ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 1 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

ENVIRONMENTAL MANAGEMENT
SYSTEM
POLICY MANUAL
ISO 14001:2015
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 2 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

TABLE OF CONTENTS

ISO-14001 Based Requirements

Section X 1 Definitions

Section 1.0 Purpose

Section 2.0 Scope

Section 3.0 Issue and Update

Section 4.0 Environmental Policy

ISO-14001 4.2
EMS-P-001 Policy
EMS-P-010 Environmental Communications

Section 5.0 Planning

ISO-14001 4.3.1
EMS-P-002 Environmental Aspects, Objectives and Targets and
Management Programs
EMS-P-008 Environmental Review of Projects

Section 6.0 Legal and Other Requirements

ISO-14001 4.3.2
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 3 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

EMS-P-010 Environmental Communications

Section 7.0 Objectives and Targets

ISO-14001 4.3.3
EMS-P-002 Environmental Aspects, Objectives and Targets,
and Management Programs.
EMS-P-008 Environmental Review of Programs

Section 8.0 Management Program

ISO-14001 4.3.3
EMS-P-002 Environmental Aspects, Objectives and Targets,
and Management Programs.
EMS-P-008 Environmental Review of Projects.

Section 9.0 Resources, Roles, Responsibilities and Authority

ISO-14001 4.4.1
EMS-P-JB-XXX Job Descriptions

Section 10.0 Competence, Training and Awareness

ISO-14001 4.4.2
EMS-P-014 Environmental Training and Awareness

Section 11.0 Communication

ISO-14001 4.4.3
EMS-P-010 Environmental Communication
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 4 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

Section 12.0 Documentation

ISO-14001 4.4.4

Section 13.0 Control of Documents

ISO-14001 4.4.5
EMS-P-001 Formatting Environmental Procedures, Work
Instructions and Forms
EMS-P-012 Environmental Document Control

Section 14.0 Operational Control

ISO-14001 4.4.6

Section 15.0 Emergency Preparedness and Response

ISO-14001 4.7
EMS-P-006 Emergency Preparedness and Response

Section 16.0 Monitoring and Measurement

ISO-14001 4.5.1
EMS-P-003 Environmental Management System and
regulatory Compliance Audits
EMS-P-015 Monitoring and Measurement

Section 17.0 Evidence of Compliance

ISO-14001 4.5.2
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
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Subject: Environmental Policy Manual

Section: EPM-01 Department:

EMS-P-004 Non-conformance and Corrective and Preventive

Actions

Section 18.0 Non-conformance and Corrective and Preventive Actions

ISO-14001 4.5.3
EMS-P-004 Non-conformance and Corrective and Preventive
Actions

Section 19.0 Control of Records

ISO-14001 4.5.4
EMS-P-013 Environmental Records
Section 20.0 Internal Audits
ISO-14001 4.6

EMS-P-003 Environmental Management System and

regulatory Compliance Audits

Section 21.0 Management Review

ISO-14001 4.6
EMS-P-005 Environmental Management System Management
Review
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 6 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

This publication establishes the basic Environmental Management System functions and
policies of GAUCHEAIR Air-conditioning Services to ensure the required high quality of all
programs.

The use of this publication at GAUCHEAIR Air-conditioning Services is hereby authorized.

Supersede Document

N/A

Approved By: GRAHAM GAUCHE (16.1)

__________________________ Date: 01/01/2021

ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 7 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

Revision Policy

The Environmental Policy Manual shall be revised to reflect any changes to GAUCHEAIR Air-
conditioning Services Environmental Management System (EMS).

At the discretion of the CEO, revisions, affected paragraphs, shall be submitted to the
Environmental Management System Management Team for their review. When a revision
occurs, the Environmental Management System (EMS) Policy Manual shall be re-issued.

The Environmental Management Representative is responsible for the maintenance of the

Environmental Management System (EMS) Policy Manual as described and for reviewing the
manual annually.

