AUDIT REPORTING – SQF FOOD SAFETY

Document #: F101-1-SQF-SAIG Release Date: 04-NOV-2022 Page 1 of 6

Document Owner: SQF Sector Technical Manager Approver: Food COE

Purpose

To gather info from a site for quoting any type of SQF audit :
 available to SQF scheduling during the cycle
 available in iEnable to Sales
 to be attached under a Xait CPQ quote request

Scope

APPLIES TO ALL SQF STANDARDS

SQF Food Safety Code – all industry sector codes and Fundamentals
SQF Quality Code

Company Details (complete all sections)

Company Name (Registered/Legal
Name):
Trading Name(s):
Physical Address (please include also
any off-site addresses ):
Step 3 SQF Code Part A – Determination of
scope
Mailing Address (if different than
above):
Billing Address (if different than
above):
Phone #:

Fax #:

Company Website:

Primary Contact Name:

Position:

E-mail address:

Phone #:

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 AUDIT REPORTING – SQF FOOD SAFETY
Document #: F101-1-SQF-SAIG Release Date: 04-NOV-2022 Page 2 of 6
Document Owner: SQF Sector Technical Manager Approver: Food COE

Secondary Contact Name:

Position:

E-mail address:

Phone #:

Corporate Contact:

Billing Contact:

Position:

E-mail address:

Phone #:

Type of Application: New Existing Lapsed Transfer Other

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 AUDIT REPORTING – SQF FOOD SAFETY
Document #: F101-1-SQF-SAIG Release Date: 04-NOV-2022 Page 3 of 6
Document Owner: SQF Sector Technical Manager Approver: Food COE

Site Information (complete all sections)

Please provide details about the process that is present at the facility: Please be as specific as possible:

What are the raw materials and ingredients:

What are the processes of production (what do we do to the materials and ingredients):

What are the final products and Where are they sold?

What do we pack the finished products in (types of packaging materials):

How many buildings are there: What are the buildings used for:
Size of the all buildings combined:
How far are the other buildings:
(Square-feet /or/ Square meters)
How many employees work at the How many shifts do they work on:
site in total? What are the times of shifts?
Total employees on main shift 1st Shift:
The FTE number will be calculated based on
employees on the main shift (including seasonal 2nd Shift:
workers) plus office workers (this would be all 3rd Shift:
persons on site when the audit is conducted i.e.
office, production, warehouse, maintenance etc)
Languages spoken by personnel:
Language preferred for audit:
How many production lines are currently present?
What existing certifications does your site hold?
Are you transferring your certifications? Please read:
 Transferring sites must provide their current certificate and the audit report. Additional information may be required per each
scheme.
 When transferring Certification Bodies, GFSI schemes require acceptable status for transfer. SAI Global would only issue a certificate
after a full audit.
1)
2)
Number HACCP Plans:
3)
List/Describe each HACCP Plan: 4)
5)

Office Use: Number of equivalent

Studies (Refer QGD08 Part 9)

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Document #: F101-1-SQF-SAIG Release Date: 04-NOV-2022 Page 4 of 6
Document Owner: SQF Sector Technical Manager Approver: Food COE

Note: there can be more than 1 HACCP Plan but a HACCP study corresponds to a family of products with similar hazards and similar production
technology and covers all aspects of the operation from raw material reception through to product dispatch / delivery
Preferred Audit start date:
(Day/Month/Year) (your facility must be operating within the certification scope of activities while the auditor is on site)

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Document #: F101-1-SQF-SAIG Release Date: 04-NOV-2022 Page 5 of 6
Document Owner: SQF Sector Technical Manager Approver: Food COE

Audit Information (complete all sections)

Important: SQF Certifications

SQF sites that had C grade last audit cannot transfer at surveillance audit without written permission from SQFI (attach)
SQF Sites that have had certificates withdrawn are prohibited from returning to the SQF scheme for 12 months.
Check that any SQF applicants are not on the withdrawn list and therefore ineligible:
https://www.sqfi.com/resource-center/sqf-withdrawn-certificates/
Confirmed not on list:

Select the Standard for which you are applying: (check the appropriate box)
SQF Ed 9 Food Safety Code: Food Manufacturing
SQF Ed 9 Food Safety Code: Pet Food Manufacturing
SQF Ed 9 Food Safety Code: Animal Product Manufacturing
SQF Ed 9Food Safety Code: Animal Feed Manufacturing
SQF Ed 9 Food Safety Code: Dietary Supplement Manufacturing
SQF Ed 9 Food Safety Code: Manufacture of Food Packaging
SQF Ed 9 Food Safety Code: Primary Animal Production
SQF Ed 9 Food Safety Code: Primary Plant Production
SQF Ed 9 Food Safety Code: Aquaculture
SQF Ed 9 Food Safety Code: Storage and Distribution
SQF Ed 9 Quality Code

☐ Last UNANNOUNCED Audit done NOTE: Each GFSI scheme has guidance for announced or
unannounced site visits. Refer to scheme guidance.
SQF: one every three re-certification audits is unannounced Date :__________
FSSC: one of the two Surveillance audits would be unannounced
BRC: Voluntary unannounced scheme
Do you require an addendum or an additional audit type? If Yes check applicable boxes below:
(There may be additional fees that SAI will add to your invoice following the audit).
☐ Costco Manufacturers Addendum ☐ Gluten Free Certification Program
☐ Costco Produce Addendum ☐ FSMA Module/Addendum
☐ McDonald’s Addendum ☐ Other (Please describe)

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Document #: F101-1-SQF-SAIG Release Date: 04-NOV-2022 Page 6 of 6
Document Owner: SQF Sector Technical Manager Approver: Food COE

Please note the following conditions for GFSI Certification with SAI Global:
 Each GFSI scheme owner has their own requirements for reporting a recall to the certification body. Carefully review the recall
notification requirements for the scheme for which you are applying. For example, SQFI requires within 24 hours, BRC requires
within 3 days. This information can be found in the specific scheme normative documents.
 At any GFSI audit the auditor may be accompanied by other personnel for training, assessment or calibration purposes. This
activity may include:
o Training of new auditors by SAI Global
o Routine SAI Global shadow audit programs
o Witness audits by accreditation bodies
o Witness audits by GFSI Scheme Owner
You are advised that the GFSI scheme-owners reserve the right to conduct their own auditor and visit once a site is certified in response
to complaints or as part of the routine compliance activity to ensure the integrity of the Global Standards schemes.
Such visits may be announced or unannounced.

Scope Details (complete all sections)

Draft SCOPE: Production and packaging (type of packaging) of
Draft Scope of Certification Statement including any Products (type and status ex. Refrigerated / ambient)
exclusion(s).
throughout the phases of ____ (mention processes in order )
Please refer to the appropriate scheme documentation:

• SQF to refer to Part A of SQF Code

Proposed category the final one will be defined after technical

manager approval:

Final scope will be approved by the Technical service team

Signature: Date:

Print Name: Position:

Please send the one completed form in WORD document AND one signed copy may be scanned and sent.

Section for second party audit approvals :

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