SECTION 7: BIDDING FORMS
Important Notes:
1. All lines in the forms should be filled out correctly.
2. The forms listed as mandatory should be submitted otherwise UNDP reserves the
right to reject the bid.
Form A: Bid
Confirmation Form B:
Checklist
Form C: Bid Submission
(MANDATORY)
Form D: Bidder Information
(MANDATORY)
Form E: Joint Venture / Consortium / Association Information (MANDATORY IF
APPLICABLE) when offer based on JV
Form F: Eligibility and Qualification (MANDATORY)
Form G: Technical Bid Form H: Price Schedule
(MANDATORY)
Form I: Bid Security (NOT Required)
FORM A: BID CONFIRMATION
Please acknowledge receipt of this ITB by completing this form and returning it by email
to the address, and by the date specified, in the Letter of Invitation.
To: Insert name of contact person Email: Insert contact person’s email - do not
enter secure bid email address
From: Insert name of bidder
Subject Invitation to Bid UNDP-IRQ-01315- Construction of a 6 classroom school in
Hamediya village, Sub of Namrud Ninawa Governorate
Check the
Description
appropriate
box
☐ YES, we intend to submit a bid.
NO. We are unable to submit a competitive offer for the requested
☐
goods/works/services at the moment
If you selected NO above, please state the reason(s) below:
Check applicable Description
☐ The requested goods/services are not within our range of supply
We are unable to submit a competitive offer for the requested products at
☐
the moment
☐ The requested products are not available at the moment
☐ We cannot meet the requested specifications
☐ We cannot offer the requested type of packing
☐ We can only offer FCA prices
☐ The information provided for bidding purposes is insufficient
☐ Your ITB is too complicated
☐ Insufficient time is allowed to prepare a bid
☐ We cannot meet the delivery requirements
We cannot adhere to your terms and conditions e.g. payment terms,
☐
request for performance security, etc.. Please provide details below.
☐ Sustainability criteria/requirements are too stringent (if applicable)
☐ We do not export
☐ We do not sell to the UN
☐ Your volume is too small and does not meet our order quantity
☐ Our production capacity is currently full
☐ We are closed during the holiday season
☐ We had to give priority to other clients’ requests
☐ We do not sell directly but through distributors
☐ We have no after-sales service available
☐ The person handling the bids is away from the office
☐ Other (please provide reasons below):
Further information: Click or tap here to enter text.
☐ We would like to receive future ITBs for this type of goods
☐ We don’t want to receive ITBs for this type of goods
Questions to the bidder concerning the reasons for NO BID should be addressed to Click or
tap here to enter text. phone Click or tap here to enter number., email Click or tap here to
enter text..
FORM B: CHECKLIST
This form serves as a checklist for preparation of your bid. Please complete the returnable
bidding forms in accordance with the instructions and return them as part of your bid
submission: No alteration to the format of forms shall be permitted and no substitution
shall be accepted.
Before submitting your bid, please ensure compliance with the instructions in Section 2:
Instructions to Bidders and Section 3: Data Sheet.
Technical bid:
Have you duly completed all the returnable bidding forms?
Form C: Bid Submission ☐
Form D: Bidder Information ☐
Form E: Joint Venture/Consortium/Association Information if ☐
applicable
Form F: Eligibility and Qualification ☐
Form G: Technical Bid/Bill of Quantities ☐
Form G: Technical Bid/Bill of Quantities ☐
Form I: Bid Security ☐
Have you provided the required documents to establish
☐
compliance with the evaluation criteria in Section 4?
Have you provided the required documents in support of Form
☐
D: Bidder Information?
Price Schedule:
Form H: Price Schedule ☐
BOQ duly completed and stamped ☐
BOQ duly completed in excel format ☐
FORM C: BID SUBMISSION
Name of Bidder: [Insert Name of Bidder] Date: Select date
Invitation to Bid UNDP-IRQ-01315- Construction of a 6 classroom school in Hamediya
ITB reference:
village, Sub of Namrud Ninawa Governorate
We, the undersigned, offer for Construction of a 6 classroom school in Hamediya village,
Sub of Namrud Ninawa Governorate in accordance with your Invitation to Bid No. UNDP-IRQ-
01315 and our Bid. We hereby submit our Bid, which includes this Technical Bid and Price
Schedule.