Accepted revisions to the Environmental Management System (EMS) Policy Manual are
recorded on the Revision Log per Document Control requirements.

The manual is distributed and maintained on a controlled-copy basis, with manual holders
receiving copies of new or revised policies to document changes for reasons that include the
following.

- The addition of new commodities or product lines to the location.

- A change of manufacturing location for existing parts.
- The introduction of significant new equipment or process changes.
- Changes relative to safety, critical, or reliability characteristics.
- Significant changes in the organizational structure.

Revisions will be submitted when the above or the appropriate conditions dictate.
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 8 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

Revision Log

Date Revision Section / Description of Revision Authorized By

Paragraph
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 9 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

Record of Manual Holders

The following persons have copies of the GaucheAir Air-conditioning Services Environmental
Management System (EMS) Policy Manual and must be issued revised copies when made:

Manual Holder Name Date Issued On Hand

MASTER 09 OCTOBER 2020 SANDILE NDLOVU

CHANTEL JANSE VAN 09 OCTOBER 2020 YES

RENSBURG

GRAHAM GAUCHE 09 OCTOBER 2020 YES

STEVE GAUCHE 09 OCTOBER 2020 YES

BRAD GAUCHE 09 OCTOBER 2020 YES

SANDILE NDLOVU 09 OCTOBER 2020 YES

MARNE GELDENHUYS 09 OCTOBER 2020 YES

ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 10 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

Record of Manual Review

Job Titles

Date Revision
Level
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 11 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

Section X 1 Definition

The Management Teams

The following “Teams” used in this manual are defined below:

Job Title EMS Management Team Cross Functional Team (CTF)

GRAHAM GAUCHE GRAHAM GAUCHE
CEO
BRAD GAUCHE BRAD GAUCHE
DIRECTOR
STEVE GAUCHE STEVE GAUCHE
SALES MANAGER

ENGINEERING MANAGER MARNE GELDENHUYS MARNE GELDENHUYS

HEALTH & SAFETY OFFICER SANDILE NDLOVU SANDILE NDLOVU

ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 12 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

Continual improvement
The process of enhancing the environmental management system to achieve improvements in
overall environmental performance in line with the organizations environmental policy.

Environment
Surroundings in which an organization operates, including air, water, land, natural resources,
flora, fauna, human’s and their interrelations.

Environmental aspect
Elements of an organization’s activities, products or services that can interact with the
environment.

Environmental impact
Any change to the environment, whether adverse or beneficial, wholly or partially resulting
from an organization’s activities, products or services.

Environmental management system

The part of the overall management system that includes organizational structure, planning
activities, responsibilities, practices, procedures, processes and resources for developing,
implementing, achieving, reviewing and maintaining the environmental policy.

Environmental management system audit

A systemic and documented verification process of objectively obtaining and evaluating
evidence to determine whether an organization’s environmental management system
conforms to the environmental management system audit criteria set by the organization,
and for the communication of the results of this process to management.

Environmental objective
Overall environmental goal, arising from the environmental policy, that an organization sets
itself to achieve, and which is quantified where practicable.
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 13 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

Environmental performance
Measurable results of the environmental management system, related to an organization’s
control of its environmental aspects, based on its environmental policy, objectives and
targets.

Environmental policy
A Statement by GaucheAir of its intentions and principles in relation to its overall
environmental performance which provides a framework for action and for the setting of its
environmental objectives and targets.

Environmental target
Detailed performance requirement quantified where practicable, applicable to the
organization or parts thereof, that arises from the environmental objectives and that needs
to be set in order to achieve those objectives.

Interested party
Individual or group concerned with or affected by the environmental performance of an
organization.

Organization
Company, corporation, firm, enterprise, authority or institution, or part or combination
thereof, whether incorporated or not, public or private, that has its own functions and
administration.

