Section A
PERFORMANCE APPRAISAL FOR EXECUTIVES IN THE
SRI LANKA PORTS AUTHORITY
Appraisal Period : From : 08/08/2023 To :
07/08/2024
Name of Appraise : K. Sulakxan
Designation : Design Engineer Com .No. :
556845
Division : Planning & Development Section:
ECT Phase II – Project Office
Date of appointment to the present post: 08/08/2022
Name & designation of immediate Executive Officer:
Job Expectations (To be filled by Appraisee)
Goals of the Major Goals of the Employee Progre
Tas Expected Targets/
Unit/ Section/ (Key work responsibilities) ss
k objectives
Division
1 Review of the Review and comment the shop drawings
contractor’s according to the design drawing.
design related Provide the suitable drawing/ 90 %
documents. Review the design related construction documents to construction.
proposal documents.
2 Clarify design related Clarify the contractor’s design queries. Support to execution team
issues. achieve the progress. 80 %
Attend the design meetings and prepare
the meeting minutes.
3. Review the construction
modification at the site.
Check and review the site modification Maintain the quality and 80 %
according to drawing and design aspects. standard detailing practices at
construction.
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Section B-These factors are directly related to the outputs of the job: section
A – Job Expectations
more
Need
Below
Meet
Exceed
Comments on Answer
5- State an example
4- State an example
Job achievement
3-
&
Need
2- What required on
job related factors
1- Improving?
-
or, if not applicable,
-
state N/A
2-
5
4
3
1
Managing People
1.Develop, evaluate and inspire people to
achieve organizational goals Provide the design related
input/clarification to
improve the construction
2. Managing people effectively in order to progress.
achieve performance goals
Arrange the effective
meetings and solve design
related clarification.
Job Knowledge / Technical Skills
3. Keeps current knowledge about industry Update the knowledge of
developments latest standards and
design related software.
4. Displays a high level of technical Discussion with
competence in job area construction personal and
implement the detailing
according design.
Managing Resources
5. The contribution for management of Manage the draughts men
resources by enhancing efficiency and and make sure produce the
productivity drawings in certain time
frame.
6. Actively promotes and encourages
practices that save organizational Increase the usage of the
resources and minimize wastages digital platforms to share
drawing and documents
and reduce the paper
2
usage.
Problem Solving
7. Strategically handles problem Solve the site design issues
situations and help to resolve staff to help construction
problems on work related matters activities.
8. Is the Management satisfied for the
duration that utilized for resolving issues Manage design issues
in the Division? within reasonable
timeframe.
Decision Making
9. Exhibits sound judgment when making Review & ensure the shop
decisions drawing with design
drawings.
10. Take timely decisions Discuss & clarify the design
queries within time frame.
11. Maintain confidentiality &
trustworthiness of management Maintain the drawings &
decision documents in proper
secure way.
Strategic Planning and organizing
12 Introduce new methodologies Evaluate the site issues &
beneficial to the organization provide technical support.
13. Sets realistic goals and is responsible Arrange meeting with
for meeting them contractor’s design team &
set the goals.
Develop design alternative
14. Plan and organize work effectively and according site condition to
display initiatives achieve targets.
Quality Improvement
Collaborate with discipline
15. Ensures that work performed in the engineers to ensure
Division with accuracy and high quality coordinated design.
Share the revised drawings
3
and approved shop
drawings to construction
16. Ensures careful work habits that team.
comply with safety requirements in the
Division Ensure the construction
team is using the correct
drawings.
17. Apply Code of Good Governance
Maintain the quality of
drawings according to the
standards.
18. Seeks to continually improve
processes and work methods Participate in monthly
meeting and solve the
issues as soon as possible.
Communication
Increase the usage of the
19. Communicates and presents digital platform to share
information to the right person at the the data /drawing to
right time reduce the delay in
communication.
20. Displays effective negotiation skills Effectively communicate
with both suppliers, customers and with contractor and solve
internal staff the issues without delay.
Leadership
21. Is a positive role model for Guide the subordinates
subordinates? with your guidance.
22. Is adaptable and willing to accept new Adopt process with project
challenges situations and solve the
challenges.
23. Motivates staff to perform better in all
areas
Discuss with staffs
regularly and give the
credits for their work.
Interpersonal Relations/Team Work
4
24. Strives to motivate and develop good arrange regular
relations with relevant parties meetings/discussion with
relevant parties to improve
the effective
communication and
relationship.
25. Ensure teamwork and co-operation
among staff Involve in brainstorm
sessions with staff to
improve the co-operation.
Service Focus
26. Places high priority on achieving Prioritize the tasks
customer satisfaction (both internal and according to the
external customers) requirement and finish
accordingly.
27. Ensure to deliver a high quality service
Provide the details clearly
and accurately with
standards.
Development of Others (Subordinates)
28. Delegates responsibilities to Share the workload with
subordinates effectively subordinates and monitor
their works.
29. Demonstrates an interest in the career Share the knowledge and
development of staff motivate the staffs to
update their knowledge.
Train the new recruiters
30. Is prepared to train new recruiters and and trainees according the
less skilled staff? industry standards.
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Section C
State appraisee’s savings of leave entitlement late concessions within the period of
evaluation.
(To be filled by Leave Clerk)
Approved No- Late
Year Casual Annual Sick No-Pay
Pay
Disciplinary Actions if any within the period of evaluation
Year & Date of Nature of Misconduct Punishment and the
Disciplinary Action present status
Commendations by Chairman within the period of evaluation
Year & Date of
Nature of Commendation
Commendation
……………………………………. …………………..
Divisional Administrative Officer
Date
Evaluation Formula
Formula Score
Total Score Total Scores X 100
Number of Questions
Answered X 5
6
Total Score
Exceed Meet Need Need Below
Mark Expecta Expect Improve more Expecta
s tions ations ments Improve tions
(100-91) (90- (70-51) ments (30-0)
71) (50-31)
(Extrem (Averag (Extrem
ely (Satisf e) (Unsatisf ely
satisfac actory) actory) unsatis
tory) factory)
Evalu
ation
Marks
Section – D
State on your working environment and how it affects to do your job well
Strong
Strong
Disagr
Agree
Avera
Working Environment
ge
ee
ly
ly
1. Management has created an open and comfortable work
environment.
2. Training is provided to enable me to do my job well.
3. Management recognizes and makes use of my abilities and
skills.
4. I am encouraged to develop new and more efficient ways to
do my work.
5. Management is flexible and understands the importance of
balancing my work and personal life.
Growth and Development (To be filled by Appraiser)
(i) List the appraisee’s strengths
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(ii) List the areas for improvement
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(iii) What specific plans of action, including training, will be taken to help the appraisee
in their current job or for possible advancement in the Authority?
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Signature of Appraiser Designation (Rubber Stamp)
Date
Section - E
Review with Staff
My immediate superior and I have discussed my performance review.
( ) I agree with the appraisal.
( ) I disagree with the appraisal.
Comments:
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Signature of Appraisee
Date
Recommendations & Comments of Appraiser:
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Signature of Appraiser Designation (Rubber Stamp)
Date:
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Comments of Head of Division:
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Signature Rubber Stamp
Date
Section - F
HUMAN RESOURCE DIVISION’S USE
Present Salary: _________________ Date of Last Increment: ___________________
New Salary: _________________ Effective Date: ___________________
Comments:
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………………………………… Signature of Managing Director
Date