Our attached Price Schedule is for the sum of [Insert amount in words and figures and indicate currency].
We hereby declare that our firm, its affiliates or subsidiaries or employees, including any JV/Consortium
/Association members or subcontractors or suppliers for any part of the contract:
a) is not under procurement prohibition by the United Nations, including but not limited to
prohibitions derived from the Compendium of United Nations Security Council Sanctions
Lists;
b) have not been suspended, debarred, sanctioned or otherwise identified as ineligible
by any UN Organization or the World Bank Group or any other international Organization;
c) have no conflict of interest in accordance with Instruction to Bidders Clause 4;
d) do not employ, or anticipate employing, any person(s) who is, or has been a UN staff
member within the last year, if said UN staff member has or had prior professional dealings
with our firm in his/her capacity as UN staff member within the last three years of service
with the UN (in accordance with UN post- employment restrictions published in
ST/SGB/2006/15);
e) have not declared bankruptcy, are not involved in bankruptcy or receivership proceedings,
and there is no judgment or pending legal action against them that could impair their
operations in the foreseeable future;
f) undertake not to engage in proscribed practices, including but not limited to corruption,
fraud, coercion, collusion, obstruction, or any other unethical practice, with the UN or any
other party, and to conduct business in a manner that averts any financial, operational,
reputational or other undue risk to the UN and we embrace the principles of the United
Nations Supplier Code of Conduct and adhere to the principles of the United Nations Global
Compact.
We declare that all the information and statements made in this Bid are true and we accept that
any misinterpretation or misrepresentation contained in this Bid may lead to our disqualification
and/or sanctioning by the UNDP.
We offer to supply the goods and related services in conformity with the Bidding documents, including
the UNDP General Conditions of Contract and in accordance with the Schedule of Requirements and
Technical Specifications.
Our Bid shall be valid and remain binding upon us for the period specified in the Bid Data Sheet.
We understand and recognize that you are not bound to accept any Bid you receive.
I, the undersigned, certify that I am duly authorized by [Insert Name of Bidder] to sign this Bid and
bind it should UNDP accept this Bid.
Name:
Title:
Date:
Signature: [official stamp of the Bidder]
Invitation to Bid UNDP-IRQ-
01241
Bidder Declaration: on behalf of our firm, its affiliates, subsidiaries and employees,
including any JV / Consortium / Association members or subcontractors or suppliers for
any part of the contract.
Yes No
☐ ☐ Requirements and Terms and Conditions: I/We have read and fully understand the
ITB, including the ITB Information and Data Sheet, Schedule of Requirements, the General
Conditions of Contract and any Special Conditions of Contract. I/we confirm that the
bidder agrees to be bound by them.
☐ ☐ I/We confirm that the bidder has the necessary capacity, capability and necessary
licenses to fully meet or exceed the requirements and will be available to deliver
throughout the relevant contract period.
☐ ☐ Ethics: In submitting this bid I/we warrant that the bidder: has not entered into any
improper, illegal, collusive or anti-competitive arrangements with any competitor; has
not directly or indirectly approached any representative of the buyer (other than the
point of contact) to lobby or solicit
information in relation to the ITB; has not attempted to influence, or provide any form of
personal inducement, reward or benefit to any representative of the buyer.
☐ ☐ I/We confirm to undertake not to engage in proscribed practices, or any other unethical
practice, with the UN or any other party, and to conduct business in a manner that averts
any financial, operational, reputational or other undue risk to the UN and we have read
the United Nations Supplier Code of Conduct :[Link]
supplier-code-conduct and acknowledge that it provides the minimum standards
expected of suppliers to the UN.
☐ ☐ Conflict of interest: I/We warrant that the bidder has no actual, potential or perceived
conflict of Interest in submitting this bid, or entering into a contract to deliver the
requirements. Where a conflict of interest arises during the ITB process the bidder will
report it immediately to the Procuring
Organisation’s Point of Contact.
☐ ☐ Prohibitions, Sanctions: l/We hereby declare that our firm, ultimate beneficial owners,
affiliates or subsidiaries or employees, including any JV/Consortium members or
subcontractors or suppliers for any part of the contract is not under procurement
prohibition by the United Nations, including but not limited to prohibitions derived from
the Compendium of United Nations Security Council Sanctions Lists and have not been
suspended, debarred, sanctioned or otherwise identified as ineligible by any
UN Organization or the World Bank Group.
