CEBU DOCTORS' UNIVERSITY
College of Allied Medical Sciences - Medical Technology Department
MT 102: HEALTH INFORMATION SYSTEM
Complete the hands-on exercises using the Material Management Systems in the portal.
EXERCISE NO. 1
Using the MMS, submit the list of medical and nonmedical supplies that are currently available in the
hospital.
1. To access items and services, click on the "Items and Services" tab on the top left column of the
portal.
2. To view the medical supplies, click on the "Drugs and Medicines" tab.
3. To view the non-medical supplies, click on the "Supplies" tab.
EXERCISE NO. 2
Monitor expired medicines using the system.
To access the list of reports, press the "Report Manager" on the left column of the portal.
To access the expired drugs list, press the left most green icon beside the "Drugs and Medicine Expiry
Date Report".
a. You will be able to view the list of items, quantities, cost and the expiration dates.
EXERCISE NO. 3
The medical laboratory requested for the following items:
a. 50 pieces surgical gloves
b. 200 pieces of paracetamol
Use the MMS to create the purchase request. Place the order and receive the delivery.
Submit the delivery receipt report to your instructor using the portal.
1. Press the "Purchase Requisition" button.
2. To create a purchase request, press the "New" button.
3. Press the box near the "Requisition Form" to show a list of the departments.
4. Select a department from the drag down list.
5. Press the "Add" button to add items to the request.
6. Click on the box that corresponds an item to request for it.
a. A list will show up at the bottom half of the portal.
7. Type in the amount of items you requested.
8. When done, press the "Select" button below to confirm the items has listed.
9. Go over the list of items for any changes. Then press the "Save and Close" button to save and
document the request.
a. Upon saving, the details of the request document can be viewed on the table.
10. To access the purchase orders, press the corresponding button on the left column.
11. Click on the image at the bottom to view the requisition and acknowledge.
12. Click on the check box to select the request.
13. To approve the selected request, press the "Acknowledge" button.
14. Press the row of the document to view the contents.
15. Press the "Go" button to confirm the request.
16. Go over the purchase order details. Then, press the "Save and Close" button to submit the order
of the selected items.
a. Upon saving, you can view the details of the order document in the table.
17. To access delivery and receiving entries, press the corresponding button on the left column of
the portal.
18. Press the "New" button to view outstanding purchase orders.
19. Press the row of the purchase order to view the contents.
20. After going over the list of items and its quantities, press the "Select PO" button to confirm order.
21. View the details on the delivery and receiving report and then press the "Save and Close" button.
a. You can find the save details of the delivery document in the table.
22. To view the printed document for the delivery, press the "Print Delivery-Receiving Report"
button on the right column.
a. The report will show a simple list of items, quantities, cost and net amount.
EXERCISE NO. 4
View the inventory count for the items under the medical laboratory department and submit the
summary.
1. Access the physical counts by clicking the corresponding button on the left column.
2. Press the "Post Beginning Inventory Balance" button to create a purchase request.
3. Click on the box beside the department to show a list of departments.
4. Choose a department from the dropdown list.
5. Press the "Add" button to add items that have counted.
6. Tick on the box that corresponds to an item to record its physical count.
7. Type in the items' physical count.
8. Press the "Select" button at the bottom right of the form to confirm the items listed.
9. Go over the list of items for any changes and then click the "Save and Close" button to save and
document the physical count.
a. You can now see the save details of the physical count document in the table.
10. To view the printed document, press the "Print Physical Count Report" button at the right column.
a. The physical count report will show a simple list of items, its physical count, its system
count, its average cost, and its total amount.