Prevention of pollution
Use of processes, practices, materials or products that avoid, reduce or control pollution, which
may include recycling, treatment, process changes, control mechanisms, efficient use of
resources and material substitution.
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 14 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

EMS POLICY
Our Environmental Policy is to be a responsible corporate citizen in protecting the
environment. We are committed to complying with accepted environmental practices,
including the commitment to meet or exceed applicable legal and other requirements, to
strive for continual improvement in our environmental management system, and to minimize
the creation of wastes and pollution. We will, therefore, manage our processes, our materials,
and our people in order to reduce the environmental impacts associated with our work.

Our Environmental Policy provides the framework for setting and reviewing environmental
objectives and targets. Our Environmental Policy is documented, implemented and
maintained and communicated to all employees.

GaucheAir Air-conditioning Services pledges to implement and operate the ISO-14001

Environmental Management System to further enhance environmental performance. Our
main objectives and commitments are to:

 Investigate the reduction of hazardous and toxic chemicals

 Reduce, reuse and recycle waste and packaging
 Improve the efficiency of energy waste

This policy will be communicated to all parties interested in the performance of our
environmental management system, including the public.

________________________ Date: 01/01/2021

ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 15 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

1.0 Purpose

This manual defines the scope of GaucheAir Air-conditioning Services Environmental

Management System (EMS) and provides a linkage of system documents to the
various elements of the ISO 14001:2004 standard.

The principal elements of the system described in this manual are:

 Environmental Policy
 Environmental Aspects
 Legal and Other Requirements
 Environmental Objectives and Targets
 Environmental Management Programs
 Organizational Structure and Responsibility
 Training, Awareness and Competence
 Communication
 Document Control
 Operational Control
 Emergency Preparedness and Response
 Monitoring and Measurement
 Non-conformance and Corrective and Preventive Action
 Records
 Environmental Management System Audit
 Management Review

2.0 Scope

GaucheAir Air-conditioning Services EMS provides a mechanism for environmental

management thought out all areas and departments. The environmental
management system is designed to cover environmental aspects which a facility can
control and directly manage. And those it does not control or directly manage but
can be expected to influence.
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 16 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

3.0 Issue and Update

The control of this manual is in accordance GaucheAir Air-conditioning Services

environmental procedure EMS-P-012 Environmental Document Control. All copies
of this manual not marked “CONTROLLED DOCUMENT” are uncontrolled and should
be used for reference purposes only.

Amendments to this manual will be issued by the Environmental Management

Representative.

4.0 Environmental Policy

GaucheAir Air-conditioning Services Environmental Policy (Policy EMP-1) is endorsed
by the CEO. The policy covers all aspects of the facility. The policy includes a
commitment to continual improvement and prevention of pollution, as well as a
commitment to meet or exceed relevant environmental legislation, regulations and
other requirements. The policy will be reviewed annually by the top management,
communicated to all persons working on behalf of the organization and made
available to the public in accordance with the Environmental Communication
procedure

Reference: Material:
ISO-14001 Standard (4.2)

Applicable Procedures:
EMS-P-010 Environmental Communications
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 17 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

5.0 Environmental Aspects

The Cross Functional Team (CFT) identifies the environmental aspects of its activities,
products and services within the defined scope of the EMS which the facility can
control and it can influence taking into account planned or new development, or
new or modified activities, products and services and over which it may be expected
to have an influence, and determines which of those aspects are considered
significant.
We ensure that significant environmental aspects are taken into account in
establishing, implementing and maintaining this environmental management
system.

Discussions regarding significance are recorded in CFT meeting minutes. These

aspects are reviewed at least semi-annually by the CFT or when there is a new or
changed process or activity in the facility.

The Environmental Management Representative maintains CFT minutes and other

records. A list of the aspects by area and department is addressed in EMS-P-002-
Aspects, Objectives & Targets.

Reference Materials
ISO-14001 Standard (4.3.1)

Applicable Procedures
EMS-P-002 Environmental Aspects, Objectives and Targets and Management
Programs
EMS-P-008 Environmental Review of Projects
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 18 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

6.0 Legal and Other Requirements

GaucheAir Air-conditioning Services has established an environmental procedure for

the purpose of identifying, accessing, determining how they apply to its
environmental aspects and communicating legal and other requirements that are
applicable to the facility.