☐ ☐ I/We do not employ, or anticipate employing, any person(s) who is, or has been a UN staff
member within the last year, if said UN staff member has or had prior professional
dealings with our firm in his/her capacity as UN staff member within the last three years of
service with the UN (in accordance with UN post-employment restrictions published in
ST/SGB/2006/15);
☐ ☐ Bankruptcy: l/We have not declared bankruptcy, are not involved in bankruptcy or
receivership
proceedings, and there is no judgment or pending legal action against them that could
impair their operations in the foreseeable future.
☐ ☐ Bid Validity Period: I/We confirm that this bid, including the price, remains open for
acceptance for the bid validity period.
☐ ☐ I/We understand and recognize that you are not bound to accept any bid you receive and
we certify that the goods offered in our bid are new and unused.
☐ ☐ By signing this declaration, the signatory below represents, warrants and agrees that
he/she has been authorised by the Organisation/s to make this declaration on its/their
behalf.
Name:
Title:
Date:
Signature: [ official stamp of the bidder]
FORM D: BIDDER INFORMATION
Legal name of Bidder [Complete]
Legal address [Complete]
Year of registration [Complete]
Bidder’s Authorized Name and Title: [Complete]
Representative Information Telephone numbers: [Complete]
Email: [Complete]
Are you a UNGM registered ☐ Yes ☐ No If yes, [insert UNGM vendor number]
vendor?
Are you a UNDP vendor? ☐ Yes ☐ No If yes, [insert UNDP vendor number]
Countries of operation [Complete]
No. of full-time employees [Complete]
Quality Assurance [Complete]
Certification (e.g. ISO 9000 or
Equivalent) (If yes, provide a
Copy of the valid Certificate):
Does your Company hold any [Complete]
accreditation such as ISO 14001
or ISO 14064 or equivalent
related to the environment? (If
yes, provide a Copy of the valid
Certificate):
Does your Company have a [Complete]
written Statement of its
Environmental Policy? (If yes,
provide a Copy)
Does your organization [Complete]
demonstrates significant
commitment to sustainability
through some other means, for
example internal company
policy documents on women
empowerment, renewable
energies or membership of
trade institutions promoting
such issues
Is your company a member of [Complete]
the UN Global Compact
Contact person that UNDP may Name and Title: [Complete]
contact for requests for Telephone numbers: [Complete]
clarifications during Bid Email: [Complete]
evaluation
Please attach the 1. Duly completed, signed, and stamped BOQ. Bidder should
following documents: provide BOQ in PDF duly signed and stamped and in Excel
format.
2. Company Profile
3. Certificate of Incorporation/ Business Registration
4. List and value of projects performed for the last 7 years, plus
client’s contact details who may be contacted for further
information on those contracts.
5. Statement of Satisfactory Performance from the Top two (2)
Clients on similar work completed during the last 7 years.
6. Detailed CVs of key personnel as per the ITB’s requirement.
7. Confirmation of the required equipment as per the ITB’s
requirement.
8. Implementation timetable as per the requirement.
9. Audited Financial Statement (Income Statement and Balance
Sheet) including Auditor’s Report for years (2018-2019,2020,
2021, 2022 and 2023).
10. List and value of ongoing projects together with completion
ratio with UNDP and other national/multi-national
organizations.
11. Confirmation on warranty 1 year
12. Form A: Bid Confirmation
13. Form B: Checklist
14. Form C: Bid Submission
15. Form D: Bidder Information
16. Form E: Joint Venture/Consortium/Association
Information (if applicable)
17. Form F: Eligibility and Qualification
18. Form G: Technical Bid
19. Form H: Price Schedule
20. Signed Compliance sheet
21. Catalogues for the offered items
UNDP reserves the right to reject bids which do not contain
the above requested documents.
FORM E: JOINT VENTURE/CONSORTIUM/ASSOCIATION INFORMATION
Name of bidder: Click or tap here to enter text. Date: Click or tap to enter a
date.
ITB reference: Invitation to Bid UNDP-IRQ-01315- Construction of a 6 classroom school in
Hamediya village, Sub of Namrud Ninawa Governorate
To be completed and returned with your bid if the bid is submitted as a Joint
Venture/Consortium/Association.
