the
contractor shall not obtain such materials from other sources unless so authorized in writing by the
Engineer-in-charge of the works.

(d) Materials supplied for a particular work or a part there of shall not be used elsewhere except with the
written permission of the Engineer-in-charge.

(e) Material shall be supplied to the contractor in such installments as may be decided by the said Engineer-
in-charge.

(f) The contractor shall be held responsible for any misuse loss or damage of the materials issued or handed
over to him by the Engineer-in-charge. In default the cost of such materials shall be recovered from the
contractor according to the terms of the provisions made in sub-clauses (g) and (h) thereof.

(g) In the following cases the materials issued or handed over to the contractor shall be demanded to have
been misused by him.

(a) Materials lost or damaged due to negligence on the part of the contractor and/or defective storage by
him.

(b) Materials used in excess of the requirements as shown in consumption statement attached herewith..

Page 24 of 25
(c) Materials used without permission of the Engineer-in-charge in temporary works (e.g. coffer dams,
embankments shorting etc.) or in the construction of contractor godown site office, labour hutments etc.
The value of materials misused as above (in which case the decision of the Engineer-in-charge shall be
final) shall be recovered at 50 per cent in excess of the highest of the following three rates.

(i) Issue rates as specified in the contract.

(ii) Departmental stock rate at the time of recovery of value and

(iii) Market rate at the time of recovery of value.

(h) In cases of loss or damage of materials issued on handed over to the contractor other than under the
circumstances mentioned in Sub-Clause (g) the materials so lost or damaged shall be replaced by the
Engineer-in-charge as to the cost of replacement shall be final and binding on the contractor.

(i) Where so specified and in any case in respect of cement, steel and bituminous materials supplied by trie
department and stock register shall be maintained by the contractor and the day receipts, issues and
balance of such materials shall be shown therein. This register shall be produced by the contractor to the
Engineer-in-charge or the representative wherever required for verifications of stock.

(j) Whenever asked for by the Engineer-in-charge during the progress of the work and also with the final bill
the contractor shall submit to the former a statement showing.

(a) The total quantity of materials received by the contractor from the Deptt.

(b) Consumption thereof item by item in the work and

(c) The balance in hand.

(k) Whenever by completing the consumption of materials of any description in any item or group or items of
work requiring use of such materials:

(a) It is found that the contractor has used less materials than are required by the specifications and/or are
shown in consumption statement attached herewith, the value of the quantity of materials less used shall
be recovered from the contractor at 5 (five) per cent in excess of the issue rate of such materials the cost
of which. In such an event the contractor shall not be entitled to claim or to receive the materials the cost
of which has been thus recovered or.

(b) It is found that the contractor had used any materials in excess as indicated in paragraph (a) and (b) of Sub
clauses shall be subject to the decision of the Engineer-in-charge who may allow variation according to
Para I of consumption statement follow Consumption of different materials of construction of
corresponding contract item of work shall be computed on the basis of quantities shown in this table
subject to a variation plus/minus five per cent except in case of steel materials in respect of which the
variation shall be + percent Where however, the circumstances of work so require the Engineer-in-Charge
shall be competent to allow (for record and reasons) for a greater variation.

…………..……………………………..END…………………………………………..

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