Additional information is also available through legal publications. Local regulations

are identified, accessed and communicated by the Environmental Management
Representative. At least annually the Environmental Management Representative
will review the most current national, regional, provincial, state and local legal and
other requirements as applicable to GaucheAir Air-conditioning Services.

Reference Materials
ISO-14001 Standard (4.3.2)

Applicable Procedures
EMS-P-007 Environmental Regulations and Other Requirements

7.0 Environmental Objectives and Targets

The Cross Functional Team (CFT) has developed objectives and targets for each
significant environmental aspect. These objectives and targets define:

1. the performance objectives (Investigate/Study, Control/Maintain, or

Improve) for each significant environmental aspect;
2. the specific, quantified targets which define those performance
objectives and
3. The planned deadlines for the achievement of those targets.
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 19 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

4. Assigning responsibilities for achieving objectives and targets at

relevant functions throughout the organization.
5. Legal and other requirements are considered

Objectives and targets are developed considering significant environmental aspects,

technology options and financial, operational and business plans, and the views of
interested parties, with the goal of continual improvement.

Reference Material
ISO-14001 Standard (4.3.3)

Applicable Procedures
EMS-P-002 Environmental Aspects, Objectives and Targets, and Management
Programs.
EMS-P-008 Environmental Review of Programs

8.0 Environmental Management Program

The Cross Functional Team (CFT) establishes environmental management programs

and assigns responsibility for (EMPs) at relevant functions and levels throughout our
organization as a means for achieving objectives and targets. These programs define
the principle actions to be taken, those responsible for undertaking those actions
and the scheduled times for their implementation. The EMPs are developed by the
CFT and approved by (insert job title). (Refer to Section 5.0 Environmental Aspects).
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 20 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

Reverence Materials
ISO-14001 Standard (4.3.4)

Applicable Procedures
EMS-P-002 Environmental Aspects, Objectives and Targets, and Management Programs.
EMS-P-008 Environmental Review of Projects.

9.0 Resources, Roles, Responsibility and Authority

Environmental management systems roles, responsibilities, authorities and authority

are defined at relevant functions and levels within the organization. The EMS team
assures that the resources essential to the implementation and control of the
environmental management system are available, including:
 Training
 Human Resources
 Specialty Services
 Financial Resources
 Technical Services
 And Informational Services

The organization’s top management has appointed specific management

representative(s) who, irrespective of other responsibilities, has have defined roles,
responsibilities and authority for:
 Ensuring the environmental management system requirements are
established, implemented and maintained in accordance with this
international standard;
 Reporting on the performance of the environmental management system
to top management for review and as a basis for improvement of the
environmental management system.
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 21 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

A Cross Functional Team (CFT) provides routine EMS support, and reports directly to
the Environmental Management Representative. Documentation, which describes
various positions, is in included in our organizational chart – Structure &
Responsibilities.

Reference Material
ISO-14001 (4.4.1)

Applicable Document

Organisational Chart

10. Competence, Training and Awareness

GaucheAir Air-conditioning Services ensures that all persons performing tasks on its
behalf that have the potential to cause a significant environmental impact(s) are
identified by the Cross Functional Team (CFT) are competent on the basis of
appropriate education, training and experience. . Competency is determined by the
employee’s supervisor as specified in EMS-P-014. An environmental training plan is
in Appendix F – Training Matrix.

The cross functional team (CFT) has an environmental procedure to train employees
at each relevant function and level so they are aware of the environmental policy,
significant environmental aspects, their role and responsibilities in achieving
conformance with the policy and procedures, and with the requirements of the
Environmental Management System.

The training coordinator is responsible for maintaining employee-training records.