No Name of Partner and contact Proposed proportion of
information responsibilities
(address, telephone numbers, fax numbers, (in %) and type of goods, works
e-mail address) and/or services to be
performed
1 Click or tap here to enter text. Click or tap here to enter text.
2 Click or tap here to enter text. Click or tap here to enter text.
3 Click or tap here to enter text. Click or tap here to enter text.
Name of leading partner
(with authority to bind the JV,
Consortium, Association during the Click or tap here to enter text.
ITB process and, in the event a
Contract is awarded, during
contract execution)
We have attached a copy of the below referenced document signed by every partner, which
details the likely legal structure of and the confirmation of joint and severable liability of the
members of the said joint venture:
☐ Letter of intent to form a joint venture OR ☐ JV/Consortium/Association agreement
We hereby confirm that if the contract is awarded, all parties of the Joint
Venture/Consortium/Association shall be jointly and severally liable to Click or tap here to
enter text for the fulfilment of the provisions of the Contract.
Name of partner:
Name of partner:
Signature: Signature:
Date: Date:
Name of partner:
Name of partner:
Signature: Signature:
Date: Date:
FORM F: ELIGIBILITY AND QUALIFICATION FORM
Name of bidder: Click or tap here to enter text. Date: Click or tap to enter a
date.
ITB reference: Invitation to Bid UNDP-IRQ-01315- Construction of a 6 classroom school in Hamediya
village, Sub of Namrud Ninawa Governorate
If JV/Consortium/Association, to be completed by each partner.
History of Non- Performing Contracts
☐ No non-performing contracts during the last 3 years
☐ Contract(s) not performed in the last 3 years
Year Non- Contract Identification Total Contract Amount
performed (current value in IQD)
portion of
contract
Name of Client:
Address of Client:
Reason(s) for non-performance:
Litigation History (including pending litigation)
☐ No litigation history for the last 3 years
☐ Litigation History as indicated below
Year Amount in Contract Identification Total Contract Amount
of dispute (state currency)
disput (state
e
currency)
Name of Client:
Address of Client:
Matter in dispute:
Party who initiated the dispute:
Status of dispute:
Party awarded if resolved:
Previous Relevant Experience
Please list only previous similar assignments successfully completed in the last 7 years. List
only those assignments for which the bidder was legally contracted or sub-contracted by the
Client as a company or was one of the Consortium/JV partners. Assignments completed by
the bidder’s individual experts working privately or through other firms cannot be claimed
as the relevant experience of the bidder, or that of the bidder’s partners or sub-consultants,
but can be claimed by the Experts themselves in their CVs. The bidder should be prepared to
substantiate the claimed experience by presenting copies of relevant documents and
references if so requested.
Project Client & Contra Period Types of activities
name & Referen ct of undertaken and role
Country of ce Value activity (Contractor, sub-
Assignment Contact and contractor or consortium
Details status member)
Bidders may also attach their own Project Data Sheets with more details for assignments above.
☐ Attached are the Statements of Satisfactory Performance from the Top 2 (two) Clients or more.
Financial Standing
Annual Turnover for the last 5 Year 2018 Currency Amount
years
Year 2019 Currency Amount
Year 2020 Currency Amount
Year 2021 Currency Amount
Year 2022 Currency Amount
Year 2023 Currency Amount
Latest Credit Rating (if any),
indicate the source and date.
Financial Historic information for the last 5 years
information (in
IQD equivalent)
Information from Balance Sheet
Total Assets (TA)
Total Liabilities (TL)
Current Assets (CA)
Current Liabilities (CL)
Information from Income Statement
Total / Gross
Revenue (TR)
Profits Before
Taxes (PBT)
Net Profit
Current Ratio (current
assets/current liabilities)
☐ Attached are copies of the audited financial statements (balance sheets, including all
related notes, and income statements) for the years required above complying with the
following condition:
a) Must reflect the financial situation of the Bidder or party to a JV, and not sister or parent
companies;
b) Historic financial statements must be audited by a certified public accountant;
c) Historic financial statements must correspond to accounting periods already
completed and audited. No statements for partial periods shall be accepted.
