Email letter writing
Sample 1
1. Write a letter to the principal seeking permission for an industrial visit.
From: [email protected]
To: [email protected]
Subject line: Permission for IV trip
Respected Sir,
I am a first-year student in the Department of EEE at Loyola-ICAM College of Engineering
and Technology. I am writing this letter on behalf of 63 students from the Department of EEE
in order to seek your permission for an industrial visit to XY Company. Our core subjects
require a lot of industrial visits and project analysis with both theoretical and practical
knowledge as well. We will be pleased if we are permitted an industrial visit between 26th and
30th December 2023. This visit might help us attain good knowledge in our core fields and
make it easy for us to understand the practical workings of machinery, gain insights into the
real working environment, workstations, and systems, and interact with highly trained and
experienced personnel.
We hope that we will get the opportunity to take up the IV. In this regard, we as a whole ensure
that we will definitely maintain the decorum at the place as we adhere to the rules of our
institution as well as to the regulations of the company.
We eagerly anticipate your positive response.
Sincerely,
Your name
Class/year/name of the college
Sample 2
2. Write a letter to the XY company manager to seek permission to visit their
company for an industrial visit.
From: [email protected]
To: [email protected]
Subject line: Request for Permission for Industrial Visit
Respected Madam/Sir,
I am XX, class representative from the department of CSE at Loyola-ICAM College of
Engineering and Technology, Chennai. On behalf of the college management, I take this
privilege to seek your permission for the proposed visit to your industrial company. There are
a total of 64 students from the CSE Department who wish to take a look at your industrial
processes and facilities in your company. The team will be accompanied by teachers and staff
to guide the students in learning about your industry. Further, it is also requested that your staff
be made available to explain in detail your processes. It will be a great privilege if you permit
us to visit your company. Thereby, we may acquire practical knowledge, working methods,
and employment practices. This exposure would probably help us develop our future careers
and job prospects. We are sure that this will be a great opportunity for your industry to help the
young generation learn about the industrial sector, where you are contributing much to its
credibility.
During the visit, we are keen to observe the [specific processes/machinery/operations] and
learn about the latest advancements in the field. We believe that this visit will greatly contribute
to our academic and professional development.
We assure you that our visit will be conducted with the utmost respect for your company’s
policies and regulations. We will comply with all safety guidelines and instructions provided
by your staff during our visit.
To facilitate the necessary arrangements, we kindly request your permission for this visit. If
there are any specific requirements or procedures that we need to follow, please let us know in
advance. Additionally, if there are any forms or documentation needed from our end, please
inform us at your earliest convenience.
We are excited about the prospect of visiting [Company Name] and sincerely hope that you
will grant us permission for this educational opportunity. We are confident that the insights
gained from this visit will significantly contribute to our academic and professional growth.
Thank you for considering our request. We look forward to your positive response.
Sincerely,
[Your Name]
Class/year
College name