Appropriate records are monitored and reviewed on a scheduled basis.
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 22 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

Reference Material
ISO-14001 Standard (4.4.1)

Applicable Procedures
EMS-P-014 Environmental Training and Awareness

11.0 Communication

GaucheAir Air-conditioning Services has established and will maintain a procedure for
internal communications regarding environmental aspects and the Environmental
Management System and receiving, documenting and responding to relevant
communication from external interested parties.

We also have established a procedure to determine and document whether we will

communicate externally about our significant environmental aspects using EMS-P-
010 Environmental Communications, this procedure also covers the method we will
use if the decision is to communicate.

Reference Material
ISO14001 Standard (4.4.3)

Applicable Procedures
EMS-P-010 Environmental Communications

12.0 Documentation

This manual identifies all documents relevant to the Environmental Management

System. A copy of Environmental Management System documents, other then visual
aids and records, can be obtained from the Environmental Management
Representative or designee. System procedures and forms are provided in Appendix I
– List of documents
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
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Subject: Environmental Policy Manual

Section: EPM-01 Department:

Environmental management system documentation includes:

 Environmental policy (this manual)
 Objectives and targets (EMS-P-002
 Description of scope of environmental management system (this manual)
 Main elements of EMS and associated documents (this manual)
 All Documents, including records, required by ISO-14001:2004 and the
EMS (Appendix I – List of documents)

Reference Material:
ISO14001 Standard (4.4.4)

13.0 Document Control

GaucheAir Air-conditioning Services has established an environmental procedure for

controlling all documents related to the environmental system. This procedure
describes where documents can be located and how and when they are reviewed.

The procedure provides for the approval for adequacy prior to release, review and
updating as required and re-approval, that changes recorded and ensures that
current versions are available and that obsolete documents are promptly removed
from use or are suitably identified, they are available at point of use and they remain
legible and readily identifiable. Ensure that documents from external origin that are
determined by the organization to be required for the planning and operation of the
EMS are identified and there distribution controlled. Prevents the unintended use of
obsolete document and have suitable identification to them if they are retained for
any purpose.

Controlled documents are obtainable from the Environmental Management

Representative or designee.

A list of controlled documents is provided in Appendix I – List of documents

ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 24 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

Reference Material
ISO-14001 Standard (4.4.5)

Applicable Procedures
EMS-P-001 Formatting Environmental Procedures, Work Instructions and Forms
EMS-P-012 Environmental Document Control

14. Operation Control

The Cross Functional Team (CFT) is responsible for identifying operations and
activities associated with significant environmental aspects consist with our
Environmental Policy, objectives and targets that require operational; control in
procedures, work practices or environmental management programs.

These documents define the mechanisms for the establishment, implementation and
maintenance of the Environmental Management System and ensure that the system
is maintained in accordance with the environmental policy and objectives and
targets and is communicated to employees, suppliers and contractors.

 System procedures: Cover the management and control of both the

Environmental Management System and the principle environmental aspects,
which the system manages. These procedures are facility-wide in their
application.

 Work Practices: Cover the environmental control of specific operational activities

and they are usually activity specific in their application.

Reference Material
ISO-14001 Standard (4.4.6)
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
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Subject: Environmental Policy Manual

Section: EPM-01 Department:

Applicable Procedures
EMS-P-016 Operational Control

15. Emergency Preparedness and Response

GaucheAir Air-conditioning Services has an environmental procedure to identify the

potential for and how to respond to accidents and emergency situations and for
preventing and mitigating the environmental impacts that may be associated with
them.

Emergency methods are reviewed by the Cross Functional team (CFT) on an annual
basis and after the occurrence of accidents or emergency situations.

Reference Material
ISO-14001 Standard (4.7)

Applicable Procedures
EMS-P-006 Emergency Preparedness and Response

16.0 Monitoring and Measurement

GaucheAir Air-conditioning Services has established an environmental procedure to

monitor and measure the key characteristics of its operation and activities that can
have a significant impact on the environment. Including the documenting of
information to monitor performance, applicable operational controls and conformity
with the organizations objectives and targets.