FORM G: TECHNICAL BID
Name of Bidder: [Insert Name of Bidder] Date: Select date
Invitation to Bid UNDP-IRQ-01315- Construction of a 6 classroom school in Hamediya village,
ITB reference:
Sub of Namrud Ninawa Governorate
The Bidder’s Bid should be organized to follow this format of the Technical Bid. Where the
bidder is presented with a requirement or asked to use a specific approach, the bidder must
not only state its acceptance, but also describe how it intends to comply with the
requirements. Where a descriptive response is requested, failure to provide the same will be
viewed as non-responsive.
SECTION 1: Bidder’s qualification, capacity and expertise
1.1 Top (three or more) Projects implemented during the last 07 years:
Project Description Client Amou Year of % Performan
nt in Completi Completed ce
IQD on Evaluatio
n
1.2 Current on-going commitments (if any with UNDP & Other Clients);
Project Client Name Amount in IQD Completion RatioAnticipated date
Description of Completion
SECTION 2: Scope of Supply, Technical Specifications, and Related Services
This section should demonstrate the Bidder’s responsiveness to the specification by identifying
the specific components proposed, addressing the requirements, as specified, point by point;
providing a detailed description of the essential performance characteristics proposed; and
demonstrating how the proposed bid meets or exceeds the requirements/specifications. All
important aspects should be addressed in sufficient detail.
2.1 Implementation plan including a Gantt Chart or Project Schedule indicating the detailed
sequence of activities that will be undertaken and their corresponding timing.
2.2 Explain whether any work would be subcontracted, to whom, how much percentage of
the requirements, the rationale for such, and the roles of the proposed sub-contractors
and how everyone will function as a team.
Description Yes/No If Yes, please provide
details
Please confirm if any part of
the works will be
subcontracted
SECTION 3: Management Structure and Key Personnel
3.1 Describe the overall management approach toward planning and implementing the
project. Include an organization chart for the management of the project describing the
relationship of key positions and designations. Provide a spreadsheet to show the
activities of each personnel and the time allocated for his/her involvement.
3.2 Provide CVs for key personnel that will be provided to support the implementation of
this project using the format below. CVs should demonstrate qualifications in areas
relevant to the scope of goods and/or services.
Format for CV of Proposed Key Personnel
Name of Personnel [Insert]
Position for
[Insert]
this
assignment
Nationality [Insert]
Language proficiency [Insert]
[Summarize college/university and other specialized education of personnel
member, giving names of schools, dates attended, and
Education/
Qualification degrees/qualifications obtained.]
s [Insert]
[Provide details of professional certifications relevant to the scope of goods
and/or services]
Professional
Name of institution: [Insert]
certifications
Date of certification: [Insert]
[List all positions held by personnel (starting with present position,
list in reverse order), giving dates, names of employing
organization, title of position held and location of employment. For
Employment Record/ experience in last five years, detail the type of activities performed,
Experience degree of responsibilities, location of assignments and any other
information or professional experience
considered pertinent for this assignment.]
[Insert]
[Provide names, addresses, phone and email contact information for two
(2) references]
References Reference 1:
[Insert]
Reference 2:
[Insert]
I, the undersigned, certify that to the best of my knowledge and belief, the data provided above
correctly describes my qualifications, my experiences, and other relevant information about
myself.
Signature of Personnel Date (Day/Month/Year)
FORM H: PRICE SCHEDULE
Name of Bidder: [Insert Name of Bidder] Date: Select date
Invitation to Bid UNDP-IRQ-01315- Construction of a 6 classroom school in Hamediya
ITB reference:
village, Sub of Namrud Ninawa Governorate
ATTENTION: BOQ ATTACHED SEPARATELY as Annex 2–Bill of
Quantities
The Bidder is required to prepare the Price Schedule following the below
format. The Price Schedule must include a detailed cost breakdown of all
goods and related services to be provided. Separate figures must be
provided for each functional grouping or category, if any.
Completion Period: within 240 Calendar days
Agree: Yes No
Compliance with the requested specifications
Agree: Yes No
Compliance with UNDP general terms and
conditions Agree: Yes No
Any estimates for cost-reimbursable items, such as travel of experts and
out-of-pocket expenses, should be listed separately.
(Note: Local companies must submit bids in IQD)
Currency of the Bid:
[Insert Currency]
Price Schedule (Must be filled correctly)
Item Description UOM Quantity Unit Price Total Price
#
GRAND TOTAL
Name of Bidder:
Authorised signature:
Name of authorised signatory:
Functional Title:
