Pakistan International School, Jubail
1st Term Exam 2023, Academic Session 2024-2025
Subject: English
Definition of a Formal Letter
Formal Letters, also called Business Letters or Professional Letters, are letters that are written
in a strict and specific format. Formal letters are naturally much more formal in style than
informal/friendly letters. Formal letters can be written for a number of reasons such as,
to express your concerns while working in a professional setup
to provide official information across your workspace
to order goods, to apply for employment, etc.
to the Editor of a newspaper addressing the problems faced by various groups of
people in different areas, etc.
Types of Formal Letters
There are different types of formal letters, as discussed, and they can generally be labelled
under the following terms:
Business Letters
Letters of Application
Letters to Newspapers
Pakistan International School, Jubail
1st Term Exam 2023, Academic Session 2024-2025
Letter to the publisher ordering books for your store
Name XYZ
Examination Hall,
City A.B.C.
20th August, 2019
The Manager
Zack Publishing House
City A.B.C.(Lahore)
Subject: Requirement of new books
Dear Sir,
I have received the books that you sent last week. The books are in perfect condition, and
they were delivered on time. Owing to the great service rendered, I would like to order more
books that would be a great addition to the wide range of books available at my library. Given
below is a list of books that I would like to purchase:
Title of the Book Author No. of Copies
Wuthering Heights Emily Bronte 3
Treasure Island R L Stevenson 2
A Brief History of Time Stephen Hawking 4
Surely You’re Joking, Mr. Feynman! Richard Feynman 2
I shall be grateful if you could send me copies of these books as mentionedS as early as
possible to the address given.
Thank you in advance.
Yours faithfully,
Signature
XYZ
Pakistan International School, Jubail
1st Term Exam 2023, Academic Session 2024-2025
Formal Apology Letter for Delivery of Damaged Products
XYZ
Examination Hall, (Address)
City ABC.
10/01/2022
XYZ (NAME OF THE PERSON YOU ARE WRITING)
10/227, Jagathala Road (Address)
City ABC.
Subject: Apology for delivery of damaged goods
Respected Sir,
I have been informed that the LED indicators you bought were not working properly. You had
mentioned that there was a problem with the wiring connection. We regret the inconvenience
caused. We can replace it for you at the earliest once you return it to us (to the above-
mentioned address).
Thank you
Yours sincerely,
Signature
XYZ
Pakistan International School, Jubail
1st Term Exam 2023, Academic Session 2024-2025
School Character Certificate Application Letter Sample
Examination Hall,
City ABC.
12/01/2022
The Principal
Pakistan International School,
City ABC.
Subject: Request for a Character and Conduct Certificate
Dear Sir,
I am the father of ……………….., a student of Class VII in your prestigious institution. I have
been transferred to Riyyad (city), and I have decided to take my family along with me as it is a
permanent position.
I have applied to various schools in Riyyad (CITY NAME)as I am not sure of the exact work
location yet. It would be necessary to submit a Transfer Certificate and a Character and
Conduct Certificate at the time of joining.
I would like to highlight that my daughter has maintained good grades throughout the years.
We would be much obliged if you could issue the said documents at the earliest.
We will be moving to Riyyad (city) on the 18th of March, 2024 (date). So, I request you to
kindly issue the Transfer Certificate and the Character and Conduct Certificate on or before
the 15th of January, 2024.
Thank you very much.
Yours faithfully,
Signature of the sender
XYZ
Father of ……….. (Class VII, Roll No. 36)
Attached documents:
Copy of School ID card