This procedure includes calibration and maintenance requirements and ensures that
records will be retained.
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
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Subject: Environmental Policy Manual

Section: EPM-01 Department:

GaucheAir Air-conditioning Services has established an Environmental Regulatory

Compliance program. Procedure EMS-P-003 outlines the requirements of the
program to periodically review regulatory compliance and report results to
management on a yearly basis.

Reference Material
ISO-14001 Standard (4.5.1)

Applicable Procedures
EMS-P-003 Environmental Management System and Regulatory Compliance Audits
EMS-P-015 Monitoring and Measurement
EMS-P-016 Operational Control

17.0 Evaluation of Compliance

GaucheAir Air-conditioning Services has an environmental procedure for periodically

evaluating compliance with applicable legal requirements and other requirements to
which it subscribes.

Records shall be maintained.

Reference Material
ISO-14001 Standard (4.5.2)
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 27 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

Applicable Procedures
EMS-P-007 Legal and Other Requirements

18.0 Non-conformance and Corrective and Preventive Actions

GaucheAir Air-conditioning Services has an environmental procedure for defining

responsibility and authority for handling and investigating non-conformance, for
taking actions to mitigate impacts, and for initiating and completing corrective and
preventive action.

Any changes in procedures resulting from corrective and preventive actions are
implemented and recorded. The Cross Functional Team leader maintains these
records.

Reference Material
ISO-14001 Standard (4.5.3)

Applicable Procedures
EMS-P-004 Non-conformance and Corrective and Preventive Actions

19.0 Records

GaucheAir Air-conditioning Services shall establish and maintain records as necessary

to demonstrate conformity to the requirements of our environmental management
system and ISO-14001 and the results achieved.
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 28 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

We have an environmental procedure for the identification, storage, protection,

retention and disposal of environmental records. Some of these records include:
 Environmental aspects, significant aspects
 Targets, objectives and programme(s)
 Training Records
 Results of Internal Audits
 Results of Management Reviews

They are readily retrievable and protected against damage, deterioration and loss.
The areas and departments maintain their own environmental records. Records and
documents retention is also specified in the procedure. A list of relevant records is
provided in Appendix I –List of Documents

Reference Material
ISO-14001 Standard (4.5.3)

Applicable Procedures
EMS-P-013 Records
EMS-F-04.05.001 Index of Environmental Records

20.0 Environmental Management System Audit

Periodic system audits are conducted to ensure that the environmental management
system has been properly implemented and maintained. Procedures cover: assigning
responsibilities and requirements for planning and conducting audits, reporting the
results of audits and retaining records, determination of audit criteria, scope and
frequency and methods.
Audits shall determine:
 Conformance to the arrangements for environmental management
including the requirement of ISO-14001
 The EMS has been properly implemented and maintained
ENVIRONMENTAL Standard: ISO 14001:2015

Prepared By: Sandile Ndlovu

Document No. EMS-P-001 Rev 00 ENVIRONMENTAL
Date: 01/01/2021 PROCEDURE MANUAL
Approved by: Brad Gauche
Pages: Page 29 of 29

Subject: Environmental Policy Manual

Section: EPM-01 Department:

The results of these audits are provided to management. Audits are performed
according to a schedule, which is based in the environmental importance of the
activity, the results of the last audit and the audit schedule.

The selection of auditors and conduct of audits shall ensure objectivity and
impartiality of the audit process and auditors are trained and records are kept with
the Audit Program Leader.

Reference Material
ISO-14001 Standard (4.5.4)

Applicable Procedures
EMS-P-003 Environmental Management System and Regulatory Compliance Audits

21.0 Management Review

GaucheAir Air-conditioning Services Environmental Management Team reviews all

elements of the Environmental Management System annually to ensure its
continuing suitability, adequacy and effectiveness. Meeting minutes record these
reviews and are kept by the EMR or designee.

Reference Material
ISO-14001 Standard (4.6)

Applicable Procedures
EMS-P-005 Environmental Management System Management Review