Request for Information (RFI)
RFI No. 0
Auto-populated with the number entered in the FI No. field.
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Document Purpose:
RFI
Title: RFI No.: Enter the Request for
Enter a Information tracking number.
brief Refer to the RFI Log for the
name next sequential number to use. 0
for use The number entered in the field
as will auto-populate in the header
referenc of this document.
e.
Date RFI initiated:
Select the date
Date Response Requested
this RFI is
by: Select the date by which
initiated by
the CA is requested to
Contractor to the
respond to the RFI. Click to
CA. Click to
select the date from the
select the date
drop-down calendar.
from the drop-
down calendar.
Date Response Issued:
Select the date that the CA
issued the response. Click to
select the date from the
drop-down calendar.
Project
Name: Enter
the subject d
contract
name in full.
Submitted To:
Contract Administrator
(CA): The Contract
Administator (CA) may Consultant Ref.
be a City Staff or an No. The
external person Reference
representing a third- Number used by
party company having the Consultant for
delegated authority to their filing/records
administer the contract. purpose.
Enter the na,e of the
CA.
Company/Dept.:If CA is Tender No. Enter
third-party company, the Tender
enter the company Number used to
Request for Information (RFI) Page 1 of 3
V2.0
Request for Information (RFI)
RFI No. 0
Auto-populated with the number entered in the FI No. field.
identify the Tender
of the subject
Contract as issued
name. IF CA is City
by the City of
Staff, enter the
Winnipeg
reporting department.
Materials
Management
Division.
Requested By: For CA Use
Name:
Enter
the
name of
the
contact
City File No.: Enter
person
the City File
having
Number assigned
delegate
by the department
d
for this project.
authority
to
represe
nt the
contract
or.
Project ID: Enter
the City-issued
Title: Project ID which
Enter represents the
the title Capital Funding
of the Source to the
contract subject Contract.
or The Project ID can
position. be found on the
Capital Budget
Sheet.
Compan Project Record
y: Enter Index No.: Enter
the the City-issued
Legal Project Record
Busines Index Number.
s Name Refer to PMM
of the Section 5.8.8
Contract Project Record
or Index (PRI).
Email:: Purchase Order
Enter No.: The City-
the issued number
Request for Information (RFI) Page 2 of 3
V2.0
Request for Information (RFI)
RFI No. 0
Auto-populated with the number entered in the FI No. field.
assigned to the
Contractor which
requesto authorizes billing
r`s email for work delivered
within the subject
Contract.
Request/Question: (to be completed by Contractor)
Identify the specific information needed, and provide pertinent context or background. If applicable, state
any anticipated project risk or impact associated with the request. Make reference to relevant Contract
drawing number(s), Specification(s) or Contract clause(s).
Answer/Response: (to be completed by Contract Administrator)
Establish a response based on consultation with an appropriate project contact or resource. If it is
ascertained that the Request for Information may result in a material impact to the project in terms of
scope, cost or time, advise if a Proposed Change Notice (PCN) must be initiated. If the response
involves providing the contact information of other parties, include said parties in the distribution.
Attachment(s): Enter the title(s) of the attached documents, or enter “0” if none.
Distribution (to be completed by Contract Administrator) List of personnel to forward the document to.
Once completed, this document should be distributed in PDF format to ensure no changes are made.
Contract Administrator
Contractor
City Project Manager
Other:
Request for Information (RFI) Page 3 of 3
V2.0
